2005-595-Minutes for Meeting February 23,2005 Recorded 4/1/2005DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOUR AL
I 111 04/01/2005 03:06:48 PM
05-5
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
- r- -
This page must be included
if document is re-recorded.
Do Not remove from original document.
4U
77
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF DEPARTMENT UPDATE -
FINANCE/TAX DEPARTMENT
DESC14UTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, FEBRUARY 23, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M Daly, Tom De Wo�fand Dennis R. Luke.
Also present were Mike Maier, County Administrator; and Marty Wynne, Finance
Department. No representatives of the media or other citizens were present.
The meeting began at 9: 00 a.m.
The items listed on the attached agenda were discussed in detail.
The Board directed Mr. Wynne to study the issue of indirect charges for building
space for the Fiscal Year 2005-06. They suggested that he could perhaps work
with the County's Internal Auditor on this project.
Being nofurther items addressed, the meeting adjourned at 9:45 p.m.
DATED this 23 d Day of February 2005 for the Des utes Count,�, Board of
Commissioners.
Tombewolf, C.. -,r_
ssioner
ATTEST: D6nnis R. Lu�e, Commissioner
Recording Secretary
Minutes of Department Update — Finance/Tax Department Wednesday, February 23, 2005
Page I of I Pages
,7 ,
Meeting Regarding FY 05-06/06-07 Indirect Charges
AGENDA
February 18, 2005
(1) Budget Officer's Opening Comments
(2) Discussion of Documents to be Handed Out
(3) Directors' Summary Comments:
Legal Department
Personnel
Building Services
Information Technology
Administrative Services
Finance
(4) Input from Departments Regarding FY 05-06/06-07
Indirect Charges
(5) Indirect Charges for Building Space
(6) Other
Board of Commissioners' Monthly Meeting
Finance Director/Treasurer
AGENDA
February 23, 2005
(1) Monthly Financial Reports
(2) Monthly Investment Report
(3) New PERS Rates
(4) Meeting Regarding Indirect Charges
(5) Budget I-,'-ickoff Meeting Feb. 24th
Memorandum
Date: February 14, 2005
To: Board of County Commissioners
Mike Maier, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find January 2005 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriffs (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice —
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
'MEMORANDUM
To:
See Distribution
From:
Teri Maerki
RE:
Remodel Projects Fund
Date:
February 14, 2005
Here is the statement for Fund 452 - Remodel Projects Fund from inception through
January 31, 2005. This statement is complete for the actual transactions that have occurred
through December 31, 2004 and the encumbrances, commitments and contracts known as of
January 31, 2005.
On the December 31, 2004 report, "available" resources were shown as $(214,764). As of January 31,
2005, the "available" resources have increased by $215,649. Following is a reconciliation:
Available Resources as of December 31, 2004
$(214,764)
Expenditures not previously identified as
encumbrances, commitments or contracts:
Interest Earnings -All Projects
(3,807)
ExhibitOne Contract Amend ment-Courtroom Tech
204,457
Delete Encumbrance for Two New Courtrooms
(236,420)
Consulting Fee -Courtroom Technology
20,000
Permit Fee -Justice Center
212
Supplemental Budget Transfer from Fund 442
(250,000)
Increase to Contingency -Justice Center
49,909
Total additional expenditures (215,649)
Available Resources as of January 31, 2005 $ 885
Distribution:
Mike Daly
Tom De Wolf
Dennis Luke
Mike Maier
Mark Pilliod
Susan Ross
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RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
District Attorney
Finance/Tax
Veterans
Property Management
Surveyor
Total Revenues
GENERALFUND
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
IYear to Date
Revised Bud Actual I Variance IF
$4,700,000 $4,994,433 $ 294,433 100%
8,338,750 12,863,485 4,524,735
974,504
905,922
(68,582)
597,795
839,147
241,352
808,208
1,241,232
433,024
8,159
12,294
4,135
191,806
94,110
(97,696)
126,846
190,007
63,161
5,717
7,554
1,837
38,675
53,914
15,239
109,083
139,368
30,285
11,199,543 16,347,033 5,147,490
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
TOTALRESOURCES 15,899,543 21,341,466 5,441,923 58%
REQUIREMENTS:
Year End
$
%
Budget
Expenditures
Variance
Variance
90%
1,385,500
Assessor
1,970,111
1,820,568
149,543
58%
County Clerk
689,527
650,356
39,171
58%
BOPTA
29,970
22,344
7,626
58%
BOCC
335,627
327,238
8,389
58%
District Attorney
1,979,234
1,819,069
160,165
58%
Finance/Tax
458,830
418,450
40,380
58%
Veterans
88,531
79,162
9,369
58%
Property Management
82,972
67,602
15,370
58%
Surveyor
95,629
87,917
7,712
58%
Non -Departmental
475,498
428,015
47,483
58%
Contingency
1,116,331
-
1,116,331
58%
46%
7,322,260
5,720,721
1,601,539
58%
Transfers Out
6,034,300
5,564,732
469,568
58%
TOTAL REQUIREMENTS
13,356,560
11,285,453
2,071,107
58%
Appropriation Transfers
b),, 1,002,255
4,006,398
3,004,143
NET (Resources - Requirements)
2,542,983
10,056,013
�,513�,030
Revised
Year End
$
%
Budget
Projection
Variance
Variance
106% �, $4,700,000 $4,994,433 $ 294,433
90% 14,295,000 14,295,000
54%
1,670,578
1,670,578
-
82%
1,024,792
1,124,792
100,000
90%
1,385,500
1,885,500
500,000
88%
13,986
13,986
-
29%
328,810
299,810
(29,000)
87%
217,450
217,450
-
77%
9,800
9,800
-
81%
66,300
66,300
-
75%
187,000
187,000
-
85%
19,199,216
19,770,216
571,000
6%
0%
0%
10%
36%
0%
_9%
0%
0%
0%
0%
3%
89%
23,899,216
24,764,649
865,433
4%
54%
3,377,333
3,277,333
100,000
3%
55%
1,182,047
1,182,047
-
0%
43%
51,377
51,377
0%
57%
575,361
575,361
-
0%
54%
3,392,973
3,267,973
125,000
4%
53%
786,565
786,565
-
0%
52%
151,767
151,767
-
0%
48%
142,237
142,237
-
0%
54%
163,936
163,936
-
0%
53%
815,140
815,140
-
0%
n/a
a), 1,913,710
-
1,913,710
100%
46%
12,552,446
10,413,736
2,138,710
17%
54%
10,344,515
10,344,515
-
0%
49%
22,896,961
20,758,251
2,138,710
9%
b),, 1,002,255
4,006,398
3,004,143
a) The Contingency in the Adopted budget was $2,252,265. The reduction of $338,555 is due to (1) transferring $302,255 of appropriation to
other funds, (2) transferring appropriation to "Transfers Out": Adult P & P - $22,300, CCF - $4,000 and Legal - $10,000.
