2004-1433-Minutes for Meeting November 10,2004 Recorded 12/16/2004COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS Vd 200;-1433
COMMISSIONERS' JOURNAL 12/1612004 04:08:23 PM
III I 1111 I I III III
2004-1433
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
—.' C c
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF JOINT MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
and
CITY OF BEND COUNCIL
WEDNESDAY, NOVEMBER 10, 2004
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present from the County were Commissioners Michael M. Daly and Dennis R.
Luke; Commissioner Tom DeWolf was out of the office. Also present were Mike
Maier, County Administrator; George Read, Dennis Perkins, Tom Anderson and
Paul Blikstad, Community Development Department; Joe Studer, County Forestry
Specialist; Susan Ross and Anna Johnson, Commissioners' Office; and Mark
Pilliod, Legal Counsel.
Present from the City were Andy Anderson, City of Bend Manager; Patty Stell,
Recording Secretary; Ron Garzini, Interim City Manager; Councilors John
Hummel, Dave Malkin, Linda Johnson, Bill Friedman and Oran Teater; Brian
Shetterly, Margaret Echeveste, John Russell, Ken Fuller, Mike Elmore, Rick Root,
Andrea McCullough and James Lewis. Also in attendance were Larry Langston
City of Bend Fire Chief Tom Fay of Rural Fire Protection District #2, Andy
Jordan of Bend Police Department; Jack Nelson, City of Redmond Landmarks
Commission; Tyler Deke, Bend MPO; and Greg Phillips, City of Bend Airport.
Also in attendance were Derek Stevens, Deschutes County Historical Landmarks
Commission; media representatives Jeff Mullins of KBND Radio; Barney Lerten of
bend. com and The Bugle; Chris Barker of the Bulletin; Jeff McDonald, Cascade
Publications; and several other citizens.
1. Call to Order.
Commissioner Daly brought the meeting to order at 12:00 noon.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 1 of 8 Pages
2. General Discussion of Bend Airport Issues.
John Russell gave a brief status report of airport activities. He said the Nelson
Road project has been completed and is paved.
Tom Anderson added that there used to be organized opposition from neighbors
in the area of the airport, but the work is proceeding as appropriate.
Status Report on Epic Air
Mr. Russell added that he wanted to clarify the previous Saturday's newspaper
story that said the City deferred five years of lease payments for Epic Air. In
reality it is a one-year deferral, and the dollar amount is $65,000. The City did
not exempt five years of lease payments.
The Epic Air project is underway. Bids are opened on infrastructure items,
such as streets and water. The project is on a fast-track and is estimated to be
out four weeks. The low bid came in 13% under the engineer's estimate, and
the City Council has approved it. As soon as permits can be obtained work will
begin. City staff is meeting weekly with Epic Air representatives.
At the last meeting it was determined that fast-track permitting is needed, and
the City is looking for Board support; the land use site plan needs to be
approved by the County. It is hoped that the building will be operational by
2005.
Mr. Russell added that the process is being handled under the intergovernmental
agreement with the County in regard to each entity doing its own building permit
review. He referred to how the permits for the new Deschutes Services Center
were handled. The agreement would allow the City the same opportunity, with
the fees paid as usual but the building permit review would be handled by the
applicant.
After a brief discussion, the Board asked for clarification on this issue because
it was the Commissioners' understanding that the agreement was specifically
drafted to address the construction of the County building. Although James
Lewis and Susan Ross were to draft an agreement that would cover other
buildings for both the City and County, this process was not completed. The
agreement that was entered into was site-specific.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 2 of 8 Pages
3. Follow-up Discussion of Fireworks Regulations.
Fire Chief Larry Langston provided some background regarding the survey
regarding the use of fireworks. The survey was pending six months ago when
this was previously discussed with the City and County. The results are in and
there are a few loose ends to bring together, but it is hoped this can be
addressed soon so any necessary planning can be done before summer.
The results of the survey show there is no conclusive consensus on how to
proceed. The results seem to be split between rural and city citizenry. The Fire
Department has proceeded with educational aspects to address what might be
done outside of normal regulations.
Commissioner Luke pointed out that Black Butte Ranch, Sunriver, the Inn of
the 7th Mountain and Eagle Crest may already have bans in place.
Mr. Langston said that there are two parts to the issue. The first is what has
been done in Redmond and Bend in regard to fire reduction. Also to be
considered is the number of fires that originate from fireworks. Fires in 2004
were down considerably, which could be a result of good fortune, the fuels not
being as dry, or maybe the educational programs are working. He stated his
department alone worked with 6,500 children in 2004.
