2005-84-Minutes for Meeting January 26,2005 Recorded 2/1/2005DESCHUTES COUNTY OFFICIAL RECORDS yJ ~QQ5~8~
NANCY BLANKENSHIP, COUNTY CLERK yu v
COMMISSIONERS' JOURNAL 02/01/2005 01;55;38 PM
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2005-84
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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This page must be included
if document is re-recorded.
Do Not remove from original document.
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{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 26, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M.
Daly. Also present were Mike Maier, County Administrator; Larry Blanton,
Sheriff's Office; Laurie Craghead, Legal Counsel; Ken Harms, Risk
Management; Joe Studer) Forestry Specialist; Tom Anderson, George Read
and Kevin Harrison, Community Development; and five other citizens. No
media representatives were in attendance.
Chair Tom De Wolf opened the meeting at 10:02 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was of a Public Hearing and Consideration of Signature
of Order No. 2005-002, Approving the Annexation of the Foss Annexation
of Territory into the Terrebonne Domestic Water District.
Laurie Craghead advised that there had been a problem with the original
description of the property, as it did not match the map. The legal description
was since revised to comply. All appropriate notices were done, and approvals
from other agencies have been obtained as required. No comments were
received from the public.
Chair De Wolf opened the public hearing.
Being no testimony offered, Chair De Wolf closed the public hearing.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 1 of 7 Pages
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was Consideration of Signature of Document No. 2005-
046, an Intergovernmental Agreement between Deschutes County and
Rural Fire Protection District No. 2 regarding Coordinated Efforts relating
to Wildfires and Other Natural Disasters.
Joe Studer stated that the intergovernmental agreement is to accommodate
work between the County, the RFPD, and the City of Bend to expand Project
Wildfire's "Fire Free" event and other projects countywide. The agreement
outlines a $40,000 annual expense. This particular agreement would cover
actions through June 2005, at which time it would need to be renewed. A
portion of the funds come from Title III, with the balance from the legislature.
Tom Fay, the Manager of the RFPD, stated that an individual will be working
under the supervision of RFPD No. 2, and part of that person's duties will be
covering Project Wildfire and Fire Free work.
DALY: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was Consideration of First Reading of Ordinance No.
2005-003, Amending Chapter 8.16 of the Deschutes County Code Defining
Outdoor Mass Gatherings.
Kevin Harrison gave a brief overview of the reasons for the Ordinance, which
rewrites a section of the existing Code to match State requirements. The
Commissioners and Planning Commission already held a joint hearing in 2004.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 2 of 7 Pages
This Ordinance will cover two types of gatherings, based on the number of
people who may attend and the length of the event. Applications will come into
Community Development for review, and the criteria will evolve primarily
around public health and safety. In both cases the permits will be enforced by
the Sheriff.
The Board will also need to adopt the processing fee schedule. It is suggested
that permit fees be set as follows: $500 for the smaller gathering, $1,000 for the
larger gatherings, and $675 to submit appeals.
Laurie Craghead stated that these applications are not a part of land use
regulations, per Statute. She added that there are a few typographical errors to
be corrected in the document prior to signature. (She then detailed the minor
corrections to be made)
LUKE: Move first reading, subject to the changes detailed by legal counsel,
by title only.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Chair DeWolf then conducted the first reading of the ordinance, by title only.
The second reading and consideration of adoption will take place at the
Wednesday, February 9 Board meeting.
5. Before the Board was Consideration of Signature of Resolution No. 2005-
014, Transferring Appropriations within the Deschutes County Insurance
Reserve Fund.
Ken Harms explained the reasons for the Resolution. It is proposed that two
defibrillators will be placed in buildings that are two stories, per his projections.
(A copy of the cost and anticipated number of defibrillators is attached as
Exhibit A)
He said some of the money will come from Safety Committee stipends. The
new Deschutes Services Building should have three - one for the County's
upstairs area, one for the downstairs meeting area, and possibly one for the
State side of the. building. He will find out if the State has already installed one.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 3 of 7 Pages
DALY: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Before the Board was Consideration of Signature of Resolution No. 2005-
016, Transferring Appropriations within the Deschutes County Sheriff's
Office Fund (Machinery).
