2005-118-Minutes for Meeting February 07,2005 Recorded 2/16/2005COUNTY OFFICIAL.
TES
NANCYUBLANKENSNIP, COUNTY CLERKDS Vj Us -118
COMMISSIONERS' JOURNAL OZ/16/2005 04;14;16 PM
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DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
— C c
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, FEBRUARY 7, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Tom De Wolf and Dennis R. Luke.
Also present were Mike Maier, County Administrator, and, for a portion of the
meeting, Susan Ross, Anna Johnson and David Givans, Commissioners'Office;
Laurie Craghead, Legal Counsel; Catherine Morrow and Tom Anderson,
Community Development, Mike Viegas, Risk Management; Chuck Fadeley and
Carol Rooney, Justice Court, and media representative Lily Raff of the Bulletin.
No other citizens were in attendance.
The meeting began at 1:35 p. m.
1. Discussion of Justice Court Bill.
Judge Chuck Fadeley gave an overview of how his Court deals with traffic and
dog citation issues, civil suits under $5,000 and so on. He then referred to a
handout that detailed the workload handled by him and his staff. (A copy is
attached as Exhibit A)
He said that the Oregon State Police current cite to Circuit Court only, since this
allows the State to keep a portion of the fee ($46.50). However, this scenario is
not convenient for many citizens. Legislation is being introduced that
encourages the OSP to cite into Justice Court; however, there is concern that
this is a way for counties to obtain funds.
Mike Maier noted that the bill should indicate that at least for two years the
State will not be negatively affected fiscally by this change. Judge Fadeley
added that having citations made into Justice Court would allow Circuit Court
to be more efficient. (A copy of the proposed Bill is attached as Exhibit B.)
Minutes of Administrative Liaison Monday, February 7, 2005
Page 1 of 5 Pages
As it is now, collection agencies bring small claims to Justice Court because the
process is quicker. Very few of these ever have to go to trial, which can be time
consuming.
Commissioner DeWolf said that he will talk with the County's lobbyist in
Salem, Bill Linden, about this issue. Judge Fadeley noted that he would like to
remain involved as well.
2. Discussion of a Real Estate Transaction.
This item was addressed in Executive Session.
3. Discussion of El Programa de Ayuda.
This item will be addressed at a later date.
4. Communications Update.
Anna Johnson advised that she has begun work on the employee newsletter.
The Citizen Update was in this day's newspaper. She is also working on media
campaigns for various departments. Portland State University and employee
training is fully underway.
5. Discussion of Park in Lieu of Funds.
Tom Anderson explained that Legal Counsel reviewed provisions in Title 17,
and determined fees are SDC's; therefore, the fees in lieu of parks need to be
converted to SDC's. This was set up in the early 1980's, and these funds are
mixed in with other funds.
He said he received two letters from a company that would like to handle this
work for the County. It is unclear if they have the expertise needed.
Commissioner Luke asked if there is a need for Community Development to
contract this project out. He said that the Ordinance can be changed, but the
methodology would be separate. Mr. Anderson stated that this is not something
CDD has done in the past. Catherine Morrow added that if an RFP is required,
she is not clear on the policy and where to spend the funds. She said there are
companies that claim to specialize in SDC work.
Minutes of Administrative Liaison Monday, February 7, 2005
Page 2 of 5 Pages
Susan Ross stated that developing an RFP should be handled by Legal Counsel,
but they have no time to oversee this project. It was decided that Tom
Anderson will outline the task, and a meeting will be scheduled for Legal
Counsel and Community Development to discuss how this issue should be
approached.
6. Lottery Grant Applications.
Susan Ross presented the latest economic grant applications.
La Pine Community Action Team in the amount of $3,500, for an affordable
housing study. It was determined that CORHA does not handle projects outside
of urban growth boundary areas. A study would be helpful in pursuing grant
funds. The Board decided to provide funding out of the general economic
development fund.
Central Oregon Senior Pro Rodeo, a request for $5,000 for event promotion.
After a brief discussion, Commissioner Daly decided to grant $1,000 out of his
fund.
Bend Golden Age Club, a request for $3,000. Commissioner Luke indicated
he would provide funding in the amount of $1,000 for repairs to this group's
clubhouse.
Bend Community Center, a request for $3,000 to upgrade the facility's
kitchen. Commissioner DeWolf stated that he would provide this funding, plus
an additional $500 to sponsor a Sunday dinner event. He felt the County should
sponsor the dinners at least once a year. Since this event is for labor as well as
funds, Anna Johnson will contact Taffy Gleason of the Center to determine an
appropriate date, and will then locate County employees to assist.
