2005-593-Minutes for Meeting February 16,2005 Recorded 4/1/2005DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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0 Deschutes County Board of Commissioners
113 0 NW Harriman St., Bend, OR 97701-1947
-6570 - Fax (541) 388-4752 - www.deschutes.org
(541)388
MINUTES OF DEPARTMENT UPDATE
COMMUNITY DEVELOPMENT DEPARTMENT
DESC14UTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, FEBRUARY 16, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M Daly, Tom De Wo�f and Dennis R. Luke.
Also present were Mike Maier, County Administrator; and Tom Anderson,
Catherine Morrow and Kevin Harrison, Community Development Department. No
representatives of the media or other citizens were present.
The meeting began at 9:3 0 a.m.
See the attached agendafor a list of the items discussed. Backup documentation is
attached.
The Board authorized Community Development to proceed with an investigation
of possible traffic impact fees in the La Pine area, after which the Commissioners
are to be updated on the results of the investigation.
The proposed Community Development Work Plan was also reviewed; a draft will
be presented to the Commissioners for approval at a future Board meeting.
Being nofurther items addressed, the meeting adjourned at 10:15 a.m.
Minutes of Department Update — Community Development Department Wednesday, February 16, 2005
Page I of 2 Pages
DATED this 16 Ih Day of February 2005 for the Deschutes Coupty Board of
Commissioners.
ATTEST:
Recording Secretary
Toth DeWolf, Chair
y, upmmissioner
is R. Luke, Commissioner
Minutes of Department Update — Community Development Department Wednesday, February 16, 2005
Page 2 of 2 Pages
AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
COMMUNITY DEVELOPMENT DEPARTMENT
DESCHUTES SERVICES CENTER
WEDNESDAY, FEBRUARY 16,2005
9:30 AM
1. ISSUES FROM THE BOARD
11. 2005-06 WORK PLAN (BUDGET GOALS)
0 ACCOMPLISHMENTS 2004
Ill. TRANSPORTATION PLANNING ISSUES
IV. NEW NEIGHBORHOOD/HABITAT
V. STATISTICS AND FINANCIAL ISSUES
VI. OTHERISSUES
0 PARK IN-LIEU/SDCs
0 CODE ENFORCEMENT/SOLID WASTE
0 GEORGE RETIREMENT FUNCTION
DESCHUTES COUNTY
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Deve ' lopment Pepartment mission is to facilitate orderly growth
and'�development inth'e� Deschutes County community through coordinated
programs of Planning, Environmental Health, Building Safety, Code Enforcement,
education,,,- and service to the public.
Coordinated Services and Administration
Building Safety
Environmental Health
Planning
COORDINATED SERVICES AND
ADMINISTRATION DIVISION
The Community Development Department (CDD) operations and systems are managed by Tom
Anderson, Director and an Administrative Analyst. This includes satellite offices in Redmond
and La Pine as well as the Bend office. There are 10 permit techniqi�arls who serve customers,
handle phone calls and process related paperwork in support of eachtDD division. In addition,
CDD has an administrative supervisor, an administrative secretary, a senior secretary and a
part time secretary who provide support to all divisions.
CUSTOMER SERVICE
1 . CDD customer service will continue to be the highest priority- J,n�,,FY 2005-06.
Management will continually assess custorrie'r feedback, to, ensure that the'1ront counter"
is run efficiently, wait times are minimized and-com,prehensive and accurate information
is provided. CDD's goal is to improve the overalll,,6u, , st6mer service rating by 2.5%
2. Develop additional improvements 'to,qu,ality custorrior service of the past, including
analysis of ways to improve turnaround tirries and decrease customer waits. Benchmark
other jurisdictions for best practices. Ch4ft,�,Jp�''
-ermp process and analyze for efficiency
improvements. This will include surveys of 6th6rJulisdictibris and research of existing
data.
3. Provide phone coverage Monday througKFriday; return all calls within 24 hours.
4. Implement additional elements to CDUS',�,scanned image database. In addition to
scanning all new files received or generatq,�'on a daily basis, the next major objective is
Long Range, Planning files, with particular emphasis on major subdivision/destination
resort files. This will not only give staff instant access to historical files, but will
potentially furtherreduce customer office visits by allowing internet access to the files.
This project will be ready to be undertaken once GIS has completed a system to link
subdivided properties to the original parent property.
5. In addition to ongoing facility inspections and accident investigations, the primary
objective of the CDD Safety Committee will be to draft an Emergency Action Plan for the
department. I Additional training and commitment of resources will be necessary to
complete this task. In addition, the committee will finalize plans for required archival of
safety records and communication of safety information to CDD employees. The ultimate
objective of the committee is to maintain CDD's exemplary safety record while complying
with applicable OSHA rules.
6. Maintain seamless customer service associated with administration of the City of
Redmond building program. Ensure responsiveness to informational requests on plan
review, inspection request status, and overall permit status. Finalize procedures for
assisting the Assessor's Office in developing the initial tax assessment. Continue to
Community Development Department 2
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
investigate the proposal to allow use of the Land Use Tracking System (LUTS) by City of
Redmond staff.
7. Complete conversion of all CDD computer systems to the new Symbion windows -based
product. This format allows more efficient use of the system by all users through
intuitive windows format navigation and change commands.
8. Develop and begin implementation of a revised strategic plan for ultimate disposition of
all of CDD's records—both existing and those to be generated in the future. The major
emphasis in the revised plan will be to microfiche or otherwise digitize as many archived
paper records as possible, so that the Greenwood archive facility can be vacated.
9. Finalize implementation of amendments to the Noi,se,Control Code to provide an efficient
process for those seeking temporary exemptionjrp - m,"the code f0rnig ht time road
construction. Continue to work with the local,surface mining indu8try-on the interface
between mining operations and nearby residents.
PERSONNEL AND ADMINISTRATION
1 . Provide ongoing support to the Building, Environmental Health, and Planning Divisions
in assisting in the achievement of their work plan,," Pectives.
2. Improve team building and internal CDD,�,�cpmmunica,tiqn and training opportunities.
Document bi-monthly focused training sess1o'n's,and poston the CDD Intranet. Provide
more ongoing training opportunities to the pdrmit� technicians. Facilitate communication
among divisions by structuring presentation$ at All CDD meetings.
3. Implement basic cross -training classes for enhanced mutual coordination of CDD
divisions among staff (i.e. train inspectors to better understand land use parameters;
planners to better understand the building code, etc.). This effort should make the
services of CDD more seamless from the customer's perspective and help ensure
that the customer is receiving the most complete answers to their questions that are
possible.
4. Establish a Technology Committee to continually assess the equipment used by CDD
staffi, including computers and software, printers and scanners, audio visual equipment,
etc., to':�ensure that operational needs are being met. It will also be the task of this
committee to evaluate new and emerging technologies to assess their benefit to CDD,
including cost, analyses.
5. In addition to ongoing facility inspections and accident investigations, the primary
objective of the CDD Safety Committee will be to draft an Emergency Action plan for the
department. Additional training and commitment of resources will be necessary to
complete this task. In addition, the committee will finalize plans for required archival of
safety records and communication of safety information to CDD employees. The ultimate
objective of the committee is to maintain CDD's exemplary safety record while
complying with all applicable OSHA regulations.
6. Design and construct a remodel of the Bend CDD Building. Due to changing needs and
staff sizes, it is necessary to shift the physical locations of several CDD divisions. A
space planning committee will be convened to assess the needs of each division and
Community Development Department
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
design a new layout. Competitive design, purchase and implementation bids will be
sought, with the goal of accomplishing physical objectives at the lowest cost with the
least amount of disruption possible.
7. Following County -established timelines, carry out the move of the La Pine CDD office
from its present location on Huntington Road to the former Mid State Electric building.
Work tasks will include, finalizing design and furniture needs, overseeing the physical
move, and educating customers on the timing and logistics of the new location. The new
location should provide much needed space for both employee -8 --as well as lobby
customers.
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February 15, 2005 - 6:13 PM
CODE ENFORCEMENT
The Code Enforcement program consists of a code enforcement technician and a law
enforcement technician from the Sheriff's Department, supported by CDD management and the
CDD operating divisions. Code Enforcement is responsible for investigating code violation
complaints with the overriding goal of achieving voluntary compliance. If necessary, Code
Enforcement may issue citations for prosecution in Circuit Court.
1. Enhance the quality of monthly statistical analysis by examining key process milestone
statistics and developing new statistical reports. Through �statistical analysis, identify
areas which require improvement and take steps to, correct-p,r'oblems. The objective is
to maximize program efficiency by reducing the 'length of time cases remain in the
pipeline.
