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2005-205-Minutes for Meeting March 16,2005 Recorded 3/18/2005DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK Q 2005-205 COMMISSIONERV J URNAL 03/18/2005 03:51:14 PM 2005-205 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BOARD MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 16, 2005 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Tom De Wo�f, Michael M Daly and Dennis R. Luke. Also present were Mike Maier, County Administrator; Susan Ross and Anna Johnson, Commissioners' Office; Mark Pilliod and Laurie Craghead, Legal Counsel; Tom Blust, George Kolb and Gary Judd, Road Department; and Dan Despotopulos and Michael Manley, Fair & Expo Center. Also in attendance were Tom Anderson and George Read, Community Development Department; Nancy Blankenship, Clerk; Greg Canfield, Mental Health Department; media representatives Barney Lerten and Jason Carr ofZ-21 TV and Chris Barker ofthe Bulletin; and three other citizens. Chair Tom De Wo�f opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2005- 090, a Contract with Election Systems & Software to Upgrade the Clerk's Optical Scan Vote Tabulation System. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, March 16,2005 Page I of 12 Pages 3. Before the Board was Consideration of Chair Signature of Document No. 2005-094, an Intent to Award Contract Letter for the Purchase of Portable Horse Stalls. Commissioner Luke asked why the low bid wasn't selected. Dan Despotopulos explained that the low bidder did not bid on the type of stalls needed; their stalls have too many moving parts, and labor costs would exceed the higher bid over a period of time. The equipment detailed in the higher bid matches the existing equipment and can connect with existing equipment. The low bidder didn't follow the specifications. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2005- 089, a Historic Preservation Fund Grant Agreement with the State Historic Preservation Office. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: DALY: DEWOLF Yes. Yes. Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2005- 082, an Operating Agreement between Deschutes Children's Foundation and Deschutes County Mental Health regarding the Use of the Becky Johnson Community Center, Redmond. Commissioner Luke asked why the contracts stated on July 1, 2004. Greg Canfield said the attorneys have been working on the documents for several months. The County has occupied the space during that time, and part of the agreement is payment back to July 1. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 2 of 12 Pages DALY: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 6. Before the Board was Consideration of Signature of Document No. 2005- 083, an Operating Agreement between Deschutes Children's Foundation and Deschutes County — DBA Mediation Services regarding the Use of the Rosie Bareis Community Campus, Bend. DALY: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 7. Before the Board was Consideration of Signature of Resolution No. 2005- 024, Initiating the Vacation of a Portion of Hutchinson Way (near Redmond). George Kolb said no objections were received. The road shown on the map was never developed, and the owner has dedicated enough of it to make it into a cul-de-sac bulb. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 8. Before the Board was Consideration of Signature of Order No. 2005-011, Vacating a Portion of Hutchinson Way (near Redmond). LUKE: Move approval. DALY: Second. Minutes of Board of Commissioners' Meeting Wednesday, March 16,2005 Page 3 of 12 Pages VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 9. Before the Board was Consideration of Chair Signature of Document No. 2005-092, an Intent to Award Contract for the Overlaying of S. Canal Blvd., SW Helmholtz Way and 61't Street. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 10. Before the Board was Consideration of Chair Signature of Document No. 2005-093, an Intent to Award Contract Letter for Supplying and Hauling Crushed, Pre -coated Rock for the Chip Seal Program. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 11. Before the Board was Consideration of Chair Signature of Document No. 2005-096, an Intent to Award Contract Letter for the 74 th Street (near Redmond) Realignment Project. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 4 of 12 Pages 12. Before the Board was a Public Hearing and Discussion on the Community Development Department Draft Work Plan for Fiscal Year 2005-06. Tom Anderson asked that this be postponed for now, in the interest of time. Commissioner DeWolf opened the public hearing. Being no testimony offered, he continued the hearing until Wednesday, April 6, at 10:00 a.m. 13. Before the Board was Consideration of the Second Reading and Adoption of Ordinance No. 2005-004, Amending Chapter 8.08 of the Deschutes County Code regarding Noise Control. Tom Anderson stated that all parties are satisfied with the current language. LUKE: Move second reading by title only. