2005-1-Minutes for Meeting December 29,2004 Recorded 1/3/2005DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK Q 2005-1
COMMISSIONERS' JOURNAL 01/03/2005 04:14:42 PM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory,
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 29, 2004
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M Daly, Tom De Wo�fand Dennis R. Luke.
Also present were Mike Maier, County Administrator; Steve Jorgensen and Ed
Pecoraro, Community Development; Sue Brewster, Myrna Homan and Jon Sholes
Sheriff's Office; Scott Johnson, Mental Health Department; Sandy Humphreys,
Personnel; media representative Barney Lerten of bend. com and The Bugle; andfive
other citizens.
Chair Michael Daly opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of First and Second Readings and
Adoption, by Emergency, of Ordinance No. 2004-026, Amending Code in
regard to Personal Property and Impounded Vehicles Inventories.
Sue Brewster gave an overview of the policy and the proposed ordinance. She
said that the officers have already been trained on the new policy, and added that
it helps with court cases if the County ordinance agrees with the policy.
LUKE: Move first and second readings of Ordinance No. 2004-026.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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At this time Chair Daly conducted thefirst and second readings ofthe ordinance,
by title only, declaring an emergency.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2004-536,
a Lease Agreement for the Sheriff's Office's Communications System's Use
of GCC Bend LLC's Antenna and Equipment.
Jon Sholes explained that this agreement was delayed by the vendor and this is
the first opportunity to present it to the Board.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
4. Before the Board was Consideration of Signature of Document No. 2004-533,
an Amendment to Extend the Existing Cooperative Assistance Agreement
between the Law Enforcement Agencies in Deschutes County.
Sue Brewster stated that this is a continuation of an existing agreement entered
into three years ago. It extends the agreement an additional three years.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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5. Before the Board was Consideration of Signature of Document No. 2004-529,
a Road Maintenance Agreement between Deschutes County and Wheeler
Ranch Homeowners Association.
This item will be addressed at afuture Board meeting.
6. Before the Board was Consideration of Signature of Order No. 2004-107,
Accepting the Petition and Setting a Date for a Public Hearing regarding
the Foss Annexation into the Terrebonne Domestic Water District.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
7. Before the Board was Consideration of Signature of Order No. 2004-108,
an Order to Change the Name of Squaw River Lane to Manzanita Lane.
Ed Pecoraro indicated that all of the residents agree with this new name.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
8. Before the Board was Consideration of Signature of Resolution No. 2004-
137, a Resolution to Fund Various Capital Construction & Improvement
Projects, including Remodeling of the Old Courthouse and an RV Park at
the Fair/Expo Center.
Marty Wynne explained that this involves a $6.3 million bond issue for
various projects, which is scheduled for sale on January 20, with closing and
proceeds expected by February 1. The bond would have a twenty-year life,
and the rate is estimated at 4.6%, which is still at historically low levels.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
9. Before the Board was Consideration of Signature of Resolution No. 2004-
138, a Resolution to Reimburse the Local Improvement District Capital
Project Fund for Completed Projects.
Marty Wynne said this reimburses the County for funds already expended.
The payback period is ten years.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
10. Before the Board was Consideration of Signature of Document No. 2004-538,
an Amendment Extending and Modifying the Existing Intergovernmental
Agreement with COIC (Central Oregon Intergovernmental Council) for
Labor Monitoring Services.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
11. Before the Board was Consideration of Signature of Letter Reappointing
Carl Jansen to the Board of the Spring River Special Road District,
through June 30, 2007.
LUKE: Move approval.
DEWOLF: Second.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
12. Before the Board was Consideration of Signature of Letters Reappointing
Members to the Mental Health, Alcohol & Drug Advisory Board: Alan
Burke through December 31, 2005; and Daniel Blake, Lindsay Stevens,
and Ken Mathers through December 31, 2007.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
13. Before the Board was Consideration of Signature of Letter Reappointing
Bobbe Leonhardy to the COCOA (Central Oregon Council on Aging)
Advisory Council through June 30, 2006.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE DESCHUTES COUNTY CONTRACT REVIEW
BOARD
14. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2004-136, the Adoption of Findings Supporting the
Exemption of a Services Contract from Competitive Bidding Requirements
(Assisting the County in Reviewing ADA Compliance Issues and Implementing
Necessary Corrections).
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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Mike Maier indicated Bob Pike, an attorney who is handicapped and who
specializes in ADA issues, has worked with the County in the past to address
ADA compliance issues at the County. In Mr. Maier's opinion, Mr. Pike is likely
holding the County to an even higher standard than the Department of Justice
requires.
Chair Daly opened the public hearing.