2. Propose to the Board of Commissioners, and if approved,,,Iassume res�p,66' , sibility for case
management associated with solid waste code enforcement, which is cut'r"e"'htly managed
by the Sheriff's Office. The program will be'fb'l.l st ""department.
I fun-lded'by the Solid Wa e
Implementation will include the coordination of'�splid Waste enforcement with existing
CDD staff, which will improve operational coverag e�: , and efficiencies for both.
3. Survey other code enforcement jurisdiction I s�,,ppd incorporate innovative practices where
appropriate. This effort will include additio"h�il���j,�nvo.lvem'eht�,with the State level Oregon
Code Enforcement Ass - ociation (OCEA) as,,W, ll� as:jh,el OCEA Central Oregon chapter,
including conference participation and �netWbrking.
4. Complete a thorough review of the Code Enforcement Procedures Manual, including
input from the Board of Commissioners, and update those sections to reflect current
practices, delete those no longer appropriate, and add provisions for updated objectives.
5. Investigate feasibility of additional proactive means of identifying potential code
violations, including follow-up on conditions attached to conditional use approvals and
barns for which agricultural exemptions were issued.
Community Development Department
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs to each of the operating
divisions in CDD, the GIS program's two Analyst/Programmers are responsible for the
development and maintenance of the County's digital spatial database and for providing state-
of-the-art mapping and data services to local governments, citizens, and businesses. In
addition, GIS serves as the webmaster for CDD's website and coordinates the development of
custom web -based staff and customer service applications.
1 . Educate CDD staff on the use of GIS data and products in'their work objectives, and
identify areas where current or modified GIS capabilities May,-a,ssist those objectives,
including enhanced linkages between the GIS and permit systems. Areas of particular
emphasis include:
• Digitizing Certificates of Satisfactory Completi6h'Jor Environmentai,'Health
• Create Depth to Groundwater Atlas/Maps for'En'vironmental Health
• Design Database for Depth to Groundwaterclata storage for Environmental Health
• Digitizing areas covered by Conservation Agreements for Planning
• Digitizing snow load layer for Building Division
2. Work with Information Technologies staff to help design and implement the Data
Warehouse for improved access to county -wide databases.
3. Provide technical support for personal computers, printers, projectors and computer
systems.
4. Provide technical, support,,including ma
.pping and analysis to the cities of Bend,
Redmond and Sisters for future UGB/URA expansions.
5. Convert current -GIS data/applications frorh��,6xistincl GIS formats (coverage/shape files)
to ArcGIS Geodat -abase format.'
6. Complete theJollowing enhancements to the CDD Internet website:
Environmental Health Onsite Systems web page
Subdivision Public Access Application
Online inspection request application
Unincorporated Community web pages
La Pine Groundwater Program website
Additional projects as identified during the course of the year, as time allows.
7. Update and enhance Land Use Tracking System (LUTS) to incorporate GIS data.
8. Create Technology Needs Assessment/inventory for CDD future operations.
9. Analyze data collected from customer Internet usage (web page hits) to determine which
areas of the CDD website should receive the most focus for future enhancement.
10. Work with the Building, Planning and Environmental Health Divisions to identify possible
permits or approvals, which may be offered over the Internet. Develop a pilot program
for less complex permit applications to test effectiveness of and interest in the concept.
The objective is to enhance customer convenience and also reduce customer office
visits, keeping lobby wait times down for others in CDD's offices.
Community Development Department 6
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
BUILDING SAFETY DIVISION
The Building Official, Dennis Perkins, 2 assistant building officials, 15 building safety inspectors,
and support staff provide construction plan review, consultation and inspection to assure
compliance with national and state building, plumbing and electrical codes. Deschutes County's
Building Safety Division interprets and enforces the,�,Obte mandated 'Bu(jj,ding Codes for the
people of the community through a process of edyc4tioin and a clear and"fa(r,,,application of the
Specialty Codes. The Division provides all of thes&x-services to -the City of Redmond through a
contract and provides various services to Lake, Crook and Jefferson Counties,4hd�-the State of
Oregon Building Codes Division on an "as needed "'��'ba_ §i,s.
1 . Continue to maintain 10 day minimum turnaround,time for all plan reviews.
2. Continue to maintain 24 hour inspection turnaround time,-,
3. Maintain the working relationship that has b�pon-dbvelopedwith all the Fire Departments
in the County. Xclose working relatlonship�Mdst be'maintained during all commercial
plan reviews toiensure both building code',a'nd fire code issues are being considered.
4. Continue to mai - ntain services as outlined in,all Intergovernmental Agreements (IGAs)
currently in effect with the State of Oregon, Lake County, Jefferson County, Crook
County and the City of Redmond.
5. Support the Redmond City Building Department as needed to ensure their operating
plan remains in compliance.
6. Continue efforts to ensure local continuing education opportunities are available. This is
done primarily through participation in the Central Oregon International Code Council
(ICC) Local Chapter Education Committee.
7. Provide in house' training for changes expected in the State Building Codes, including
permitting, administration and consistency in all code interpretations.
8. Provide training in our methods of commercial structures permitting and plan review.
This training will be specific to Permit Technicians and Plan Reviewers, with the goal of
becoming consistent throughout the various permitting offices.
9. Review options for an Intervoice Response (IVR) permitting system, allowing telephone
inspection requests and inspection results to be automatically scheduled and recorded in
the computer database. This goal will need coordination with other County departments,
Information Technology specifically.
Community Development Department 7
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
ENVIRONMENTAL HEALTH DIVISION
The Environmental Health Division (Division) is managed by Dan Haldeman, Director. The staff
consists of 6 sanitarians; a sanitarian trainee, and an -admibistrative secretary. The
Environmental Health Division provides plan review, consultat,io'ni:,and inspection of regulated
public facilities (restaurants, pools, tourist facilities, schools, and day,�Cares) and on-site sewage
disposal systems. The Division also regulates public waiersystems,,,1-f6r, Safety and works with
the County Health Department on a variety of epidemiology programs and',,Jssues. The Division
is working on a special project funded by an Environmental Protection Agency (EPA) grant to
study new on-site sewage disposal technologies.
ON-SITE WASTE TREAMENT
1 . Implement a countywide Operation and Maintenance (0 & M) Program, which includes
creating a data base to track 0 & M -activities and automated reminders of scheduled 0
& M; creating written checklists of 0 & M reports; and preparing packets of informational
materials for homeowners.
2. Provide training for staff in 0 & M procedures, and training for 0 & M providers until
state certification program is activated.
3. Maintain service turn around goal of an average of 7 calendar days for permits and 14
calendar days for site evaluations.
4. 1 rn plement lew, Department of Environmental Quality (DEQ) on-site wastewater
treatment rules., This will, involve discussing and interpreting new rules with staff,
installers and public� revising fee schedule, forms, handouts, permit procedures and web
sites to reflect the new rules.
5. Plan, analyze, hold a public forum and implement the mandate for installing de -nitrifying
on-site waster treatment technology to help solve the nitrate pollution problem in the
groundw'atbr,,aquifer in South Deschutes County.
6. Participate in the South County Regional Problem Solving in optimizing use of
development credits in solving the nitrate pollution problem in the groundwater aquifer in
South Deschutes County.
7. Implement a follow-up policy for expired permits, hardship authorizations, and correction
notices.
8. Produce an installer's newsletter dedicated to the new Operation and Maintenance
Program and a separate newsletter dedicated to the new DEQ on-site Wastewater
treatment rules.
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February 15, 2005 - 6:13 PM
LICENSED FACILITIES
1. Attain a 95% first inspection rate for all licensed food service facilities with an 80%
second inspection rate.
2. Develop a method of tracking mobile units through change of owner and relocation.
hi� "'
Each unit to be posted with a license number that stays with� t, e �unit
3. Attain a 90% inspection rate for all required inspections of pool/spas and tourist facilities.
4. Develop a new license form to be printed in house. I The State� provided forms are
inconsistent and incompatible with our printing methods.
5 Maintain the 100% inspection rate for day care inspections
6. Complete 2 full inspections per year for all school cafeterias for the 2005-06 school
years. This commitment will be a further draihl�m already strained human resources
requiring an additional 50 inspections per year.
7. Host the annual workshop for local swimming,, pool operators and promote other pool/spa
educational events on the County/CDD we6,!§ife;
8. Maintain a high level,of-se,rvice within the licensed facility, program. Part of this service
will be measured- by'keeping turn around -times at less than two weeks for pool,
restaurant and mobile unit plan reviews.
9. Improve the inspection ratio,(the number ciflemporary restaurants that apply for a
license vs. the number of facilities that receive an inspection) on temporary restaurants.
