2005-29-Minutes for Meeting January 12,2005 Recorded 1/14/2005DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOU NAL 0114/2005 04:36:56 PM
2005-211
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 12, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Tom De Wotf Michael M Daly and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Susan Ross,
Commissioners' Office; George Read and Tom Anderson, Community
Development; Suzanne Donovan, Mental Health Department; Jenny Chocole,
Juvenile Community Justice; Mark Pilliod, Legal Counsel; media representative
Barney Lerten of bend. com; and a dozen other citizens.
Chair Tom De Wo�fqpened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
Dick Tobiason,, representing local veterans, thanked the County for honoring
veterans by naming the Robert D. Maxwell Veterans Memorial Bridge last year.
He also thanked the Board for supporting the installation of interpretative
panels at the site of the bridge and the General Patch Bridge. Bob Maxwell, the
only living Medal of Honor recipient in the State of Oregon, presented
photographs of the bridge dedication to the Commissioners.
Tom introduced Justin Kimball, a student who was watching government in
action today.
2. Before the Board was a Presentation of Plans for the Veterans Memorial
Park to be Located in Front of the Courthouse Building.
Susan Ross said that a subcommittee of members of various local veterans
groups worked with her and the architect, Scott Steele, and his staff in
developing the Park project.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page I of 9 Pages
Scott Steele displayed an oversized sketch of the proposed park. He introduced
architects Liz Wise, Misty Cardin and Seth Anderson of his company, who
donated their time for this project. Ms. Cardin then gave an overview of the
sketch and the planned uses for the park. The existing plaque and flag will be
relocated to a central point in the viewing area.
The flag and plaque were donated by the local Veterans of Foreign Wars group
in 194 1. Dick Tobiason showed a photo of the plaque that is to be moved. He
stated that there was a newspaper article published in 1941 that talks about the
plaque, and he would like to see the newspaper article also displayed for public
viewing.
Commissioner Luke stated he wanted to see the development of this park take
place because the concept is simple but user-friendly and gets across the point
of honoring veterans and public safety employees. Mr. Steele wanted it to be
simple, safe, easy to enjoy, and incorporates good views. Commissioner Luke
said that dedicated park funds would be used for any expenses; these are funds
that cannot be used for anything other than County parks purposes.
Commissioner Luke commented that County staff did a good job in working
with the veterans regarding the future Veterans' Memorial Park.
3. Before the Board was Consideration of Signature of Document No. 2005-
010, Amendment #36 to the 2003-05 County Financial Assistance Contract
with the Oregon Department of Human Services, Awarding Funding.
Suzanne Donovan explained that the State of Oregon is changing its children's
care system, and this document involves additional funds for children who
require residential treatment services.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 2 of 9 Pages
4. Before the Board was Consideration of Approval of Document No. 2005-
006, a Community Partner Lease Agreement between Deschutes County
and Rimrock Trails Adolescent Treatment Program.
Jenny Chocole stated that Rimrock Trails lost its office space, and her
department had vacant space available. She added that this is a good match for
her department's services.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
5. Before the Board was Consideration of Signature of Document No. 2005-
012, a Services Contract between Deschutes County and Ron Dowd for Sex
Offender Grant Research and Reporting Services.
Ms. Chocole said this is part of a two-year implementation grant, which is
matched by the County. There is a great need for this type of tracking. An area
of the grant for funding mental health services is being reallocated to this
purpose. Mark Pilliod stated that the required insurance coverage has been
included.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was Consideration of Approval of Four Rivers Vector
Control District Annual Work Plan.
Mark Pilliod clarified that the Board wants to continue the contracts for treating
mosquitoes for the coming year.
Commissioner DeWolf said that this document could be approved by the Board,
contingent on the approval of the Oregon Department of Fish & Wildlife.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 3 of 9 Pages
LUKE: Move approval on this basis.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
7. Before the Board was Consideration of Signature of Resolution No. 2005-
001, Transferring Appropriations within the Adult Parole & Probation
Fund.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was Consideration of Signature of Order No. 2005-004,
the Monthly Cash Transfer Order.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
9. Before the Board was Consideration of Signature of a Letter Reappointing
Lee Smith to the Deschutes County Budget Committee, through December
3192006.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 4 of 9 Pages
10. Before the Board was Consideration of Signature of a Letter Reappointing
Larry Kimmel to the Deschutes County Budget Committee, through
December 31, 2007.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
11. Before the Board was Consideration of Signature of Letters
Reappointing/Appointing the Following Individuals to the Board of
Directors of Fall River Estates Special Road District:
• Don Mercer (Reappointment), through June 2006
• Neal Ehlen and Sid McClung (Reappointments), through June 2007
• Mick McMicken (Reappointment), through June 2005
• Brian Russell (Appointment), through June 2005
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
12. Before the Board was Consideration of Chair Signature of an Oregon Liquor
Control License Application for B. Helm, LLC (formerly Widgi Creek).
