2005-638-Minutes for Meeting April 04,2005 Recorded 4/18/2005COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKOS YV ~~0~-633
COMMISSIONERS' JOURNAL 04/18/2005 03;38;16 PM
1IL1I I 111JI IIII IIIIIIIIII II III
Z -dDESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESC14UTES COUNTY BOARD OF COMMISSIONERS
MONDAY, APRIL 4, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Tom De Wolf, Michael M. Daly and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Laurie Craghead and Mark
Pilliod, Legal Counsel; Susan Ross, Commissioners' Office; Sue Brewster,
Sherift's Office; Gary Judd, Road Department; Dan Peddycord, Health
Department; Catherine Morrow and George Read, Community Development;
media representative Chris Barker and Lily Raff of the Bulletin; and two other
citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Discussion and Consideration of the Board's
Endorsement of the Purchase of the Rimrock Ranch Conservation
Easement.
Brad Nye of the Deschutes Basin Land Trust, and Bob Baker, the owner of
Rimrock Ranch, requested the County's endorsement of a conservation
easement.
He explained that there was a subdivision platted of the property in 1979, but
this conservation easement buys the development rights to the property, and
limits improvements to one single family residence which already exists.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 1 of 6 Pages
This only affects the property owner's rights, but does allow for some public
use such as forest restoration groups and educators. There is also a right
allowed under the conservation agreement to allow restoration work on Squaw
Creek to improve steelhead habitat.
The Board referred to maps of the subject property in order to get a clear
understanding of the location and size of the property.
Mr. Nye stated that the Baker family came to the Deschutes Resources
Conservancy voluntarily to work on ways to preserve the quality of the area.
The County's endorsement would help with fundraising activities, and a grant
was received from the National Fish and Wildlife Foundation, and they would
like to know that the County supports this action.
Also, the State of Oregon has an agency, the Oregon Watershed Enhancement
Board, that funds these kinds of conservation easements and need to know that
the County endorses this agreement.
Commissioner Luke asked if the owner changes his mind in the future, how that
would be handled. Mr. Nye said that it may be possible to amend it in some
way, but the intent of all parties is to abide by the terms of the original
agreement.
Mr. Baker stated that his family will not develop it, but heirs may want to do
something in the future and he wants to make sure the area is protected.
Mr. Nye said this property is in part of the winter mule deer range and is next to
the Crooked River Grasslands area. The primary consideration is to control
development in order to protect the wildlife and natural aspects of the area.
Commissioner Daly expressed concern about tying up the use of the property in
perpetuity. Commissioner DeWolf stated that this is privately owned land, the
transaction would be between two willing parties, and it is entirely within the
property owner's right to do what he wishes with his property.
LUKE: I move that we endorse this project.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: No. (Split vote)
DEWOLF: Chair votes yes.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 2 of 6 Pages
3. Before the Board was Consideration of the Reading and Signature of a
Proclamation, Declaring April 4 through 8 Public Health Week in
Deschutes County.
Dan Peddycord explained the reasons for the proclamation and then read it to
the audience.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
4. Before the Board was a Discussion of a Presentation of the Public Health
Hero Awards: Dr. H. M. Kemple (Individual) and Deschutes County
Rotary Clubs (Group).
This item will be addressed at the Wednesday, April 6 Board meeting.
5. Before the Board was a Discussion and Consideration of Signature of an
Agreement between Deschutes County and Cascade Health Services, Inc.
and other Documents relating to the Crisis Resolution Center (Sage View).
Mark Pilliod stated that while he was out of the office some changes to the
agreements were suggested. He has not had a chance to review the proposed
changes.
This item will be further addressed at the Administrative Liaison later in the
day, and if the questions are not addressed adequately the item will be on the
Wednesday, April 6 Board meeting agenda.
