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2005-636-Minutes for Meeting March 28,2005 Recorded 4/18/2005DESCHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK COMMISSIONERV JOURNAL 111111111111111111111 loll III MIN 04/18/2005 03:37:49 PM 05-63 DESCHUTES COUNTY CLERK CERTIFICATE PAGE -r I-- c - This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.oriz MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 28, 2005 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Tom De Wo�f Dennis R. Luke and Michael M Daly. Also present were Mike Maier, County Administrator; George Read, Devin Hearing, Tom Anderson, Paul Blikstad and Catherine Morrow, Community Development Department; Scott Johnson, Mental Health Department; Susan Ross, Commissioners' Office; Tom Blust, Gary Judd and George Kolb, Road Department; Sue Brewster, Sheriffs Office; media representatives Barney Lerten ofZ-21 TV and Chris Barker ofthe Bulletin; and one other citizen. Chair Tom De Wo�fqpened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Discussion of the Reading of a Proclamation Declaring April 3 through 9 the Week of the Young Child in Deschutes County. This item will be addressed at the Wednesday, March 30 Board meeting. 3. Before the Board was a Discussion of the Reading of a Proclamation Declaring April Child Abuse Prevention Month in Deschutes County. This item will be addressed at the Wednesday, March 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, March 28, 2005 Page I of 7 Pages 4. Before the Board was a Discussion of a Presentation and Update on the Strategic Plan of COCAAN (Central Oregon Community Action Agency Network). This item will be addressed at the Wednesday, March 30 Board meeting. 5. Before the Board was a Discussion and Consideration of Chair Signature of Document No. 2005-091, an Intent to Award Contract Letter for Inmate Telephone and Recording System Use. Sue Brewster said this allows the County to charge for inmate calls, and also gives the County the ability to record calls — the inmates have no expectation of privacy in this case. This item will be addressedfurther at the Wednesday, March 30 Board meeting. 6. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-035, Initiating Pioneer Loop Local Improvement District. Gary Judd gave an overview of the item, and pointed out that this is the third time this group has tried to put together a local improvement district. He said the cost to the County is about $1,200, and there's an $800 filing fee, each time. There are two miles of road, and the cost would be about $14,1000. There are a lot of new residents in the area who appear to be interested in this improvement. Commissioner Luke noted that Crook County does not do local improvement districts at all. Eventually there will be a huge investment for the Deschutes County Road Department to handle. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 7. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-028, Initiating the Vacation of a Portion of Tholstrup Road. Minutes of Board of Commissioners' Work Session Monday, March 28, 2005 Page 2 of 7 Pages George Kolb showed a map to the Board indicating the area to be vacated. He said it is an old right of way that was never used and will never be used. No comments have been received from the public. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 8. Before the Board was a Discussion and Consideration of Signature of Order No. 2005-013, Vacating a Portion of Tholstrup Road. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 9. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-002, Allowing Deschutes County to Purchase Right -of - Way Necessary for the Reconstruction of South Century Drive. George Kolb said the cost will be about $15,,000. This is part of the federal realignment project regarding South Century Drive. The funds have already been budgeted. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 10. Before the Board was a Discussion and Consideration of Signature of Document No. 2005-106, a Bargain and Sale Deed Conveying Tax Foreclosed Property (Saginaw Avenue). Minutes of Board of Commissioners' Work Session Monday, March 28,2005 Page 3 of 7 Pages Tammy Credicott stated there was a request from last owner of record to repurchase the property, which was foreclosed on in 1988 for non-payment of taxes. The price normally would be the fair market value plus taxes and interest. However, when analyzing the appraised value and the cost of the developing access, it was found to be virtually inaccessible; it is accessible only from the adjacent property. Therefore, agreement has tentatively been reached for the old previous owner to purchase the property for the back taxes, fees and interest, totaling $36,000. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 1. Before the Board was a Discussion and Consideration of Signature of Document No. 2005-107, Acceptance of a Deed of Dedication of Roads by Canyons Land & Cattle Company. Devin Hearing explained that part of the subdivision ordinance requires frontage on County roads for partitions. A dedication is necessary in this case. At this point it is unknown how many lots will be requested or allowed. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 12. Before the Board was a Discussion and Consideration of the Second Reading of Ordinance No. 2005-005, Amending Chapter 5.12 of the Deschutes County Code regarding Occupancy Regulations. Tom Anderson said that this will be the second reading of the ordinance. No public comments have been received thus far. This item will be addressed at the Wednesday, March 30 Board meeting. Minutes of Board of Commissioners' Work Session Monday, March 28, 2005 Page 4 of 7 Pages 13. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-036, Appointing Signature Authority for the Community Development Department. This reflects the changes made over the past few months in department leadership to make sure there is adequate coverage. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 14. Before the Board was a Discussion of a Public Hearing on a Plan Amendment and Zone Change Request from Tumalo Irrigation District. Paul Blikstad explained that this would be a change from forest use to farm use. This application was previously before the Hearings Officer and included 420 acres; the change was denied. A request to hear an appeal came to the Board, which declined to hear it. The applicant then appealed to LUBA, and the issue was there for a long time. Recently the County submitted a notice of withdrawal to LUBA for this application, which now includes 40 acres instead of the original 420. Community Development staff recommends the Board hear it now, but the Board would have to call it up for review. Laurie Craghead said that per an agreement with the applicant, the Board will hear it upon its withdrawal from LUBA. Commissioner DeWolf asked what affect changing the 40 acre parcel would have on the balance of the land. Ms. Craghead stated the 40 would change to EFU, which would allow for a farm dwelling. Paul Blikstad added that when it was zoned in 1979, no soils information was available. Since then the Natural Resources Conservation Service has published soils data for the County, and none of the soil on this acreage is recognized as usable. This item will be addressed at the Wednesday, March 30 Board meeting. minutes ot Board of Commissioners' Work Session Monday, March 28, 2005 Page 5 of 7 Pages 15. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-038, regarding Participation in the 2005-07 Community Dispute Resolution Grant Fund Program. Susan Ross explained that this covers a grant for $30,000 for two years. The process requires the Board to state by resolution that it wants to participate. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 16. Before the Board was a Discussion and Consideration of the First Reading of Ordinance No. 2005-012, Amending Chapter 4.08 of the Deschutes County Code regarding Transient Room Tax. This item will be addressed at the Wednesday, March 30 Board meeting. 17. Before the Board was a Discussion and Consideration of Signature of Resolution No. 2005-037, Transferring Appropriations within the Juvenile Community Justice Fund. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 18. ADDITIONS TO THE AGENDA Before the Board was a Discussion and Consideration of Signature of an Agreement between Deschutes County and Cascade Health Services, Inc. and other Documents relating to the Crisis Resolution Center (Sage View). Scott Johnson and Susan Ross gave a brief overview of the documents. Ms. Ross added that there are a few minor corrections to be made. Minutes of Board of Commissioners' Work Session Monday, March 28,2005 Page 6 of 7 Pages Mr. Johnson noted that there will be adjustments made to the use of the facilities as it is learned how much the County is using it. Because afew changes are needed, this item will be addressed at the Monday, April 4 Board meeting. Being nofurther items brought before the Board, the meeting adjourned at 10:50 a.m. DATED this 21't Day of March 2005 for the Deschutes County Board of Commissioners. Ton� DeWolf, Cl h #Irg ATTEST: fl&Au-� 69�� Recording Secretary Michael M.'Daly,,' Dennis R. Luke, Commissioner Minutes of Board of Commissioners' Work Session Monday, March 28, 2005 Page 7 of 7 