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Chair DeWolf conducted the second hearing at this time. LUKE: Move approval of Ordinance No. 2005-004. DALY: Second. VOTE: LUKE: Yes. DAILY: Yes. DEWOLF: Chair votes yes. 14. Before the Board was Consideration of First Reading of Ordinance No. 2005-005, Amending Chapter 5.12 of the Deschutes County Code regarding Occupancy Regulations. Tom Anderson explained that this is a housekeeping item, and applies only to Sunriver. Title 18 was changed in 1997 to comply with state law. The zone for Sunriver was changed from PC to Sunriver Urban Unincorporated Community. However, the occupancy regulations still note a PC zone in the language, and the PC zone no longer exists. Minutes of Board of Commissioners' Meeting Wednesday, March 16,2005 Page 5 of 12 Pages LUKE: Move first reading of Ordinance No. 2005-005. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Chair DeWolf then conducted the first reading by title only. The second reading will be conducted in two weeks. 15. Before the Board was Consideration of Signature of Order No. 2005-016, Approving a Measure 37 Request to Withdraw a Claim and Refund a Filing Fee (Claimants: Argie and Helen Martin). Mike Maier said that this claim actually should go to the City, not the County. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 16. Before the Board was a Public Hearing to Obtain Citizen Input regarding the Housing Rehabilitation CDBG Grant Process and Local Government's Performance in Handling these Grants. Susan Ross explained that a public hearing is required to receive public input on how this program was handled. Chair DeWolf then opened the public hearing. Deanna Allred explained the purpose of the grant, which was used in the rehabilitation of 22 homes for existing homeowners who earn 50% or less than the median income. These funds helped them improve their property and made it possible for them to remain in their homes. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 6 of 12 Pages Susan Ross added that this is a regional effort, with each county applying for a $300,000 grant. The funds were pooled into a revolving loan fund, and as projects are completed, the funds are reused as appropriate. Being no further public testimony, Chair DeWolf closed the public hearing. 17. Before the Board was Consideration of Signature of Document No. 2005- 019, a Lease Agreement with Munchkin Manor Childcare and Preschool regarding the Operation of the Childcare Center at 1130 NW Harriman St., Bend. Commissioner Luke asked for clarification on how many County employees might be taking advantage of this service. Susan Ross stated that there were sixty responses to the original survey, and 35 needed full time daycare. Registration forms were sent out and appOlications are coming in; the deadline is April 1. The space will allow for a maximum of 46 children. Commissioner Luke stressed that he wants the holidays when the daycare center is closed to be more specific, and that the County should have some input in this regard. He also asked to see the rate schedule. Ms. Ross will bring the contract back before the Board at their meeting next week. 18. Before the Board was Consideration of Signature of Order No. 2005-014, the Monthly Cash Transfer Order. DALY: Move approval. LUKE: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 19. Before the Board was Consideration of Signature of Resolution No. 2005- 029, Transferring Appropriations within the GIS Fund. DALY: Move approval. LUKE: Second. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 7 of 12 Pages VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 20. Before the Board was Consideration of Signature of Resolution No. 2005- 030, Transferring Appropriations within the Sheriff's Office Fund (Rescue Equipment). DALY: Move approval. LUKE: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 21. Before the Board was Consideration of Signature of Resolution No. 2005- 031, Transferring Appropriations within the Deschutes County Sheriff's Fund (Building Remodel). LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 22. Before the Board was Consideration of Signature of Resolution No. 2005- 033, Confirming the Authorization of the Inmate Trust Account and Authorizing Use of a Facsimile Signature for the Same Account. Due to questions the Commissioners had regarding this item, it will be addressed at next week's Board meeting. 23. Before the Board was Consideration of Signature of Letters Reappointing Four Individuals to the Special Transportation Fund Advisory Committee: Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 8 of 12 Pages • June M. Slaugenhaupt, through December 31, 2007. • Betty -Marie Baker, Susan Nelson and Wanda Gray, through December 31, 2008. DALY: Move approval. LUKE: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 24. Before the Board was Consideration of Signature of a Letter Reappointing Anna Mae Rhoads to the River Bend Estates Special Road District, through December 31, 2007. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 25. Before the Board was Consideration of Signature of Letters Reappointing Three Individuals to the Four Rivers Vector Control District, as follows: • Jack Mills, through June 30,2005. • Wes Perrin through June 30,2007. • Richard Ferini through June 30,2008. DALY: Move approval. LUKE: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 26. Before the Board was Consideration of Chair Signature of an Oregon Liquor Control License Application for Hot Lava Baking Company, Sunriver. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 9 of 12 Pages LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 27. Before the Board was Consideration of Chair Signature of an Oregon Liquor Control License Application for Birdie's Caf6 at Eagle Crest Resort. DALY: Move approval. LUKE: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 28. Before the Board was Consideration of Signature of Resolution No. 2005- 032, Transferring Appropriations within the Deschutes County 9-1-1 County Service District Fund. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 29. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District for Two Weeks, in the Amount of $50,852.84. LUKE: Move approval, subject to review. DALY: Second. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 10 of 12 Pages VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 30. Before the Board was Consideration of Signature of Letters Making the Following Appointments through December 31, 2005: • Candace Morse as the Youth Representative of 4-H Leaders' Association (new appointment). • Doug Hancock as 4-H Leaders' Association Representative (reappointment). • Genevieve Waldron as County Council Representative (reappointment). LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 3 1. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District for Two Weeks, in the Amount of $1,705.86. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 32. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks, in the Amount of $1,0249555.07. Minutes of Board of Commissioners' Meeting Wednesday, March 16, 2005 Page 11 of 12 Pages LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 33. ADDITIONS TO THE AGENDA Laurie Craghead asked what the Board wanted to do in regard to the motion to consider withdrawal from consideration at LUBA on the Greer appeal (J Bar J land use issue) previously discussed. This item was addressed earlier in the week, but Commissioner Luke was not present. Commissioner Luke stated that he does not want to hear the appeal. Commissioner Daly said he did not want to hear it, either. Commissioner DeWolf reiterated that he felt it would be impossible for him to remain impartial. Commissioner Luke added that he does not want to hear the appeal because Legal Counsel needs a chance to examine the documents. He said if it comes back on remand from LUBA, the Board can hear it at that time. Being nofurther items brought before the Board, the meeting adjourned at 10:45 a.m. DATED this 16 th Day of March 2005 for the Deschutes Co nty Board of 's Commissioners. ""r Ine 74 olf. Ch ir Tom eWolf, air Daly/,Commissioner ATTEST: D'ennis R. 1�uke, Commissioner Recording Secretary Minutes of Board of Commissioners' Meeting Wednesday, March 16,2005 Page 12 of 12 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 16,2005 Commissioners' Hearing Room - Administration Building 1300 NW Wall St..., Bend 1. CITIZEN INPUT This is the time providedfor individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheetprovided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. CONSIDERATION of Signature of Document No. 2005-090, a Contract with Election Systems & Software to Upgrade the Clerk's Optical Scan Vote Tabulation System — Nanc Blankenship, Clerk y 3. CONSIDERATION of Chair Signature of Document No. 2005-094, an Intent to Award Contract Letter for the Purchase of Portable Horse Stalls — Dan Despotopulos, Fair & Expo Center 4. DISCUSSION and Consideration of Signature of Document No. 2005-089, a Historic Preservation Fund Grant Agreement with the State Historic Preservation Office — Pat Kliewer, Community Development Department 5. DISCUSSION and Consideration of Signature of Document No. 2005-082, an Operating Agreement between Deschutes Children's Foundation and Deschutes County Mental Health regarding the Use of the Becky Johnson Community Center, Redmond — Greg Canfield, Mental Health Department 6. CONSIDERATION of Signature of Document No. 2005-083, an Operating Agreement between Deschutes Children's Foundation and Deschutes County — DBA Mediation Services regarding the Use of the Rosie Bareis Community Campus, Bend — Greg Canfield, Mental Health Department Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page I of 10 Pages 7. CONSIDERATION