10. Improve customer service communication by providing continuing education to Public
Health Specialists, on improved oral communication styles per the Environmental Health
Surveillance Network (EHS NET), federal communication study by Dr Beegle.
Provide training on better methods of written communication.
WATER PROGRAM,
1. Maintain sanitary survey workload of approximately 29 inspections per year.
2. Continue to provide technical support and regulatory assistance to all 200+ public
water systems.
3. Continue to decrease the number of water systems that have histories of non
compliance (SNCs) or do not meet federal drinking water standards.
4. Expedite response time and corrective action for systems on the SNC list.
5. Increase independent enforcement action against systems that do not comply.
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Work Plan 2004-2005
February 15, 2005 - 6:13 PM
6. Maintain and improve the water program web page on County/CDD website.
7. Provide additional training and responsibility to the sanitarian assisting with the water
program.
EPIDEMIOLOGY
1 Maintain the high level of communication with the Health Department by maintaining
meetings with them to discuss public health needs and h1p*the Division and Health
Department can work together to meet those needs.
2. Develop a Food Borne Illness Investigation kit andAn'-imal Bite/H Opo Submission kit;
educate fellow all sanitarians on how to use both.
3. Continue to develop more comprehensive�-alnd consistent, staff expertis''el;'o'n food borne
illness reporting and investigations.
4. Continue tracking the time required to maintain ihe',current level of public service on the
epidemiology work load.
5. Poll residents of Deschutes County to determine perceived"public health concerns.
Evaluate results with Division staff and Health -,,Department, -staff.
6. Develop a quarterly, newsletter detailing Food Borne Illness Prevention and distribute to
restaurants and local media.
7. Maintain Division representation on the West Nile Virus (WNV) Task Force.
Provide public education this spring and summer on WNV prevention.
8. Continue staff education on Rabies/Animal Bite protocol; provide copy of Department of
Health Services (DHS) Animal Bite Algorithm to ALL Central Oregon Veterinarians
and Animal Control officers.
9.
Community Development Department 10
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February 15, 2005 - 6:13 PM
PLANNING DIVISION
PROVIDING COURTEOUS, TIMELY, AND PROFESSIONAL LAND USE PLANNING SERVICES THROUGH
INNOVATIVE, COST-EFFECTIVE, AND COMMUNITY-BASED SOLUTIONS,.,
The Planning Division consists of 17 employees, cur "'ily 2 principal planners.
roll managed -by
The Current Planning section includes Kevin Harrison-,' Principal Planner, planners,
3 assistant planners, 1 full-time and 1 part-time secretary. The Current Plan ning',section handles
individual land use applications, zoning review and sign -off for building and ti`lp
e,tic permits as
well as provides information to the public on all land use related issues. The section is also
responsible for all addressing and road naming in the rural County. Long Range Planning
includes Catherine Morrow, Principal Planner, 2 senior planners, 1 assistant planner and 1
historical planner. Long Range Planning consists of planning for the future needs of the County
and updating the County Comprehensive Plan and zoning regulations.
CUSTOMER SERVICE FOR CURRENT PLANNING
1. Processing Current Planning Applications',
• Meet 150 -day time limits for processing all current planning applications.
• Issue all administrative decisions fpt.land use actions that require prior notice
within, 45 days of determination of complete application.
• Issue all administrative decisions for development actions (sign permits, lot -
line adjustments etc.) and land use actions that do not require prior notice
(non-visible,landscape management and abbreviated Surface Mining Impact
Area site plans) within 21 days of determination of complete application
(Note: We expect about 1000 applications next fiscal year).
2. Public Contact
Counter duty, phone duty, and appointments. Counter planner available 8
a.m. to 5 p.m., Monday through Friday, except Wednesday (9 a.m. to 5 p.m.).
Provide for customer appointments with individual planners as needed. (Note:
We expect about 4,500 Planning customers next fiscal year.) Provide phone
coverage Monday through Friday; return all calls within 24 hours.
3. Monitoring Conditions of Approval and Assisting Code Enforcement
Work with Code Enforcement to respond to code complaints and to monitor
conditions of approval for land use permits. Staff: Current Planning and Code
Enforcement
Community Development Department
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February 15, 2005 - 6:13 PM
4. Administration
Continue cost accounting system for current planning section and analyze
data from that system. Information will be used to review fees and to quantify
work tasks not directly tied to land use permits.
Increase opportunities for customers to access information through use of
technology. Areas to explore are:
a. Design and function of website
b. Readability of information
c. Monitor "hits" at CDD website to determine most popular sites
LONG RANGE PLANNING
SOUTH COUNTY REGIONAL PROBLEM SOLVING IMPLEMENTATION
1. Administer $400,000 Environmental Protection:Agericy, (EPA) Grant
• Use the United States Geological Survey (USG,S) Optimization model to develop an
incentive program to use innovative on-site septic system technology for
replacement and new systems,
• Work with Environmental Health,,Division,'-and,,the State Department of
Environmental (DEQ) quality to provide, incentives to:install innovative septic systems
as a means to:�bddress groundwater pollution reduction goals.
• In addition to the previous goal, staff will continue to work with the DEQ to adopt a
permanent local rule to require innovative on-site septic system technology for new
systems in the south County.
• Continue implementation of the Transferable Development Credit (TDC) program,
including allowing for a pollution credit system to facilitate reduced pollution from via
installation of new on-site septic system technology. Conduct regular TDC Advisory
Committee meetings to monitor and develop new direction for the program.
• Continue efforts to educate the public and respond to public information requests
about the County and state efforts to reduce groundwater pollution in the south
County.
2. Newberry Neighborhood Project
Complete the partition of Quadrant 2 from the remainder of the County owned land in
the Neighborhood Planning Area.
Initiate a plan to develop the County owned community facility zoned property with a
compatible use to the adjacent Senior Center; including opportunities for affordable
senior housing. This could include subdivision, infrastructure development, and/or
solicitation of a master developer.
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February 15, 2005 - 6:13 PM
Work with the Bend La Pine School District to adopt an agreement regarding the
school site.
Continue management of undeveloped land by completing the fuel treatment under
the National Fire Plan grant.
3. Miscellaneous
• Complete the La Pine Main Street Plan, which is funde6bV,,.�a $68,000 Transportation
Growth Management Grant.
• Continue coordination with La Pine Community Action Team (LCAT).
• Assist County Legal Counsel and Property Management to]deIntify County owned
property suitable for auction.
• Coordinate with the Upper Deschutes Watershed Council, Desch 4-ft"e"s, Basin Land
Trust, Deschutes River Council and COuniy Property' Management on.�:m,anagement
options for County owned land adjacenflo,,Deschutes and Little Deschute's Rivers in
the South County.
COMPREHENSIVE PLAN UPDATE
1. Review the Comprehensive Plan and work with the Planning Commission to develop a
work plan to initiate an update of the plan. The. goal is to reorganize the existing plan to
make it easier to, use and understand as a, written andweb based document, and not to
substantially amend existing policies. Staff: Long Range Planning Staff
BEND UGB PROJECTS'
1 Participate inthe Residential Land�-Study Technical Advisory Committee. Staff Peter
Gutowsky
2. Coordinate with -1he City of ' Bend and their consultant on master planning of the city
Qwned property, including the Juniper Ridge industrial land. Serve on the Project
Technical Advisory Committee. Staff: Catherine Morrow.
3. Coordinate with and provide technical assistance to the Bend Metropolitan Planning
Organization. Staff: Steve Jorgensen
REDMOND UG13 PROJECTS
Participate in the South Redmond Area Collaborative Planning Group to address
transportation and other issues in the Redmond Area. Coordinate with City of
Redmond, Oregon Department of Transportation (ODOT), Department of Land
Conservation and Development (DLCD), National Guard, Governor's Office and Bureau
of Land Management (BLM). Staff: Peter Gutowsky and Steve Jorgensen
2. Adopt an Urban Reserve for the City of Redmond. Staff: Peter Gutowsky, Catherine
Morrow
3. Assist with the public process for City Urban Growth Boundary (UGB) amendment for
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Work Plan 2004-2005
February 15, 2005 - 6:13 PM
additional residential lands. Staff Peter Gutowsky
4. Assist Redmond in addressing and street naming update. Staff: Ed Pecoraro and GIS
5. Assist as required on planning for County owned property east of Redmond.
SISTERS IJGI3 PROJECTS
1 Coordinate on adoption of the new Sisters Urban Area Comprehensive Plan. Staff:
Catherine Morrow
2. Adopt amendment to the County Comprehensive Plan map reflecting changes to the
Sisters Urban Growth Boundary.
4. Process City initiated Urban Growth Boundary amendments.
TRANSPORTATION
1 . Provide comments and expertise to currente�planning.