b) The Unappropriated Ending Fund Balance in the Adopted Budget was $700,000. The increase of $302,255 is due to transferring
appropriation to (1) Adult P&P - $71,255, (2) CDD COPs Debt Service - $215,000, (3) Legal - $10,000 and (4) County School Fund - $6,000
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
SB #1 065 -Court Assess.
Discovery Fee
Food Subsidy
Juvenile Crime Prevention
Inmate/Prisoner Housing
Inmate Commissary Fees
Contract Payments
Miscellaneous
MIP Diversion Fees
Interest on Investments
Leases
Total Revenues
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date
Budget Actual I Variance I FY % I Coll. %
$ 314,190 $ 199,202 $ (114,988) 100% n/a a) $ 314,190 $ 199,202 $(114,988)
108,381
Year End
(33,831)
Budget
Projection
Variance
$ 314,190 $ 199,202 $ (114,988) 100% n/a a) $ 314,190 $ 199,202 $(114,988)
108,381
74,550
(33,831)
22,947
24,953
2,006
2,356
2,976
620
19,483
21,518
2,035
134,131
65,406
(68,725)
29,167
47,180
18,013
875
1,327
452
226,306
98,106
(128,200)
58,333
31,610
(26,723)
838
1,431
593
2,479
3,443
964
20,341
19,001
(1,340)
625,637
391,501
(234,136)
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
Transfers In -General Fund 2,857,773 2,857,773 - 58%
Transfers In -Sheriff 30,625 26,250 (4,375) 58%
TOTALRESOURCES 3,828,225 3,474,726 (349,124) 58%
REQUIREMENTS:
Expenditures
Juv Community Justice
Juv Resource Center
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
2,148,872 1,957,501 191,371 58%
1,434,637 1,441,709 (7,072) 58%
113,804 - 113,804 58%
3,697,313 3,399,210 298,103 58%
130,912 75,516 (51,021)
40%
b)
185,796
150,350
(35,446)
63%
39,338
39,338
74%
4,038
4,038
64%
33,400
33,400
-
28%
C)
229,939
261,622
31,683
94%
d)
50,000
75,000
25,000
88%
1,500
1,500
-
25%
e)
387,953
387,953
-
32%
f)
100,000
112,000
12,000
100%
1,437
1,437
-
81%
4,250
4,250
54%
g)'-
34,870
33,032
(1,838)
37%
1,072,521
1,103,920
31,399
58%
4,899,039
4,899,039
50%
52,500
52,500
55%
6,338,250
6,254,661
(83,589)
53%
3,683,779
3,662,028
21,751
59%
2,459,378
2,459,378
-
n/a
195,093
-
195,093
54%
6,338,250
6,121,406
216,844
133,255
133,255
a) Actual "Beginning Net Working Capital" less than budgeted due to FY 03-04 expenditures related to employee reclass
& temporary help greater than projected and a change to an interfund contract.
b) Sex Offender Grant reduced by $25,000; JAIBG reduced by $10,446. Current pending reimbursements total $10,258
for 2nd Quarter.
c) JCP costs reimbursed quarterly for Maplestar, a treatment foster care provider. Q2 pending in the amount of $65,406.
d) $53,700 Billed through 1/31/05. $5,250 still outstanding.
e) Behavioral Rehabilitation Services billing through January totals $182,163, 2% less than projected at 7 Months into
the Fiscal Year.
f) Level 7 funding reimbursed quarterly. Each quarter reimbursement will be $24,299. Q2 posted 2/1/05. Revised YE
Projection to include Trillium Reimb. for Aramark Food Expenses. Trillium obtained its own contract on 1/27/05.
g) Proposed Lease to BOCC with Rimrock Adolescent Treatment for Jan -June 2005. YE Projection revised accordingly.
