2005-94-Minutes for Meeting January 24,2005 Recorded 2/8/2005i
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NANCYUBLANKENSHIP,F000NTY CLERKS Q 2005.94
COMMISSIONERS' JOURNAL 02/08/2005 01:04:10 PM
I ~ I I I I I III (I I II I I II I I I III
00 -04
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 24, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; and, for a portion of the
meeting, Susan Ross, Commissioners' Office; Marty Wynne, Finance; Laurie
Craghead and Mark Amberg, Legal Counsel; Tom Cornilliac, Information
Technology; and Dick Tobiason, citizen. No media representatives or other
citizens were in attendance.
The meeting began at 1:35 p.m.
1. Discussion of Placement of the FY 2005-06 Budget on the County Website.
Commissioner DeWolf explained that the budget document as it now appears
on the County's website is difficult for the public to use, due to different
formats and the fact that the document is very large. Commissioner Luke
suggested that each department's budget be placed on that department's
webpage, with the general fund and miscellaneous information placed on the
Commissioners' webpage. He also said the budget should be made available on
CD, and indexed for ease of use.
The group then discussed various ways to handle the placement of this type of
information on the website. It was decided that due to the potential cost and
limited public use, appropriate refinements could be made. Tom Cornilliac will
work with Marty Wynne and the Finance staff on making the information more
user-friendly.
Minutes of Administrative Liaison Monday, January 24, 2005
Page 1 of 6 Pages
2. Discussion of Ferguson Group Contract.
Mark Pilliod explained that they have requested a higher rate of payment,
since they lost money under the current contract. After a brief discussion, it
was decided that Mr. Pilliod will negotiate with the Ferguson Group to
establish payment rates to cover the next three years.
3. Project Update.
Susan Ross advised that furniture is being installed in the remodeled Road
Department building at this time. The Surveyor is to move to the Road
Department in a few days, and after that the Water Resources Department will
move to the previous Surveyor's space.
Victims' Assistance will move to the old Deschutes Services Building next
week, and the District Attorney's group will move from the third floor to the
first floor of the courthouse or into the Deschutes Services Building. This will
allow for remodeling to be done in the courthouse building.
The old Deschutes Services Building will be made available to potential renters
in three or four months. There is some interest because parking is good.
4. Discussion of Grant Fund Application and Process.
It was clarified that lottery grant application forms should go to Susan Ross.
She is to distribute the information and track the progress and completion of the
grants, as well as advising the applicants in writing of the status of their request.
The Board discussed an application submitted by Sisters School Foundation
supporting their "Starry Nights" Concert Series fundraiser; the funding is to
come from Commissioner DeWolf's allotment.
DEWOLF: Move approval of this grant in the amount of $3,000.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Minutes of Administrative Liaison Monday, January 24, 2005
Page 2 of 6 Pages
The Board then discussed a grant application from the Central Oregon Council
on Aging (COCOA) for the annual Senior Fair and Health Expo. The funding
is to come from Commissioner Luke's allotment.
LUKE: Move approval of this grant in the amount of $1,000.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
At this time the Board discussed a grant application for funds to cover
permitting fees for placement of a donated mobile home to be used by the Boys
& Girls Club. The cost would be split equally from the allotments of
Commissioners Luke and Daly.
LUKE: Move approval of this grant in the amount of $1,419.66.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
5. Discussion regarding the Public Hearing regarding the Proposed Badlands
Wilderness Designation.
A brief discussion took place regarding whether groups should be allowed to set
up displays in the hearing room or the lobby on the night of the hearing. It was
decided that none should be placed inside the hearing room itself, and that
displays in the lobby should be discouraged. Laurie Craghead added that letting
this occur could set precedence for future hearings.
The Board decided that handouts, as a part of testimony, are appropriate to give
to the Board, the Recording Secretary and the media. Notices will be placed
explaining this, and a media notice will be sent out with the appropriate
information.
Minutes of Administrative Liaison Monday, January 24, 2005
Page 3 of 6 Pages
6. Discussion of Vector Control Agreements.
Mark Pilliod stated that he would like to continue working with the Sunriver
Service District on these agreements for another year until such time they will
be able to handle their own contracting in this regard. He said that the
agreements are in place and he is awaiting a response from Four Rivers Vector
Control regarding the cost.
7. Discussion of Signage for Veterans Memorial Roadway in Redmond.
Commissioner Daly and citizen Dick Tobiason explained that the City of
Redmond will be naming the road the "Cal Butler Veterans Memorial Road",
and is asking the County to provide the signage. The City will install and
maintain the signs, but are requesting the County make the signs since the
County has sign-making equipment. The cost would be no greater than $400.
Commissioner Luke suggested that some extra signs be made at the same time
in case one needs to be replaced in the future. Mr. Tobiason said the City is to
approve the signage issue on February 8. The Board agreed to cover the cost of
the signs up to $400.
8. Other Items.
Mike Maier said that there has been some interest in County-owned property
located on Awbrey Butte. This property has access problems, and adjacent
owners are interested. He said he'd like to contract with Steve Scott
Realtors to handle these odd sales on an hourly basis. The consensus was to
have Mr. Scott handle one or two to see how it works out.
After the completion of an executive session, the Board took action on the
following items.
A. Regarding the COIC/Machine Systems settlement:
LUKE: Move approval of the COIC settlement agreement.
DALY: Second.
Minutes of Administrative Liaison Monday, January 24, 2005
Page 4 of 6 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. Regarding the Tumalo Irrigation District Request for a Hearing before the
Board:
LUKE: Move approval of filing a notice of withdrawal from consideration
on LUBA Case #2001-161; and for the appeal to go before the
Board with new information.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
C. Regarding the Mary Ann Martin Settlement:
DALY: Move approval of the proposed reimbursement to the County for
health benefits payments; $50,000 to settle all liens.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
D. Regarding the Robert Steffans Litigation:
LUKE: Move approval of funding in the amount of $5,000 to retain a
litigation consultant to survey media reports and other information,
to determine if a change in venue would be prudent.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Being no further items addressed, the meeting adjourned at 3:30 p.m.
Minutes of Administrative Liaison Monday, January 24, 2005
Page 5 of 6 Pages
DATED this 24th Day of January 2005 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
M. Daly, Cots dhissioner
ATTEST:
e
Recording Secretary
ennis R. Lu e, ommissioner
Minutes of Administrative Liaison
Page 6 of 6 Pages
Monday, January 24, 2005
~~,T Es e
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JANUARY 24, 2005
1:30- 1:45
1. Discussion of Placement of FY 2005-06 Budget on County Website - Tom
Cornilliac
1:45-1:55
2. Discussion of Ferguson Group Contract Terms
1:55-2:10
3. Project Update - Susan Ross
2:10- 2:20
4. Discussion of Grant Fund Application and Process - Susan Ross
Sisters School Foundation "Starry Nights" Concert Series
• Senior Fair & Health Expo
2.20-2-40
5. Discussion of Badlands Hearing Parameters - Displays, Handouts, etc.
6. Discussion of Vector Control Agreements
7. Discussion of Signage for Veterans Memorial Roadway, Redmond
8. Other Items
9. Executive Session, under ORS 192.660(1)(h), pending or threatened litigation -
anytime after 2 p.m. - Laurie Craghead, Mark Amberg