Being no testimony offered, the public hearing was closed.
LUKE: Move approval.
DALY: Second.
VOTE: DEWOLF: No.
LUKE: Yes.
DALY: Chair votes yes. (Split vote)
Commissioner DeWolf explained that he does not like the wording "reasonably
likely" in the findings document in regard to this being a sole source for services.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$349962.42.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
16. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $668.66.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $328,634.81.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE BLACK BUTTE RANCH
COUNTY SERVICE DISTRICT.
18. Before the Board was Consideration of Signature of Document No. 2004-533,
an Amendment to Extend the Existing Cooperative Assistance Agreement
between the Law Enforcement Agencies in Deschutes County.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT.
19. Before the Board was Consideration of Signature of Document No. 2004-533,
an Amendment to Extend the Existing Cooperative Assistance Agreement
between the Law Enforcement Agencies in Deschutes County.
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LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DAILY: Chair votes yes.
20. ADDITIONS TO THE AGENDA
A. Before the Board was a Discussion and Consideration of Payment of
Invoices Related to the Economic Development Fund.
Mike Maier indicated that an economic development grant in the amount of
$17,500 was approved by the Board for the Boys & Girls Club of Central Oregon
regarding improvements to be made for them to move into the Central Oregon
Regional Housing Authority building. A memorandum of Understanding is to be
developed between the BGCCO and CORHA with the County.
Also, $2,000 has been pledged to Economic Development for Central Oregon as
a part of the Delta Airlines travel bank. Commissioner DeWolf pointed out that
this should be charged to the general fund and reimbursed by departments as they
use up the $2,000 balance.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
B. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2004-139, a Resolution Declaring an Exemption from
Competitive Bidding for Local Treatment Foster Care Services.
Scott Johnson and Suzanne Donovan explained they would like to have
Trillium Services add this service to what they already provide to the County.
They have to be licensed and certified by the state, and there are no other
providers that can offer similar services in Central Oregon. If Trillium was not
located here, families and children would be forced to go to the valley for
services.
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Page 8 of I I Pages
The item was properly noticed and advertised, and no one has contacted them
about the issue.
Chair Daly opened the public hearing.
No testimony was offered, so he then closed the public hearing.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
C. Before the Board was Consideration of Signature of Document No. 2004-
539, a Contract between Deschutes County and Trillium Family Services of
Central Oregon for Treatment Foster Care Services.
Commissioner Luke indicated he is concerned about the type of oversight the
State provides for this program. He feels the State may not be allowing for
adequate supervision.
DEWOLF: Move approval, subject to legal review.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
A Before the Board was a Discussion of Commute Options Week.
Steve Jorgensen and Sandy Humphreys presented ideas about the annual
Commute Options Week, which is a tri -county event. The focus of the event is
rideshare management and helping people with optional transportation. Part of
the program is a corporate challenge involving various businesses and County
departments.
They would like to tie the event into the B -Well Committee's work and
encourage the participation of all County employees and departments. Legal
Counsel is supportive of this proposal, and Ms. Humphreys and Mr. Jorgensen
would like to begin outreach programs.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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Commissioner Luke noted that his wife's employer is very involved with
Commute Options and offers incentives to its employees. Ms. Humphreys said
that there are some incentives available through the Commute Options group,
and that she and Mr. Jorgensen were not planning to approach the Board with
any requests for incentives at this time. However, perhaps certificates can be
provided to participants, similar to what occurs with the walking challenge
program.
Mr. Jorgensen stated that he would like to see the event tied into perhaps a
"Lunch & Learn",, and try other ways to get more County involvement. He will
work with Ms. Humphreys in getting information disseminated, and is thankful
that there is adequate time to work on the program prior to the actual date of the
event.
Commissioner Luke asked that they return with more information and let the
Board know as soon as possible if more assistance is needed. Mr. Jorgensen
stated that the County has never registered for the event, and he would like to
see that occur this time. The cost to the County would be $25. Commissioner
Luke advised that they can have the County Administrator approve this
registration expenditure. He added that he feels it is a good program.
Commissioner DeWolf agreed that the event is worthwhile.
LUKE: Move approval of the County's participation as a full member in the
Commute Options program and events.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being nofurther items brought before the Board, the meeting was adjourned at
10:50 a.m.
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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DATED this 29 th Day of December 2004 for the Deschutes County Board
of Commissioners.
ATTEST:
(Fx ��wc �
Recording Secretary
ivjLicfYaei ivi. vaiy, t- ir
l5ennis R. Luke,, to"idmissioner
Tom)Eiew--o��, ComT6ssi,�ner
Minutes of Board of Commissioners' Meeting Wednesday, December 29, 2004
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