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records -Birth
Vital Records -Death
Interest on Investments
Donations
Interfund Contract
Administrative Fee
Total Revenues
HEALTH
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date
Budget Actual I Variance IFY% I Coll.%
$ 663,322 $ 844,015 $ 180,693 l00% 127%
1,750
-
(1,750)
58%
0%
17,545
758,904
726,449
(32,455)
58%
56%
a)
18,544
16,214
(2,330)
58%
51%
(6,750)
76,656
42,913
(33,743)
58%
33%
b):
3,150
2,612
(538)
58%
48%
101,354
107,530
6,176
58%
62%
C
266,583
179,311
(87,272)
58%
39%
C
6,067
11,814
5,747
58%
114%
b
37,960
8,625
(29,335)
58%
13%
b)
-
2,329
2,329
58%
n/a
29,120
25,172
(3,948)
58%
50%
C),,
75,396
71,408
(3,988)
58%
55%
c'Y",
9,625
16,280
6,655
58%
99%
d
36,313
46,630
10,317
58%
75%
5,483
9,251
3,768
58%
98%
7,321
4,756
(2,565)
58%
38%
34,773
26,205
(8,568)
58%
44%
-
4,200
4,200
58%
n/a
1,468,999
1,301,699
(167,300)
58%
52%
Year End
Budget Projection
$ 663,322 $ 844,015 $ 180,693
3,000
3,000
-
1,300,978
1,318,523
17,545
31,790
31,790
-
131,410
131,410
12,500
5,400
5,400
206,410
173,750
167,000
(6,750)
457,000
430,000
(27,000)
10,400
12,000
1,600
65,075
65,075
-
-
2,329
49,920
36,300
(13,620)
129,250
125,400
(3,850)
16,500
26,000
9,500
62,250
62,250
-
9,400
9,400
12,550
9,100
(3,450)
59,610
52,410
(7,200)
-
7,200
7,200
2,518,283
2,494,587
(26,025)
Transfers In -General Fund 1,335,490 1,335,489 M 58% 58% �_2,289,411 2,289,411
TOTAL RESOURCES 3,467,811 3,481,203 13,392 58% 64% 5,471,016 5,628,013
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
� NET (Resources - Requirements)
1,998,777
1,867,237
131,540
682,562
659,572
22,990
41,177
47,546
(6,369)
87,500
75,000
12,500
206,410
-
206,410
* Unappropriated Ending Fund Balance
154,668
58%
54% e),
3,426,475
3,322,500
103,975
58%
56%
1,170,106
1,204,900
(34,794)
58%
67% a)
70,589
70,000
589
58%
50%
150,000
150,000
-
58%
n/a
353,846
-
353,846
3,016,426 2,649,355 367,071 58% 51% 5,171,016 4,747,400 423,616
451,385 831,848 380,463
300,000 880,613 578,284
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
Federal Grants
State Grants
State Miscellaneous
ABHA-Inpatient
Title 19
Liquor Revenue
ABHA Client Support Funds
School Districts
Mental Health Jail Comp
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donation
Interfund Contracts
Administrative Fee
Total Revenues
MENTAL HEALTH
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
I Year to Date _F _Yea`rEn_d__J
I Budget Actual I variance IFY%lColl.% udget I Projection
$1,402,580 $1,634,080 $ 231,500 100% 117% a) $1,402,580 $1,634,080 $ 231,500
3,208
3,240
32
58,333
64,275
5,942
57,989
-
(57,989)
4,703,717
5,072,456
368,739
238,984
153,888
(85,096)
75,360
84,296
8,936
66,876
164,108
97,232
50,167
52,089
1,922
8,750
15,000
6,250
141,750
73,350
(68,400)
4,457
4,200
(257)
26,688
22,296
(4,392)
75,808
138,777
62,969
9,579
9,613
34
17,500
28,691
11,191
9,333
8,518
(815)
-
75
75
33,196
28,549
(4,647)
1,407,597
1,407,602
5
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
6,989,292 7,331,023 341,731 58%
Transfers In -General Fund 548,755 548,755 - 58%
Transfers In -Other 233,333 233,333 - 58%
TOTALRESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
9,173,960 9,747,191 573,231 58%
3,285,589 3,171,338
114,251
58%
4,406,952 4,069,629
337,323
58%
5,833 -
5,833
58%
87,500 75,000
12,500
58%
803,678 -
803,678
58%
TOTAL REQUIREMENTS 8,589,552 7,315,967 1,273,585 58%
NET (Resources - Requirements) 584,408 2,431,224 1,846,816
59%
64%
0% C)
63% d)
38% c),
65%
143% e)
61%
100% i)
30% f)
55%
49%
107% e)
59%
96%
53%
n/a
50%
58%
61%
58%
58%
66%
r7E7xp7/.]
5,500
5,500
5,632,438 -
100,000
100,000
7,554,774 -
99,410
99,410
-
8,063,514
8,772,935
709,421
409,687
409,687
-
129,189
129,189
-
114,645
211,877
97,232
86,000
86,000
-
15,000
30,000
15,000
243,000
243,000
-
7,640
7,640
45,750
45,750
-
129,957
192,926
62,969
16,421
16,421
-
30,000
49,185
19,185
16,000
16,000
-
-
75
75
56,907
56,907
-
2,413,023
2,413,023
11,981,643 12,885,524 903,881
940,722 940,722
400,000 400.000
14,724,945 15,860,326 1,135,381
56% b),
5,632,438
5,632,438 -
54% h)
7,554,774
7,554,774 -
0%
10,000
10,000 -
50%
150,000
150,000 -
n/a
1,377,733
- 1,377,733
50%
14,724,945
13,347,212 1,377,733
-
2,513,114 2,513,114
a) Beginning Net Working Capital higher than projected primarily due to $170,000 of restricted funds in the balance. These funds
must be spent this fiscal year or be returned to the State.
b) Several unfilled positions and 9 month position have resulted in salary savings. Return to 40 -hr week on 1/1 /05 for part of staff
will use up most of the savings realized during the first half of the fiscal year.
c) Revenues generated by billings to other government agencies. Billings and payments lag behind normal schedule the first
3-6 months of fiscal year. Full amount budgeted expected to be received.
d) Received amendments increasing state contract revenues. Increase is related to equity structure and is a permanent increase.
e) Non -OHP client revenues are very high to start the fiscal year. If trend continues, adjustments in the 2005/06 budget will be made.
f) School District contracts are paid at the end of their first quarter. Mental Health services to the schools begins in September and
billing commences at the end of October.
g) Growth of cash balance, due to new revenues and a reduced work week for most staff, has contributed to higher interest earnings
than expected.
h) Result of expected lag in billing from vendors.
i) Result of conscious decision to direct more ABHA funds to this area of need.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations Divisio
1,266,521
Year to Date
113,182
Admin -GIS Division
98,410
99,917
Year End
Admin -Code Enforcemeni
88,692
Budget
Actual
Variance I
FY %
Coll. %
2,204
Budget
Projection
210,806
RESOURCES:
Contract Services
205,638
198,529
7,109
Env Health -On Site Pgm
217,771
203,626
14,145
Env Health-Lic Facilities
Beg. Net Working Capital $
235,900
$ 1,135,377
899,477
100%
n/a
a)
$ 235,900
$1,135,377
899,477
Revenues
Plan ni ng -Current Division
455,067
439,520
15,547
Planning -Long Range Div
236,488
246,034
(9,546)
Admin -Operations
20,533
50,320
29,787
58%
143%
b)
35,200
70,000
34,800
Admin -GIS
7,583
4,775
(2,808)
58%
37%
c).