2. Complete the Transportation and Growth Management grant funded Main Street Plan for
La Pine. This project includes,wblrklilng with the'dops,ultant and the Oregon Department
of Transportation (ODOT) to plan1bran ODOT Speb , ial Transportation Area
Management Plan and streetsca d-- sig -'- Amend tho-Transportation System Plan
pe e n,.
(TSP) as necessary.
3. Develop and propose,a La Pine System Develop eht�Ghar I ge (SDC) program to fund
traffic light improvements. The SDC program will implement the existing ad hoc traffic
impact analysis Policy and procedure. Develop an alternative for the Board of
Commissioners to consider that would fund,pedestrian and bicycle projects.
4. Continue to work with the South Redmond Collaborative Planning Group. This will
involve continued coordination with the City,,of Redmond, Bureau of Land Management
(BLM)-, National Guard, O'DOT, and Department of Land Conservation and Development
(DLCD). Issues to consider are Pronghorn secondary access, and other Redmond
transportation issues.
5. Coordinate with Redmond and other County staff on necessary Transportation System
Plan (TSP) amendments to adopt and implement the Redmond Urban Reserve Area.
6. Convene, s,takeholders to develop a solution for the Taco Bell site in La Pine.
7. Work on ODOT-funded projects as they become active. These projects may include
Highway 97 refinement plans for Bend and Redmond, and planning for the Sunriver and
Quarry Road interchanges and the Wickiup Junction Interchange or bypass.
8. Continue working as requested with City of Bend on Public Transit Implementation
(ODOT grant -funded).
9. Coordinate with the Road Department to adopt a new County road standards and
specifications document consistent with our County code road standards. Standards for
La Pine, especially swales, are important as they relate to storm water conveyance and
treatment.
10. Continue work with the County Bicycle and Pedestrian Advisory Committee, including
completion of the GIS -based regional bike guide.
Community Development Department
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February 15, 2005 - 6:13 PM
11. Participate in the annual County Capital Improvement Plan (CIP) process.
12. In addition, upon completion of a trail plan, amend the TSP to include the routes.
Finally, work with the committee, state, federal and other agencies and special districts
to develop an on line trail guide.
13. Contingent on funding, continue work on the Environmental Assessment phase of the La
Pine Airport Feasibility Study.
14. Contingent on funding, assist in the creation and implementation of a La Pine storm
water management plan.
15. Continue to pursue opportunities for grant funding for transportation projects. Prepare
and administer grants as needed.
16. Coordinate road issues with BLIVI and Forest Service:— Urban- I I nterface plans.
HISTORIC
1. Adopt County code amendments to change Landmarks Commission representation
and appointing authority.
2. Work with the City of Bend to transfer the historic �program staff to the city.
3. Work with Bend, Redmond and'Sisters to revise the program funding formula to more
accurately reflect level of work forl.each jurisdiction.
4. If staffing of program is shifted to the City of Bend,, the County will continue to be
responsible for working with the historic planner to meet requirements for Certified Local
Government (CLIG) for Historic Resources including:
• Impleme ' ntation of County Comprehensive Plan and historic code.
• Accepting ' applications and fees for alterations of goal 5 Historic Resources and
National Register for Historic Places� Historic sites.
5. Determine the future of the County historic -resources web page. Work with cities to
create links between County and city web pages.
6. Develop and execute, new intergovernmental agreements (IGA) with the cities on historic
resources planning.
7. Cond ' uct workshops for County and city planners, building officials and civic groups to
educate t - hem on the National Register Requirements, Section 106 requirements, Goal 5
requirements, and the' role of the State Historic Preservation Office and the Landmarks
Commission.
8. Continue the survey of historic resources in Deschutes County (3, 100 to date).
PROCESS CITIZEN AND COUNTY INITIATED CODE TEXT AMENDMENTS
Review and revise site plan review chapter of Title 18 to make standards more clear and
objective and to increase the utility of the review and speed turn around time for
Industrial Development.
2. Amend code to provide authority and standards for lot line adjustments. Currently, there
is no express authority for County review of lot line adjustments and no standards for
Community Development Department 15
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
approval.
3. Amend code to address the creation of flag lots. Currently, there are no standards for
review for the creation of flag lots, which has led to transportation related problems.
4. Process applicant initiated code amendments to change land use regulations to fix
problems, clarify regulations and allow new uses. This averages about 8-10
amendments each year. Staff: Current and Long Range planners.
5. Amend Chapter 23.84, Destination Resorts, to provide process for map amendments
consistent with revisions to ORS 197.455(2).
6. Amend Section 18.116.090 to allow use of Recreational Vehicle (RV) as a medical
hardship dwelling.
7. Amend Title 17 to change for "in lieu of dedication fees for park -land" to a System
Development Charge (SDC) program.
OTHER PROJECTS
1. Assist Legal Counsel as needed in the Land Use Bolard of Appeals appeal of the
Coordinated Population Forecast. Staff: Peter Gutowsky
2. Continue to assist the public in the process of forming Restricted Firearms Areas. Staff:
Doreen Blom6
3. Prepare for and participate in the legislative spssion.regarding land use issues, monitor
possible impacts on the County and r' spono',j'' di'ep
e qs� r �,ed -b,y the Board of County
Comm issioners.,,-,Staff: Catherine Morrow -
4. Provide addresses as required by County,,�Code; work with Project Wildfire and local fire
departments to Change road names as needed.
5. Coordinate with information Technolog and the Assessor's Office to ensure
y (J T),,
reliability of situs addressing data layer. Review list (2100) of unaddressed properties.
y
6. Administer programs, policies and procedures associated with the processing of
Measure 37 claim , s.
7. Participate in the Association of Oregon Planning Directors. Staff: Planning Director.
COMMITTEE ASSIGNMENTS
Bend Development Board (BDB) Transportation and Parking Committee
Steve Jorgensen
Bend Development Board Transportation and Parking Advisory Committee
Steve Jorgensen
Bend Metropolitan Planning Organization Technical Advisory Committee
Steve Jorgensen
0 Bend Traffic Safety Committee - Steve Jorgensen
Community Development Department 16
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
Bend Transportation Technical Advisory Committee (T -TAC)
Steve Jorgensen
Bureau of Land Management Upper Deschutes Management Plan
Issue Teams and Intergovernmental Advisory Committee
Catherine Morrow, Steve Jorgensen
8 City of Bend Airport Advisory Committee - Steve Jorgensen
M Commute Options Working Group - Steve Jorgensen
• County Code Review Committee — Christy Morgan
• Deschutes County Bicycle and Pedestrian Advisory Committee
Steve Jorgensen, Cyndi Smidt
• Deschutes Mitigation and Enhancement Committee — Peter Gutowsky
• Employee Benefits Advisory Committee
Christy Morgan
• Juniper Ridge Technical Advisory Committee
Catherine Morrow, Steve Jorgensen
• La Pine Transportation Advisory Committee Jorgensen
• Project Wildfire — Peter Gutowsky
• Safety Committee — Chris Schmoyer
• Sisters Community Action Team Trail Committee — Steve Jorgensen
• South Redmond, Collaborative Planning Group
Catherine Morrow,,Steve Jorgensen
• Transfer Development, Credit (TDC) Program Advisory Committee
Chri'st'Y'Morgan
Community Development Department 17
Work Plan 2004-2005
February 15, 2005 - 6:13 PM
Deschutes County
Community Development Department
Accomplishments -
The Community Development Department mission is to facilitate orderly growth and
development in"'the'bies-chutes County community through coordinated programs of
Planning, Environmental Health, Building Safety, Code Enforcement, education, and
service to th-e,,public.
+ Coordinated Services and Administration
* Code Enforcement
+ Geographic Information Systems (GIS)
* Building and Safety
* Environmental Health
+ Planning
COORDINATED SERVICES AND ADMINISTRATION
The Community Development Department (CDD) operations and systems were managed by George
J. Read, Director until April 2004, and by Tom Anderson, Operations Manager thereafter. This
includes satellite offices in Redmond and La Pine as well as the Bend office. There are 10 permit
technicians who serve customers, handle phone calls and process related paperwork in support of
each CIDD division. In addition, CDD has an administrative supervisor, an administrative secretary, a
senior secretary and a part-time secretary who provide support to all divisions.
