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2005-12-Minutes for Meeting January 03,2005 Recorded 1/5/2005DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK yJ UJ COMMISSIONERS' JOURNAL 1101101,,,..,,.,....,.111111111 01/05/2005 04:43:37 PM 2003-12 DESCHUTES COUNTY CLERK CERTIFICATE PAGE 0Es WD c.o I&A This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JANUARY 3, 2005 Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke. Also present were Mike Maier, County Administrator; and, for a portion of the meeting were Mark Pilliod and Mark Amberg, Legal Counsel; Joe Studer, Anna Johnson, David Givans and Susan Ross, Commissioners' Office; Debbie Legg, Personnel; Mike Dugan and Darryl Nakahira, District Attorney's Office; and Becky Wanless, Parole & Probation Department. Also present for part of the meeting were Tom Anderson, Dennis Perkins, Kevin Harrison and Catherine Morrow, Community Development Department; and Jan Eggleston, Deschutes Children's Foundation. No representatives of the media or other citizens were present. The meeting began at 1: 30 p. m. 1. Presentation of a Request for Funding — Deschutes Children's Foundation Jan Eggleston provided an overview of a proposed facility to be located off N.E. Daggett Lane in Bend, near Ensworth School. This facility would primarily address the needs of families with children, in particular early childhood programs. Mountain Star Relief Nursery is located at the site already. Five acres, which was long ago part of the City of Bend's landfill, has been donated by the City. The Kid's Center and other early childhood programs would be located at the site. Most of them are now housed in the Rosie Bareis campus on 14`h Street; however, the programs are located on both sides of 14`h Street, which means clients of the programs often have to cross a busy street. Minutes of Administrative Liaison Monday, January 3, 2005 Page 1 of 4 Pages The fundraising goal for 2005 is $2.75 million, of which about $1 million will come from the community, and the balance from grants. A total of $3.4 million will be needed, which includes the land that is already owned. The expansion will allow for more much needed room for the Kid's Center and other family services. Commissioner Luke advised that the County's budget process is starting soon, and this can be an item for discussion. Commissioner DeWolf said that it is important for the County to find out what the State will be doing with funding for human services programs before making a commitment. 2. Discussion of Deputy District Attorney Vacant Positions. Mike Dugan explained that three of his Deputy District Attorneys have left the County or will be doing so soon, resulting in unfilled positions. He said that the case load is very high and the positions need to be filled very soon. One of the positions is in Juvenile Community Justice. Commissioner DeWolf stated that the Courts and others are not supportive of the Juvenile Justice position, and that there are other issues besides the situation in the District Attorney's Office affecting the general fund. Mr. Dugan said that the Commissioners have always been committed to public safety and these three positions were approved by the Board previously. The caseload continues to increase, resulting in some cases being settled that should have not been. Commissioners Daly and Luke indicated their support in filling the vacant positions. However, Commissioner Luke asked that someone outside of the District Attorney's Office be allowed to sit on the interview panel. Mr. Dugan will keep the Board advised of progress in the recruiting process. 3. Communications Update. Anna Johnson stated that the Citizen Update is being developed. Also, the new employee orientation video is being updated. The Portland State University course starts on January 6, and all ten sessions are full. Minutes of Administrative Liaison Monday, January 3, 2005 Page 2 of 4 Pages 4. Forester's Update. Joe Studer advised the Board that he is working with various entities on community fire plans, including the Upper Deschutes Coalition. There are some political problems dealing with the various groups and individuals, but he believes common ground has been found on most issues. Commissioner Luke observed that groups and people come and go, but government needs to be involved to give some permanence to what is being done. Mr. Studer said that the Oregon Department of Fish & Wildlife grant application is in process at this time. Regarding the proposed Badlands wilderness designation, he has met with a number of groups to gather input. He needs to meet with one more group, after which time he will be drafting a staff paper for the Board to review. He added that there is a lot of common ground, but some big issues where there is no agreement. He stated that in his opinion a public hearing on this issue will bring no new information to the Board. The Commissioners replied that this may be so, but the public should be allowed to react to the information that has been gathered and voice their comments in a public forum. 5. Other Items. At this time the Board adjourned in order to go into executive session under ORS 192.660(1)(b) regarding personnel issues. After the executive session concluded, the Board took action as follows. LUKE: Move the Board authorize supplement workers compensation payments for Frank Dietsch, which will be debited against his time leave accrual. DEWOLF: Second. VOTE: DALY: Yes. LUKE: Yes. DEWOLF: Chair votes yes. Being no further items addressed, the meeting adjourned at 3:25 p.m. Minutes of Administrative Liaison Monday, January 3, 2005 Page 3 of 4 Pages DATED this 3rd Day of January 2005 for the Deschutes Coun Board of Commissioners. Tom DeWolf, Chair ATTEST: Recording Secretary aeXM.'Daly, C mmissioner Dennis R. Luke, Commissioner Minutes of Administrative Liaison Monday, January 3, 2005 Page 4 of 4 Pages 1:30— 1:50 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADMINISTRATIVE LIAISON AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, JANUARY 3, 2005 1. Presentation regarding Children's Foundation — Request for Funding — Jan Eggleston 1:50— 2:00 2. Discussion of Deputy District Attorney Recruitment 2:00— 2:15 3. Communications Update — Anna Johnson 4. Project Update — Susan Ross 2:30 — 3:00 5. Other Items 6. Executive Sessions, under ORS 192.660(1)(h), pending or threatened litigation, and ORS 192.660(1)(b), a personnel issue (Note: these were noticed for 2:00 p.m. so could be addressed anytime after 2:00.)