of Signature of Resolution No. 2005-024, Initiating the Vacation of a Portion of Hutchinson Way (near Redmond) — George Kolb, RoadDepartment 8. CONSIDERATION of Signature of Order No. 2005-011, Vacating a Portion of Hutchinson Way (near Redmond) — George Kolb, Road Department 9. CONSIDERATION of Chair Signature of Document No. 2005-092, the Overlaying of S. Canal Blvd., SW Helmholtz Way and 6 Is' Street — George Kolb, Road Department 10. CONSIDERATION of Chair Signature of Document No. 2005-093, an Intent to Award Contract Letter for Supplying and Hauling Crushed, Pre -coated Rock for the Chip Seal Program — Roger Olson, Road Department 11. CONSIDERATION of Chair Signature of Document No. 2005-096, an Intent to Award Contract Letter for the 74 1h Street (near Redmond) Realignment Project — George Kolb, Road Department 12. A PUBLIC HEARING and Discussion on the Community Development Department Draft Work Plan for Fiscal Year 2005-06 — Tom Anderson, Community Development 13. CONSIDERATION of the Second Reading and Adoption of Ordinance No. 2005-0049 Amending Chapter 8.08 of the Deschutes County Code regarding Noise Control — Tom Anderson, Community Development Department 14. CONSIDERATION of First Reading of Ordinance No. 2005-005, Amending Chapter 5.12 of the Deschutes County Code regarding Occupancy Regulations — Tom Anderson, Community Development Department 15. CONSIDERATION of Signature of Order No. 2005-016, Approving a Measure 37 Request to Withdraw a Claim and Refund a Filing Fee (Claimants: Argie and Helen Martin) — Mark Pilliod, Legal Counsel 16. A PUBLIC HEARING to Obtain Citizen Input regarding the Housing Rehabilitation CDBG Grant Process and Local Government's Performance in Handling these Grants —Susan Ross, Commissioners' Office Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 2 of 10 Pages 17. CONSIDERATION of Signature of Document No. 2005-019, a Lease Agreement with Munchkin Manor Childcare and Preschool regarding the Operation of the Childcare Center at 1128 NW Harriman St., Bend — Susan Ross, Commissioners' Office 18. CONSIDERATION of Signature of Order No. 2005-014, the Monthly Cash Transfer Order — Marty Wynne, Finance Department 19. CONSIDERATION of Signature of Resolution No. 2005-029, Transferring Appropriations within the GIS Fund — Marty Wynne, Finance Department 20. CONSIDERATION of Signature of Resolution No. 2005-030, Transferring Appropriations within the Sheriff s Office Fund (Rescue Equipment) — Marty Wynne, Finance Department 21. CONSIDERATION of Signature of Resolution No. 2005-031, Transferring Appropriations within the Deschutes County Sheriff s Fund (Building Remodel) — Marty Wynne, Finance Department 22. CONSIDERATION of Signature of Resolution No. 2005-033, Confirming the Authorization of the Inmate Trust Account and Authorizing Use of a Facsimile Signature for the Same Account — Marty Wynne, Finance Department 23. CONSIDERATION of Signature of Letters Reappointing Four Individuals to the Special Transportation Fund Advisory Committee: • June M. Slaugenhaupt, through December 31, 2007 • Betty -Marie Baker, Susan Nelson and Wanda Gray, through December 3 1, 2008 24. CONSIDERATION of Signature of a Letter Reappointing Anna Mae Rhoads to the River Bend Estates Special Road District, through December 31, 2007 25. CONSIDERATION of Signature of Letters Reappointing Three Individuals to the Four Rivers Vector Control District, as follows: • Jack Mills, through June 30, 2005 • Wes Perrin through June 30, 2007 • Richard Ferini through June 30, 2008 Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 3 of 10 Pages 26. CONSIDERATION of Chair Signature of an Oregon Liquor Control License Application for Hot Lava Baking Company, Sunriver 27. CONSIDERATION of Chair Signature of an Oregon Liquor Control License Application for Birdie's Caf6 at Eagle Crest Resort CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 28. CONSIDERATION of Signature of Resolution No. 2005-032, Transferring Appropriations within the Deschutes County 9- 1 -1 County Service District Fund — Marty Wynne, Finance Department 29. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District for Two Weeks. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 30. CONSIDERATION of Signature of Letters Making the Following Appointments through December 31, 2005: • Candace Morse as the Youth Representative of 4-H Leaders' Association (new appointment) • Doug Hancock as 4-H Leaders' Association Representative (reappointment) • Genevieve Waldron as County Council Representative (reappointment) 3 1. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District for Two Weeks. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 32. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County for Two Weeks. 