7. Follow-up of ADA Compliance Review.
Mike Viegas distributed information, and advised the Board that the full file is
quite extensive but is available for their review. (A copy is attached as Exhibit
C.)
Minutes of Administrative Liaison Monday, February 7, 2005
Page 3 of 5 Pages
Various aspects have been addressed, such as notices, emergency response
mechanisms, policies, the website and other items. At this point it is time to
transition to construction. The dollar amount of the required changes has not
yet been identified.
He added that in regard to voting facilities, instructions are not yet available in
Braille format. He is also working on access to ballot boxes. The Sisters
location — at City Hall — is difficult, and although City management would like
it to stay where it is, it may have to be moved until the new City Hall is
constructed.
He said that Legal Counsel has been addressing contract issues. He advised
that statute allows ten years for a claim to be filed against a contractor.
Although contractors may follow state building code, the contract they sign
says that they will adhere to all state and federal laws and will defend the
County against claims.
Susan Ross said she needs to itemize the work to be done, then will determine
how to piece out the work according to specialty. Mike Viegas said he would
help Ms. Ross with scoping out and detailing the needed work.
The Board will need to decide whether to pursue the various contractors who
have worked on County buildings over the past ten years. Some of the "fixes"
may be very costly and in his opinion the contractors should be responsible for
them.
8. Forestry Specialist Update.
This update will take place on Wednesday, February 9.
9. Other Items.
Being no further items addressed, the meeting adjourned at 3:20 p.m.
Minutes of Administrative Liaison Monday, February 7, 2005
Page 4 of 5 Pages
DATED this 7th Day of February 2005 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tom eW ,hair
. Daly, C�bmmissioner
D nnis R. Luke, mmissioner
Attachment
Exhibit A: Justice Court statistics (3 pages)
Exhibit B: Draft Bill regarding Justice Court (3 pages)
Exhibit C: ADA Project Progress Report (13 pages)
Minutes of Administrative Liaison Monday, February 7, 2005
Page 5 of 5 Pages
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Page -3_ 'of -3
01/19/05 17:36 '0503 371 2471
LC 1432
1(5(05 (HRL/ps)
D RAFT
19002/004
Allows justice of the peace district in Deschutes County to include all
or part of City of Bend. Prohibits justice court located in City of Bend, or
officers or employees of justice court, from being in same building as county
circuit court or as officers or employees of county circuit court.
Requires justice court located in City of Bend to transfer to state all
amounts collected in traffic offense cases if prosecutions were initiated by
or from arrests o,r complaints made by Oregon State .Police during 2005.2007
biennium.
Declares emergency, effective on passage.
1 A BILL FOR AN ACT
2 Relating to justice of the peace districts; creating new provisions; amending
3 ORS 51..020; arid declaring an emergency.
4 Whereas the Deschutes County Board of County Commissioners desires
5 to provide a more convenient and expeditious process for the residents of the
6 City of Bend and Deschutes County to resolve minor traffic offenses; and
7 Whereas Deschutes County and the City of Bend may enter into an
B agreement that provides that minor traffic offenses involving residents of the
9 City of Bend be adjudicated in a justice court in Bend; and
10 Whereas costs paid by taxpayers would be reduced and an efficient and
11 consolidated court process would be established if services related to minor
12 traffic offenses were provided in a justice court in the City of Bend; and
13 Whereas a justice court in the City of Bend would 'be required to tempo -
14 rarily transfer to the state all amounts collected in traffic offense cases if
15 prosecutions were initiated by or from arrests or complaints made by the
is Oregon State Police for the purpose of ensuring that General Fund revenues
17 are not adversely affected; now, therefore,
18 Be It Enacted by the People of the State of Oregon:
is SEC'T'ION 1. ORS 51.020 is amended to read:
NOTE: Matter in boldraceel type in an amended section is new-, matter (itatir and bracketed) is existing law to be omitted.
New sections are in boldracA type.
Exhibit
Page —1_ _ of
01/19/05 17:37 x'503 371 2471
LC 1432 1%5105
IQ 003'004
1 51.020. (1) The county court or board of county commissioners of every
2 county may set off and establish, or modify the boundaries of, justice of the
3 peace districts within the county. No more than six justice of the peace
4 districts shall be set off or established or permitted to remain in existence
5 within any coumy. Except in the counties of Baker, Deschutes, Gilliam,
s Grant, Harney, Morrow, Sherman, Tillamook and Wheeler, a justice of the
7 peace district may not include any portion of the city that is the county seat
8 for the county or any portion of a city in which a circuit court regularly
9 holds court.
to (2) In the counties of Baker, Gilliam, Grant, Harney, Morrow, Sherman,
11 Tillamook and Wheeler, a justice of the peace district in existence on danu-
12 ary 15, 1998, may include any portion of the city that is the county seat for
13 the county, or any portion of a city in which a circuit court regularly holds
14 court, until such time as the justice court ceases to provide judicial services
15 within the county seat or city. If the justice court ceases to provide, judicial
is services within the county seat or city, the district that includes portions
17 of the county seat or city shall cease to exist and may not thereafter be re -
18 established.
