2005-51-Minutes for Meeting January 18,2005 Recorded 1/25/2005DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
1111111 1111 01/25/2005 03:32:56 PM
2005-51
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
i'F-,S ,,
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, JANUARY 18, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M Daly, Tom De Wo�fand Dennis R. Luke.
Also present were Mike Maier, County Administrator; and, for a portion of the
meeting, Anna Johnson, Joe Studer and David Givans, Commissioners'Office;
Tom Blust and Dennis Morris, Road Department; and media representative Chris
Barker of the Bulletin. No other citizens were in attendance.
The meeting began at 1:30p.m..
1. Discussion of a Request for Lottery Funds — Redmond Airport.
Commissioner Luke stated that he spoke with Carrie Novick of Redmond
Airport and mentioned to her that the Board may provide a grant of $5,000.
Commissioner DeWolf stressed that the funds need to be utilized locally, to
enhance local business efforts, since external marketing is handled by COVA
(Central Oregon Visitors Association), and the focus of the grant funds should
not be for tourist promotion.
DALY: Move approval of a lottery grant request for $5,000 for Redmond
Airport.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
Minutes of Administrative Liaison Tuesday, January 18, 2005
Page I of 5 Pages
2. Communications Update.
Anna Johnson advised the Board that she is working on the final draft of the
next Citizen Update newspaper insert.
Mike Maier told the Board that Ms. Johnson will be listing items on a
proposed budget, since some costs of various projects can now be estimated.
The County usually has the budget on line, but this year it will also be
available on compact disk. The Board asked that budget information be
compartmentalized, perhaps by department, to make it easier to locate specific
information. Tom Comilliac of I.T. will be asked to attend a future
Administrative Liaison to discuss this possibility.
Commissioner Luke advised that Redmond Greenhouse had not yet been paid
by the White House for landscaping they provided at the President's visit to
the area a couple of years ago. He said the County could go ahead and pay the
expense, but he is working with White House staff to get the invoice paid.
3. Discussion regarding Purchase of Cab & Chassis Tractor Trucks.
Tom Blust provided an overview of the request for approval of the purchase of
these vehicles. He said Risk Management and Legal Counsel had already
reviewed the information. The plan is to replace 1970 vintage vehicles that are
well past their useful lives. These old vehicles will be sold via e -Bay if
possible. The purchase of these vehicles has already been budgeted.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
The Board asked Anna Johnson to work with Information Technology staff to
develop a way to place other County surplus property on the same site.
Departments will still be required to have the Board declare items surplus, per
County policy.
Minutes of Administrative Liaison Tuesday, January 18, 2005
Page 2 of 5 Pages
4. Project Update.
Since Ms. Ross was attending a conference, no update was given.
5. Discussion regarding Setting a Public Hearing regarding the Proposed
Badlands Wilderness Designation.
Commissioners Daly and DeWolf stated that they feel there is an obligation on
their part to hold a public hearing on this issue in order to decide whether to
express an official Board opinion or remain neutral. Commissioner Luke said
that he agrees with them only if the Board will take a firm stand one way or
another.
It was decided that an evening hearing date will be set and a press release will
be widely distributed. Interested parties will be asked to submit their opinions
and ideas in writing if possible or, if they testify at the hearing, they will be
encouraged to speak for just a few minutes if there are a lot of people who also
wish to testify.
Joe Studer and Anna Johnson will work on a list of interested parties that
should receive the announcement. Mr. Studer added that the Bureau of Land
Management plan is currently out for public comment, so the County's official
stance,, if any, should be provided to the BLM no later than mid-February.
6. Other Items.
A. Commissioner DeWolf distributed a draft document listing items that could
be addressed by the County's federal lobbyist team. After a lengthy
discussion, item 5(a) (the Healthy Choices Initiative) was deleted from the
list as being difficult to pursue, and the other items were prioritized as
follows:
1. Family Access Network
2. Wickiup Junction
3. Central Oregon At -Risk Girls Program
4. Safe and Successful Kids
5. Upper Deschutes River Water Quality and Monitoring Initiative
DALY: Move approval.
LUKE: Second.
Minutes of Administrative Liaison Tuesday, January 18, 2005
Page 3 of 5 Pages
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
The second list, Legislative and Regulatory Interests, is a "watch list" for the
County and the lobbyists.
