2005-7-Minutes for Meeting December 20,2004 Recorded 1/3/2005COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2005.7
COMMISSIONERS' JOURNAL
111,111, 1IIIIIIIIIIII) 01/03/2005 04;14;42 PM
III
2005-7
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
C -
G
0
This page must be included
if document is re-recorded.
Do Not remove from original document.
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 20, 2004
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Mark Pilliod and Mark
Amberg, Legal Counsel. Attending a portion of the meeting were Sue Brewster,
Sheriffs Office; Joe Studer, Judith Ure and Susan Ross, Commissioners' Office;
Debbie Legg, Personnel; Kirk Utzinger, Boys & Girls Club of Central Oregon;
and Cyndy Cook, Central Oregon Regional Housing Authority. No representatives
of the media or other citizens were present.
The meeting began at 1:35 p. m.
1. Presentation of a Request relating to a Proposed Lease of a Portion of the
CORHA Building to the Boys & Girls Club.
Cyndy Cook provided an overview of the facilities that are available to the
Boys & Girls Club, which is about 1,200 square feet of unimproved space. She
would like to see the two agencies work together, especially since their services
involve some of the same clients.
Kirk Utzinger added that his agency lost its donated space, and wants to remain
in Redmond. The two agencies working together can apply for grant funds and
perhaps will be more successful in obtaining funding. The lease cost would be
less than market rate.
Susan Ross indicated that video lottery fund receipts are adequate and could
cover the requested amount of $17,500 if the Board wished to do so.
Minutes of Administrative Liaison Monday, December 20, 2004
Page 1 of 4 Pages
Commissioner Luke stated that he sits on the local board of the Boys & Girls
Club and feels there could be a conflict of interest, so he would abstain from
voting. Commissioner DeWolf wanted to discuss the possible grant further.
Commissioner Daly strongly supported the proposed grant.
Later in the meeting the Board again discussed this issue. It was decided that
the County should grant the $17,500, but it should be placed on a depreciation
schedule over ten years so that CORHA would pay back the appropriate amount
if the Boys & Girls Club leaves before ten years is up.
DALY: Move that the grant be provided as discussed.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Abstain.
DALY: Chair votes yes.
2. Discussion of Community Fire Plans.
Joe Stutler explained that it is important for the County to take a leadership role
in development community fire plans instead of having them proceed
haphazardly. They should all be coordinated using the same forma and criteria,
and expertise is needed to do so. It is also important to connect with other
counties and agencies. At this time the cities, fire departments and rural fire
protection districts are on board with the concept, and Board approval is needed
to proceed.
He added that February 11 is the deadline for applying for federal grants for
community fire plans. He asked that Judith Ure assist with the grant process.
Ms. Ure said that she is already involved to a point.
LUKE: Move that the County endorse the concept of coordinating
community-based fire plans for Deschutes County.
DEWOLF: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Minutes of Administrative Liaison Monday, December 20, 2004
Page 2 of 4 Pages
3. Discussion of Federally Qualified Health Clinic in La Pine.
Commissioner Daly explained that the existing clinic in La Pine is struggling.
The hospital tried twice to help but their offers were declined. A presentation
will be made on January 11 to Senators Ron Wyden and Gordon Smith at a
town hall meeting. Commissioner DeWolf added that Senator Smith's office is
likely the best equipped to put this on a fast track.
Commissioner Daly said that the clinic would need to be a branch of the
Prineville Ochoco Clinic. He will speak with representatives of the Clinic and
report back.
4. Discussion of Bend Metro Park & Recreation District - Reversionary
Interest.
Mark Pilliod advised that the District's legal counsel said the District does not
want to allow a continuously operating thrift store in the Bend Senior Center.
He added that there are complaints of too many items dumped at the site. They
would support four sales a year, however. He will keep the Board advised.
He then updated the Board on the status of the land across from the landfill that
is owned by the District. He is waiting for the District to have it appraised.
Commissioner Luke said that he would like to see the County close on the
purchase of this property within six months.
5. Other Items.
LUKE: Move approval of an Oregon Liquor Control Commission license for
Harvest Depot.
DALY: Second.
VOTE: DEWOLF: Yes.
LUKE: Yes.
DALY: Chair votes yes.
Debbie Legg and Mark Amberg explained that the mandatory supervisor's class
took place in November; 135 were eligible and 86 attended. One more session
is scheduled. The afternoon course was videotaped as well.
Minutes of Administrative Liaison Monday, December 20, 2004
Page 3 of 4 Pages
In regard to the $2,000 credit provided to EDCO by the County in EDCO's
efforts to bring jet airline service to the area, the Board decided that the two
names to be on the form should be Marty Wynne and Bonnie Baker. The credit
can be utilized by any County employee and should not take long since Delta
will service areas to the east.
It was pointed out to the Board that the contract with The Ferguson Group, the
County's federal lobbyist, expires in January. Commissioners Luke and
DeWolf indicated they'd like to renew it if it stays at the same terms. However,
the contract did not contain a clause to renew it and an exemption process
would need to be advertised and a hearing held. Commissioner DeWolf said he
would like to see the new contract cover three years with a one-year option.
Being no further items addressed, the meeting adjourned at 3:25 p.m.
DATED this 20th Day of December 2004 for the Deschutes County Board of
Commissioners.
Daly,
Dennis R. Luke, Commissioner
ATTEST: Toni,DeWolZ~~missioner
(~lvUCA-e_
Recording Secretary
Minutes of Administrative Liaison Monday, December 20, 2004
Page 4 of 4 Pages