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2005-77-Resolution No. 2005-016 Recorded 2/1/2005REVI ED EGAL COUNS L DESCHUTES COUNTY OFFICIAL RECORDS CJ 2005�� NANCY BLANKENSHIP, COUNTY CLERK 1r COMMISSIONERS' JOURNAL , 1111!1111 11111111 200 0210112005 01.55,38 PM BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations Within Various Funds of the 2004-2005 * RESOLUTION NO. 2005-016 Deschutes County Budget and Directing Entries WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget; BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office Fund, Contingency $20,700 TO: 255-2900-421.94-30 Deschutes County Sheriff's Office Fund, Machinery $20,700 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this qday of January, 2005. ATTEST: qa,w� (ra� Recording Secretary PAGE I OF I -RESOLUTION NO. 2005-016 (1/26/05) BOARD OF COUNTY OMMISSIONERS OF DESCHUTES COUNT . , OREGON TOM DEWOLF, Cligir Form No. DESCHUTES COUNTY INCREASE OR TRANSFER OF APPROPRIATIONS FORM B.O.C.C. Meeting Date: January 26, 2005 Resolution No. 2005-016 Budget Prior to this Line -item Description Line -item Account Resolution Inc/(Dec) Revised Resources _ Total Resources Requirements: - Deschutes County Sheriff's Office Fund, Contingency 255-4500-501.97-01 317,219 (20,700) 296,519 Deschutes County Sheriffs Office Fund, Machinery 255-2900-421.94-30 - 20,700 20,700 Total Requirements 317,219 - 317,219 DESCHUTES COUNTY SHERIFF'S OFFICE LES STILES Sheriff 63333 W. Hwy. 20 Bend, OR 97701 Bend Station 541-388-6655 Fax 541.389.6835 Administration 541.388-6659 Fax 541.389.4454 La Pine Station 51530 Huntington Rd. La Pine, OR 97739 541.536.1758 Fax 541.536-5766 Sisters Station 703 N Larch St., Suite C 541.549.2302 Fax 541-549.1762 Terrebonne Station 8222 N Hwy 97 Terrebonne, OR 97760 541-923.8270 Fax 541-548-7589 Special Services/SAR 541-388.6502 Fax 541-388-0793 Emergency Services 541.617-3303 Fax 541-388.0793 Adult Jail 541.388.6661 Fax 541-330.9162 DATE: December 21,2004 TO: Marty Wynne SUBJECT: Appropriation Transfer In order to improve vehicle maintenance efficiency the Auto Maintenance Division needs to purchase a tire machine, tire balancer and a air compressor. The requirements were identified after the budget was submitted. Will you please make a FY04-05 transfer from Contingency of $20,700.00 to Captal in Fund 255. To Machinery From Contingency 1m Ross Business Manager 255-2900-421.94-30 $20,700.00 255-4500-501.97-01 $(20,700.00) 4 DESCHUTES COUNTY Capital Outlay Expenditure Authorization Form 1. Description of Expenditure Vehicle Maintenance Equipment for Automotive Division Tire Changer Machine, Tire Balancer and Air Compressor 2. Budgeted Amount $0 (Transfer from contingency) Less: Prior Expenditures $0 Remaining Budget $0 Expenditure Amount: $20,700 3. Charge to: 255-2900-421.94-10 4. Bids Received: Written Oral None Bid Detail: Name of Firm Amount Comments Bend Auto Supply $7,200.00 Tire Changer Machine Bend Auto Supply $6,300.00 Tire Balancer Western Tools $7,200.00 Air Compressor *Reason Bids Not Requested: Special equipment with limited vendors 5. Initial Purchase Air Compressor Replacement Tire Changer Machine and Tire Balancer Replacement Information: Replaced Asset Description Tire Changer Machine is used to remove tires from wheels. Tire Balancer used to balance tire for safety and extending tire life. Justification for Replacement: Tire Changer Machine is over 10 years old. During this years winter tire change over the machine experienced an in loss of air pressure making it difficult to remove tires from the rim. It has become a safety issue due to the manual effort required and resulted in an injury to one of our employees. The new machine is semi -robotic and will result in less physical exertion. The Tire Balancer is also over 10 years old and will not hold calibration. We are unable to balance large truck tires. Problems were encountered during winter tire change over. Repair is not feasible of either machine due to their age and condition. The new air compressor will reside in the automotive shop area and will augment the current air compressor, which is permanently installed in back of the automotive truck. Replaced Asset Number 2791 and 2792 Make Coats and FMC Year of Purchase 1992 and 1995 Model # Tire Changer 4040SA and Wheel Balancer Original Cost $1,027 and $584 Serial # 0992159157 and unk ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy and Procedures, COEAF Form Section) A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2). 