B. Mike Maier advised that after several discussions with the Board, Tom
Anderson (interim Director at Community Development), George Read
(Director) and CDD staff, it has been decided that George Read will be
retiring from the County on disability, and Tom Anderson will be the new
Director, effective February 1. George Read will continue working on a
part-time basis in an advisory role.
Commissioner Luke shared that he has spoken with Realtor and building
contractor groups in the area, and they are very positive about Mr. Anderson
being Director and are please Mr. Read will stay on to help the Department
in some capacity.
A media release,, which has been reviewed and approved by Mr. Read, will
be distributed soon.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
C. Mr. Maier explained that at the Board's recent retreat, a separation plan for
his position was developed. He will be retiring from the County in June
2005,, but will keep working for a year afterwards to help with a search for
his replacement, reorganizing the department if desired, and bringing his
replacement up to speed. The Board then reviewed the final separation
agreement documents.
Everyone in the meeting was regretftil that Mr. Maier will be retiring. A
press release will be distributed giving the details of this change.
LUKE: Move approval of Mike Maier's separation agreement.
DALY: Second.
Minutes of Administrative Liaison Tuesday, January 18, 2005
Page 4 of 5 Pages
VOTE: DALY: Yes.
LUKE: Yes.
DEWOLF: Chair votes yes.
LUKE: Move approval of the Oregon Liquor Control License application for
the Trout House, Sunriver.
DALY: Second.
VOTE: DALY:
LUKE:
DEWOLF
Yes.
Yes.
Chair votes yes.
Being nofurther items addressed, the meeting adjourned at 3: 10 p. m.
DATED this 18 th Day of January 2005 for theDeschutes County Board of
Commissioners.
Toni DeWolf, CR�air
ATTEST:
Recording Secretary
Dennis R. Luke, Commissioner
Attachments
Exhibit A: Copy of Agenda (I page)
Exhibit B: Document regarding Purchase of Vehicles — Road Department (1 page)
Exhibit C: Copy of a Newspaper Article regarding the Sale of Government
Property On -Line (I page)
Exhibit D: Copy of Draft Federal Funding Agenda (3 pages)
Minutes of Administrative Liaison Tuesday, January 18, 2005
Page 5 of 5 Pages
1:30-1:40
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., TUESDAY, JANUARY 18,2005
PLEASE NOTE DIFFERENT DA Y
1. Discussion of Request for Lottery Funds re: Redmond Airport
L-40-1:50
2. Communications Update - Anna Johnson
1:50-2:00
3. Discussion regarding Purchase of Cab & Chassis Tractor Trucks — Tom Blust
2:00— 2:30
4. Project Update — Susan Ross
2:30— 2:45
5. Discussion regarding Proposed Badlands Wilderness Designation
2:45 — 3:30
6. Other Items
7. Executive Session, under ORS 192.660(l)(h), pending or threatened litigation
Exhibit --
Page of
ES
..... .....
LIJ
Road Department
MEMO
To: Tom Blust, Road Department Director
From: Dennis Morris, Support Services Manager
Re: Purchase of Cab & Chassis Tractor Trucks
Tom,
M, SIX49INKI "I
61150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 - FAX (541) 388-2719
We currently have $240,000 budgeted to purchase three replacement Truck Tractors, these are
for hauling our belly dump and lowboy trailers. I developed my specifications based upon staff
input, pre -qualifying an International 7600 series truck.
Benton County recently purchased a Cab/Chassis from Brattain International and has authorized
other Government agencies to piggyback on their bid. (See attached)
My specifications call for minor adjustments to their bid such as axle configurations and PTO
locations, etc. I also asked for an optional bid on a tag axle, (to increase GVW rating) to be
installed on one of the tractors. The costs are:
Budgeted amount: $80,000.00 each x 3 trucks = $240,000.00
Purchase amount: $79,496.00 each x 3 trucks = $238,488.00
Tag Axle option $ 6,100.00 = $ 6,100.00
TOTAL $244,588.00
We are currently $19,000.00 under budget in our 330 fund for replacement equipment, mostly
due to savings on our purchase of three new snowplows. The overage of $4,588.00 for the
purchase of the three trucks and tag axle will not be a budget issue.
I have reviewed this with Mark Pilliod from County Counsel and he has approved piggy -backing
on Benton County's bid proposal. Pursuant to ORS 279.015 (Competitive Bidding Exemptions)
Section (1) (g) this purchase does not require competitive bidding.
