2005-652-Resolution No. 2005-042 Recorded 4/26/2005COUNTY OFFICIAL
TES
REVl WED NANCYUBLANKENSHIP, COUNTY CLERKOS 2005'691
COMMISSIONERS' JOURNAL 04/16/2005 0338;05 PM
LEGAL COUNSEL II
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2004-2005 * RESOLUTION NO. 2005-042
Deschutes County Budget and Directing Entries
WHEREAS, it is necessary to transfer appropriations within the Deschutes County Budget;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office Fund,
Contingency $63,002
TO: 255-3700-423.93-15 Deschutes County Sheriffs Office Fund,
Jail, Parking Lot $63,002
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of April, 2005.
ATTEST:
Recording Secretary
PAGE I OF I -RESOLUTION NO. 2005-042 (4/25/05)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNT OREGON
TO DEW , Ch
MICHAE DALY, Commissioner
DENNIS R. LUK-E—,C-6mmissioner
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: April 25, 2005
Resolution No. 2005-042
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources -
Total Resources
Requirements: -
Deschutes County Sheriff's Office Fund, Contingency 255-4500-501.97-01 951,294 (63,002) 888,292
Deschutes County Sheriff's Office Fund, Jail, Parking Lot 255-3700-423.93-15 - 63,002 63,002
Total Requirements 951,294 - 951,294
DESCHUTES
COUNTY
SHERIFF'S
OFFICE
LES STILES
Sheriff
63333 W. Hwy. 20
Bend, OR 97701
Bend Station
541.388-6655
Fax 541-389-6835
Administration
541-388-6659
Fax 541.389-4454
La Pine Station
51530 Huntington Rd.
La Pine, OR 97739
541-536-1758
Fax 541.536-5766
Sisters Station
703 N Larch St., Suite C
541.549-2302
Fax 541.549-1762
Terrebonne Station
8222 N Hwy 97
Terrebonne, OR 97760
541.923-8270
Fax 541-548.7589
Special Services/SAR
541.388.6502
Fax 541-388-0793
Emergency Services
541-617-3303
Fax 541-388.0793
Adult Jail
541-388.6661
Fax 541-330-9162
DATE: April 7, 2005
TO: Marty Wynne
SUBJECT: Appropriation Transfer
We have identified a need to expand the adult jail parking lot. The
requirements were identified after the budget was submitted.
Will you please make a FY04-05 transfer from Contingency of $63,002 to
Capital in Fund 255.
To Adult Jail Parking Lot
From Contingency
ince
i
fim Ross
Business Manager
255-3700-423.93-15 $63 002
255-4500-501.97-01 $(63,002)
Message
Larry Blanton
To: Wanda Callahan
Subject: RE: Paving Parking Lot Agenda
thank you very much
-----Original Message -----
From: Wanda Callahan
Sent: Thursday, April 07, 2005 8:34 AM
To: Larry Blanton
Subject: Paving Parking Lot Agenda
Page 1 of 1
Larry, here are your copies. I will do the rest getting it to the BOCC and such. Thanks for talking with me
today..... Wanda
Wanda Callahan, Contract Specialist
Deschutes County
Road Department
61150 SE 27th Street
Bend, OR 97702
(541) 322-7103
(541) 388-2719 Fax
E-mail: wandac@co.deschutes.or.us
4/7/2005
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April 13, 2005
Sent via facsimile (541) 322-571215 pqs) & First Class Mail
Hooker Creek Asphalt & Paving, LLC
3225 NW Shevlin Park Road
Bend, OR 97701
RE: Project - Contract for Deschutes County Sheriffs Parking Lot
NOTICE OF INTENT TO AWARD CONTRACT
On April 13, 2005, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the apparent low responsive, responsible bidder for the project was
Hooker Creek Asphalt & Paving, LLC of Bend, Oregon, with a bid of Fifty Eight
Thousand Two and 101100 DOLLARS ($58,002.10).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-030-0104. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person which believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, April 20, 2005.
Hooker Creek Asphalt & Paving
April 13, 2005
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
A copy of OAR 137-030-0104 is attached to this Notice. If a protest is filed, a hearing
will be held at 10:00 a.m. on Wednesday, May 4, 2005 before the Board of County
Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in
the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute five (5) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
Please be aware that this contract is for a prevailing wage project and the contractor will
be required to pay a fee to the Bureau of Labor Industries pursuant to ORS 279.352(2).
The contract documents contain reporting forms that may be duplicated and used for
that purpose.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, Telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Tom DeWolf, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on April 13, 2005 to All Bidders (5 pages)
See attached List
The Oregon Administrative Rules
DEPARTMENT OF JUSTICE
DIVISION 30
PUBLIC BIDDING
137-030-0104
Protest of Contractor Selection, Contract Award
(1) Purpose. An adversely affected or aggrieved Offeror (1) Purpose. An adversely affected or
aggrieved Offeror must exhaust all avenues of administrative review and relief before seeking
judicial review of the Agency's Contractor selection or Contract award decision.
