2005-117-Minutes for Meeting January 31,2005 Recorded 2/16/2005COUNTY OFFICIAL
TES
NANCYUBLANKENSHIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL
„1„1,02/16/2005 04;14;16 PM
-21
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 31, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator; and, for a portion of the
meeting, Susan Ross and David Givans, Commissioners' Office; Mark Pilliod,
Legal Counsel; Joe Studer, Forester; Scott Johnson, Mental Health; and Mark
Mills and Larry Blanton, Sheriffs Office. No media representatives or other
citizens were in attendance.
The meeting began at 1:35 p. m.
1. Forester's Update.
Joe Studer stated that he will provide a complete and accurate large map of the
proposed Badlands wilderness and surrounding area for the public hearing. He
added that the Bureau of Land Management will provide another map that
focuses on their land management area. The Board indicated that due to the
amount of information to review, and the fact that they will be at a conference
for a week, their decision on how or whether to support the wilderness area
designation will not be announced to the public until mid-March.
At Mike Maier's request, Mr. Stutler agreed to be on the technical advisory
subcommittee for the "Tree City USA" committee.
2. Communications Update.
Anna Johnson was out of the office, so this item will be addressed at the next
Administrative Liaison meeting.
Minutes of Administrative Liaison Monday, January 31, 2005
Page 1 of 4 Pages
3. Project Update.
Susan Ross advised that visitor parking has become an issue, especially at the
Community Development building. The problem will become more
pronounced when the old Deschutes Services Building is leased out.
After a brief discussion, it was decided that Ms. Ross will remind employees of
the parking policy once more, and will work to develop a new sticker program.
She will draft a letter for the Board to sign reminding employees to park in the
appropriate locations, and will also develop a plan for enforcement should it
become necessary. As a last resort a parking enforcement firm may be hired to
cite employee vehicles that are parked in visitor parking.
Ms. Ross stated that discussions are taking place regarding mending the
comprehensive plan — SDC's in lieu of park funds. A local organization has
offered to contract to study the issue for the County. Neither CDD staff nor
Legal Counsel has the time to work on this issue. Ms. Ross said that someone
should discuss this situation with the La Pine and Redmond parks groups, and
compile the appropriate information. She was instructed to provide the Board
with a summary on what kind of work is needed and how it would be
accomplished.
4. Discussion of Grant Fund Application and Process.
Ms. Ross brought two lottery grant funding requests before the Board.
Central Oregon Youth Conference — rental fee and speaker expenses.
Commissioner Luke agreed to cover costs up to $2,000.
DEWOLF: Move approval of this grant in the amount of $2,000.
LUKE: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
La Pine Community Action Team - $3,500 for a housing survey to be used to
pursue grants for low cost housing projects. This item was tabled until the next
meeting.
Minutes of Administrative Liaison Monday, January 31, 2005
Page 2 of 4 Pages
5. Discussion regarding Upcoming NACo Conferences.
A brief discussion took place regarding attendance at the upcoming NACo
conferences. Commissioner DeWolf stated that he typically puts together a
report on what he has learned at any conferences he attends. He suggested this
would be a good thing for the other Commissioners to do as well.
Typically there is little flexibility in obtaining hotel rooms. It was agreed that
the Commissioners will shop for the best airfare when attending these functions
in order to save as much as possible.
6. Update on Crisis Resolution Center — St. Charles Medical Center.
Scott Johnson said that the legal documents are ready for review; Mark Pilliod
is working on them now. St. Charles Medical Center will obtain the necessary
license and will have ownership, and hopes to open the facility this month. He
will keep the Board updated on the progress of this project.
7. Other Items.
Larry Blanton explained that the local law enforcement entities had agreed to
share facilities in the past; however, there are too many users, making it
difficult to find time for everyone. Also, the agreement with Redmond includes
conditions on cleanup, and Redmond does not want to be responsible for that
aspect.
He added that the shooting range located off Highway 126 is County property.
The Department would like to fix it up, fence it and put in berms as necessary,
and put in buildings to be used for shooting range purposes. It is also possible
that vehicle training could be handled there.
The Commissioners agreed that the area would need to be cleaned up
eventually anyway. Mr. Blanton was instructed to determine the cost of
fending and other materials, and will put together a plan of how the area would
be used to present to the Board. Mike Maier said that Parole & Probation
officers should also be able to use it. Marc Mills added that there are about 150
Sheriff's Office employees who need to qualify, including reservists.
Minutes of Administrative Liaison Monday, January 31, 2005
Page 3 of 4 Pages
Being no further items addressed, the meeting adjourned at 3:20 p. m.
DATED this 31" Day of January 2005 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tom eWolf C �r
0; &Z'
i ael M. Daly, C missioner
_
Dennis R. Luke, Commissioner
Minutes of Administrative Liaison Monday, January 31, 2005
Page 4 of 4 Pages
L-30-1:45
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, JANUARY 31, 2005
1. Forester's Update — Joe Stutler
Tree City USA Committee
1 -,ds— 7 -in
2. Communications Update — Anna Johnson
(or, how I spent my winter vacation)
1:50— 2:15
3. Project Update — Susan Ross
• Discussion of Parking Enforcement
• Other
2:15-2:30
4. Discussion of Organization Consultant Services
2:30— 2:45
5. Discussion of NACo Conferences
2:45 — 3:00
6. Other Items