6. Before the Board was a Discussion and Consideration of Signature of
Document No. 2005-120, an Intergovernmental Agreement between
Deschutes County and the City of Bend regarding the 2005 Byrne Justice
Assistance Grant (JAG) Program Award.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 3 of 6 Pages
Commissioner DeWolf explained that the grant is a combination of various
grants that were awarded in the past. The federal government combined two
programs together and reduced the funding. However, agencies other than
those for law enforcement can now use the funds. He said he wants to assure
that some rules are established so that the appropriate agencies will know how
to share these funds in the future.
The grant amount is $28,000 at this point. A memorandum of understanding
between the County and the City of Bend is required to handle the grant
documents.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DAILY: Yes.
DEWOLF: Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2005-017, Abandoning Arid Local Improvement District.
Tom Blust stated that this local improvement district did not receive the
required number of opponents, 52% approved. The County has a 60% rule.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
8. Before the Board was a Discussion and Consideration of Signature of
Document No. 2005-121, a Subordination and Intercreditor Agreement for
Elkhorn Development/Pahlisch Homes for Residential Construction in the
New Neighborhood, La Pine.
Laurie Craghead said that the County agreed to subordinate trust deeds on the
properties for these loans, with Elkhorn paying back for water and sewer
development via the trust deeds.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 4 of 6 Pages
The lender agreements are primary contarctor agreements to construct
individual homse on the properties. The County had agreed to subordinate in
these instances. Six homes are already sold, which is more than was originally
anticipated.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
9. Before the Board was a Discussion of a Public Hearing regarding the
Community Development Department Draft Work Plan for Fiscal Year
2005-06.
Commissioner Daly stated that the draft plan doesn't address mapping for new
destination resorts. Catherine Morrow said that it is detailed as County-initiated
text and mapping changes under long-term planning.
This item will be addressed at the Wednesday, April 6 Board meeting.
10. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Tom Anderson to the Deschutes County Audit
Committee, through November 1, 2006.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
11. Before the Board was a Discussion and Consideration of Signature of a
Letter Appointing Evelyn Ward to the Board of Special Road District #8,
through December 31, 2007.
LUKE: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 5 of 6 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
12. ADDITIONS TO THE AGENDA
Being no further items brought before the Board, Chair DeWolf adjourned
the meeting at 10:40 a. m.
DATED this 4th Day of April 2005 for the Deschutes Coun Board of
Commissioners.
U-.
Tom DeWolf, Chair
y,,Vommissioner
ATTEST: Dennis R. Luke`,
fog
Recording Secretary
Minutes of Board of Commissioners' Work Session Monday, April 4, 2005
Page 6 of 6 Pages
,,>I_E S ,z~
{ Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, APRIL 4, 2005
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. DISCUSSION and Consideration of the Board's Endorsement of the
Purchase of the Rimrock Ranch Conservation Easement - Brad Nye, Deschutes
Basin Land Trust
3. CONSIDERATION of the Reading and Signature of a Proclamation,
Declaring April 4 through 8 Public Health Week in Deschutes County - Dan
Peddycord, Health Department
4. DISCUSSION of a Presentation (Scheduled for Wednesday, April 6) of the
Public Health Hero Awards: Dr. H. M. Kemple (Individual) and Deschutes
County Rotary Clubs (Group) - Dan Peddycord, Health Department
5. DISCUSSION and Consideration of Signature of an Agreement between
Deschutes County and Cascade Health Services, Inc. and other Documents
relating to the Crisis Resolution Center (Sage View) - Susan Ross,
Commissioners' Office; Mark Pilliod, Legal Counsel
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 1 of 7 Pages
6. DISCUSSION and Consideration of Signature of Document No. 2005-an
Intergovernmental Agreement between Deschutes County and the City of Bend
regarding the 2005 Byrne Justice Assistance Grant (JAG) Program Award - Sue
Brewster, Sheriff's Office
7. DISCUSSION and Consideration of Signature of Order No. 2005-017,
Abandoning Arid Local Improvement District - Gary Judd, Road Department
8. DISCUSSION and Consideration of Signature of Document No. 2005-121, a
Subordination and Intercreditor Agreement for Elkhorn Development/Pahlisch
Homes for Residential Construction in the New Neighborhood, La Pine -