19 (3) In the county of Deschutes, a justice of the peace district may
20 include all or any portion of the city that is the comity seat for the
21 county. If a justice court for the district established under this sub -
22 section is located in the city that is the county seat, the justice court
23 may not hold court in the same building where the circuit court for
24 the county holds court and any officers or employees of the justice
25 court may not be located in the same building where any officers or
26 employees of the circuit court are located.
27 [(2)J (4) At the time that the county court or board of county conur►is-
28 sioners of a counf:y sets off and establishes the boundaries of a justice of the
29 peace district, the county court or board of county commissioners may re -
30 quire as a qualification for the office that a person serving as justice of the
31 peace in the district be a member of the Oregon State Bar.
[21
Exhibit Lj
Page Z of 3
s
U1�11M!U5 17:07 -'5UU 071 2471
LC 1432 1/5/05
10004/004
1 SECTION 2. 31jotwithstanding ORS 153.630, all costs and fines col -
2 lected by a justice court established in the city that is the county seat
3 for Deschutes Cc>unty shall be credited and distributed as a monetary
4 obligation payable to the state if the costs and fines were collected as
5 a result of prosecutions initiated by or from arrests or complaints
s made by a member of the Oregon State Police during the 2005-2047
7 biennium.
8 SECTION 3. This 2405 Act being necessary for the immediate pres-
9 ervation of the public peace, health and safety, an emergency is de -
10 clared to exist, and this 2045 Act tabes effect on its passage.
11
C3]
Exhibit
Page _ of 3
Environmental Access Inc.
7470 S.W. Hall Boulevard
Beaverton, Oregon 97008-5729
Fax: 503 526-9155
Phone: 503 526-9400
E Mail: BobPikeRcomcast.net
TO: Mike Viegas
Risk Manager/ADA Coordinator
Deschutes County
1130 N.W. Harriman Street
Bend, Oregon 97701
CC: Deschutes County Board of County Commissioners
1300 N.W. Wall Street
Bend, Oregon 97701
Mary Lou Mobley
Senior Counsel
U.S. Department of Justice
Civil Rights Division
950 Pennsylvania Avenue, N.W.
Disability Rights Section – NYA
Washington, D.C. 20530
FROM: Robert W. Pike
President
DATE: January 31, 2005
RE: Progress Report
Project Civic Access
DJ 204-61-158
This memorandum summarizes the progress that has been made by Deschutes County in
implementing the required changes that are outlined in the U.S. Department of Justice
Consent Decree Number 204-61-158 to improve and update access to the county's
programs, services, activities and facilities. The numbered sections below respond to the
numbered sections in the Remedial Action section of the Consent Decree.
Exhibit
Page —L of 13
Deschutes County
Progress Report
January 31, 2005
REMEDIAL ACTION ITEMS
NOTIFICATION
7. ADA Notice. The Deschutes County Board of Commissioners has formally
adopted the ADA Notice, see Attachment #1. The ADA notice has been distributed to
all agency heads within the Deschutes County organization. The ADA notice has been
posted on the Deschutes County Internet Home Page. The ADA notice has been posted
in conspicuous places in Deschutes County public buildings. The county will need to
establish a process for insuring that the notices are replaced as needed. These notices
need to include the name and contact information of the County ADA Coordinator.
Currently they provide a phone number only. The ADA Notice will be published in the
local newspaper, the Bend Bulletin on Sunday, January 30, 2005, see Attachment #2.
8. Outreach Procedures. Deschutes County is in the process of implementing
procedures for providing information to persons with disabilities concerning the existence and
location of the County's accessible programs, services and activities. One method the county
will use to inform people about the existence and accessibility of its programs, services and
activities will be the establishment of a County program of outreach to local individuals and
organizations representing people with disabilities, including the Central Oregon Resources
for Independent Living (CORIL), Accessible Bend, the Human Dignity Coalition and the
Oregon Disabilities Commission. The county has initiated this outreach by developing a
mailing list of individuals and organizations representing people with disabilities that it can
notify regarding county programs, services, activities and facilities. This list will be used to
send invitations asking individuals and organizations to participate in upcoming county
outreach meetings that will discuss the issues and requirements raised in the Consent Decree.