13,000
10,000
(3,000)
Admin -Code Enforcemeni
142,538
169,735
27,197
58%
69%
d)
244,350
280,000
35,650
Building Safety
1,118,416
1,219,315
100,899
58%
64%
d)
1,917,285
2,070,000
152,715
Electrical
292,979
323,668
30,689
58%
64%
d)
502,250
545,000
42,750
Contract Services
351,528
457,142
105,614
58%
76%
d).
602,620
755,000
152,380
Env Health -On Site Prog
407,178
388,151
(19,027)
58%
56%
d)
698,020
690,000
(8,020)
Env Health-Lic Facilities
224,219
348,328
124,109
58%
91%
e)
384,375
384,375
Env Health -Grant
68,833
24,212
(44,621)
58%
21%
f)
118,000
90,000
(28,000)
Env Health - Drinking H2(
23,433
37,940
14,507
58%
94%
g)
40,170
40,170
-
Planning -Current
498,123
543,918
45,795
58%
64%
d)
853,925
905,000
51,075
Planning -Long Range
274,754
285,400
10,646
58%
61%
d)
471,007
471,007
-
Total Revenues
3,430,117
3,852,904
422,787
58%
66%
5,880,202
6,310,552
430,350
Trans In -CDD Reserve
58
(58)
58%
0%
100
(100)
Trans In -CDD Bldg/Elec
117
-
(117)
58%
0%
200
-
(200)
TOTAL RESOURCES
3,666,192
4,988,281
1,322,089
58%
82%
6,116,402
7,445,929
1,329,527
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin -Operations Divisio
1,266,521
1,153,339
113,182
Admin -GIS Division
98,410
99,917
(1,507)
Admin -Code Enforcemeni
88,692
95,320
(6,628)
Building Safety Division
539,235
537,031
2,204
Electrical Division
196,789
210,806
(14,017)
Contract Services
205,638
198,529
7,109
Env Health -On Site Pgm
217,771
203,626
14,145
Env Health-Lic Facilities
181,998
165,553
16,445
Env Health -Grant Divisior
55,721
31,215
24,506
Env Health - Drinking H2(
25,570
23,827
1,743
Plan ni ng -Current Division
455,067
439,520
15,547
Planning -Long Range Div
236,488
246,034
(9,546)
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
TOTAL REQUIREMENTS 3,567,900 3,404,717 163,183 58%
NET (Resources - Requirements'
98,292 1,583,564 1,485,272
[ - -Ex P_ - I '
53%
2,171,179
2,171,179 -
59%
168,703
168,703 -
63% h),
152,044
152,044 -
58%
924,403
924,403 -
62% i)
337,352
337,352 -
56%
352,523
352,523 -
55%
373,322
373,322 -
53%
311,997
311,997 -
33%
95,521
95,521 -
54%
43,835
43,835 -
56%
780,115
780,115 -
61% j)-
405,408
405,408 -
56%
6,116,402
6,116,402
-
1,329,527 1,329,527
a) Due to budgeting error in FY 03-04, transfer from operating fund to reserve fund was not made, resulting in higher than
estimated beginning capital. Transfer will be budgeted and made in FY 04-05.
b) Higher fund balance (footnote a) has generated additional interest earnings. Road access permits higher than expected.
c) GIS staff have been involved with non -revenue producing (internal) projects.
d) Seasonal volume -permit volume higher in warmer months. Year-end totals may be higher than expected.
e) Licensed Facility revenue is primarily received in January/February after license renewal notices are issued.
f) EPA grant bills typically lag behind billing 2-3 months.
g) Revenue is received in lump payments --year end estimate is still valid.
RESOURCES:
Beg. Net Working Capital
Revenues
Forest Receipts
Federal Mineral Leases
Motor Vehicle Revenue
City of Bend
City of Redmond
City of Sisters
Miscellaneous Fees
Miscellaneous
Road Vacations
Interest on Investments
Interfund Bldg Rentals
Donations
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
ROAD
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date
Budget Actual I Variance IFY % I Coll. %
$ 4,992,257 $ 5,475,344 $ 483,087 100%
1,726,667
4,083,333
29,167
116,667
18,667
18,667
1,167
35,000
8,750
1,400
116,667
40,833
58,333
17,500
142,917
292
6,416,027
2,967,469
2,177
4,509,631
70,255
255,755
39,998
39,010
1,500
61,245
13,713
2,684
120,932
151,094
443
8,235,906
1,240,802
2,177
426,298
41,088
139,088
39,998
(18,667)
20,343
333
26,245
4,963
1,284
4,265
(40,833)
(58,333)
(17,500)
8,177
151
1,819,879
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
58%
Year End
Budget Projection Variance
110% $ 4,992,257
10o%
a
2,960,000
n/a
58%
-
64%
3,380,754
7,000,000
141%
b)
50,000
128%
b)':
200,000
n/a
507,500
-
0%
58%
32,000
122%
-
32,000
75%
-
2,000
102%
100,000
60,000
91%
-
15,000
112%
500
2,400
60%
C)�"'
200,000
0%
d),:
70,000
0%
100,000
0%
30,000
62%
�c In,,
245,000
89%
500
75%
10,998,900
Transfers In -Road lmprvmt 169,167 (169,167) 58% 0%
TOTAL RESOURCES 11,577,451 13,711,250 2,133,799 58% 71%
REQUIREMENTS:
Expenditures
Personal Services
2,492,410
2,454,869
37,541
58%
Materials and Services
3,667,989
3,380,754
287,235
58%
Capital Outlay
2,406,693
8,398
2,398,295
58%
Transfers Out
507,500
870,000
(362,500)
58%
Contingency
422,750
-
422,750
58%
TOTAL REQUIREMENTS 9,497,342 6,714,021 2,783,321 58%
NET (Resources - Requirements) 2,080,109 6,997,229 4,917,120
290
$ 5,475,344 $ 483,087
2,967,469
7,469
2,177
2,177
7,000,000
-
70,255
20,255
255,755
55,755
39,998
39,998
32,000
-
39,010
7,010
2,000
-
96,000
36,000
15,000
-
2,684
284
200,000
-
70,000
-
100,000
-
30,000
-
245,000
-
500
-
11,167,848 168,948
290,000 -
16,281,157 16,933,192 652,035
57%
4,272,702
4,272,702 -
54% f)'r,
6,287,981
6,287,981 -
0% g)
4,125,760
4,125,760 -
100%
870,000
870,000 -
n/a
724,714
- 724,714
41%
16,281,157
15,556,443 724,714
a) Forest Receipts, received in December, exceeded amount estimated in FY 04-05 Budget.
b) Bills are issued on completion of work. Revenue is higher than anticipated.
c) County departments billed monthly in arrears.
d) Revenue to be received in June 2005 from 340 fund.
e) Revenue to be received in June 2005 from 430 fund.
q Approximately half of aggregate and asphalt budget expended in summer months.
g) Capital projects to be paid at completion.