Dave Malkin said that the document just covers the City of Bend; he asked if
there is a handout for rural residents. Mr. Langston said he didn't have one at
the time, but the split is about the same: one-third wants no ban, one-third does
want a ban, and one-third is undecided and wants more information. However,
the survey consisted of a very small sampling of the constituents.
Linda Johnson asked if there is any information from the hospitals regarding
injuries from fireworks. Tom Fay said there were not many cases this year as
far as he knows. However, two years ago there was a significant eye injury
from a sparkler.
Commissioner Luke stated that Project Wildfire looked at this issue and
discussed different phases, beginning with an age restriction on the purchase of
fireworks. Oran Teater asked how such a law could be enforced. Andy Jordan
stated that most fireworks are purchased by adults, so an age restriction
wouldn't have much of an impact.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 3 of 8 Pages
Tom Fay responded that it is a controversial issue. He met with the Sheriff and
Police Chiefs, and they say they don't have the resources to put out enough
officers to make a big difference. It's not safe to have firefighters do the
enforcement since they are not law enforcement officials and can't be expected
to confront citizens.
Bill Friedman explained that he went through this issue in another area. He
agreed that individual enforcement could be difficult and potentially expensive.
It was found that within two years after putting a complete ban in place it was
learned that it is much easier to ban the sale of the items, not the use. After a
few years there was a significant change.
Oran Teater said that any action would need to be supported by all government
entities. John Hummel added that he is in favor of a ban of the use of the items.
He stated that most people will obey the law. Many people use fireworks now
who wouldn't if it was illegal.
Tom Fay said that he originally looked at the fireworks stands with the idea that
most of the stands are operated by charitable groups. However, he found that
only about 10% are run by charities.
Mr. Friedman suggested that staff look at how an ordinance might be written.
Commissioner Luke stated that it might be more effective if it went out to the
voters and isn't a directive from government.
Mr. Hummel observed that he is not in favor of a public vote; this issue is one
of health and safety. Dave Malkin added that the Oregon legislature referred
the seatbelt issue to the voters years ago, but Oregon was the only state in the
country to do so.
Commissioner Daly pointed out that he doesn't see any redeeming value to
allowing the private use of fireworks. They are very dangerous, and he would
definitely support a ban. To put fire and explosives into the hands of children
doesn't make sense. He suggested that the group start with a ban on the sale of
fireworks. There will always be some illegal use, but most people will obey the
law. This action would cut the use down considerably.
Joe Stutler said that for the last twenty years fireworks have been banned on
public lands. Over that period of time the public has accepted this, and it makes
a lot of sense to people. They rarely have a problem now, but it takes a few
years to get to that point.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 4 of 8 Pages
Mr. Fay added that along those lines, people are always trying to educate
children not to play with fire, but then adults allow them to play with fireworks.
This does not make any sense.
Linda Johnson said that the County Health Council is interested in supporting a
ban, since they deal with these types of injuries first hand.
Mr. Malkin suggested addressing the issue in two phases — prohibiting the sale
after July 4, 2005, with agencies listening for problems and responding to calls
for assistance, in order to get a definitive idea on the number of complaints.
Calls come in that people are using very dangerous fireworks or are using them
long before or long after July 4. At times calls are received about every five
seconds. This information will help educate the policymakers.
It was decided that the City's legal counsel will draft an ordinance, and will
work with County Counsel and the Rural Fire Protection District on refining it.
Tom Fay added that groups will begin getting permits for their stands in April,
so action needs to be taken soon.
Commissioner Daly asked if someone causes a fire, are they responsible that
results. Mark Pilliod replied that having this law on the books implies a certain
level of response from law enforcement if someone sets up a fireworks display.
The public would naturally assume that an agency would respond. Mr.
Hummel added that having it on the books helps people comply, even if
enforcement is difficult, as most people are law-abiding. Commissioner Luke
noted that it may not stop it completely, but would have an impact.
Dave Malkin said that there are few things more frustrating than the legislature
passing laws that no one can enforce. People are going to want a police
response.
Linda Johnson suggested that a draft be put together for the entities to review.
This will at least get the issue going.