Deschutes County will also utilize the county's website to conduct additional outreach and
communication regarding the county's work to remove barriers at its facilities and provide
information on the website regarding accessible programs, services and activities. On March
8, 2005, Deschutes County will conduct its first quarterly meeting to inform people with
disabilities about the county's programs, services, activities and facilities. The county has
invited and confirmed that the City of Bend and the Bend Park and Recreation District will
participate in this first meeting. The county has expressed a commitment to expanding public
entity participation and will invite other public entities including the State of Oregon, school
districts and Central Oregon Community College. The county will provide to participants
copies of the Department of Justice Consent Decree. The county will provide to participants
information regarding the county's progress as well as the county's plans and priorities it has
established to begin the process of removing barriers to the county's programs, services,
activities and facilities. Participants will be asked to provide input on the proposed priorities
and plans. See Attachments #3 & 4.
_2_ Exhibit
Page z— of
Deschutes County
Progress Report
January 31, 2005
GRIEVANCE PROCEDURE
9. Adoption of ADA Grievance Procedure. The Deschutes County Board of
County Commissioners has adopted the ADA Grievance Procedure, see Attachment #5.
The ADA Grievance Procedure has been distributed to all agency heads and a copy has
been posted in all public buildings. As with the ADA Notice, a process needs to be
established to insure that the posted notices are maintained throughout the county and
that they always include information regarding the how to contact the ADA Coordinator.
Copies are available to anyone who wishes to request one and a copy has been posted on
the county's web site.
GENERAL EFFECTIVE COMMUNICATION PROVISIONS
10. Oualified Interpreter Services. Deschutes County has been in contact with the
Oregon Disabilities Commission and their Deaf and Hard of Hearing Access Program.
The DHHAP program has provided the county with a list of qualified sign language and
oral interpreters, as well as real-time transcription services. Deschutes County is in the
process of contracting for these services, see attachment #6. Deschutes County has been
provided with draft proposed written procedures for processing requests for sign
language interpreters and other auxiliary aids and services, see Attachments #7 & 8.
Deschutes County has been in contact with Braille Plus, a company owned and
operated by individuals with disabilities located in Salem, Oregon. Braille Plus can
accommodate requests for alternate formats. Braille Plus can provide material in Braille,
Large Print, Audio Tape, and Electronic Format for email, file attachment, diskette, Zip
disk or CD Rom. It can format for voice synthesis, screen magnification or document
archiving, see attachment #9.
11. Oregon Telecommunication Relay Service Training. Deschutes County is in
the process of planning and scheduling ADA and Disability Awareness training to its 900
employees under contract with Environmental Access Inc. This training will include
instruction on how to use the Oregon Telecommunication Relay Service. The training
will include various resource materials including a handout on the use of the Oregon
Telecommunications Relay Service, see Attachment #10
Exhibit C�
-3- Page_3 of
;;
Deschutes County
Progress Report
January 31, 2005
LAW ENFORCEMENT AND EFFECTIVE COMMUNICATION
12. Adoption of Policy Statement. The Deschutes County Sheriff's Office has
adopted the policy statement regarding effective communication with people who are
deaf or hard of hearing that requires the sheriff's office to furnish appropriate auxiliary
aids and services to ensure effective communications in all aspects of their programs,
services and activities, see Attachments #11, 12 & 13.
13. Interpreter Contract. Deschutes County is in the process of contracting with the
Oregon Disabilities Commission's Deaf and Hard of Hearing Access Program to provide
qualified sign language interpreters for use by the Deschutes County Sheriff's Office to
ensure that interpreting services are available on a priority basis. The county is still
investigating whether these services are offered on a twenty-four hour day and seven
days a week. If not, the county will pursue obtaining these services directly with a
provider, see Attachment #6.
14. TTY Equipment. Deschutes County is in the process of purchasing a TTY for
the Deschutes County Sheriff's Offices located in Bend, Sisters, LaPine, Redmond and
Terrebonne. A TTY has been provided at The Deschutes County Jail for use by inmates
who are deaf or hard of hearing wanting to make an outgoing call. Deschutes County has
provided a TTY at the Deschutes County Fair Complex. The county is in the process of
obtaining six additional TTY's that will be provided at the Juvenile Justice facility and at
Probation and Parole for those individuals who are deaf or hard of hearing wanting to
make an outgoing call. A TTY will also be installed for use by the County's ADA
Coordinator. Unfortunately, the county telephone system is a digital system and TTY's
can only be used on an analog telephone line. Due to this configuration, the county is
unable to plug a TTY directly into the existing phone jacks, but must have additional
analog telephone lines installed where TTY's will be located. We have requested
additional clarification from the U.S. Department of Justice concerning the placement of
TTY's at county buildings and facilities.