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, MARCH 28,2005 Commissioners' Hearing Room - Administration Building 1300 NW Wall St.., Bend 1. CITIZEN INPUT This is the time providedfor individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheetprovided Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. DISCUSSION of the Reading of a Proclamation (scheduledfor Wednesday, March 30) Declaring April 3 through 9 the Week of the Young Child in Deschutes County — Holly Remer, Healthy Beginnings Program Director, and Others 3. DISCUSSION of the Reading of a Proclamation (scheduledfor Wednesday, March 30) Declaring April Child Abuse Prevention Month in Deschutes County — Judy Stiegler of CASA, and Others 4. A PRESENTATION and Update (scheduledfor Wednesday, March 30) on the Strategic Plan of COCAAN (Central Oregon Community Action Agency Network) - Sharon Miller, COCAAN 5. DISCUSSION and Consideration of Chair Signature (scheduledfor Wednesday, March 30) of Document No. 2005-09 1, an Intent to Award Contract Letter for Inmate Telephone and Recording System Use — Sue Brewster, Sherift's Office; Capt. Ruth Jenkin, Jail Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page I of 9 Pages 6. DISCUSSION and Consideration of Signature of Resolution No. 2005-035, Initiating Pioneer Loop Local Improvement District — Gary Judd, Road Department 7. DISCUSSION and Consideration of Signature of Resolution No. 2005-028, Initiating the Vacation of a Portion of Tholstrup Road — George Kolb, Road Department 8. DISCUSSION and Consideration of Signature of Order No. 2005-013, Vacating a Portion of Tholstrup Road — George Kolb, Road Department 9. DISCUSSION and Consideration of Signature of Resolution No. 2005-002, Allowing Deschutes County to Purchase Right -of -Way Necessary for the Reconstruction of South Century Drive — George Kolb, Road Department 10. DISCUSSION and Consideration of Signature of Document No. 2005-106, a Bargain and Sale Deed Conveying Tax Foreclosed Property (Saginaw Avenue) — Tammy Credicott, Property Management 11. DISCUSSION and Consideration of Signature of Document No. 2005-107, Acceptance of a Deed of Dedication of Roads by Canyons Land & Cattle Company — Devin Hearing, Community Development Department 12. DISCUSSION and Consideration of the First Reading (scheduledfor Wednesday, March 30) of Ordinance No. 2005-005, Amending Chapter 5.12 of the Deschutes County Code regarding Occupancy Regulations — Tom Anderson, Community Development Department 13. DISCUSSION and Consideration of Signature of Resolution No. 2005-036, Appointing Signature Authority for the Community Development Department — Catherine Morrow, Community Development 14. DISCUSSION of a Public Hearing (scheduledfor Wednesday, March 30) on a Plan Amendment and Zone Change Request from Tumalo Irrigation District — Paul Blikstad, Community Development Department 15. DISCUSSION and Consideration of Signature of Resolution No. 2005-038, regarding Participation in the 2005-07 Community Dispute Resolution Grant Fund Program — Susan Ross, Commissioners' Office Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 2 of 9 Pages 16. DISCUSSION and Consideration of the First Reading (scheduledfor Wednesday, March 30) of Ordinance No. 2005-012, Amending Chapter 4.08 of the Deschutes County Code regarding Transient Room Tax — Marty Wynne, Finance 17. DISCUSSION and Consideration of Signature of Resolution No. 2005-037, Transferring Appropriations within the Juvenile Community Justice Fund — Marty Wynne, Finance Department 18. ADDITIONS TO THE AGENDA Deschutes County conducts meetings in locations that are wheelchair accessible. Deschutes County also provides reasonable accommodations for persons with disabilities. For persons who are deaf or who have hearing or speech impairments, dial 7-1-1 to access the State transfer relay services for TTY. At meetings of the Board of County Commissioners, the County will provide an interpreter for hearing impaired persons who make their request at least 48 hours' notice. Written information can be made available in large print or in audio format; to request these services, please call (541) 388-657 1. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners'meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated Ifyou have questions regarding a meeting, please call 388-6572.) MondM, March 28, 2005 8:00 a.m. Meet with City of Bend Planner regarding the Development of Juniper Ridge 10:00 a.m. Board of Commissioners' Work Session 2:00 p.m. Meeting with Sheriff s Office Corrections Needs Assessment Committee, at the Sheriff's Office (MAC Center) Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 3 of 9 Pages Tuesday, March 29, 2005 10:00 a.m. Update regarding Revisions to Room Tax Ordinance 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, March 30, 2005 8:00 a.m. (Tentative) Conference call with other counties regarding Equity Funding Issues 10:00 a.m. Board of Commissioners' Meeting Thursday, March 31, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 2:00 p.m. Meet with Community Development regarding Adding an Industrial District to the Tumalo Rural Community Zoning District 3:30 p.m. Open House - Horizon House MondM, April 4,2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Tuesday, April 5, 2005 1:30 p.m. Public Hearing regarding Adding an Industrial District to the Tumalo Rural Community Zoning District Wednesday, April 6, 2005 10:00 a.m. Board of Commissioners' Meeting Thursday, April 7, 2005 8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters 1:30 p.m. (tentative) Regularly Scheduled Meeting with the Director of Community Development Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 4 of 9 Pages Tuesday, April 12, 2005 1:30 p.m. Regularly Scheduled Update with Information Technology 2:30 p.m. Administrative Liaison Wednesday, April 13, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update — Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, April 14, 2005 12 noon Regular Meeting of the Audit Committee Friday, April 15, 2005 1:00 P.M. Review of Requested Budgets Mond!qy, April 18, 2005 12 noon Regular Meeting of Board of Commissioners and Department Heads 1:30 p.m. Administrative Liaison Tuesday, A-Pril 19, 2005 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 2:00 p.m. Meeting regarding ABHA (Accountable Behavioral Health Alliance) 3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center MondM, April 25, 2005 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10: 00 a.m. Board of Commissioners' Work Session 2:00 p.m. Meeting with Sheriff s Office Corrections Needs Assessment Committee, at the Sheriff's Office (MAC Center) Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 5 of 9 Pages Tuesday, A-pril 26, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, April 27, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, Mqy 2, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Wednesday, May 4,2005 10:00 a.m. Board of Commissioners' Meeting Mondgy, May 9,2005 10:00 a.m. Board of Commissioners' Work Session Tuesdn, Mqy 10, 2005 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 6 of 9 Pages Wednesday, May 11, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update — Conference Call 1: 15 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at Road 1:30 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at Mental Health Thursday, May 12, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall Mondgy, May 16,2005 9:00 a.m. Administrative Liaison 1:00 P.M. Budget Committee Meeting Tuesday, May 17, 2005 10:00 a.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 1:00 P.M. Departmental Budget Presentations Wednesday, May 18, 2005 1:00 P.M. Departmental Budget Presentations Thursday, May 19, 2005 1:00 P.M. Departmental Budget Presentations Friday, May 20, 2005 1:00 P.M. Budget Approval Meeting Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 7 of 9 Pages Monday, May 23, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families Thursday, May 26, 2005 11:30 a.m. (Tentative) Regularly Scheduled Meeting with the City of Bend Council, at the City Wednesday, May 25, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff 4:00 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Monday, May 3 0, 2005 Most County offices will be closed to observe Memorial Day. Tuesday, May 31, 2005 1:30 p.m. Administrative Liaison Wednesday, June 1, 2005 10:00 a.m. Board of Commissioners' Meeting Monday, June 6, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 8 of 9 Pages Wednesday, June 8, 2005 10: 00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update — Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, June 9, 2005 12 noon Regular Meeting of the Audit Committee MondM, June 13,2005 12 noon Regular Meeting of Board of Commissioners and Department Heads 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of Community Development Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1 -1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Work Session Agenda Monday, March 28, 2005 Page 9 of 9 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADDITION TO THE AGENDA BOARD OF COMMISSIONERS" MEETING MONDAY, MARCH 28, 2005 DISCUSSION and Consideration of Signature of an Agreement between Deschutes County and Cascade Health Services, Inc. and other Documents relating to the Crisis Resolution Center (Sage View)