2005-686-Minutes for Meeting March 22,2005 Recorded 5/9/2005I
DESCHUTES COUNTY OFFICIAL RECORDS yJ 2~V5~~~~~
V i
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 05/0912005 04;20;05 PM
I III~IIIIIIIIIIIIIIII I III
111111
2003-888
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
~~'CES 4
G
C { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, MARCH 22, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Mark Amberg, Legal
Counsel; Joe Studer, County Forester; and Susan Ross and Anna Johnson,
Commissioner's Office. Also present for a portion of the meting were Mario
Huerta, former Director of El Programa de Ayuda; Hillary Saraceno, Debi Harr
and Candy Freiboth, Commission on Children & Families; and Mike Berry and
Ken Grantham, Surveyor's Department. Also in attendance was media
representative Barney Lerten of Z-21 TV.
The meeting began at 1: 30 p. m.
1. Discussion of El Programa de Ayuda.
Hillary Saraceno introduced several individuals (Manuel Lopez, Marilyn
Forestall) Father Mike Walsh, and Maria D. Gomez-Pollig) involved in the El
Progama de Ayuda program. Handouts that detailed information on the
program's business plan, mission statement and budget were provided.
It was explained that the demand for services is very high, and the group is
learning to become less dependent upon volunteers, as it is hard to sustain the
work.
After a lengthy discussion, Commissioner DeWolf suggested that the group
make a presentation to the cities asking for their support in addition to the
support of the County.
Minutes of Administrative Liaison Tuesday, March 22, 2005
Page 1 of 4 Pages
LUKE: Move the release of $15,000 to the program, based on the
Commission on Children & Families' claim that the program meets
their requirements.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
2. Discussion of the Status of a Decision regarding the Proposed Badlands
Wilderness Designation.
Joe Studer said that he read all of the 1,500 comments received in writing by
the Board. He added that no one filed an appeal at the Bureau of Land
Management, and the concerns of the geocachers are being resolved. The
various groups have compromised on the area to be included in the proposal.
He added that the overall attitude that the opinion of wilderness is a very
personal thing, and about 75% of the comments received indicated that people
want the area set aside for the future. It may be that Route 8 may remain open
for access.
He further said that whatever the Board decides may end up having no impact
on the BLM's final decision. The BLM may manage the area as wilderness
anyway, keeping it roadless as needed.
It was decided that the Board would address this issue at the Wednesday, March
30 Board meeting.
3. Discussion regarding the Proposed Drought Designation for Deschutes
County.
Joe Studer provided various handouts detailing the area's snow pack, and
stated that Kyle Gorman will present information on the designation at the
March 23 Board meeting.
Minutes of Administrative Liaison Tuesday, March 22, 2005
Page 2 of 4 Pages
4. Discussion of Dog Board of Supervisors' Work.
It was explained that the Dog Board has met at least a dozen times in the last
few months, usually in the evenings; and the work that they do is very
difficult. The Board decided that perhaps they should be given gift
certificates to show the Board's appreciation of the challenging work that they
do. Mike Maier will coordinate this project with staff.
5. Discussion regarding La Pine Surveying Issues.
Mike Berry gave an overview of the situation involving the La Pine subdivision
that was surveyed erroneously many years ago. The surveyor was from another
county, and the subdivision was never recorded; recently it has been learned
that the boundaries of the parcels are not consistent with the actual use of the
properties. The County was not involved in this situation, but is attempting to
help the citizens resolve the problem.
Ken Grantham added that the group is talking with a land use attorney and is
getting bids on the cost of surveying the entire area. Mediation has been
difficult as there are a few property owners who don't want to cooperate in the
efforts to correct the problem. Mr. Berry indicated he will provide written
information and maps to the Board, and will keep them informed of the
situation.
6. Other Items.
Susan Ross said that the Courts and the Sheriff have asked for upgrades to the
security technology in the Courthouse; the cost is about $23,000 through the
existing contractor, ExhibitOne. Commissioner Luke said the wiring should be
installed; the general consensus was to wait until the Judges move in to
determine if the additional technology is necessary.
Ms. Ross said that in regard to Liberty House, the State originally had indicated
that if the manufactured home continued to be used for the purpose of helping
mental health clients, the lien of $28,000 would not have to be paid off. The
manufactured home was deeded to the Residential Assistance Program.
However, the State is now demanding payment of the $28,000.
Minutes of Administrative Liaison Tuesday, March 22, 2005
Page 3 of 4 Pages
She was instructed to draft a letter for the Board to send to Ray Naff of the
Governor's staff, requesting assistance with this situation.
Being no further items addressed, the meeting adjourned at 3:25 p.m.
DATED this 22"d Day of March 2005 for the Deschutes Countv Board of
Commissioners.