1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer required) : See attached appropriation transfer. 2. Appropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to COEAF B. Item not as described in budget REASON: C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval REASON: Department Head Finance Board of Date -partme ev ew Date f ;omissioner Approval Date m Submit form to the Finance ariment for revie - after expenditure is approved distribute form as follows: White and Yellow - Finance Department (attached to accounts payable voucher). Pink - Department copy DESCHUTES COUNTY Capital Outlay Expenditure Authorization Form 1. Description of Expenditure Vehicle Maintenance Equipment for Automotive Division Tire Machine, Tire Balancer and Air Compressor 2. Budgeted Amount $0 (Transfer from contingency) Less: Prior Expenditures $0 _ p, Remaining Budget $0 Expenditure Amount: $20,700 9/ 3. Charge to: 255-2900-421.94-10 Fund Dept Div BAS Element ,bject Project 4. Bids Received: Written Oral None Bid Detail: Name of Firm Amount Comments Bend Auto Supply $7,200.00 Tire Machine Bend Auto Sjupply $6,300.00 Tire Balancer Western To is $7,200.00 Air Compressor *Reason Bids Not Requested: Special equipment with limited vendors 5. Initial Purchase yes Replacement Replacement Information: Replaced Asset Description Justification for Replacement Replaced Asset Number Year of Purchase Original Cost Make Model # Serial # ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy and Procedures, COEAF Form Section) A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2). 1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer required) : See attached appropriation transfer. 2. Appropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to COEAF B. Item not as described in budget REASON: C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval REASON: Department Head L Date —MT —6 Finance Department Review �� Date 0 (� Board of Commissioner Approval '� Date /—/2 - �^ Submit form to the Finance Department for review - after expenditure is approved distribute form as follows: White and Yellow - Finance Department (attached to accounts payable voucher). Pink - Department copy DESCHUTES COUNTY SHERIFF'S OFFICE LES STILES Sheriff 63333 W. Hwy. 20 Bend, OR 97701 Bend Station 541.388.6655 Fax 541-389.6835 Administration 541-388.6659 Fax 541.3894454 La Pine Station 51530 Huntington Rd. La Pine, OR 97739 541.536.1758 Fax 541-536.5766 Sisters Station 703 N Larch St., Suite C 541.549.2302 Fax 541.549.1762 Terrebonne Station 8222 N Hwy 97 Terrebonne, OR 97760 541.923-8270 Fax 541.548-7589 Special Services/SAR 541-388.6502 Fax 541-388.0793 Emergency Services 541-617-3303 Fax 541.388.0793 Adult Jail 541.388.6661 Fax 541.330-9162 DATE: December 21,2004 TO: Marty Wynne SUBJECT: Appropriation Transfer In order to improve vehicle maintenance efficiency the Auto Maintenance Division needs to purchase a tire machine, tire balancer and a air compressor. The requirements were identified after the budget was submitted. Will you please make a FY04-05 transfer from Contingency of $20,700.00 to Captal in Fund 255. To Machinery 255-2900-421.94-30 $20,700.00 From Contingency 255-4500-501.97-01 $(20,700.00) Si c rel m Ross Business Manager REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations Within Various Funds of the 2004-2005 * RESOLUTION NO. 2.005-016 Deschutes County Budget and Directing Entries WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget; BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 255-4500-501.97-01 Deschutes County Sheriff s Office Fund, Contingency $20,700 TO: 255-2900-421.94-30 Deschutes County Sheriff's Office Fund, Machinery $20,700 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this th day of January, 2005. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON TOM DEWOLF, Chair ATTEST: MICHAEL M. DALY, Commissioner Recording Secretary DENNIS R. LUKE, Commissioner DESCHUTES COUNTY INCREASE OR TRANSFER OF APPROPRIATIONS FORM B.O.C.C. Meeting Date: Resolution No. Line -item Description Resources Total Resources Requirements: Deschutes County Sheriff's Office Fund, Contingency Deschutes County Sheriffs Office Fund, Machinery Total Requirements i i Form No. January 26, 2005 2005-016 Budget Prior i to this j Line -item Account Resolution Inci(Dec) Revised 255-4500-501.97-01 317,219 (20,700) 296,519 255-2900-421.94-30 - 20,700 20,700 317,219 - 317,219