33. ADDITIONS TO THE AGENDA Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 4 of 10 Pages FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated Ifyou have questions regarding a meeting, please call 388-6572.) Monday, March 14, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Executive Session, called under ORS 192.660(l)(h), Pending or Threatened Litigation 3:15 p.m. Regularly Scheduled Meeting with Community Development Tuesday, March 15, 2005 10:00 a.m. Regularly Scheduled Meeting with the Director of the Mental Health Department 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 1:00 P.M. Preliminary Budget Meetings with Various Departments 3:00 p.m. Regularly Scheduled Meeting with Manager of Fair/Expo Center Wednesday, March 16, 2005 8:00 a.m. Executive Session, called under ORS 192.660(l)(h), Pending or Threatened Litigation 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call ThursdM, March 17,2005 1:00 P.M. Preliminary Budget Meetings with Various Departments MondM, March 21, 2005 10:00 a.m. Board of Commissioners' Work Session 1:00 P.M. Meeting with Organizational Consultants Tuesday, March 22, 2005 1:30 p.m. Administrative Liaison Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 5 of 10 Pages WednesdM, March 23, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Mondn, March 28, 2005 8:30 a.m. Meeting with City of Bend Planner and Consultant regarding Future of Juniper Ridge 10:00 a.m. Board of Commissioners' Work Session 2:00 p.m. Meeting with Sheriff s Office Corrections Needs Assessment Committee, at the Sheriff's Office (MAC Center) Tuesday, March 29, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, March 30,2005 10:00 a.m. Board of Commissioners' Meeting Thursday, March 31, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 2:00 p.m. Work Session with Community Development Staff regarding Tumalo Industrial Zone Monday, April 4, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Tuesday, April 5, 2005 1:30 p.m. Public Hearing on Tumalo Community Zoning Amendment Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 6 of 10 Pages Wednesday, April 6, 2005 10:00 a.m. Board of Commissioners' Meeting Thursday, April 7, 2005 8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters Mondqy, ADril 11, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Tuesday, April 12, 2005 1:30 p.m. Regularly Scheduled Update with Information Technology Wednesday, April 13, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update — Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, April 14, 2005 12:00 noon Regular Meeting of the Audit Committee Friday, April 15, 2005 1:00 P.M. Review of Requested Budgets Mondgy, April 18,2005 12 noon Regular Meeting of Board of Commissioners and Department Heads 1:30 p.m. Administrative Liaison Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 7 of 10 Pages Tuesday, April 19, 2005 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center Monday, April 25, 2005 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10:00 a.m. Board of Commissioners' Work Session 2:00 p.m. Meeting with Sheriff s Office Corrections Needs Assessment Committee, at the Sheriff's Office (MAC Center) Tuesday, April 26, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, April 27, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, May 2, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Wednesday, May 4, 2005 10:00 a.m. Board of Commissioners' Meeting Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 8 of 10 Pages Monday, May 9, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Meeting with Sheriff s Office Corrections Needs Assessment Committee, at the Sheriffs Office (MAC Center) Tuesday, May 10, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesday, May 11, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update — Conference Call 1: 15 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road 1:30 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at Mental Health Thursday, May 12, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall Monday, May 16,2005 9:00 a.m. Administrative Liaison 1:00 P.M. Budget Committee Meeting Tuesday, May 17, 2005 10:00 a.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 1:00 P.M. Departmental Budget Presentations Wednesday, May 18,2005 1:00 P.M. Departmental Budget Presentations Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 9 of 10 Pages Thursday, May 19, 2005 1:00 P.M. Departmental Budget Presentations Friday, Mqy 20, 2005 1:00 P.M. Budget Approval Meeting Monday, May 23, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families Thursday, May 26, 2005 11:30 a.m. (Tentative) Regularly Scheduled Meeting with the City of Bend Council, at the City Wednesday, May 25, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff 4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Monday, May 3 0, 2005 Most County offices will be closed to observe Memorial Day. Tuesday, May 31, 2005 1:30 p.m. Administrative Liaison Wednesday, June 1, 2005 10:00 a.m. Board of Commissioners' Meeting Board of Commissioners' Meeting Agenda Wednesday, March 16, 2005 Page 10 of 10 Pages