4. Discussion of the Administration of the Historic Preservation Program.
James Lewis said that this program is actually under the County's jurisdiction;
the cities participate. The City Council recently discussed the administration of
the program and in particular the makeup of the Historical Landmarks
Commission. The current policy is to forward names to the County and the
Board formally appoints the members.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 5 of 8 Pages
However, since about 85% of the work is generated by the City of Bend, it is
felt that the apportionment of membership should be changed to include four
from the City and the others as listed. This would give the City a greater voice,
but would not give the City a majority of the nine -member commission.
Commissioner Luke said this would not be a problem for him, but he would like
to see the other jurisdictions advised of potential appointments before they take
place. And there should be some coordination with the Historical Society, to
ensure that representation is spread throughout the County.
James Lewis stated that there are four ex -officio members at this time, but he
recommends these positions be eliminated. This would streamline the decision-
making process.
Oran Teater noted that some of these members have been involved for a long
time, and there should be term limits. Catherine Morrow added that to satisfy
the requirements of the Commission, there needs to be certain expertise. If they
are doing a good job, why limit the number of terms. Dave Malkin suggested
that the terms be made longer and be staggered. James Lewis pointed out that
the members need to have a certain level of expertise; if the group does not
meet state requirements, the state can come in and take it over. The ex -officio
members bring a lot of knowledge to the group.
In regard to staffing, James Ross said that Pat Kliewer is the Historic Planner,
and her expertise is shared by all of the entities although she is officially a
County employee. Catherine Morrow stated that she does not have authority to
supervise Ms. Kliewer; she is supervised by the historic entity. Mike Maier
suggested that she be moved into the City since most of the administrative work
would be handled there; the expense would still be shared. Catherine Morrow
added that it makes sense to shift this to a workload function and not a
population formula.
Dave Malkin said he is not in favor of this change. The entity is the County
Landmarks Commission, with the cities having representative on the
Commission. He said that he feels it would not be appropriate for this entity to
move to City Hall.
Ms. Morrow stated that in many ways makes sense to transfer Ms. Kliewer to
the City because of the sheer volume of work. James Lewis noted that there
also is no problem in the way it is working today.
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 6 of 8 Pages
Mr. Friedman suggested that this issue be brought before the City Council so
they can discuss it and make recommendations to the County. Mr. Malkin
added that the other cities should be involved in this decision-making process as
well.
5. Discussion of Measure 37 Ramifications.
Andy Jordan said that it is unclear how the Legislature and the courts will
handle this issue over time. The City Council hopes to come to some
understanding before December 2.
6. Other Items.
None were offered.
7. Adjourn.
Being no further items discussed, the meeting adjourned at 1:20 PM
DATED this 10th Day of December 2004 for the Deschutes County
Board of Commissioners.
4iael M. �Dalyy4�,Vaiirr
ATTEST:
Recording Secretary
Tom DeWolf, Commissioner
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 7 of 8 Pages
Attachments
Exhibit A:
Sign -in sheets (2 pages)
Exhibit B:
Newspaper Article regarding Epic Air (2 pages)
Exhibit C:
Documentation regarding Fireworks Issue (S pages)
Exhibit D:
Documents regarding Historic Program (3 pages)
Minutes of Joint Meeting - City of Bend Council & County Commissioners
Wednesday, November 10, 2004 Page 8 of 8 Pages
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Exhibit Exhibit A
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Epic
Company already has
38 orders for new Epic
Continued from Al
"It was a compromise," said
Bend City Councilor John Hum-
mel. "The city wants to attract liv-
ing -wage jobs and Epic wants to
be a successful company. We
found common ground in five
years (of payment deferrals)."
The city would also be liable for
paying back the state for the infra-
structure grant if the manufactur-
er doesn't create at least 200 jobs.
Hummel said the city council
considered the grant a low risk,
especially compared to the likely
job gain. The grant requires the
creation of 200 jobs whether Air-
craft. Investor Resources suc-
ceeds in creating those jobs or an-
other company in the proposed
building does.
"We have great faith in Epic,
but we researched the grant and
if it doesn't work out with Epic,
the building can be retrofitted to
other businesses," he said. "Given
the market conditions and de-
mand at the airport .1. we are
even more comfortable with it."
The infrastructure is also ex-
pected to make way for the devel-
opment of about 80 acres on the
east side of the airport.
Other aviation product manu-
facturing companies have said
the infrastructure is key to draw-
ing more companies to that bur-
geoning industry cluster.
Dave Hice, general manager
for the aircraft manufacturer,
said he has 20 employees now
and plans to hire up to 10 more by
January, when he hopes to move
into the first half of the new build-
ing. The company would hire
more workers about every three
months to reach 100 employees
by the end of 2005.