- 1,376,749 1,376,749
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Cognitive Program
Sex Offender Treatment Fees
Day Reporting Fees
Interest on Investments
Leases
Rentals
Interfund Contract
Total Revenues
Transfers In -General Fund
TOTALRESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date Revised Year End
Budget Actual I Variance IFY % I Coll.% Budget Projection
$ 413,036 $ 424,448 $ 11,412 100% 103% $ 413,036 $ 424,448 $ 11,412
1,041,666
1,430,193
388,527
58%
6,607
10,006
3,399
58%
6,918
18,000
11,082
58%
467
467
-
58%
5,308
10,405
5,097
58%
106,750
60,984
(45,766)
58%
102,083
124,061
21,978
58%
-
70
70
58%
1,167
424
(743)
58%
1,750
772
(978)
58%
2,100
6,029
3,929
58%
7,700
7,870
170
58%
2,100
1,905
(195)
58%
71,255
71,255
-
58%
1,355,871
1,742,441
386,570
58%
22,300 22,300 58%
1,768,907 2,189,189 420,282 58%
1,224,955 1,153,270 71,685 58%
304,314 304,482 (168) 58%
58 - 58 58%
37,792 - 37,792 58%
80%
a)
1,785,713
1,906,924
121,211
88%
NET (Resources - Requirements)
11,327
11,327
-
152%
b)
11,859
23,000
11,141
58%
800
800
-
114%
C)
9,100
12,000
2,900
33%
d)
183,000
150,000
(33,000)
71%
175,000
175,000
-
n/a
-
70
70
21%
d)
2,000
1,000
(1,000)
26%
d) -
3,000
1,000
(2,000)
167%
3,600
8,000
4,400
60%
13,200
7,870
(5,330)
53%
e),�
3,600
3,600
100%
fy:
71,255
71,255
-
77%
2,273,454
2,371,846
98,392
n/a
22,300
22,300
81%
2,686,490
2,796,294
109,804
FE7x7p7;/j,
55%
2,099,923
2,099,923
58%
521,681
521,681
0%
100
100
-
n/a
64,786
-
64,786
TOTAL REQUIREMENTS
1,567,119
1,457,752
109,367 58% 54%
2,686,490 2,621,704
64,786
NET (Resources - Requirements)
529,649
201,788
731,437
- 174,590
174,590
a) $8.9 million restored statewide to community corrections resulting in an approximate $300,000 increase for Deschutes County to
be divided between Parole and Probation and the Sheriffs Office.
b) More offenders than anticipated being assigned work crew/community service.
c) Unexpected vehicle sale.
d) Revenue lower than anticipated.
e) Revenue lower than anticipated. Full amount budgeted may still be received.
f) Appropriation Transfer from General Fund was required to allow for the expenditure of the un -budgeted resource received from
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R -S -G
OCCF Grant
Sale Map Photo or Copies
Miscellaneous
Interest on Investments
Grants -Private
Total Revenues
Trans from General Fund
Trans from Other
Total Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Comm. on Children & Families
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date Year End
Budget Actual I Variance IFY% I Coll.% Budget Projection V
$ 519,640 $ 642,357 $ 122,717 100% 124% $ 519,640 $ 642,357 $ 122,717
84,995
55,000
(29,995)
58%
38%
145,706
145,706
20,763
26,167
5,404
58%
74%
58%
35,594
35,594
116,667
89,236
(27,431)
58%
45%
329,244
200,000
200,000
31,146
28,362
(2,784)
58%
53%
1,914
53,393
53,393
102,393
134,573
32,180
58%
77%
187,374
175,531
175,533
198,748
152,280
(46,468)
58%
45%
TOTAL REQUIREMENTS
340,710
340,710
45,579
32,556
(13,023)
58%
42%
431,972
78,135
78,135
131,328
130,582
(746)
58%
58%
a),,�
225,134
130,582
205,064
339,520
134,456
58%
97%
b)��
351,539
339,520
-
2,403
2,403
58%
n/a
-
2,403
9,917
13,394
3,477
58%
79%
17,000
15,000
7,000
10,902
3,902
58%
91%
f):':;
12,000
21,000
11,470
7,800
(3,670)
58%
40%
19,662
19,662
965,070
1,022,775
57,705
1,654,404
1,557,238
233,333
233,334
1
58%
58%
400,000
400,000
102,958
88,250
(14,708)
58%
50%
176,500
176,500
336,291
321,584
(14,707)
58%
56%
576,500
576,500
1,821,001 1,986,716
165,715 58% 72%
111rd
(94,552)
(12,019)
2,403
(2,000)
9,000
(97,166)
2,750,544 2,776,095 25,551
Expenditures
Personal Services
235,523
227,045
8,478
58%
56% C)
403,754
402,995
759
Materials and Services
1,176,628
847,384
329,244
58%
42% d)
2,017,077
1,907,077
110,000
Capital Outlay
4,958
1,914
3,044
58%
23%
8,500
8,500
-
Contingency
187,374
-
187,374
58%
n/a
321,213
-
321,213
TOTAL REQUIREMENTS
1,604,483
1,076,343
528,140
58%
39%
2,750,544
2,318,572
431,972
NET (Resources - Requirements)
216,518
910,373
693,855
457,523
457,523
a) Second year of biennium for HealthyStart general funds are being reduced for Federal Medicaid match
b) Crisis Nursery funds reduced in second year of biennium.
c) Personnel projection increased due to Director position being filled.
d) Materials & Services projection reduced by $110,000 for Medicaid match.