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
13. Before the Board was Consideration of Chair Signature of an Oregon
Liquor Control License Application for The Oregon Store, Sunriver.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 5 of 9 Pages
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
14. Before the Board was Consideration of Signature of Resolution No. 2005-
006, Approving the Sunriver Service District Mission Statement, Vision
Statement and Values Statement.
Bill Starks and Doug Seator stated these would be the final documents. Mr.
Seator said one person voted against it because they disagreed with one word.
Several working groups took part in developing these documents. Over seventy
people participated in the effort, and there was a lot of public input.
LUKE: Move approval.
DEWOLF: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE DESCHUTES COUNTY CONTRACT REVIEW
BOARD
15. Before the Board was a Public Hearing and Consideration of Approval of
Findings Supporting an Exemption from Competitive Proposal
Requirements for the County to Engage the Services of a Federal
Lobbyist Firm.
Mark Pilliod explained that this was prepared at the Board's request so that the
County can continue working with the federal lobbyist that was selected
through competitive bidding last year. The lobbyist firm is willing to continue
the same level of service at the same cost for at least another year. The contract
would be drafted for one year, with the opportunity to renew for two more
years.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 6 of 9 Pages
Commissioner DeWolf stated that the County went through a thorough
competitive bidding process last year, and the work that is being done has been
very satisfactory. Mike Maier said that he feels the County is receiving more
work from the firm than what was originally expected. Commissioner Daly
added that he was skeptical when the County first went into this arrangement,
but has been pleasantly surprised with the quality and quantity of the work the
firm has been providing.
Chair De Wolfopened the public hearing.
Being no response offered, he then closed the public hearing.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
16. Before the Board was Consideration of Signature of Resolution No. 2005-
005, Transferring Appropriations within the Deschutes County 9-1-1
County Service District Fund.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
17. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$23,282.31 (two weeks).
LUKE: Move approval, subject to review.
DALY: Second.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 7 of 9 Pages
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
18. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,932.75 (two weeks).
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
19. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $906,802.13 (two
weeks).
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
20. Before the Board were Additions to the Agenda.
None were offered.
Being nofurther items brought before the Board, the meeting adjourned at
10:50 a.m.
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 8 of 9 Pages
DATED this 12 Ih Day of January 2005 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Tom DeWolf, Chaifr�
zI
ow
Micfiael M' .-Dal-y, C'—o issioner
D6nis R. Luke�,-C�6mmissioner
Minutes of Board of Commissioners' Meeting Wednesday, January 12, 2005
Page 9 of 9 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orp-
MEETING AGENDA
DESC14UTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 12,2005
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time providedfor individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheetprovided Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. A PRESENTATION of Plans for the Veterans Memorial Park to be Located
in Front of the Courthouse Building — Susan Ross, Commissioners Office
3. CONSIDERATION of Signature of Document No. 2005-010, Amendment
#36 to the 2003-05 County Financial Assistance Contract with the Oregon
Department of Human Services, Awarding Funding — Suzanne Donovan,
Mental Health Department
4. CONSIDERATION of Approval of Document No. 2005-006, a Community
Partner Lease Agreement between Deschutes County and Rimrock Trails
Adolescent Treatment Program — Jenny Chocole, Juvenile Community Justice
5. CONSIDERATION of Signature of Document No. 2005-012, a Services
Contract between Deschutes County and Ron Dowd for Sex Offender Grant
Research and Reporting Services — Jenny Chocole, Juvenile Community Justice
6. CONSIDERATION of Approval of Four Rivers Vector Control District
Annual Work Plan
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page I of 7 Pages
7. CONSIDERATION of Signature of Resolution No. 2005-001, Transferring
Appropriations within the Adult Parole & Probation Fund — Marty Wynne,
Finance Department
8. CONSIDERATION of Signature of Order No. 2005-004, the Monthly Cash
Transfer Order — Marty Wynne, Finance Department
9. CONSIDERATION of Signature of a Letter Reappointing Lee Smith to the
Deschutes County Budget Committee, through December 31, 2006
10. CONSIDERATION of Signature of a Letter Reappointing Larry Kimmel to
the Deschutes County Budget Committee, through December 31, 2007
11. CONSIDERATION of Signature of Letters Reappointing/Appointing the
Following Individuals to the Board of Directors of Fall River Estates Special
Road District:
• Don Mercer (Reappointment), through June 2006
• Neal Ehlen and Sid McClung (Reappointments), through June 2007
• Mick McMicken (Reappointment), through June 2005
• Brian Russell (Appointment), through June 2005
12. CONSIDERATION of Chair Signature of an Oregon Liquor Control License
Application for B. Helm, LLC (formerly Widgi Creek)