CUSTOMER SERVICE
1. Customer surveys collected over 2004 show customer satisfaction at all time highs, as
indicated by customer surveys following (scale is 1 -Unsatisfactory to 5 -Excellent):
Customer Service Questionnaire Statistics
# Returned
Efficiency
Courtesy
Knowledge
Handouts
Processing
Time
service
Compared
Overall
Service
Yearly
Average
to
Elsewhere
July - Dec 1996
45
4.37
4.75
4.44
4.19--
3.81 1
4.44 1
4.49 1
4.36
Calendar Year 1997
155
4.50
4.72
4.48
";4;;21
3.9
4.21
4.44
4.35
Calendar Year 1998
121
4.58
4.7&
4.59
4.02
3.73
4.07
4.29
4.29
Calendar Year 1999
107
4.65
4�._60
4.23
4.17
4.53
4.53
4.47
Calendar Year 2060
78
4.63
4.68
4.59
4.24
4.10
4.39
4.47
4.44
Calendar Year 2001'
80
4.80
4.90
4.81
4.47
4.47
4.85
4.78
4.73_
Calendar Year 2002
82
4.62
4.79
4.70
4.58
4.39
4.71
4.49
4.61
Calendar Year 2003
76
4.62
4.81
4.53
4.38
4.36
4.62
4.73
4.58
Calendar Year 2004
46
4.81
4.94
4.74
4.61
4.61
4.84
4.79
4.7 6
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 2
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
2. Through increased availability of information on CDD's website, and also due to
better information included in CDD's printed handouts, customer visits continued
to decline in 2004, despite permit and land use business volume remaining
constant. Customer visits had decreased 3.7% through October 2004, although
visits rose again in November 2004 and January 2005 due to Measure 37
activity.
3. Enhanced services to the City of Redmond under the Building plan review and
inspection contract, including disposition of inspection notes, implementation of
both the land use and code enforcement system modules, and scanning of
building footprints for the County Assessor's office.
4. Completed first year of addressing services to theCity ofRedmond. The program
was a success in relieving the City of the burden and also better coordinating
addressing in the County as a whole. The contract has been renewed for a
second year.
5. Completed work on a new system associated with Road Access per-If"nits whereby
Permit Technicians can access all pertinent information, including historical
permit records, road characteristics and area information.
6. At the request of the Central Oregon Building Association and others, added to
CDD's website a database of road -name,§ used throughout the County and each
incorporated City. This has saved dia''v,elqpers time in avoidance of name
duplication when new subdivisions-arelcre'a'ted'.
7. Coordinated and finalized procedures for verification of potable water source for
new residential development, incorporating state building code and
environmental health rules and statutes.
8. Finalized implementation of amendments to the Noise Control Code to provide
an efficient process for those seeking temporary exemption from the code for
night time road construction. Will continue to work with the local surface mining
industry on the interface between mining operations and nearby residents.
PERSONNEL AND ADMINISTRATION
1 . Continued the provision of tailored support to Building, Environmental Health,
and Planning Division goals.
2. Continued to improve team building and internal CDD communication and
training opportunities. Conducted bimonthly focused training sessions on code
changes, new policies and procedures, and other topics of timely interest.
3. Completed the conversion of CDD's permit system to an updated format, which
both adds functionality for the users and allows for more efficient updating and
modification by the programmer.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 3
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
4. Continued work on organization of CDD's archived records. Planning has begun
on system to microfiche older records in order to eliminate paper copies. Work on
a strategic plan for CDD's archives is ongoing.
5. Responded to an audit by the Building Codes division on surcharges submitted
to the State. Final audit report found CDD's system for calculating, reporting and
remitting surcharges to be exemplary. No negative finds were noted.
6. Completed detailed safety inspections of each CDD facility. Numerous items
requiring modification were identified and corrected, along with the need for new
safety equipment and signage in several locations, also completed.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 4
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
CODE ENFORCEMENT
The Code Enforcement (CE) program consists of a code enforcement technician and a
law enforcement technician from the Sheriff's Department, supported by CDD
management and the CDD operating divisions. Code Enforcement is responsible for
investigating code violation complaints with the overriding goal of achieving voluntary
compliance. If necessary, Code Enforcement may issue citations for prosecution in
circuit court.
1 Implemented a new proactive methods of generating cases, to including follow-
up on temporary use permits for medical hardship and temporary construction
placements. Developed format for follow up on annual Type III home
occupations.
2. Conducted extensive field training with a new law enforcement technician hired
by the Sheriff's office. Since the training, issued citation volume has risen
dramatically, improving the success and,closure rate of code enforcement cases.
3. Developed procedures to improve communication, between CDD and the
Sheriff's office, including joint field work and involvement of Sheriff management
in case status briefings.
4. Made presentations to the Sheriff�s Office command �staff on areas of mutual
benefit, including coordinating code enforcement and, criminal cases, as well as
field location identification of hard to find-' property owners.
5. Established a Central Oregon Chapter of the Oregon Code Enforcement
Association. Recruited membership fro ' m the Cities of Bend and Redmond and
Jefferson and Crook Counties. Established monthly meetings to share ideas and
techniques.
6. In cooperation with the Legal Department, explored a new method of gaining
compliance on two long-term, difficult cases, involving liens to finance property
clean up.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
In addition to supporting mapping and geographical analysis needs of each of the
operating divisions in CDD, the GIS program's two Analyst/Programmers are
responsible for the development and maintenance of the County's digital spatial
database and for providing state-of-the-art mapping and data services to local
governments, citizens, and businesses. In addition, GIS serves as the webmaster for
CDD's website and coordinates the development of web -based staff and customer
service applications.
1 Throughout the year, continued to train CDD employees, -both individually and in
groups, on expanded use of the LAVA program.
2. Continued to assist in analysis and future marketing of:'thp, New Neighborhood
associated with the Regional Problem Solving -:(RPS) projedt.�',,
3. Augmented the web -based pending laln'd use application system- with a new
system which shows all current scanned documents, application siko I" reporting
period and contact planner. Provides instructions for the viewer sho'did they wish
to make comment on the application.
4. Completed a major conversion - of the CDD Internet website. The new site
features specific areas or "tracks" for different types of customers, including
contractors, realtors and title companies, property owners and other
governmental agencies. The new system will enable management to see how
customers use the website which will allow further refinement and improvement.
5. Assisted in updates to the coordinated population forecast figures through
population modeling and build out projection. In addition, incorporated this work
for use in urban growth boundary expansion analyses.
6. Continued maintenance of the zoning layers, including updates and changes, for
each of the incor -orated cities within Deschutes County.
p
7. Prov - ided comprehensive plan update assistance to the Bend Metro Parks &
Recreation District.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 6
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
BUILDING SAFETY
The Building Official, Dennis Perkins, 2 assistant building officials, 15 building safety
inspectors, and support staff provide construction plan review, consultation and
inspection to assure compliance with national and state building, plumbing and electrical
codes. Deschutes County's Building Safety Division interprets and enforces the state
mandated Building Codes for the people of the community through a process of
education and a clear and fair application of the Specialty Codes. The Division provides
all of these services to the City of Redmond through a contractl�and provides various
services to Lake, Crook and Jefferson Counties and the State of Oregon Building Codes
Division on an "as needed" basis.
1. The 10 day turn around time for all plan reviews has been'met. The 48 hour turn
around time for minor plans has been maintained and in most cases is less than
48 hours.
2. Telephone calls have been returned within the 24 hour time frame.
3. Field inspectors have been able to meet the projected "next day" turn around
time on nearly 100% of the requested inspections. Since inspections are "as
requested", we cannot control daily vol ' ume and occasionally we receive request
for more inspections than staffing_:�, will allow. Consequently, reschedule
inspections have occurred over the past�,yelar.,,howpver, in all cases they were
conducted the following business day.
4. The frequency, of plans . placed on '�"trouble hold", when CDD is waiting for
additional information from the architect, or contractor, has been reduced, mainly
due to the change in how,plans are originally accepted. By conducting a
preliminary review at the time�of application, the need to place plans in "trouble
hol& has been dramatically reduced.
5. The Building Safety Division has developed a policy for better coordination with
each fire department in the County and it has been signed into effect. This policy
will remove the confusion between fire department and building safety division
responsibilities regarding fire, life and safety plan review and inspection.
6. All intergovernmental agreements for inspection and plan review have been
serviced without exception and all are being renewed for the coming year. The
Building Safety Division currently has five separate agreements with neighboring
jurisdictions to provide the ongoing or "as needed" plan review and inspection
services.
7. Education offerings have been provided to staff with the help of the local
international Code Council (ICC) Chapter of Building Inspectors. With the various
code changes this year, this effort has been very beneficial for the inspectors.
8. The Building Safety Director has begun to offer pre -permit conferences for
commercial projects. Although this practice has been beneficial, it is somewhat
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 7
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
time consuming and difficult to schedule in our satellite offices. This practice will
need to be refined in the coming year.
9. The Division has attempted to maintain electrical code interpretation consistency
through industry continuing education classes. As a result, complaints about a
lack of consistence have decreased significantly over this past year.