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTALRESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
SOLID WASTE
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date Year End
Budget Actual I Variance I FY % I Coll. % Budget Projection
$1,142,974
$ 1,665,740
$ 522,766
100%
146%
578,285
$1,142,974
$ 1,665,740
$ 522,766
30,975
-
(30,975)
58%
0%
a)
53,100
53,100
-
13,417
14,143
726
58%
61%
23,000
23,000
70,000
25,915
(44,085)
58%
22%
b)
120,000
120,000
-
466,667
613,126
146,459
58%
77%
800,000
900,000
100,000
918,750
1,024,290
105,540
58%
65%
1,575,000
1,655,000
80,000
2,245,833
2,340,058
94,225
58%
61%
3,850,000
3,950,000
100,000
14,583
26,580
11,997
58%
106%
c)
25,000
40,000
15,000
14,583
45,093
30,510
58%
180%
d)z
25,000
50,000
25,000
17,500
25,913
8,413
58%
86%
30,000
41,000
11,000
8,750
42,968
34,218
58%
286%
15,000
48,000
33,000
3,801,058
4,158,086
357,028
58%
64%
6,516,100
6,880,100
364,000
4,944,032
5,823,826
879,794
58%
76%
7,659,074
8,545,840
886,766
774,108
759,746
14,362
58%
57%
1,327,043
1,327,043
-
1,836,606
1,425,666
410,940
58%
45%
f),.'
3,148,468
3,148,468
-
72,479
53,782
18,697
58%
43%
124,250
124,250
-
1,447,266
1,606,028
(158,762)
58%
65%
2,481,028
2,481,028
-
337,333
337,333
58%
n/a
578,285
-
578,285
TOTAL REQUIREMENTS
4,467,792
3,845,222
622,570 58% 50%
7,659,074 7,080,789
578,285
NET (Resources - Requirements)
1,502,364
476,240
1,978,604
- 1,465,051
1,465,051
a) Grant monies generally received after projects are completed.
b) Franchise fees due April 15, 2005.
c) Seasonal revenues.
d) Local clean up projects unanticipated.
e) High return on sale of recylables at present time.
f) Many larger expenditures in M&S have not been done i.e. engineering, and special waste events.
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'l Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co -Pay
Interest
Prescription Rebates
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-DentalNision
Insurance Expense
State Assessments
Administrators West
PPO Fee
Printing
Program Expense/Supplies
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Health Benefits Trust
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
Year to Date
Budget T -Actual I Variance I FY,/, FC 0 1 71%
$ 3,057,642 $3,057,642 $ -
Revised Year End
Budget Projection
100% 100% $3,057,642 $ 3,057,642 $
4,424,284
4,589,879
165,595
58%
61%
7,584,487
7,684,487
100,000
91,318
77,443
(13,875)
58%
49%
156,545
156,545
-
170,333
183,930
13,597
58%
63%
292,000
292,000
-
342,741
344,142
1,401
58%
59%
587,556
587,556
-
240,101
222,433
(17,668)
58%
54%
411,601
411,601
-
16,333
36,900
20,567
58%
132%
28,000
55,000
27,000
-
18,281
18,281
58%
n/a
-
18,281
18,281
5,285,110
5,473,008
187,898
58%
60%
9,060,189
9,205,470
1145,281
8,342,752
8,530,650
187,898
92%
70%
12,117,831
12,263,112
145,281
63,837
63,805
32
58%
58%
109,435
109,435
1,750
915
835
58%
31%
3,000
3,000
-
4,179,102
3,248,249
930,853
58%
45%
7,164,174
5,229,309
1,934,865
693,048
595,892
97,156
58%
50%
1,188,082
1,032,880
155,202
177,578
176,002
1,576
58%
58%
304,419
304,419
18,593
34,901
(16,308)
58%
109%
31,874
34,901
(3,027)
95,193
95,949
(756)
58%
59%
163,188
163,188
17,617
16,811
806
58%
56%
30,200
30,200
13,258
1,539
11,719
58%
7%
22,728
22,728
2,274
2,684
(410)
58%
69%
3,898
3,898
- 6,344
16,002
(9,658)
58%
147%
10,876
16,002
(5,126)
5,204,757
4,188,944
1,015,813
58%
47%
8,922,439
6,840,525
2,081,914
58
-
58
58%
0%
100
100
-
- 1,800,083
-
1,800,083
58%
0%
3,085,857
-
3,085,857
7,068,735
4,252,749
2,815,986
58%
35%
12,117,831
6,950,060
5,167,771
NET (Resources - Requirements) . - 1,274,017 4,277,901 3,003,884 - 5,313,052 5,313,052
a) Year End Projection: 30 weeks of claims annualized equals $5,229,309 for Medical/Rx and $1,032,880 for DentalNision.
b) Revised Budget of $8,352,256: $7,164,174 Aggregate Stop -Loss ($1.0 million limit) for medical & pharmacy drugs; $1,188,082
budget for dental and vision claims.
c) State Assessments: August=$13,966.64; January=$20,934.15
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
U.S. Forest Service
State Grant
SB #1 065 -Court Assess.
Marine Board Lic. Fee
Narcotic Task Force Grt.
