2005-6-Minutes for Meeting December 13,2004 Recorded 1/3/2005DESCHUTES COUNTY OFFICIAL RECORDS 10056
NANCY BLANKENSHIP, COUNTY CLERK J r
COMMISSIONERS' JOURNAL 01/03/2005 04;14;42 PM
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2005-d
DESCHUTES COUNTY CLERK
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C:33 { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 13, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Mark Pilliod, Legal
Counsel; and, for a portion of the meeting, Tom Anderson, Community
Development; Susan Ross, Anna Johnson and David Givans, Commissioners'
Office; Dan Despotopulos, Fair & Expo Center; Marty Wynne, Finance; and
Renee Warner, Building Services. Also in attendance was media representative
Chris Barker of the Bulletin. No other citizens were present.
The meeting began at 1: 35 p. m.
1. Recap of Legislative Issues.
Bill Linden of Public Affairs Counsel had attended the Commissioner/
Department Heads luncheon earlier, and had discussed various legislative issues
at that time.
2. Discussion regarding Custodial Contractors, Other Custodial Issues.
Mike Maier told the Board that an RFP for janitorial services was advertised a
year ago, and no proposals were received. The janitorial companies explained
that the work was too varied and the demands too great.
There are two vacant positions at this time, so an RFP was done for the Human
Services building only. However, he learned that the County is required to
negotiate with the Opportunity Foundation as it is an agency that is federally
qualified to do this type of work. Therefore, the bids were not opened; there
were two plus the one from Opportunity Foundation.
Minutes of Administrative Liaison Monday, December 13, 2004
Page 1 of 4 Pages
He met with representatives of the Opportunity Foundation to discuss the
requirements, and they indicate they can handle the work. He met with staff in
the Human Services building, as in the past their experience in this regard was
not good. It is his understanding that the Foundation is better organized and
supervised now. He also met with union representatives.
Renee Warner explained that she would like to see the County contract out the
work in increments as vacancies come up. The plan is to evaluate the work
done by the Foundation after three months and on a routine basis after that. Mr.
Maier added that he doesn't want the bar lowered for this work, and it must be
satisfactory. Commissioner Luke suggested that he check with past and present
clients of the Foundation.
LUKE: Move that this work begin but be closely monitored.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
3. Overview of Items to Include in Proposed Bond Issue.
A lengthy discussion took place as to what items to include in the proposed
bond issue.
• Courthouse remodel
• ADA improvements in various County buildings
• Purchase of the Elliott property (near the Sheriffs Office)
• Development of an RV park at the Fairgrounds
• Purchase of portable horse stalls and installation of a covered arena
• A Sheriffs Office/Jail study
Marty Wynne explained that using conservative numbers, the development of
the RV park and the addition of the other improvements would be profitable.
The total bond, including contingency funds and bonding fees, would be
approximately $6.1 million.
LUKE: Move approval, subject to final numbers.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Administrative Liaison Monday, December 13, 2004
Page 2 of 4 Pages
4. Discussion of Bend Metro Park & Recreation District - Reversionary
Interest.
Mark Pilliod said that the District is close to a sale of the canal property. The
County's reversionary interest is to be transferred to another District property,
and the Board suggested it be placed on the Bend Senior Center. The County
already has a reversionary interest in the land, but one could be placed on the
structure. Once this occurs, it will help facilitate the acquisition of the Bend
Pine Nursery property.
Commissioner DeWolf said that the outstanding loan on the Senior Center
should be forgiven, and the documents ought to include a provision for the
seniors to operate their thrift store as they had done for many years. Not
allowing the thrift store handcuffs them from using their best revenue source.
Mr. Pilliod stated that this would likely have to be done outside of the
reversionary interest transfer, perhaps in the form of a memorandum of
understanding. He will keep the Board updated.
5. Other Items.
Mark Pilliod explained that several cities have been using the services of Larry
Shaw, a retired land use attorney. Mr. Shaw has offered his assistance in
coordinating Measure 37 claims for the County. Mike Maier said that Mr.
Shaw could work part-time, perhaps ten to twenty hours a week, at $30 per
hour, and the position would be non-benefited.
DEWOLF: Move approval.
LUKE: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Being no further items addressed, the meeting adjourned at 3:05 p.m.
Minutes of Administrative Liaison Monday, December 13, 2004
Page 3 of 4 Pages
DATED this 13th Day of December 2004 for the Deschutes County Board of
Commissioners.
ATTEST:
(6w~ svt&~'
Recording Secretary
Tom DeWolf, o sioner
Minutes of Administrative Liaison Monday, December 13, 2004
Page 4 of 4 Pages
Dennis R. Luke, Commissioner