EMPLOYMENT
15. Employment Policies. Deschutes County is in the process of amending and
updating all of its employment policies and procedures. As part of this process, the
county will amend the policies to include the six paragraphs provided in the Consent
Decree to insure that the county's employment policies and procedures comply with the
title I of the ADA and the regulations promulgated by the U.S. Equal Opportunity
Commission. A copy of these employment provisions has been posted in the Deschutes
County Human Resource Office. We will need to provide a copy of the amended policies
to the Justice Department as soon as this process is complete.
4- Exhibit C
Page of / 3
Deschutes County
Progress Report
January 31, 2005
VOTING
16 thru 26. Deschutes County, as with all counties in the State of Oregon, is a vote by
mail jurisdiction. Therefore Deschutes County does not maintain precinct -polling
places. Ballots maybe mailed or delivered to the county election office. Citizens may
vote at the county election office that maintains at least one fully accessible polling
station. In addition to the county election office, counties establish and maintain official
ballot drop box sites. Deschutes County has five official ballot drop sites located
throughout the county and three drive-by drop sites. The following actions have been
taken:
i. Site visits and ADA Surveys have been completed at each of the five locations within
Deschutes County where an official Deschutes County Ballot Drop Box is located.
ii. Letters have been sent to each location where Drop Boxes are located; detailing the
barriers that were identified during the site visit and ADA Survey, see Attachment
#14.
iii. A copy of the Justice Department's ADA Checklist for Polling Places
(www.ada.gov/votingck.htm) has been sent to each location where a Drop Box is
located with a memorandum outlining those areas within the checklist where Oregon
accessibility rules exceed ADA requirements, see Attachment #15.
iv. The above referenced memorandum includes a request that the remediation to
inaccessible parking, exterior route, entrance, and interior routes, if applicable, be
completed by October 2005. One location has completed all of the remediation
requested, see Attachment #16.
v. Deschutes County has identified the location of all Ballot Drop Box locations and has
endeavored to widely publicize their location to the public and to persons with
disabilities and organizations serving people with disabilities, including the county
website, see Attachment #17.
vi. Deschutes County provides for same-day balloting for voters with disabilities at the
county election office and at all drop box locations including three locations where
drive-by Ballot Drop Boxes are provided.
Exhibit G
Page of 1 -3
Deschutes County
Progress Report
January 31, 2005
VOTING (Cont.)
vii. The Deschutes County voting equipment that is located in the county elections office
has been evaluated to insure that it is fully accessible to persons with disabilities.
One station is fully accessible; it provides knee space that is at least 27 inches high,
30 inches wide and 19 inches deep. The voting station provides a 30 inch by 48 inch
clear floor space at the voting equipment. The equipment that is used is located on a
table with a top that is no higher than 34 inches above the floor. The accessible
routes have been reviewed to insure there are no protruding objects. The door to the
county elections office has an opening force that is less than 5 lbs. Accessible
parking, including van accessible parking, is provided at the front of the building and
connects to an accessible route to the building entrance.
viv. Deschutes County needs to implement training one month prior to an election and on
the yearly anniversary of the consent decree, a training for county election workers
on the rights of persons with disabilities and the practical aspects of assuring those
rights. This training will include the requirements for fully accessible ballot drop
locations and awareness training on assisting people with disabilities as well as
awareness training that will incorporate effective communication and the etiquette of
interacting with people, who have various types of disabilities, see Attachment #18.
EMERGENCY MANAGEMENT PROCEDURES AND POLICIES
28. Outreach. Deschutes County has implemented emergency management
procedures and policies through the adoption of the Deschutes County Emergency
Operations Plan. The Emergency Operations Plan encompasses all phases of emergency
planning, including preparation, notification, and response and clean up. This plan is
reviewed at least semi-annually by the Emergency Planning Committee which is a
standing committee responsible for the review and update of the Emergency Operations
Plan. As part of the outreach and quarterly meetings the county has initiated with local
organizations and individuals representing people with disabilities, emergency
management and emergency preparedness needs to be included with the programs that
will be reviewed and any recommendations identified during the community outreach
meetings will need to be included in the proposed revisions. The Consent Decree
outlines specific requirements for such plans and these requirements will need to be
incorporated into the Emergency Operation Plan and submitted on the Revision Request
Forms and submitted to the County Emergency Management Coordinator as soon
possible, see Attachments #19 & 20.