ATTEST:
Recording Secretary
c
To DeWolf, Cha'
Michael N4. Daly, C missioner
Za'~
Dennis R. Luke,-Commissioner
Attachments
Exhibit A: Meeting Agenda (1 page)
Exhibit B: Documents regarding El Programa de Ayuda (16 pages)
Exhibit C: Document regarding Drought Conditions (1 page)
Minutes of Administrative Liaison Tuesday, March 22, 2005
Page 4 of 4 Pages
~`JTES C
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA - Revised
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., TUESDAY, MARCH 22, 2005
PLEASE NOTE DIFFERENT DAY.
1:30- 2:00
I . Discussion of Programa de Ayuda - Hillary Saraceno
2:00- 2:15
2. Discussion of Status of Decision regarding Proposed Badlands Wilderness -
Joe Stutler
2:15 - 2:30
3. Discussion regarding Proposed Drought Designation for Deschutes County -
Joe Stutler
2:30- 2:45
4. Huntington-Burgess Road Neighborhood Surveying Issue - Mike Berry, Ken
Grantham, Mark Amberg
2:45- 3:00
5. Discussion of Dog Board of Supervisors Hearings
6. Other Items
l 6 1
El Programa de Ayuda
2577 Courtney Dr.
Bend, OR 9770
541-382-4366
Toward a Business Plan for El Programa de Ayuda 2005-2006
Funding As can be seen from the 2004-5 Budget, since last year we have
received several donations over and above what Deschutes County provides: from St.
Francis Church, from the Capuchin Franciscans, from St. Charles Hospital and from
anonymous donors. These donations amount to $10,825, plus the in kind donation of
our office space, worth over $1,000.
Within two or three weeks we will be sending out a mailing to over 1,000 proven
donors to build up a funding base. We have been promised $1,000. by the Bend
Community Action Team to fund the printing and mailing needed for this appeal. We
expect to realize $20,000 to $30,000 from it for next years' budget.
We also will be working to develop a program to charge a fee for translations and
interpretations for those businesses or agencies that might need our help.
We are also planning to approach various governmental bodies and funding agencies
for additional grants. We believe that once our fund-raiser is completed, we will have
much greater credibility.
Some of the groups we plan to ask for funds from in the next few months are: the City
of Bend, the Ford Family Foundation, the Rotary Club, the City of Redmond, United
Way, the Oregon Community Foundation, the Sam Johnson Fund, Oregon State
University Central Oregon Campus, C.O.C.C., Brooks Resources, Palmer Homes, and
the various Mexican restaurants in the area.
Services Since we hired our associate director, Rossy Gomez, in November she has
been working part-time organizing the office and responding to the many calls for
assistance. In February we had a volunteer training for bi-lingual volunteers with nine
people attending. They are now being used to staff the office when the associate
director is not there. At this time we are increasing Rossy to full time and plan to utilize
the volunteers for translation and interpretation needs as well as other tasks.
Next year we plan to hire a full time director, who will be responsible for fund raising as
well as overseeing the office, staff and volunteers.
Exhibit Q
Page of
Programa de Ayuda
Budget 200412005
71112004 to 613012005 MCL 3/21/2005
Income
Beginning Balance Aprox.
2,000.00
Deschutes County
30,000.00
Donations
2,625.00
St Charles Medical Center
2,000.00
St Francis Catholic church
1,200.00
Bend Community Action Team
1,000.00
Capuchin Franciscans Order
2,000.00
Deschutes County Mental Health
In Kind
Many Volunteer Hours
Sub Total
$40,825.00
Expenses
Salary Assistant Director $10/hr
9,000.00
Taxes 14%
1,120.00
Telephone Services
96720
Mileage
600.00
Legal Help for Work Shops
2,000.00
Training
601.50
Accounting Services
402.00
Office Supplies
650.00
Cell Phone
900.00
Internet Service
168.00
Computer/Software
1,800.00
Office Rent
In Kind
E&O Insurance
1,500.00
Professional Liability Insurance
1,700.00
Workers Comp Insurance
3,000.00
Sub Total
$24,408.70
TOTAL
$16 0
Exhibit
Page _2 of /
Programa de Ayuda
Projected Budget 200512006
71112005 to 6/30/2006 MCL 3/21/2005
Income
Cary Over Balance Aprox.