10. Services provided to the City of Redmond Building Department were delivered
smoothly over the past year, with no problems noted. The original plan of
combining staff from the County and City inspection crews has been satisfactory.
An increase in staffing servicing the City of Redmond contract has been well
received.
11. Building Safety Division staff has continued to attend:,��'B'Yilding Codes Division
(BCD), Oregon Building Officials Association- �(OBOA):'��'and Oregon Building
Industry Association (OBIA) activities.
12. The Building Safety Division has cont'i ' n ued to participate in the"�_Iocal Central
Oregon Builders Association (COBA) S�p`rllng, Home and Garden Sh 6 W'
13. Telephone coverage and staff com mun ication� proved through an agreement
with our cell phone provider to. allow phone -to -phone calls between staff (without
being double billed).
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
ENVIRONMENTAL HEALTH
Over the past year, the Environmental Health Division (Division) team was managed and
led by 2 Supervising Sanitarians, Dan Haldeman for On -Site Wastewater Treatment
systems and John Mason for Licensed Facilities. Former Director, Roger Everett, served
as a part time consultant on special projects. The staff consists of 5 sanitarians; a
sanitarian trainee, and an administrative secretary. The Division provides plan review,
consultation and inspection of regulated public facilities (water systems, restaurants,
pools, tourist facilities, schools and day cares). The Division provides site evaluations,
plan reviews, inspections, and evaluations of on-site wastewater treatment and dispersal
systems. The Division also works with the County Health Department on a variety of
epidemiology programs and issues. The Division is working on a special project funded
by the Environmental Protection Agency (EPA) grant to study new on-site sewage
disposal technologies.
ON-SITE WASTEWATER TREATMENT
1 . Assessed 539 sites for feasibility for on-site waste treatment and disposal
systems, a 3% increase from 2003.
2. Issued 1,717 permits and authorizations for new and existing on-site waste
treatment and disposal systems, an increase of 2 % from the permits issued in
2003.
3. Performed 3,877 inspections to ensure-�proper installations of on-site waste
treatment and disposal systems.
4. Exceededthe turn around time goals for -issuing permits within 7 days and
completing site evaluations within 14, d ' ays. The average turn around time for
issuing a,�permit was 6 days and forsite evaluations was 12 days.
5. Produced two newsletters in- January and December 2004, aimed at keeping on-
site septic system installers' 'informed about new on-site regulations, policies, or
products.
6 Provided comment and direction to help the Department of Environmental Quality
(DEQ) in rule revisions for OAR 71. The main emphasis of the new rules is to
allow more on-site waste treatment options for residential homeowners.
7. Hosted the Department of Environmental Quality (DEQ) annual statewide training
sessions for on-site wastewater treatment regulators. Our Sanitarians led field
groups to tour the soils and on-site wastewater treatment systems in Deschutes
County.
8. Participated in the City of Bend Task Force to get properties served by sewage
drill holes connected to the City of Bend sewer system.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 9
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
9. In conjunction with Geographic Information Systems (GIS), created maps of the
South County with several layers of information useful to customers and
sanitarians alike.
10. Reorganized and updated the CDD website, with a new added section dedicated
to Installers of on-site wastewater treatment and dispersal systems.
NATIONAL ON-SITE WASTEWATER TREATMENT DEMONSTRATION PROJECT
1 Presented project findings in three papers at the National On-site Wastewater
Recycling Association conference in Albuquerque, New Mexico. Other reports
on the project were provided at the National Environmental Health Association
annual conference, the Idaho Environmental Health Association annual meeting,
the Oregon On-site Wastewater Association annual conference, and the DEQ
Water Quality Division meeting. The Oregon Environmental Quality Commission
also received an update on the project atone of their regularly s6h`6duled work
sessions. Finally, the project hosted a�'t6ur of the project installation-,--. -and
provided an overview to participants in a rede'ntly-fu'ridied demonstration project at
Lake Skaneateles in upstate New York.
2. Completed monitoring of all innovative and conventional on-site wastewater
treatment systems and groundwater monitoring wells for1he project.
3. Repaired malfunctioning systems at three private'. properties. One system was
replaced with another type of innovative system.
4. Provided classroom sessions and field trips on the innovative treatment systems
for County and state regulators at the annual DEQ workshop.
5. Assisted the LISGS in the development of the Nitrate Loading Management
Module to continue the application of the results of the 3-dimensional
groundwater and nutrient fate and transport model produced with La Pine Project
funds.
LICENSED FACILITY INSPECTION PROGRAM
1 Attained 100%, inspection rate for all licensed food service facilities with an 81 %
second inspection rate. This exceeded our goal of 80%.
2. Provided Public Health plan review on 46 full service restaurants and 8 mobile
units with an average turn around time of 6.6 days from submittal to response.
This met the goal of a two week turn around time.
3. Attained 90% inspection rate for licensed public swimming pools/spa facilities.
This exceeded our goal of 50%.
4. Tested 2,111 food handlers, 67 % of which were tested by computer.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 10
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
5. Hosted a workshop for swimming pool/spa operators that was attended by 45
local operators. Received very good reviews on the workshop. This will be
continued on annual basis.
6. Updated the Sanitarians' post -inspection, "How Did We Do?" questionnaires, that
are sent to restaurateurs. The Division continues to receive favorable comments
from these surveys.
7. Hosted a regional workshop on problem solving and consistent interpretation of
new food code for eastern region sanitarians. This class was led by the Oregon
Health Division and was attended by 15 regional sanitarians.
8. Cross trained two more sanitarians on field inspection procedures for licensed
pools and spas. We now have 4 trained County po6l/spa JInspectors.
WATER PROGRAM
1. Completed 22 sanitary surveys of public water systems, 5 deficiency""f6llow-ups
and responded to 15 water quality alerts.
2. Investigated 16 significant non -compliers (SNC- systems with histories of non-
compliance) and resolved/removed 11 systems on the, EPA SINIC list. Continued
to improve overall compliance including one formal enforcement action.
3. Assisted 32 water system operators in developing and implementing required
emergency response plans through on-site and phone consultations. Received
and reviewed, 10 completed emergency response plans.
4. Provided technical and regulatory assistance to all public water system operators
in Deschutes County regarding rules, monitoring, violations, public notice,
complaints,'e'tc.
5. Hosted the annual -water system workshop for approximately 70 small community
water system operators.
6. Developed a CDD Internet web page now available for public access to
information: about the water program.
7. Cross trained a sanitarian to assist with sanitary surveys and alert responses.
8. Continued to improve electronic communication with water system operators and
now send and receive important water related information to approximately 30
water system operators.
9. Improved the County database of active systems and continued to assist state
drinking water program in updating the Safe Drinking Water Information System
(SDWIS).
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
EPIDEMIOLOGY
Continued communication between the Environmental Health Division (Division)
sanitarians and the County Health Department, working with Communicable
Disease nurses on complaint investigations.
2. The Division received and responded to 83 food borne illness reports and/or
complaints from the public.
3. Division staff served on the West Nile Virus Task Force to develop information
for public dispersal on modes of transmission, prevention and symptoms of the
virus
4. The Division received over 40 animal bite reports from veterinarians and over
100 animal bite reports from animal control officers. Each report requires a call
to the bite victim, the animal owner (to verify,quarantine procedures) and/or
return calls to the veterinarians.
5. The Division reviewed over 120 reported �and confirmed disease forms completed
by the Health Department. These reports ('600firmed'Salmonella, Ga'rdia and
Hepatitis A, among others and are reviewed b"the Division to verify that persons
with these diseases and/or house mates are not,working in restaurants or other
regulated public health facilities.
6. Provided education on animal bite-protoc-61,,--a'-nd procedure to St. Charles Hospital
Emergency Room staff.
7. Assembled and distributed educational material on mold control, hazards and
proper abatement, as well as providing _referrals on many other environmental
concerns such as indoor air contamination', blue-green algae and others, in
response to over 90 telephone inquiries from citizens.
8. The Division continues to provide these valuable public health investigation
services without collecting fees from the general public to offset the commitment
of staff resources on these projects. This part of the Division work is subsidized
by fees collected in the on-site sewage disposal and licensed facilities programs.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 12
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
PLANNING
Providing courteous, timely and professional land use planning services through
innovative, cost-effective, and community-based solutions
The Planning Division consists of 17 employees, managed by 2 principal planners. The
Current Planning section includes a Principal Planner, Kevin Harrison, 6 associate
planners, 3 assistant planners, 1 full-time senior secretary and 1 part-time secretary. The
Current Planning section handles individual land use applications, zoning review and
sign -off for building and septic permits as well as provides information to the public on all
land use related issues. The section is also responsible forall �addressing and road
naming in the rural County.