This item will be addressed at the Monday, January 31 Work Session.
7. Before the Board was Consideration of Signature of Letters Reappointing
the Following Individuals to the Deschutes County Fair Board:
Frank Deggendorfer through December 31, 2007
• John Leavitt and David Bishop through December 31, 2008
DALY: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Signature of Resolution No. 2005-
013, Transferring Appropriations within the Deschutes County 9-1-1
County Service District Fund.
This item will be addressed at the Monday, January 31 Work Session.
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$103,114.19 (two weeks).
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 4 of 7 Pages
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $4,046.39 (two weeks).
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,475,917.98
(two weeks).
LUKE: Move approval, subject to review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
12. Before the Board was Consideration of Ratification of Approval of an
Application for an Economic Development Fund Grant to Redmond
Airport for Marketing New Jet Service to Local Businesses and Residents.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 5 of 7 Pages
DALY: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
13. Before the Board was Consideration of Approval of an Application for an
Economic Development Fund Grant to the Sisters School Foundation.
DALY: Move approval.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
14. Before the Board was Consideration of Approval of an Application for an
Economic Development Fund Grant for the COCOA Senior Fair and
Health Expo.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
15. Before the Board was Consideration of Approval of an Application for the
Terrebonne Boys & Girls Club.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 6 of 7 Pages
16. ADDITION TO THE AGENDA
Before the Board was Consideration of Signature of a Letter Appointing
David Bowers to the Deschutes County Weed Advisory Board, through
December 31, 2007.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items brought before the Board, the meeting adjourned at
10:40 a.m.
DATED this 26th Day of January 2005 for the Deschutes Co ty Board
of Commissioners.
Tom DeWolf, Chair
y, Co)dmissioner
ATTEST:
Recording Secretary
Dennis R. Luke, Conimissi
Attachment
Exhibit A: Information on the cost and placement of defibrillators in County
buildings.
Minutes of Board of Commissioners' Meeting Wednesday, January 26, 2005
Page 7 of 7 Pages
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02
C Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MEETING AGENDA
DESC14UTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, JANUARY 26, 2005
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. DISCUSSION of a Public Hearing and Consideration of Signature of Order
No. 2005-002, Approving the Annexation of the Foss Annexation of Territory
into the Terrebonne Domestic Water District - Laurie Craghead, Legal Counsel
3. CONSIDERATION of Signature of Document No. 2005-046, an
Intergovernmental Agreement between Deschutes County and Rural Fire
Protection District No. 2 regarding Coordinated Efforts relating to Wildfires
and Other Natural Disasters - Joe Studer, Forestry Specialist; and Tom Fay,
RFPD No. 2
4. CONSIDERATION of First Reading of Ordinance No. 2005-003, Amending
Chapter 8.16 of the Deschutes County Code Defining Outdoor Mass Gatherings
- Kevin Harrison, Community Development Department
5. CONSIDERATION of Signature of Resolution No. 2005-014, Transferring
Appropriations within the Deschutes County Insurance Reserve Fund - Marty
Wynne, Finance Department
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 1 of 9 Pages
6. CONSIDERATION of Signature of Resolution No. 2005-016, Transferring
Appropriations within the Deschutes County Sheriff's Office Fund (Machinery)
- Marty Wynne, Finance Department
7. CONSIDERATION of Signature of Letters Reappointing the Following
Individuals to the Deschutes County Fair Board:
Frank Deggendorfer through December 31, 2007
John Leavitt and David Bishop through December 31, 2008
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
8. CONSIDERATION of Signature of Resolution No. 2005-013, Transferring
Appropriations within the Deschutes County 9-1-1 County Service District
Fund - Marty Wynne, Finance Department
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $103,14.19 (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
10. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-1-1 County Service District in the Amount of $4,046.39 (two
weeks)
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $1,475,917.98 (two weeks)
12. CONSIDERATION of Ratification of Approval of an Application for an
Economic Development Fund Grant to Redmond Airport for Marketing New
Jet Service to Local Businesses and Residents
13. CONSIDERATION of Approval of an Application for an Economic
Development Fund Grant to the Sisters School Foundation
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 2 of 9 Pages
14. CONSIDERATION of Approval of an Application for an Economic
Development Fund Grant for the COCOA Senior Fair and Health Expo
15. CONSIDERATION of Approval of an Application for the Terrebonne Boys
& Girls Club
16. ADDITIONS TO THE AGENDA
Deschutes County conducts meetings in locations that are wheelchair accessible. Deschutes County also
provides reasonable accommodations for persons with disabilities. For persons who are deaf or who have
hearing or speech impairments, dial 7-1-1 to access the State transfer relay services for TTY. At meetings
of the Board of County Commissioners, the County will provide an interpreter for hearing impaired
persons who make their request at least 48 hours' notice. Written information can be made available in
large print or in audio format; to request these services, please call (541) 388-6571.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572.)