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate/Prisoner Housing
Contract Payments
Inmate Commissary Fees
Soc Sec Incentive -Fed
Miscellaneous
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Interest
Interest on Unsegregated
Rentals
Interfund Contract
Transport Reimbursements
Sale of Eqp & Material
Total Revenues
Transfers In
TOTALRESOURCES
SHERIFF
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
IYear to Date Ye
I Budget I Actual I Variance I FY % I Coll. % udget I Pro
$ 200,000 $ 1,028,627 $ 828,627 100% 514% $ 200,000 $1,028,627 $ 828,627
6,970,844 11,191,440 4,220,596 58%
237,183
238,910
1,727
58%
39,375
39,978
603
58%
42,000
30,000
(12,000)
58%
67,403
40,046
(27,357)
58%
24,792
24,953
161
58%
49,583
-
(49,583)
58%
64,167
82,500
18,333
58%
1,750
3,172
1,422
58%
758,174
1,170,158
411,984
58%
190,919
190,919
-
58%
70,117
15,848
(54,269)
58%
2,042
4,675
2,633
58%
583
2,287
1,704
58%
10,043
8,936
(1,107)
58%
29,167
39,446
10,279
58%
1,750
1,200
(550)
58%
12,950
6,221
(6,729)
58%
7,000
6,896
(104)
58%
2,917
1,434
(1,483)
58%
85,750
63,340
(22,410)
58%
135,917
70,867
(65,050)
58%
43,167
47,572
4,405
58%
17,625
22,773
5,148
58%
1,454
3,533
2,079
58%
25,278
25,635
357
58%
246,299
167,228
(79,071)
58%
2,917
628
(2,289)
58%
-
6,065
6,065
58%
9,141,166
13,506,660
4,365,494
58%
1,545,833
1,216,630
(329,203)
58%
10,886,999 15,751,917 4,864,918 58%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
718,001
Automotive/Communications
490,107
Investigations Division
933,727
Patrol Safety Division
3,832,889
Records
350,264
Corrections (Jail) Div.
3,665,914
Transport/Court Security
102,582
Emergency Services
61,729
Special Services Division
239,951
Training Division
87,656
Contingency
168,886
742,660
(24,659)
58%
589,225
(99,118)
58%
978,652
(44,925)
58%
3,746,748
86,141
58%
323,455
26,809
58%
3,442,437
223,477
58%
80,779
21,803
58%
56,534
5,195
58%
222,112
17,839
58%
89,256
(1,600)
58%
-
168,886
58%
94% 11,950,018 11,950,018
59%
406,600
406,600
(82,542) 58%
59%
67,500
67,500
TOTAL REQUIREMENTS
42%
72,000
72,000
57% 18,520,566 18,520,566
35% a),
115,548
94,192
(21,356)
59% ,
42,500
42,500
0% b)�
85,000
85,000
75%
110,000
110,000
-
106%
3,000
5,000
2,000
go% c)
1,299,727
1,560,212
260,485
58%
327,290
327,290
-
13% d)
120,200
120,200
-
134%
3,500
6,000
2,500
229%
1,000
5,000
4,000
52%
17,216
17,216
-
79%
50,000
50,000
-
40%
3,000
3,000
-
28%
22,200
22,200
-
57%
12,000
12,000
-
29%
5,000
5,000
-
43%
147,000
147,000
-
30% 6
233,000
125,000
(108,000)
64%
74,000
74,000
75%
30,215
30,215
142%
2,493
3,533
1,040
59%
43,333
43,333
40% f)�:n
422,226
422,226
13%
5,000
5,000
-
n/a
-
6,065
6,065
86%
15,670,566
15,817,300
146,734
46%
2,650,000
2,650,000
85%
18,520,566
19,495,927
975,361
F-E.p. %I
60% g),
1,230,859
1,520,378
(289,519)
70% h);
840,184
840,184
-
61%
1,600,674
1,600,674
-
57% 1)
6,570,667
6,570,667
-
54%
600,452
600,452
-
55% j),
6,284,424
6,284,424
-
46% k)'
175,854
175,854
-
53%
105,821
105,821
-
54%
411,344
411,344
-
59%
150,268
150,268
-
0% 1)
289,519
-
289,519
Transfers Out
151,958
234,500
(82,542) 58%
90% 260,500 260,500
TOTAL REQUIREMENTS
10,803,664
10,506,358
297,306 58%
57% 18,520,566 18,520,566
NET (Resources - Requirements)
5,162,224
975,361 975,361
- 83,335
5,245,559
Sheriff Notes
Statement of Financial Operating Data
Seven Ended January 31, 2005
a) Due to funding reductions at the Federal level the Local Law Enforcement Block Grant will be
$21,356 less that budgeted. Year to Date variance due to timing of Emergency Planning Grant
reimbursement.
b) Marine Board billing is completed semi-annually in January and July. January billing of $32,612 will be
c) Reduction to Community Corrections funding has been fully restored statewide. Year End Projection
revised to $1,560,212.
d) US Forest Service reimbursement for fire overtime has not been required to date.
e) Revenue not as high as anticipated due to personnel changes on traffic team. Revenue expected to
increase as traffic team is fully staffed. Court Fines & Fees will be below budget by $108,000 at year
end due to traffic team staffing shortages.
f) Variance due to timing on receipt of Title 11/111 reimbursements.
g) Year End Projection adjusted to include spending of contingency for unplanned expenses. These
expenses include microwave project, Street Crimes Unit strartup costs, Sheriffs Office uniforms and
other needed items identifeid by the Captains and approved by the Undersheriff and the Sheriff.
h) Year to date actual includes annual interfund contract payment of $196,874 to Deschutes County
Communications System (Fund 245) paid in September.
i) Year to date variance due to timing on filling open positions and payment of prisoner board invoices.
j) Year to date variance due to timing on filling open positions.
k) Year to date variance due to timing of expenses related to Marine Patrol. Expenses will be incurred in
April to June.
1) $205,329 of the Adopted Budget Contingency of $522,548 has been appropriated as Personnel
($154,433), forensic software ($2,700), evidence lockers ($16,000), space saver file system ($15,811)
building remodel costs ($9,035) and sheriff K-9 ($7,350).
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes - Current
Property Taxes - Prior
State Reimbursement
Telephone User Tax
Data Network Reimb.
Jefferson County
Alarm Monitoring Fees
User Fee
Miscellaneous
Interest
Interest on Unsegregated Tax
Total Revenues
TOTALRESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
I Year to Date Year End
I Budget I Ac Variance I% of Budget Projection
$ 600,000 $1,230,708 $ 630,708 100%
1,633,333
2,575,135
941,802
58%
35,000
57,073
22,073
58%
1,750
11,311
9,561
58%
303,333
206,394
(96,939)
58%
14,583
27,437
12,854
58%
11,667
23,358
11,691
58%
3,500
6,960
3,460
58%
11,667
2,156
(9,511)
58%
2,625
4,613
1,988
58%
5,833
16,164
10,331
58%
408
818
410
58%
2,023,699
2,931,419
907,720
58%
2,623,699
4,162,127
1,538,428
58%
1,379,141 1,277,904
101,237
58%
293,907 330,774
(36,867)
58%
289,773 216,371
73,402
58%
75,833 -
75,833
58%
335,046 -
335,046
58%
2,373,700 1,825,049 548,651 58%
249,999 2,337,078 2,087,079
a) Distribution of telephone tax occurs quarterly.
b) Invoice for $14,475 to Crook River Ranch pending.