The company plans to have
200 to 250 employees by the'end
of 2006, he added.
Most of the.. jobs would be
salaried and the'pay would range
from $10 to $20 per hour. All em-
ployees7illreceive health benefits.
So far the company has 38 or-
ders for the Epic LT, each priced
at about $1.2 million.
The building will cost $3 mil-
lion to $4 million and is expected
to be completed by mid-March.
"The strategy. is to have multiple
planes in process and roughly it's
a 120 -day construction cycle from
start to finish," Hice said. "It's get-
ting scary because if we hiccup on
the building or have any kind of
snag, it's a huge problem."
The company plans to start jet
manufacturing in Redmond next
fall, he said. The jet operation
would be smaller than the Epic
operation.
The company is .partnering
with an overseas company, TAM
of Tbilisi, Georgia, to produce the
TAM -AIR Twinjet aircraft at the
Redmond Airport. It would use
the same carbon fiber technology
as the Epic LT to produce a six -
passenger jet priced at $3 million
to $4 million each. The prototype
is slated for completion next sum-
mer, according to the company's
Web site.
Aircraft Investor Resources
has discussed creating a compos-
ite manufacturing school with
Central Oregon Community Col-
lege (COCC) and Oregon State
University, Hice added: The com-
pany has a five-year option on
about 24 additional acres for the
school at the Bend airport. It
could also begin in about a year.
"We're trying to dovetail our
accreditation process with
COCC's manufacturing and engi-
neering programs," he said.
Cathy Carroll can be reached
at 541-383-0304 or at
ccarro ll@bendbulletirL corr
Exhibit S
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Exhibit_
Page _A_ of 2
2004 Fireworks Safety Education
Bend Fire & Rescue
Fire Prevention Division
As part of our public education priorities, Fireworks safety is at the top of the list.
2004 was no exception with increased activities around Bend and a new C3
Productions event at the foot of Pilot Butte on the 4th of July.
• Central Oregon SafeKids received a grant to produce 75 fireworks safety
videos which we distributed to every middle school in Bend and Redmond
in June. The video was also shown on KTVZ, Bend Broadband and Fox
local networks to reach TV audiences across Central Oregon.
• Our Inspectors visited twenty-one (2 1) retail fireworks outlets and/or
stands in Bend to keep vendors in compliance with safety codes and event
standards.
• We developed and -distributed 500 full-color Fireworks Safety posters and
flyers to retail fireworks outlets and other high visibility areas in. Bend and
Redmond. We completed this project in cooperation with Redmond Fire &
Rescue and the Central Oregon Fire Prevention Cooperative and a grant
from TNT Corporation.
• Our Fire Prevention Staff released PSA's during the month of June and the
first week of July with Fireworks Safety messages and reminders.
• Our Fire Prevention Staff addressed larger Central Oregon audiences with
multiple spots on Bendbroadband's Good Morning Central Oregon; Z-21
Good Neighbor with Bob Shaw; Combined Communications radio stations
including KBND, KTWS and KLRR; and the Horizon Broadcasting radio
stations.
• Our Public Education Coordinator wrote articles for the OUR CITY
publication which targets City employees, and a front page article for the
Central Oregon Family News which is distributed across Central Oregon.
• The Public Education Coordinator wrote and distributed the FIRE SCENE
Newsletter with Fireworks Safety information to every elementary school in
Bend. Approximately 6,500 kids.
• Our Fire Prevention Staff participated in the annual Firebusters program
which delivers fire & life safety information, including Fireworks Safety
information to 6,500 K-5 students around Bend.
Exhibit
Page 1 of 9—
Fireworks. Data From 2000-2004
12 19 4 30 15
Fireworks related fires total: 80
Exhibit
Page 2— of
2000
2001
2002
2003
2004
January
1
0
0
0
0
February
1
0
0
0
0
March
0
0
0
1
0
April
0
0
0
1
0
May
1
0
0
0
0
June
2
2
1
8
1
July
5
14
3
19
13
August 1
2
1
0
0
1
September
0
0
0
0
0
October
0
1
0
1
0
November
0
1
0
0
0.
December 1
01
0
0
01
0
12 19 4 30 15
Fireworks related fires total: 80
Exhibit
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Exhibit C
Page ,t:� of 5
This series of questions was changed from a 5 -point scale in 1999 to a 7 -point scale in
2004, and therefore results are not directly comparable. (The change to a 7 -point scale
was to make it consistent with the other scale questions throughout the survey).