-6- Exhibit
Page _� of 13
Deschutes County
Progress Report
January 31, 2005
EMERGENCY MANAGEMENT PROCEDURES AND POLICIES (Cont.)
29. Emergency Evacuation. The Deschutes County Emergency Operations Plan
includes provisions for evacuating people with disabilities, see Attachment #21. This
part of the plan includes provisions for evaluating the need for providing accessible
transportation. The plan also provides for the use of a Special Needs Disaster Registry
and provides a sample of a Registry Form. The Special Needs Disaster Registry is a
voluntary registry that can be coordinated by the county, see Attachment #22. There
have been discussions with the Emergency Management Officer for the county about this
needed change since the Special Needs Disaster Registry has not been implemented into
the county program and this will need to be done as part of the overall changes. The
sample registry form can be utilized to develop such a registry program in the county
Emergency Operation Plan. The form can be used to model for developing a Deschutes
County Special Needs Registry. The registration form will need to be available in
writing, by phone or TTY and on the Deschutes County website. This information will
need to be maintained by the county and must be kept confidential. The program will
need to insure that the information obtained is kept updated and must include a program
of continued outreach to individuals and organizations representing people with
disabilities.
30. Emergency Warning. Deschutes County does not utilize emergency warning
systems that utilize sirens or other audible alerts. The county does utilize an Emergency
Preparedness Network, (EPN). All telephone numbers in Deschutes County are
programmed into the automatic dial system. The system can dial 1200 calls per minute.
The system will leave messages on answering machines; if busy or no answer will call
back every 5 minutes for 4 times. This system does not have the ability to leave a
message on a TTY, a TTY number will respond like a telephone that is busy. A process
or procedure needs to be included to identify TTY users so that emergency information
can be transmitted to them. The county also utilizes an Emergency Alert System, (EAS)
that records messages for radio broadcast and broadcasts over all radio stations, see
Attachment #23.
31. Emergency Shelter Provisions. Deschutes County does not maintain
emergency shelters but utilizes the American Red Cross who have agreements with
various entities such as hotels, motels, schools, etc. that can be used as emergency
shelters. The Deschutes County Emergency Operations Plan does have written
procedures to for ensuring that at least one emergency shelter has a back-up generator
and a way to keep medications refrigerated. These shelters are made available to persons
with disabilities who require these provisions, see Attachment #24. Notification of their
location is done by using the EPN or EAS system or other means if necessary.
-7-
Exhibit
Page -7 of 13
Deschutes County
Progress Report
January 31, 2005
EMERGENCY MANAGEMENT PROCEDURES AND POLICIES (Cont.)
32. Service Animals. The Emergency Operations Plan needs to be amended to
include written procedures to ensure that individuals who use service animals are not
separated from them their service animals when using an emergency shelter even if pets
are normally prohibited in shelters.
33. Emergency Shelters. Deschutes County does not. own or operate any emergency
shelters; the American Red Cross operates them.
34. Emergency Shelters. The American Red Cross utilizes various types of facilities
throughout the community as emergency shelters. The American Red Cross has a letter
of agreement with the owner of any facility that will be utilized as an emergency shelter.
As part of the review process for potential shelter facilities, building or facilities are
surveyed for accessibility, see Attachment #25. This form should be updated to assist
in evaluating accessibility of potential shelters. This information is maintained by the
American Red Cross and can be accessed during an emergency when there is a need for
an accessible shelter.
35. Emergency Shelters. There are no emergency shelters that are maintained by
the county. As part of the process to incorporate the requirements mandated by the
Consent Decree, the county should implement a process to insure that shelters are
reviewed for accessibility. When the accessible shelters are identified, a list of accessible
shelters should be maintained and the location should be widely publicized and listed on
the county's website.
36. Emergency Shelters. Deschutes County in cooperation with the American Red
Cross maintains a list of potential temporary housing. A process needs to be established
to identify temporary housing that is accessible. Information about temporary accessible
housing should be available to people with disabilities that are unable to return home
after a disaster due to the destruction of accessible features or electricity being
compromised, see Attachment #26.
SIDEWALKS
37. Sidewalk & Curb Ramp Program. Deschutes County needs to adopt a
sidewalk and curb ramp program that will solicit input from the community of people
with disabilities and organizations that represent them. A draft proposed policy has been
developed for your review, see Attachment #27.
Exhibit
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Deschutes County
Progress Report
January 31, 2005
SIDEWALKS (Cont.)
38. Curb Ramps. Deschutes County needs to identify and report to the U.S. Justice
Department all streets, roads, and highways that have been constructed or altered after
January 26, 1992. Paving, repaving, or resurfacing is considered an alteration. Within
three years, the. Deschutes County must provide curb ramps at all intersections of the
streets, roads, and highways having curbs or other barriers.