Wednesday, January 26, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Monday, January 31, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
5:30 p.m. Public Hearing on the Bureau of Land Management Proposed Badlands Wilderness
Designation
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 3 of 9 Pages
Tuesday, February 1, 2005
8:30 a.m. Conference Call with The Ferguson Group regarding Federal Lobbying Issues
1:30 p.m. Regularly Scheduled Update with Information Technology
Wednesday, February 2, 2005
10:00 a.m. Board of Commissioners' Meeting
Thursday, February 3, 2005
9:00 a.m. Regular Meeting regarding Inside Deschutes County Video Newsmagazine
Monday, February 7, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Wednesday, February 9, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update - Conference Call
1:15 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road
1:30 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at
Mental Health
Thursday, February 10, 2005
3:00 p.m. Regular Meeting of the Fair Board, at the Fairgrounds
Monday, February 14, 2005
12 noon Regular Meeting of Board and Department Heads
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 4 of 9 Pages
Tuesday, February 15, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center
Friday, February 18, 2005
11:30 a.m. Redmond Economic Development Luncheon, at St. Charles Medical Center, Bend
Monday, February 21, 2005
Most County offices will be closed to observe Presidents' Day.
Tuesday, February 22, 2005
2:30 p.m. Administrative Liaison
Wednesday, February 23, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice, at Juvenile
Thursday, February 24, 2005
10:00 a.m. Budget Kick-off Meeting and Performance Measures Training
Monday, February 28, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
Tuesday, March 2, 2005
10:00 a.m. Board of Commissioners' Meeting
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 5 of 9 Pages
Monday, March 7, 2005
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Monday, March 14, 2005
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with Community Development
Tuesday, March 15, 2005
10:00 a.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
1:00 P.M. Preliminary Budget Meetings with Various Departments
3:00 p.m. Regularly Scheduled Meeting with Manager of Fair/Expo Center
Wednesday, March 16, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Regularly Scheduled Meeting with the City of Bend Council, at the County
Thursday, March 17, 2005
1:00 P.M. Preliminary Budget Meetings with Various Departments
Monday, March 21, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, March 23, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Thursday, March 24, 2005
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 6 of 9 Pages
Monday, March 28, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Wednesday, March 30, 2005
10:00 a.m. Board of Commissioners' Meeting
Monday, April 4, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Wednesday, April 6, 2005
10:00 a.m. Board of Commissioners' Meeting
Thursday, April 7, 2005
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
Monday, April 11, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Tuesday, April 12, 2005
1:30 p.m. Regularly Scheduled Update with Information Technology
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 7 of 9 Pages
Wednesday, April 13, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update - Conference Call
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, April 14, 2005
12 noon Regular Meeting of Audit Committee
Friday, April 15, 2005
1:00 P.M. Review of Requested Budgets
Monday, April 18, 2005
12 noon Regular Meeting of Board and Department Heads
1:30 p.m. Administrative Liaison
Tuesday, April 19, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center
Monday, April 25, 2005
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 8 of 9 Pages
Wednesday, April 27, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Meeting Agenda Wednesday, January 26, 2005
Page 9 of 9 Pages
E S
0 A
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADDITION TO THE AGENDA
BOARD OF COMMISSIONERS' MEETING
WEDNESDAY, JANUARY 26, 2005
CONSIDERATION of Signature of a Letter Appointing David Bowers to
the Deschutes County Weed Advisory Board, through December 31, 2007