Dial -a -Ride
Nearly seven in ten voters favor expanding the current Dial -a -Ride system to a fixed
route public transit system (68% support, 29% oppose). There is support for a fixed
public transit system among all voters subgroups, though among the most likely to favor
this expansion are voters age 18-34, those employed in professional/non-management
positions, and voters with annual household incomes of $35,000 or less.
Though there is widespread support for a fixed route public transit system, a majority of
voters oppose increasing property taxes to pay for it (54% oppose, 43% support). Voters
among most subgroups oppose increasing property taxes to pay for public transit, except
voters age 18-34 and those in professional/non-management positions, who favor the
idea.
Regulating Fireworks
There is no consensus among Bend voters about the regulation of fireworks, though
approximately 40% favor some type of regulation. Specifically, 31 % say there should be
no further rules, 30% say the city should prohibit the possession and use of fireworks in
Bend, 28% say there should be increased education on the dangers of fireworks use, and
10% say there the sale of fireworks should be prohibited in Bend.
City of Bend
Moore Information
Exhibit C
Page _ 4 of 5
Looking at subgroups, we find that support for education only is highest among younger
subgroups, with voters 18-34 most likely to favor this approach (48%). Support for
prohibition of possession and use of fireworks increases with age, with voters 55 and
older among the most likely to favor this approach (37%). Though there are still nearly
one-third of voters among all age subgroups that favor leaving everything as is and
making no further rules.
Neighborhood Association Program
When asked to rate the effectiveness of the Neighborhood Association program in
addressing citizen concerns with city officials, (using a 7 -point scale, where l—very
ineffective and 7=very effective), Bend voters give the program an average rating (4.01).
Voter perceptions about the effectiveness of the program may very well have an impact
on their opinions about the program's funding: 66% say the program should not be
financially supported by the city, while 23% say it should and 12% (lid not offer an
opinion. There is majority agreement among all subgroups that the city sbould not fund
the Neighborhood Association program.
City of Band H'ebsite
When asked what kind of enhancements voters would like to see wade to the city's
website, half agreed they would like the ability to pay bills online, including their water
bill (31 %) or traffic citations (21 %). Respondents offered another 41 suggestions for
Nvhat the city could offer online, though none received more than 1%, of responses, while
City o f Need
Aloore hif n -motion
Exhibit
Page - r'; of
Historic Program — Deschutes County and Cities of Bend, Redmond and Sisters
Potential Changes and Recommendations
Background
The Historical Landmarks Commission (HLC) was established by PL -21 in 1980 to serve the cities of
Bend, Redmond and Sisters and unincorporated Deschutes County. Each jurisdiction has adopted its own
list of Statewide Planning Goal 5 historic and cultural resources as part of their comprehensive plan and
adopted codes to implement the preservation of those resources. The State Historic Preservation Office
(SHPO) recognizes the county historic program as a Certified Local Government and provides limited
grant support through the Federal Department of the Interior. Documents that currently regulate the
historic preservation program include:
1. PL -21— Deschutes County Historic Code (1980)
2. Deschutes County Code — Chapter 2.28
3. Deschutes County Comprehensive Plan
4. City of Bend Historic Code — Chapter 10.16
5. Redmond Code — Section 8.08
Sisters Code —Ordinance 138
IGA between Deschutes County and City of Bend (and possibly between the County and
Redmond and Sisters)
Some or all of the documents listed above would require amendments if the Historic Program were to
change. Changes that would prompt amendments include the makeup and appointment of the Historical
Landmarks Commission and the funding, administration and staffing of the program.
Issues for Discussion
1. Change membership and appointing authority for the HLC — Revise the current make up
of the HLC to better relate to the volume of work being generated from each jurisdiction. This
means more appointments to the commission by the City of Bend, from which approximately 85%
of the applications before the HLC are being generated. This also includes maintaining a "shared"
HLC rather than creating a separate HLC for each jurisdiction. Some issues related to this idea
include:
• Maintaining the Certified Local Government (CLG) requirements
• Appropriate number of appointments from each jurisdiction
• Changing appointing authority to allow direct appointment of commissioners by cities
(currently all appointed by Deschutes County)
• How does the "exchange" of HLC members occur?
Currently there are nine voting members and a four of ex -officio members. The implementing
ordinance, Deschutes County Code Chapter 2.28, requires the following voting members, who are
all appointed by Deschutes County based on recommendations from the cities or organizations.