13. CONSIDERATION of Chair Signature of an Oregon Liquor Control License
Application for The Oregon Store, Sunriver
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
14. CONSIDERATION of Signature of Resolution No. 2005-006, Approving the
Sunriver Service District Mission Statement, Vision Statement and Values
Statement — Doug Seator, Sunriver Service District
15. Chair Signature of an Oregon Liquor Control License Application for B.
Helm,, LLC (formerly Widgi Creek)
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 2 of 7 Pages
CONVENE AS THE DESCHUTES COUNTY CONTRACT REVIEW
BOARD
16. A PUBLIC HEARING and Consideration of Approval of Findings
Supporting an Exemption from Competitive Proposal Requirements for the
County to Engage the Services of a Federal Lobbyist Firm — Mark Pilliod,
Legal Counsel
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
17. CONSIDERATION of Signature of Resolution No. 2005-005, Transferring
Appropriations within the Deschutes County 9- 1 -1 County Service District
Fund — Marty Wynne, Finance Department
18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1 -1 County Service District in the Amount of $ (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District in the Amount of $ (two weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $ (two weeks)
2 1. ADDITIONS TO THE AGENDA
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 3 of 7 Pages
Deschutes County conducts meetings in locations that are wheelchair accessible. Deschutes County also
provides reasonable accommodations for persons with disabilities. For persons who are deaf or who have
hearing or speech impairments, dial 7-1-1 to access the State transfer relay services for TTY. At meetings
of the Board of County Commissioners, the County will provide an interpreter for hearing impaired
persons who make their request at least 48 hours' notice. Written information can be made available in
large print or in audio format; to request these services, please call (541) 388-6571.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have
questions regarding a meeting, please call 388-6572)
Tuesday, January 11, 2004
8:30 a.m. Administrative Liaison
10:30 a.m. Regular Meeting regarding Inside Deschutes County Video Newsmagazine
1:30 p.m. Regularly Scheduled Update with Information Technology
Wednesday, January 12, 2005
7:30 a.m. Bend Chamber of Commerce Business Forum, at the Riverhouse
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update — Conference Call
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:40 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, January 13, 2005
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
Friday, January 14, 2005
11:30 a.m. Full Budget Committee Overview and Update, at Bend Country Club
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 4 of 7 Pages
Monday, January 17, 2005
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, January 18, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
1:30 p.m. Administrative Liaison
Wednesday, January 19, 2005
11:30 a.m. Regularly Scheduled Meeting with the City of Bend Council, at the City
Mondgy, January 24, 2005
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Tuesday, January 25, 2005
9:00 a.m. Administrative Liaison
1:30 p.m. Regular Meeting with the Director of the Fair/Expo Center
Wednesday, January 26, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Monday, January 31, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 5 of 7 Pages
Wednesday, February 2, 2005
10:00 a.m. Board of Commissioners' Meeting
Thursday, February 3, 2005
9:00 a.m. Regular Meeting regarding Inside Deschutes County Video Newsmagazine
11:30 a.m. Redmond Economic Development Luncheon
Monday, February 7, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Wednesday, February 9, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update — Conference Call
1: 15 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road
1:30 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at
Mental Health
Thursday, February 10, 2005
3:00 p.m. Regular Meeting of the Fair Board, at the Fairgrounds
Monday, February 14,2005
12 noon Regular Meeting of Board and Department Heads
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Tuesday, February 15, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 6 of 7 Pages
Monday, February 21, 2005
Most County offices will be closed to observe Presidents'Day.
Tuesday, February 15, 2005
2:30 p.m. Administrative Liaison
Wednesday, February 16, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriff's Office
4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice, at Juvenile
Mondgy, February 28, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
Tuesday, March 2, 2005
10:00 a.m. Board of Commissioners' Meeting
Mondqy, March 7, 2005
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1 -1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Meeting Agenda Wednesday, January 12, 2005
Page 7 of 7 Pages