The Long Range Planning section plans for the future needs of the County by
conducting community involvement programs in upoating the County Comprehensive
Plan and zoning regulations and coordinating with other jurisdictions. The principal
planner, Catherine Morrow, manages the Long"Range Planning progra.m. The Long
Range Planning team includes two senior planners, one specializing in Ir ansportation
issues and one in special projects, one associat&:historic and cultural resources planner
and one assistant planner.
CUSTOMER SERVICE
1 . The current planning section received 993 land use applications in the year 2004.
This compares with 972 applications for the year 2003, a 2% increase, and 1, 156
in 2002.
2. There were 12 appeals filed in the year,2004. This compares with 15 appeals in
the year 2003, a decrease of 20%, and 15 in 2002.
3. There were 26 applications reviewed by the County hearings officers in the year
�904, the sameas in 2003,,, and 28 in 2002. Seven decisions were appealed to
th,e,,Board of County Commissioners in 2004. This compares with 2 appeals in
2003� a 250% increase, and 3 appeals in 2002.
4. There were 4 appeals to the Land Use Board of Appeals (LUBA) in 2004. This
compares with 4 appeals to LUBA in 2003 and no appeals in 2002.
5. The current planning section met with 4,726 customers in 2004. This compares
with 4,220 customers in 2003, a 12% increase, and 4,746 customers in 2002.
6. A primary accomplishment was the successful transition to the new County web
page, improving the Community Development Department web page by posting
meeting material on the calendar and regularly updating "in the News" items. All
Current Planning documents are now scanned and accessible through the use of
the web page.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 13
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
ORDINANCE AMENDMENTS
Planners worked on citizen and County initiated amendments to the County Code
including the zoning and subdivision codes and the County Comprehensive Plan.
Ordinance amendments require public hearing before the Planning Commission and
Board of County Commissioners.
1. Amended Transfer of Development Credit (TDC) Code.
2. Amended Chapter 18.84, Landscape Management Zone, to allow additional
rimrock setback exception.
3. Amended Chapter 18.67, Tumalo Rural Community, to create new Industrial
zoning district.
4. Amended Chapter 18.113 and 19.106, Destination Resort,Zone, to incorporate
legislative changes.
5. Amended Titles 17, 18 and 23 to provide new standards for cluster4pd planned
developments.
6. Amended Table A of Title 17 to remove requirements for curbs in portions of La
Pine.
7. Amended Chapter 18.61, La Pine Neighborhood Planning Area to permit zero lot
line detached dwellings.
8. Amended Title 23 to adopt and Amendment to the Bend Urban Growth Boundary
for Juniper Ridge — 5d0'acres for industrial land.
9. Amended Title 23 to adopt a coordinated population forecast for Deschutes
County.
10. Amended Title'23 to adopt,the Bend Airport Master Plan.
PLANNING COMMISSION
1. The Planning Commission met regularly to conduct public hearings on
Amendments, to the County Zoning and Subdivision Ordinances and
Comprehensive Plan. Meetings were held in Bend, La Pine, Sisters and
Redmond.
2. The Planning Commission reviewed and made recommendations about the
2004-2005 Community Development Department work plan.
3. Public awareness of Planning Commission activities was increased through
updates on County web page with press releases, project materials, and posting
packets on the calendar.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
ACCOMPLISHMENTS 2004 14
2/15/05 - 6:14 PM
4. Two planning commissioners attended planning commissioner training. Staff
also provided training on comprehensive plan and zoning regulations, urban
growth boundaries and urban reserve areas and Robert's Rules of Order.
PROJECTS
REGIONAL PROBLEM SOLVING PROJECT - SOUTH COUNTY
1 . Coordinated infrastructure funding and development for La Pine Neighborhood
Planning Area.
2. Obtained a $433,700 congressional appropriation for sewer infrastructure and
completed environmental assessment for funding.
3. Coordinated with sewer and water districts" to complete infrastructure for first
residential phase of the La Pine Neighborho, d Planning Area.
4. Reviewed subdivision plan for Crescent Creek":Ph
1 1, asd 1, Pahlisch Homes. The final
plat was approved and construction started on fii','s_t��:'homes, neighborhood park and
community center.
5. Hired a contractor under National Fire Pla'n,Grant to complete thinning on 7 acres of
open space adjacent to Crescent Creek PhaSe,,1._ Negotiated contract with Pahlisch
to construct an American Disabilities Act (ADA) accessible multi use path in open
space and completed the trail.
6. Obtained a $368,000 Congressional Appropriation to continue ground water quality
protection and monitoring work and create an incentive program to install innovative
on-site technology. Grant will also fund a US Geological Survey study of effect of
riparian area on water quality for the river,
7. Transferable Development Credit (TDC) Program:
• Applied 106 TDC to Phase 1 in Neighborhood Planning Area.
• Purchased 11 TDCs from private property owners and documented 85 TDCs
on 74 County owned properties. Additional TDC purchases are pending.
• Convened.,a TDC Advisory Committee meeting and presented an annual
report of � the TDC Advisory Committee to the Board of County
Commissioners.
• Responded to public inquiries regarding the TDC program.
14. Continued coordinating with Environmental Health Division, Department of
Environmental Quality (DEQ) and the Environmental Protection Agency (EPA) to
study innovative on-site systems.
15. Worked with the United States Geological Survey (USGS) to review optimization
model for groundwater.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 15
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
OTHER PROJECTS
The Address Coordinator and Project Wildfire continued to work to create a
countywide address data layer in the Geographic Information Systems (GIS).
2. Entered into a contractual arrangement with the City of Redmond to provide road
naming and addressing within the City.
3. Created policies, procedures and programs to implement Measure 37, a new state
statute allowing property owners to file a claim for compensation against the County
when their property has been reduced in value due to enactment or enforcement of
restrictive land use regulations.
4. Assisted the public with Restricted Firearms District formations �and annexations.
5. Worked with Information Technology (IT) and the Assessor'S',.'office to ensure
reliability of situs addressing data layer through conversion to the Oregon Counties
Taxation and Assessment System (ORCATS) for Assessor's records.
COORDINATION WITH OTHER JURISDICTIONS AND AGENCIES
COORDINATED POPULATION FORECAST
1 Adopted a Coordinated Population Forecast, Coordinated the development and
public process for review of a population forecast for Bend, Redmond and
Sisters, the County and unincorporated County.
2. Attempted to negotiate a settlement of a',n appeal of the Coordinated Population
Forecast to the Land Use Board of Appeals (LUBA). Prepared and submitted the
record to �LUBA.
COMMITTEE ASSIGNMENTS
• Bend 'Development Board (BDB) Transportation and Parking Committee
Steve Jorgensen
• Bend Development Board Transportation and Parking Advisory Committee
Steve Jorgensen
Bend Metropolitan Planning Organization Technical Advisory Committee
Steve Jorgensen
0 Bend Traffic Safety Committee - Steve Jorgensen
• Bend Transportation Technical Advisory Committee (T -TAC)
Steve Jorgensen
• Bureau of Land Management Upper Deschutes Management Plan
Issue Teams and Intergovernmental Advisory Committee —
Catherine Morrow, Steve Jorgensen
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 16
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
• City of Bend Airport Advisory Committee - Steve Jorgensen
• Commute Options Working Group - Steve Jorgensen
• County Code Review Committee - Christy Morgan
• Deschutes County Bicycle and Pedestrian Advisory Committee
Steve Jorgensen, Cyndi Smidt
• Deschutes Mitigation and Enhancement Committee - Peter Gutowsky
• Employee Benefits Advisory Committee - Christy Morgan
9 La Pine Transportation Advisory Committee - Steve Jorgensen
• Project Wildfire - Peter Gutowsky
• Sisters Community Action Team TrailCommittee - Steve Jorgense-n�':,,'
• South Redmond Collaborative Planning Group,,
Catherine Morrow, Steve Jorgensen
BEND COORDINATION
1. Assisted the Boardof County Commissioners with the adoption of the Urban Growth
Boundary Amendment for a 5113 acre industrial site at Juniper Ridge.
2. Participated in the, Juniper,, Ridge Technical Advisory Committee to master plan
property.
3. Reviewed the Burden of Proof and coordinated County adoption of the Juniper Ridge
Urban Growth Boundary Amendment.
4. Participated in the Technical Advisory Committee for the Bend Metropolitan Planning
Organization (MPO).
REDMOND COORDINATION
1. Urban Reserve Planning
Prepared a PowerPoint presentation and schedule used by County and City
staff at planning commission meetings
Coordinated with Redmond planning staff to prepare findings to support
urban reserve boundary for the City of Redmond
Provided GIS analysis for findings
2. Participated in the South Redmond Area Collaborative Planning Project, a multi -
agency grant funded planning project to identify transportation solutions for
Redmond.