1. Historical Society
2. Deschutes Pioneer Association
3. Deschutes County Museum Commission
4. Unincorporated Deschutes County
Exhibit D
Page of
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loved
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R,edlnoiid
7.
Sislcis
8.
Citize'll at 1,11 ge
9.
Citircn al lairs,
Recomuitcndatioli: 1v9ainlain a 9 incmbci joint coirnnission, but chtuigc the nicnibcishil, and
appointirIclit authority of IIIc llistolical 1 ,andnruks Coirunis,ion as follows:
1 l lislrnical Society - ;ggmhdud by historical Society Jloaid
1 t hidiuorhorated County - ahlu h&d by I kscliutcs County Boaid
4 City of I cud - a}Toh&d I, Recut (My Council
1 Rc(hiumd - appointed I)y Redulond (My Council
1 sistcis - al►hointcd by �istels City Council
1 at Imp - a1yohilcd by Duschutcs Comity IWO
11 mitrals the icquircuuCiit to] ex -officio nienllwis. The tccluiical exl)crtisc they laovide can Iw
OW; iucd 1111 01.1t1,11 Ili nslnidal notices to the cihcucies of olgal iv.atioris they rel)reseIt.
2. SUMP and I'roRrain Administration - Rcvisc the emicnt adminishation of the.
skIlCd lel uTICI services for bct(ci cootdivatio-i with jinisdiction gclnciatinp, ihc. most work
(City of ]lend is pcilclatilig apinoxiinately 851, (1111L. work fol IIIc slrucd philinei). ,-�,olnc
issues related io this idea ate:
• We equitable allocation of costs for slrired I)lannci.
• Fxhectations, duties and sulx•rviaion of Ow shared hlaiuwr 0, jut indiction).
• Ufficc location.
• Mairntaininp, low application fees to provide an iuccutivc for Incsel vation and
pal ticipatioli.
,lUri sdictiol
County
]tend
Redmond
Sisters
Fiscal Ycar 04-01-1, Ill o ;ram Cost
Based on 0.9 F7'h; associate planner
`X, of County Pohulalioli
i YR 2003 'Total
Population: 130,500
Administration
(County)
Total Cost
37.33`% or 48,720
48.20`%, or 62,900
13.37`% or 17,450
1.10'%o ol- 1,430
P►op,rani
Cost
521,061
$27,193 `
57,"43
%621
-$41000
$60,418
Exhibit
Pahc 01 of
Recommendation: A change in the staffing and administration oversight could consist
of the City of Bend taking responsibility for direct responsibility for pay/benefits for the
shared planner position. Also, Bend could assume oversight of the administrative duties of
the program (i.e. mailings, copies, HLC meetings, etc.). Such a change could and would be
practical to consider based on the fact that Bend has the greatest percentage of population
and generates the greatest amount of work. If the shared costs were based on the
percentage of population as they are now, but the oversight was switched to Bend, the costs
would remain relatively the same, but payment would be to Bend from the other
jurisdictions (also the $4,000 administrative costs would be assumed by Bend). However,
if the percentages were based on the volume of work generated by jurisdiction, Bend would
assume roughly 85% of the costs associated with the program (85% of $60,418 is $51,355
— this would be a net increase in cost of $24,162 to the City of Bend). The greatest
effect on costs would be to Deschutes County (a substantial reduction) with a lesser
reduction for Redmond. The City of Sisters would be minimally affected financially.
3. Potential Changes to Historic Preservation Codes — The City of Bend has been
instructed by its City Council to work with the HLC to revise the City of Bend Historic
Code to strengthen the sections regarding demolition requests (essentially giving the City
the ability to deny such requests based on specific criteria) and to add incentives for
property owners to save and restore historic properties. In 1999 the HLC drafted historic
code that could be utilized by Deschutes County, Bend, Redmond and Sisters. Currently
each jurisdiction has a slightly different code. It would simplify administration if the same
code could be adopted by all four jurisdictions. Should the cities and the county reexamine
the draft code and coordinate code amendments to have the same code for all jurisdictions?
Recommendation: The City of Bend would take the lead working with city staff,
historic planner and the HLC to review and make changes to the draft code prepared by the
HLC. The county and other cities would review the draft prepared by Bend and determine
if they wanted coordinate adoption of the same code for all jurisdictions. This does not
have to happen for all jurisdictions in conjunction with changes to the administration of the
overall program. Each jurisdiction could retain its own code, or choose to adopt a change
at a later date.
3
Exhibit D
Page '3 of 3