39. Deschutes County must report to the U.S. Justice Department that it has included
and provided compliant curb ramps whenever new streets, roads, or highways are
constructed or altered. A copy of the county curb ramp standards should be sent to the
Justice Department.
40. Street Level Pedestrian Walkway. Deschutes County needs to identify and report
to the U.S. Justice Department all street level pedestrian walkways that have been
constructed or altered after January 26, 1992. Paving, repaving, or resurfacing a
walkway is considered an alteration. Within three years, the Deschutes County must
provide curb ramps or other sloped areas where a street level pedestrian walkway
intersects with a street, roads or highway.
41. Deschutes County must report to the U.S. Justice Department that it has included and
provided compliant curb ramps or other sloped areas at newly constructed or altered
pedestrian walkways where they intersect a street, road, or highway. A copy of the
county standards should be sent to the Justice Department.
WEB -BASED SERVICES AND PROGRAMS
42. Deschutes County has distributed the document "Accessibility of State and Local
Government Websites to People with Disabilities" to the individuals who develop and
maintain the county's website. On an annual basis, the county must distribute this
document to all persons, employees and contractors, who design, develop, maintain, or
otherwise have responsibility for content and format of Deschutes County's website.
43. Deschutes County has adopted and implemented the "Deschutes County Web
Accessibility Statement" see Attachment #28. The county's web provider has made
significant efforts to ensure that the website is accessible to persons with disabilities. The
website has been evaluated against Section 508 requirements and complies with many of
its provisions and they are working toward future compliance, see Attachment #29.
-9- Exhibit C�
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Deschutes County
Progress Report
January 31, 2005
PHYSICAL CHANGES TO FACILITIES
44.46. Survey and Signage. Deschutes County is in the process of surveying all of its
buildings so that the issues identified by the Justice Department and accessibility issues
related to the Oregon building code can be addressed in alteration projects. As part of
this initial surveying, the county will provide a sign utilizing the International Symbol of
Access at accessible entrances and provide directional signs at inaccessible entrances
indicating the location of the accessible entrance. As part of this requirement and the
requirement for appropriate and compliant signage, Environmental Access Inc, conducted
training to the Deschutes County Building Services Staff and included a handout on the
requirements for signage in both the ADA Accessibility Guidelines and Oregon Building
Code, see Attachment #30.
47. Toilet Room Alterations. Deschutes County has undertaken the alteration of
several of its buildings which will include the modification of toilet rooms. The Family
Services Building (Old Deschutes County Administration Building) is undergoing an
alteration that will include renovation of all of the toilet rooms in the building. The
Deschutes County Courthouse and Justice Building are undergoing an addition and
alteration that will address toilet room accessibility in these facilities. The county will
address additional toilet room accessibility through a separate RFP this spring and
41WIMP-M
48. Newly Constructed Facilities. New Deschutes County Administration.
Building. Deschutes County has provided the Justice Department with a copy of the
building plans for the new Deschutes County Administration Building. In addition, we
have provided a copy of the survey report conducted by Environmental Access Inc.
which also delineated the non-compliant ADA issues as well as the non-compliant issues
related to the Oregon Building Code. Some of the outstanding issues have been resolved,
but there are a considerable number that have not been addressed by the architect or
contractor. Deschutes County has requested a copy of the Justice Department's report,
but to date, has not received one.
CDD. The issues identified in the Justice Department's Consent Decree related to the
elevator deficiencies in the CDD Building have been addressed and issues identified in
other buildings have been addressed by a recent contract with Thyssen Krupp Elevator,
see Attachments #31 & 32.
Fairgrounds. Many of the protruding objects hazards at the fairground complex have
been addressed. A full report responding to the individual items listed in the Consent
Decree will be provided.
Extension/4-H Office. Door pressure and signage has been modified per the Consent .
Decree. A full report responding to the individual items listed in the Consent Decree will
be provided.
-10- Exhibit C_
Page /o of �3
Deschutes County
Progress Report
January 31, 2005
48. Newly Constructed Facilities (Cont.). Probation/Parole and Transitional
Housing. The elevator deficiencies in the Probation/Parole and Transitional Housing
Building have been addressed under the contract with Thyssen Krupp Elevator. A full
report responding to the individual items listed in the Consent Decree will be provided.
Juvenile Justice Building. The elevator deficiencies in the Juvenile Justice Building
have been addressed under the contract with Thyssen Krupp Elevator. A full report
responding to the individual items listed in the Consent Decree will be provided.