205% $ 600,000 $1,230,708 $ 630,708
92%
2,800,000
2,800,000
95%
60,000
60,000
-
377%
3,000
11,311
8,311
40% a)
520,000
520,000
-
110%
25,000
28,000
3,000
117%
20,000
25,000
5,000
116%
6,000
6,960
960
11% b)
20,000
14,475
(5,525)
103%
4,500
4,700
200
162%
10,000
20,000
10,000
117%
700
900
200
84%
3,469,200
3,491,346
22,146
102%
4,069,200
4,722,054
652,854
54%
2,364,242
2,364,242
-
66%
503,840
503,840
-
44%
496,753
496,753
-
0%
130,000
130,000
-
n/a
574,365
-
574,365
45%
4,069,200
3,494,835
574,365
1,227,219
1,227,219
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RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Deschutes County - Fair and Expo Center
YTD -Budget Basis
Statement of Financial Operating Data
Seven Months Ended January 31, 2005
IBudget I Actual I Variance I F I Budget I Projection I V�ariance
$ 140,800 $ 138,098 $ (2,702) 100% 98% $ 140,800 $ 138,098 $ (2,702)
341,440
310,302
(31,138)
58%
49%
10,000
20,520
10,520
58%
128%
53,500
26,941
(26,559)
58%
31%
29,000
15,048
(13,952)
58%
29%
1,700
2,034
334
58%
51%
500
1,088
588
58%
n/a
130,777
136,790
6,013
58%
64%
700
61,498
118,095
57,297
Deposits Received for Future Events:
-
-
58%
0%
25,000
15,000
(10,000)
58%
33%
17,710
22,707
4,997
58%
75%
2,625
3,468
843
58%
77%
2,850
3,070
220
58%
61%
615,802
556,968
(58,134)
58%
49%
Transfer from General Fund 150,000 150,000 - 58% 50%
Transfer from Annual County Fair 191,000 191,000 - 58% 100%
Total Transfers 341,000 341,000 - 58% 69%
TOTALRESOURCES 1,097,602 1,036,066 (60,836) 58%
REQUIREMENTS:
Expenditures:
Personal Services
416,570
393,511
23,059
58%
Materials and Services
439,425
345,546
93,879
58%
Debt Service
36,782
36,782
-
58%
Capital Outlay
45,970
44,775
1,195
58%
Transfers Out
97,357
97,357
-
58%
Contingency
-
45,000
-
58%
TOTAL REQUIREMENTS
1,036,104
917,971
118,133
58%
NET (Resources - Requirements)
61,498
118,095
57,297
Deposits Received for Future Events:
2004:
February
8,667
March
47,444
April
8,271
May
1,585
June
6,820
July
26,850
August
200
Beyond
14,396
TOTAL
114,233
631,000
599,862
(31,138)
16,000
26,520
10,520
87,000
60,441
(26,559)
52,000
38,048
(13,952)
4,000
4,334
334
2,000
2,588
588
215,000
221,013
6,013
1,400
1,400
1,195
32,000
32,000
-
45,000
45,000
-
30,355
35,355
5,000
4,500
5,343
843
5,000
5,220
220
1,125,255 1,077,124 (48,131)
300,000 300,000
191,000 191,000
491,000 491,000
59%
1,757,055
1,706,222
(50,833)
F -E-x p---/.�
55%
714,240
691,111
23,129
46%1,
753,494
706,362
47,132
100%,�
36,782
36,782
-
n/a
45,970
44,775
1,195
100%
97,357
97,357
-
n/a
109,212
-
109,212
52%
1,757,055
1,576,387
180,668
129,835 129,835
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
January 2005
Transfer from General Fund - -
Transfer from Annual County Fair 91,000 91,000
Total Transfers 91,000 91,000
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
193,579 162,867 (30,712)
59,510
Budget
Actual
Varianc
RESOURCES:
94,181
Beg. Net Working Capital
$ $
$ -
Receipts:
Events
46,750
24,421
(22,329)
Telephone Fees - Events
1,000
280
(720)
Parking Fees
4,000
7,379
3,379
Storage
1,500
1,628
128
RV / Camping
-
216
216
Horse Stall Rental
-
-
-
Concession % - Food
21,000
19,389
(1,611)
Vending Machines
-
-
Interfund Contract
-
-
Rights (Signage, etc.)
25,000
15,000
(10,000)
Grants
2,529
2,529
-
Miscellaneous
375
576
201
Interest
425
449
24
Total Receipts
102,579
71,867
(30,712)
Transfer from General Fund - -
Transfer from Annual County Fair 91,000 91,000
Total Transfers 91,000 91,000
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
193,579 162,867 (30,712)
59,510
54,909 4,601
62,775
58,669 4,106
94,181
94,181
216,466 207,759 8,707
(22,887) (44,892) (22,005)
E
0 Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org,
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
DATEMME: � 9:00 AM, Wed., Feb. 23 LOCATION:� Commissioners' Office
DEPARTMENT OR GROUP:
ATTENDEES:
Finance/Tax
Marty Wynne, Mike Maier, Mike Daly, Tom DeWolf, Dennis Luke
PURPOSE OF MEETING:
ITEMS DISCUSSED: e e
Regular dept. update.
14-1 --.,v d 4
ACTION(S) TAKEN BY BOARD:
Al
Z7 t' e
FOLLOW-UP REQUIRED:
/41 /V e '7 ef A -f
C 'o-4). f11 --
REPORT COMPLETED/SUBMITTED BY: plr�
BOCC - 7-03 PLEASE RETURN COMPLETED FORMTO THE BOCC SECRETARY