(2) Notice of Competitive Range. Unless otherwise provided in the RFP, the Agency shall
provide Written notice to all Proposers of the Agency's determination of the Proposers included
in the Competitive Range. The Agency's notice of the Proposers included in the Competitive
Range shall not be final until the later of the following:
(a) 10 Days after the date of the notice, unless otherwise provided therein; or
(b) Until the Agency provides a Written response to all timely -filed protests that denies the
protest and affirms the notice of the Proposers included in the Competitive Range.
(3) Notice of Intent to Award. Unless otherwise provided in the Solicitation Document, the
Agency shall provide Written notice to all Offerors of the Agency's intent to award the Contract.
The Agency's award shall not be final until the later of the following:
(a) 14 Days after the date of the notice, unless the Solicitation Document provided a different
period for protest; or
(b) The Agency provides a Written response to all timely -filed protests that denies the protest
and affirms the award.
(4) Right to Protest Award.
(a) An adversely affected or aggrieved Offeror may submit to the Agency a Written protest of the
Agency's intent to award within 14 Days after issuance of the notice of intent to award the
Contract, unless a different protest period is provided under the Solicitation Document.
(b) The Offeror's protest shall be in Writing and must specify the grounds upon which the protest
is based.
(c) An Offeror is adversely affected or aggrieved only if the Offeror is eligible for award of the
Contract as the Responsible Bidder submitting the lowest Responsive Bid or the Responsible
Proposer submitting the best Responsive Proposal and is next in line for award, i.e., the
protesting Offeror must claim that all lower Bidders or higher -scored Proposers are ineligible for
award:
(A) Because their Offers were nonresponsive or
(B) The Agency committed a substantial violation of a provision in the Solicitation Document or
of an applicable procurement statute or administrative rule, and the protesting Offeror was
unfairly evaluated and would have, but for such substantial violation, been the Responsible
Bidder offering the lowest Bid or the Responsible Proposer offering the highest -ranked Proposal.
(d) The Agency shall not consider a protest submitted after the time period established in this
rule or such different period as may be provided in the Solicitation Document.
(5) Right to Protest Competitive Range.
(a) An adversely affected or aggrieved Proposer may submit to the Agency a Written protest of
the Agency's decision to exclude the Proposer from the Competitive Range within 14 Days after
issuance of the notice of the Competitive Range, unless a different protest period is provided
under the Solicitation Document.
(b) The Proposer's protest shall be in Writing and must specify the grounds upon which the
protest is based.
(c) A Proposer is adversely affected only if the Proposer is responsible and submitted a
Responsive Proposal and is eligible for inclusion in the Competitive Range i.e., the protesting
Proposer must claim it is eligible for inclusion in the Competitive Range if all ineligible higher -
scoring Proposers are removed from consideration, and that those ineligible Proposers are
ineligible for inclusion in the Competitive Range because:
(A) Their Proposals were not responsive, or
(B) The Agency committed a substantial violation of a provision in the RFP or of an applicable
procurement statute or administrative rule, and the protesting Proposer was unfairly evaluated
and would have, but for such substantial violation, been included in the Competitive Range.
(d) The Agency shall not consider a protest submitted after the time period established in this
rule or such different period as may be provided in the Solicitation Document. A Proposer may
not protest an Agency's decision to not increase the Competitive Range above the Competitive
Range set forth in the RFP.
(6) Authority to Resolve Protests. The head of the Agency, or such person's designee, has the
authority to settle or resolve a Written protest submitted in accordance with the requirements of
this rule.
(7) Decision. If a protest is not settled, the head of the Agency, or such person's designee, shall
promptly issue a Written decision on the protest. Judicial review of this decision will be available
if provided by statute.
(8) Award. The successful Offeror shall promptly execute the Contract after the award is final.
The Agency shall execute the Contract only after it has obtained all applicable required
documents and approvals.
Stat. Auth.: ORS 279.049
Stats. Implemented: ORS 279.029, ORS 279.031 & ORS 279.067
Hist.: JD 6-1990, f. & cert. ef. 7-23-90; JD 1-1995, f. & cert. ef. 1-9-95; DOJ 7-1998, f. & cert.
e£ 10-6-98; DOJ 6-1999(Temp), f. & cert. e£ 10-22-99 thru 12-31-99; DOJ 11-1999, £ 12-30-
99, cert. ef. 1-1-00; DOJ 1-2001, f. & cert. ef. 1-17-01
BIDDER'S LIST FOR
PAVING OF
DESCHUTES COUNTY
SHERIFF'S OFFICE PARKING LOT
Hooker Creek Asphalt & Paving, LLC
3225 NW Shevlin Park Road
Bend, OR 97701
(541) 322-5700
FAX (541) 322-5712
Hap Taylor & Sons Incorporated
P.O. Box 83
Bend, OR 97709
(541) 388-0445
FAX (541) 388-8932