REQUESTED ACTION:
I am requesting that the Board of County Commissioners authorize the purchase of this
equipment utilizing Benton County's bid award to Brattain International in the amount of
$244,588.00.
Quality Services Performed with Pride Exhibit
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Exhibit
Page __V__ of k
'T ES
Upper Deschutes River
Water Quality and
Monitoring Initiative
Deschutes County, Oregon
2005 (FY 2006)
FEDERAL AGENDA
$500,000 to protect ground and
surface water resources.
Environmental Program
Management, Environmental
Protection Agency, VA, HUD
and Independent Agencies
Appropriations bill.
2a. Safe and Successful Kids $400,000 to establish an Early Fund for the Improvement of
Head Start program as part of an Education, Labor, HHS and
initiative to provide a Education Appropriations bill.
comprehensive system of early
childhood services.
3
4
Central Oregon At -Risk $700,000 to support the Central
Girls Program I Oregon At -Risk Girls program.
Juvenile Justice and
Delinquency Prevention,
Commerce, Justice, State
Appropriations bill.
Wickiup Junction $1 million to begin planning and Surface Transportation
design of grade separation at Program, Transportation
Wickiup Junction. Appropriations bill.
5a. Healthy Choices $250,000 to institute an obesity
I Initiative I prevention program.
5b. Family Access Network $425,000 to stabilize and expand
(FAN) an innovative program that
provides vital services to families
of school age children.
Public Health Improvements,
Labor, HHS and Education
Appropriations bill.
Public Health Improvements,
Labor, HHS and Education
Appropriations bill.
Exhibit
Page \ of
EP3--
LEGISLATIVE AND REGULATORY INTERESTS
Exhibit k -D
Page __2__ Of —5
School Safety -Net
Support reauthorization of the Secure Rural Schools and
Payments
Community Self -Determination Act that maintain or increase the
level of safety -net payments.
2.
TEA -21 Reauthorization
9 Support full funding of the Forest Highways program in the
reauthorization of TEA -2 1. This program provides funding for
numerous projects in Deschutes County including Sun River
Junction, Road 45 and South Century Drive.
0 Support ODOT requests for Redmond truck reroute of Hwy 97
and O'Neill Junction.
3.
Forest Health and Fire
Monitor and report on opportunities ensure successful completion of
Suppression
forest thinning and fuel load reduction projects.
4.
Rural Health Care
Secure a "Federally Qualified Health Clinic" designation for the
health clinic in La Pine.
Monitor and report on. funding opportunities for a mobile health
clinic.
5.
Respite Care
Support passage of legislation, such as the Lifespan Respite Care
Act, to establish a program to assist family caregivers in accessing
affordable and high-quality respite care.
6.
Payment In Lieu of Taxes
Support funding this program at the level authorized in the PILT Act
(PILT)
(P.L. 103-397)
7.
Drug Interdiction and
Support funding for High -Intensity Drug Trafficking Area (HIDTA)
Enforcement
and Central Oregon Drug Enforcement Team.
Support funding for the Drug -Free Communities program, under
which the County has received a five-year grant for its program.
Support funding for Methamphetamine prevention, treatment, and
enforcement programs.
Exhibit k -D
Page __2__ Of —5
8.
Criminal Justice and Law
Monitor and report on opportunities to secure assistance for re-entry
Enforcement
services, juvenile justice, diversion programs, and Safe Havens.
9.
Housing
Monitor and report on funding opportunities for low-income seniors
assisted living facilities.
10.
Higher Education Act
Support the inclusion of legislative language providing for school
Reauthorization
loan forgiveness of District Attorneys.
11.
Noxious Weeds
Support a stable funding source for facilitating grants, contracts,
education, inventorying and mapping or monitoring and managing
weed vegetation programs.
Exhibit _T�:)
Page _'5— Of
7-�n_ I-Idn
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., TUESDAY, JANUARY 18,2005
PLEASE NOTE DIFFERENT DA Y
1. Discussion of Request for Lottery Funds re: Redmond Airport
1:40-1:50
2. Communications Update - Anna Johnson
1:50— 2:00
3. Discussion regarding Purchase of Cab & Chassis Tractor Trucks — Tom Blust
2:00 — 2:30
4. Project Update — Susan Ross
2:30— 2:45
5. Discussion regarding Proposed Badlands Wilderness Designation
2:45 — 3:30
6. Other Items
7. Executive Session,, under ORS 192.660(l)(h), pending or threatened litigation