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 17
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
3. Assisted in preparation of the scope of work and consultant selection for
Redmond Lands needs analysis.
SISTERS COORDINATION
1. Coordinated with City staff on comprehensive plan amendments, land needs
analysis, urban growth boundary amendments and comprehensive plan update
work.
TRANSPORTATION PLANNING
1. Provided comments and expertise on land use applications and code
Amendments.
2. Provided comments to the Oregon Department of Transportation- (ODOT), City of
Bend, Bend Metropolitan Planning Organization, Bureau of Lancl�,�,`Management,
County Road Department, La Pine Community Action Team and h6r agencies
on transportation issues, refinement plans'and policy.
3. Developed a formula for a traffic impact fee for La Pine to fund traffic light
improvements.
4. Worked with City of Bend staff in adopting a County Comprehensive Plan
Amendment to recognize an updated Bend Airport Master Plan.
5. Worked with City of Redmond, BLM, Oregon Military, ODOT and other
stakeholders on' the South Redmond Collaborative Planning group to address
transportation issues in the Redmond area and coordinate with other agency
planning efforts.
6. Assisted the City of Bend with transit issues leading to a bond measure to
,establish a transit district.
7. Develloped a new County Bike and Pedestrian Committee web site including an
on line County Bicycle guide.
8. Attended national bike and pedestrian planning conference and a national
training on safe routes to schools.
9. Made a presentation at a statewide bicycle and pedestrian conference
GRANTS
10. Submitted applications for the following grants:
* $32,000 from Oregon State Parks for an ADA accessible trail in La Pine
* $202,165 from ODOT for a shoulder bikeway on 3 miles of Old Bend -
Redmond Highway
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 18
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
11. Obtained a $66,943 Transportation Growth Management Grant to develop a
"Main Street" concept for La Pine. Selected a contractor and administered a
contract including public involvement that will lead to designation of a Special
Transportation Area under the Oregon Highway Plan.
HISTORIC PRESERVATION PROGRAM
GRANTS
1 . Obtained $15,000 Certified local government grant from the State Historic
Preservation Office.
2. Assisted about 12 property owners in Bend to obtain the Oregon Special Assessment
Program (property tax freeze).
3. Assisted one property owner in Bend to obtain the 20% FederalAnvestment Tax Credit
4. Assisted one church and the school district to get -Preserving Oregon Grants.
5. Wrote Environmental Assessment for Congressional Earmark/ EPA grant for La Pine
Sewage Treatment Plant
LANDMARKS COMMISSION APPLICATONS PROCESSEDINI-2004
Processed applications for alterations to historic properties. Prepared staff public
notices, wrote staff reports, conducted Landmarks Commission public hearings and
issued decisions:
County: 1 application
Bend: 28 major applications and,,:1 c6de.lenforcement case
Redmond: 5 applications
Sisters: 9 applications
BEND OLD TOWN HISTORIC DISTRICT
• Provided research and information to property owners.
• Worked with city staff on code issues and procedure for processing applications.
SPECIAL PROJECTS
1 Coordinated with Bend Redmond and Sisters on a proposal to modify makeup
and appointment authority for Landmarks Commission. Developed funding
alternative for jurisdictions to consider.
2. Drafted amendments to the Bend Historic Code to strengthen and clarify historic
building demolition authority.
3. Harper Townsite research Project
4. Rease Cemetery restoration Project
5. Tetherow Crossing Restoration Project with the Central Oregon Parks and
Recreation District (COPRD)
6. Jennie Brooks Restoration and Rehabilitation Project with the Central Oregon
Community Action Agency (COCAAN)
7. Downing Hotel and Caf6 National Register Nomination
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 19
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
8. Swalley Irrigation District Piping Project
9. Newport Bridge Project
10. Testimony for Height Limits Increase in Bend
11. Bend Centennial Celebration Projects
12. Drake Park Neighborhood Historic District Public Involvement Program.
MEDIA AND PUBLIC INFORMATION
• Wrote numerous press releases and articles and participated in interviews with
all media. Assisted with Bend Centennial Special Sections.
• Met with cities, various civic organizations and agencies on historic preservation
program.
• Gave classes on County historic preservation d -,historic cemeteries
program an ...
for La Pine and Bend at the Central OregomC ommunity College (COCC) Lunch
and Learn Classes.
• Maintained Historic Preservation web,p4 I ge. Used the website, ih'�',Wcling the "in
'�u 0
the News" function, to notify people of --pc- ming meetings and t6,,"disseminate
'6ts.
new drafts of documents for the above proje ,
• Taught classes on researching land records at Lal Pine Genealogical Society
NATIONAL REGISTER LISTING
Downing Hotel and Cafe
CODE ENFORCEMENT
Bend Historic District
FEDERAL SECTION 106 FORMS
ODOTI, Harper I I
DESCHUTES COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 20
ACCOMPLISHMENTS 2004
2/15/05 - 6:14 PM
Deschutes County CDD Monthly Statistics for January 2005
Januaty I
Month
Customers
Homes
Valuation
Evaluations
Total Valuation
Jan -93
817
26
$465,450
16
$4,373,77
Jan -94
1,360
26
$1,040,737
34
$4,525,849
Jan -95
1,504
52
$789,417
43
$8,286,819
Jan -96
1,509
41
$54,300
33
$5,452,442
Jan -97
1,538
24
$3,100
24
$4,178,212
Jan -98
1,653
50
$722,950
26
$10,794,670
Jan -99
1,795
46
$129,994
64
$13,124,093
Jan -00
1,824
37
$100,000
44
$9,779,130
Jan -01
2,083
36
$310,137
30
$12,086,312
Jan -02
1,957
50
$16,037
22
$13,983,136
Jan -03
1,889
31
$1,648,438
40
$11,332,868
Jan -04
1,472
32
$1,252,216
19
$10,792,324
Jan -05
1,544
40
$3,073,131
28
$14,382,523
'iscal Year Totals (July through
Januaty)
1993-94
10,532
381
$12,764,412
559
$76,326,118
1994-95
10,928
405
$3,975,056
427
$72,448,851
1995-96
11,681
354
$12,213,278
411
$70,721,954
1996-97
13,756
390
$11,926,438
281
$79,033,975
1997-98
14,044
429
$18,746,594
358
$108,758,315
1998-99
14,534
479
$13,884,619
383
$125,238,827
1999-00
15,067
413
$5,083,142
391
$108,701,466
2000-01
15,038
370
$7,107,146
272
$103,298,537
2001-02
15,260
356
$6,417,843
268
$109,567,258
2002-03
14,920
341
$5,165,556
250
$116,928,630
2003-04
1 13,003
390
1 $10,001,437
254
$133,983,476
2004-05
1 13,118
473
1 $6,515,854
299
$156,340,783
60
50
40
30
20
10
0
January New Houses
Highlights
- Average customer wait was
5 minutes in Bend
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
160
140
120
100
80
60
40
20
0
1�1 �v �� Ii5 C95 1�1 9� IP 0 CP I:hb ,A OIA 0 CP CP 4b Q� lz� Q�, (�, (:�v & lz� QPI
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DESCHUTES COUNTY, OREGON
COMMUNITY DEVELOPMENT
BUILDING PERMIT SUMMARY REPORT FOR JANUARY 2005
• NUM - BER OF PERMiTs ISSLI-ED
• PROPERTY VALUATION
I NUMBER OF PERMITS ISSUED I
RESIDENTIAL BUILDINGS
NEW CONSTRUCTION .................... 40
ALTERATIONS ......................... 12
ACCESSORY BUILDINGS ................. 25
FOUNDATION ONLY ..................... 1
COMMERCIAL BUILDINGS
NEW CONSTRUCTION .................... 2
ALTERATIONS ......................... 6
FOUNDATION ONLY ..................... 0
OTHER PERMITS
ELECTRICAL PERMITS .................. 230
MECHANICAL PERMIT ................... 105
MANUFACTURED HOME PERMITS ........... 1
PLUMBING PERMITS .................... 79
SPECIAL INVESTIGATIONS .............. 14
TOTAL NUMBER OF PERMITS ISSUED ........... 515
11 PROPERTY VALUATION 11
RESIDENTIAL
NEW CONSTRUCTION .................... $9,894,897
ALTERATIONS ......................... $355,176
ACCESSORY BUILDINGS ................. $778,858
FOUNDATION ONLY ..................... $15,288
COMMERCIAL
NEW CONSTRUCTION .................... $3,073,131
ALTERATIONS ......................... $265,173
FOUNDATION ONLY ..................... $0
TOTAL VALUATION OF BUILDING PERMITS ISSUED.... $14,382,523
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