Laurie Craghead, Legal Counsel
9. DISCUSSION of a Public Hearing (Scheduled for Wednesday, April 6)
regarding the Community Development Department Draft Work Plan for Fiscal
Year 2005-06 - Tom Anderson, Community Development
10. DISCUSSION and Consideration of Signature of a Letter Appointing Tom
Anderson to the Deschutes County Audit Committee, through November 1,
2006
11. DISCUSSION and Consideration of Signature of a Letter Appointing Evelyn
Ward to the Board of Special Road District #8, through December 31, 2007
12. ADDITIONS TO THE AGENDA
Deschutes County conducts meetings in locations that are wheelchair accessible. Deschutes County also
provides reasonable accommodations for persons with disabilities. For persons who are deaf or who have
hearing or speech impairments, dial 7-1-1 to access the State transfer relay services for TTY. At meetings
of the Board of County Commissioners, the County will provide an interpreter for hearing impaired
persons who make their request at least 48 hours' notice. Written information can be made available in
large print or in audio format; to request these services, please call (541) 388-6571.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 2 of 7 Pages
Monday, April 4, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Tuesday, April 5, 2005
1:30 p.m. Public Hearing regarding Adding an Industrial District to the Tumalo Rural Community
Zoning District
Wednesday, April 6, 2005
10:00 a.m. Board of Commissioners' Meeting
Thursday, April 7, 2005
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
1:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Tuesday, April 12, 2005
1:30 p.m. Regularly Scheduled Update with Information Technology
2:30 p.m. Administrative Liaison
Wednesday, April 13, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update - Conference Call
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, April 14, 2005
12 noon Regular Meeting of the Audit Committee
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 3 of 7 Pages
Friday, April 15, 2005
1:00 P.M. Review of Requested Budgets
Monday, April 18, 2005
12 noon Regular Meeting of Board of Commissioners and Department Heads
1:30 p.m. Administrative Liaison
Tuesday, April 19, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
2:00 p.m. Meeting regarding ABHA (Accountable Behavioral Health Alliance)
3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center
Monday, April 25, 2005
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
2:00 p.m. Meeting with Sheriff's Office Corrections Needs Assessment Committee, at the
Sheriffs Office (MAC Center)
Tuesday, April 26, 2005
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Wednesday, April 27, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 4 of 7 Pages
Monday, May 2, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Wednesday, May 4, 2005
10:00 a.m. Board of Commissioners' Meeting
Monday, May 9, 2005
10:00 a.m. Board of Commissioners' Work Session
Tuesday, May 10, 2005
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, May 11, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update - Conference Call
1:15 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road
1:30 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at
Mental Health
Thursday, May 12, 2005
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
Monday, May 16, 2005
9:00 a.m. Administrative Liaison
1:00 P.M. Budget Committee Meeting
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 5 of 7 Pages
Tuesday 17, 2005
10:00 a.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
1:00 P.M. Departmental Budget Presentations
Wednesday 18, 2005
1:00 P.M. Departmental Budget Presentations
Thursday, May 19, 2005
1:00 P.M. Departmental Budget Presentations
Friday, May 20, 2005
1:00 P.M. Budget Approval Meeting
Monday, May 23, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
Thursday, May 26, 2005
11:30 a.m. (Tentative) Regularly Scheduled Meeting with the City of Bend Council, at the City
Wednesday, May 25, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update Conference Call
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Monday, May 30, 2005
Most County offices will be closed to observe Memorial Day.
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 6 of 7 Pages
Tuesday, May 31, 2005
1:30 p.m. Administrative Liaison
Wednesday, June 1, 2005
10:00 a.m. Board of Commissioners' Meeting
Monday, June 6, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, June 8, 2005
10:00 a.m. Board of Commissioners' Meeting
11:30 a.m. Legislative Update - Conference Call
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, June 9, 2005
12 noon Regular Meeting of the Audit Committee
Monday, June 13, 2005
12 noon Regular Meeting of Board of Commissioners and Department Heads
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Work Session Agenda Monday, April 4, 2005
Page 7 of 7 Pages