Jail. A TTY has been provided for use by inmates at the jail. Signage deficiencies have
been addressed where signage is provided. A full report responding to the individual
items listed in the Consent Decree will be provided.
Sheriffs Office. Signs in the sheriff's office have been adjusted so that they are 60
inches to the center line. The elevator deficiencies in the Sheriff s Office Building have
been addressed under the contract with Thyssen Krupp Elevator. A full report responding
to the individual items listed in the Consent Decree will be provided.
Becky Johnson Community Center. No changes to this building have been made yet.
Health/Mental Health Building. The elevator deficiencies in the Health/Mental Health
Building have been addressed under the contract with Thyssen Krupp Elevator. A full
report responding to the individual items listed in the Consent Decree will be provided.
Solid Waste - Knott Main Office Building. No changes to this building have been
made yet. A full report responding to the individual items listed in the Consent Decree
will be provided.
49. Altered Facilities. Administration Annex. No changes to this building have been
made yet. A full report responding to the individual items listed in the Consent Decree
will be provided.
Courthouse/Jury Asembly. The existing courthouse is undergoing an alteration in
conjunction with an addition to the Justice Center. Some of the deficiencies will be
addressed at that time and the remaining issues will be addressed at a later date. A full
report responding to the individual items listed in the Consent Decree will be provided.
Exhibit �2-
-11- Page // of _�
Deschutes County
Progress Report
January 31, 2005
50. Program Access in County Existing Facilities. Old Administration Building.
An alteration to the old administration building is currently underway and will address
the issues raised in the Consent Decree. A full report responding to the individual items
listed in the Consent Decree will be provided.
Deschutes Services Building. This building does not house programs, services or
activities operated by Deschutes County.
Justice Building. An addition and alteration to the justice building is currently underway
and will address the issues raised in the Consent Decree. A full report responding to the
individual, items listed in the Consent Decree will be provided.
Old Courthouse. An addition and alteration to the old courthouse building is currently
underway and will address many of the issues raised in the Consent Decree. A full report
responding to the individual items listed in the Consent Decree will be provided.
Main Road Office. An alteration to the Main Road Office building is currently
underway and will address many of the issues raised in the Consent Decree. A full report
responding to the individual items listed in the Consent Decree will be provided.
Unger Building. This building is a pre-existing building that will require extensive
remodeling to toilet rooms and accessible routes. Prior to initiating changes departments
that reside in this facility have been advised to consider and implement alternative
program access solutions.
51. Access to County Programs Housed in Others' Facilities. Deschutes County will
take appropriate action to ensure that programs, services, and activities that are operated
by the County at facilities owned or controlled by other entities, are readily accessible to
and usable by persons with mobility impairments.
52. Written Report. Deschutes County will submit period reports; including reports at
yearly anniversaries of the effective date of this Agreement until it expires summarizing
the actions the County has taken pursuant to this Agreement. These reports will include
photographs, architectural plans, work orders, published notices, and adopted policies and
procedures.
53. Maintenance. Deschutes County will maintain the accessibility of its programs,
services, activities, facilities and equipment and take whatever steps are necessary such as
routine testing and routine audits, to ensure it.
_12_ Exhibit C__
Page of /_3
Deschutes County
Progress Report
January 31, 2005
54-55. Training. Deschutes County is contracting with Environmental Access Inc. to
provide training on the requirements of the ADA and Disability Awareness. The training
will use the ADA technical assistance materials developed by the Justice Department.
This training will be delivered to all County employees who have direct contact with
members of the public. A copy of the training curriculum and materials will be provided
to the Department along with a list of employees trained and the name, title, and address
of the trainer, see Attachment #33 & 34.
-13- Exhibit C -
Page /3 of 13 _
1:30— 1:40
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, FEBRUARY 7, 2005
1. Discussion of Justice Court Bill — Chuck Fadeley
1:40-2:00
2. Discussion of Real Estate Transactions — Steve Scott
2:00 — 2:10
3. Discussion of El Programa de Ayuda — Candy Aumack-Freiboth
2:10-2:20
4. Communications Update - Anna Johnson
2:20 — 2:45
5. Project Update — Susan Ross
Discussion of Park in Lieu of Funds — Tom Anderson
• Lottery Grant Applications:
o LCAT Housing Survey, $3,500
o Senior Pro Rodeo Association, $5,000
o Bend Golden Age Club, $3,000
o Bend Community Center (Kitchen Upgrades), $3,000
2:45 — 3:00
6. Follow-up of ADA Compliance Review — Mike Viegas
3.-00-3:15
7. Forestry Specialist Update — Joe Studer
3:15 — 3:30
8. Other Items