15,000.00
Deschutes County
30,000.00
Fund Raiser
20,000.00
User Fees (Translation)
2,500.00
City of Bend
5,000.00
Donations
2,000.00
Ford Foundation
4,000.00
Rotary Club
2,000.00
St Charies Medical Center
2,000.00
St Francis Catholic church
1,200.00
Capuchin Franciscans Order
2,000.00
Deschutes County Mental Health
In Kind
Sub Total
$85,700.00
Expenses
Salary Full Time Director ($15/hr)
31,200.00
Salary Assistant Dir ($11 /hr)
22,880.00
Summer Help (21/2 mo)
4,000.00
Taxes 14%
8,131.20
Telephone Services
967,20
Medical Insurance
6,000.00
Mileage
600.00
Legal Help for Work Shops
2,000.00
Training
601.50
Accounting Services
402.00
Office Supplies
240.00
Cell Phone
900,00
Internet Service
168,00
Office Rent/Utilities
In Kind
E&O Insurance
1,500.00
Professional Liability Insurance
1,700,00
Workers Comp Insurance
5,000.00
Sub Total
$86,289.90
TOTAL
u-, . 7$589.901,
Exhibit
Pabe 3 of
Draft
PROGRAMA DE AYUDA
MARCH, 2005
VISION - Knowing where you want to be or what you want to become
MISSION - Your reason for being and the work you pursue to realize your vision,
guides your actions to achieve what you envision for your organization
PROGRAMA DE AYUDA VISION STATEMENT:
Harmonious integration of Latinos into the Deschutes County community combined with
an appreciation for the riches of the various Latino cultures and recognition of how they
enrich all facets of the community as well as the ways in which the English-speaking
community can enrich their lives as well.
PROGRAMA DE AYUDA MISSION STATEMENT:
El Programa de Ayuda is a non-profit organization whose mission is to educate and
assist Latinos and their families to become more self-sufficient and better integrated
within the Deschutes County community through access to educational, social, legal,
health and employment services. In turn, El Programa de Ayuda assists public
agencies, organizations, schools, health services and businesses to connect with
Latinos and their families in responsive and culturally appropriate ways that are mutually
beneficial.
Exhibit
Page of _ r 0
Programa de Ayuda Board of Directors
To make sure that the Programa de Ayuda keeps in touch with the grass roots Latino people it is
primarily meant to serve, a majority of those on the board either speak Spanish or are of Latino origin.
Executive Board
Fr. Michael Thomas B. Walsh O.F.M.Cap. Chairman, Bd of Dirs. Associate Pastor of St. Francis of Assisi
Church. Phone: 541-389-5880 or 541-382-3631. email: <mwalsh@stfrancisbend.org>
Marilyn Forestell, Vice Chairman, Bd of Dirs., a volunteer who has been active as a professional fund-
raiser community in numerous activities and events over the last several years. 382-5076.
email:<mforest@bend cable.com>
Shannon Roy, Secretary, Bd. Dirs., a former school principal who works as Director of Student Services
for the Bend-Lapine School District. H. 318-8106. W. 322-5492. email: <sroy@bend.k12.or.us>
Manuel Lopez, Treasurer, Bd of Dirs., A Businessman and owner of a small employment service,
Management Recruiters of Bend. Phone: 541-383-8550. email: <mrbend@bendnetcom>
Board members
Yaneth Espinoza, a young lady who is the Hispanic Ministry coordinator at St. Francis Church and who
attends classes part-time student at COCC. H: 322-0433, W. 382-3631; email:
<yspinoza@stfrancisbend.org>
Mario Huerta, a former executive director of the Programa de Ayuda who has started a small tortilla
factory in Bend. W. 312-8771, W. 330-9549. email: <tortillaslasierra@hotmail.com>
Dan Larsson, an Immigration lawyer, with offices in Bend. 749-2102. email: <drlarsson@america-
immigration.com>
Enrique Raquehne, Retired Architect who has lived in Bend many years. H. 318-1878. email:
<riquecharro2001@yahoo.com>
Maxine Rivera, Owner and Manager of Central Oregon Leasing and Management, Inc., Commercial
Division. Phone: 541-3894212. email: <maxine@col-m.com>
Carmen Salcedo, A single parent and mother of 6 children, who comes from Mexico and who works at a
local Laundry. Phone: $41-3824947.
Ysenia Sharp, a professional translator, interpreter and Latino advocate who has been active in many
community activities and events. W. 280-1850. email: <yeseniasharp@msn.com>
Teresita Toscano, a bookkeeper for her husband's business who lives in Lapine and represents that
community with us. H 536-2034; email: <Iptincl@msn.com>
Exhibit 5 _
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F iat A
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fttlcuk
Background
The Agricultural Assistance Act of 2003
(the Act), signed into law on February
20, 2003, provides assistance to pro-
ducers who have suffered losses due to
weather-related disasters or other emer-
gency conditions. The total estimated
cost of the Act is $3.099 billion. USDA's
Farm Service Agency (FSA) will admin-
ister the following programs contained
in the Act.
Crop Disaster Program
The crop disaster program (CDP) provides
payments to producers for qualifying
losses to agricultural commodities
(other than sugar or tobacco) due to
damaging weather or related conditions.
The damages must be in excess of 35
percent for either the 2001 or 2002 crop.
The program has no set funding limit.
CDP provisions are similar to disaster
programs authorized for 1998 through
2000 crops, but with a few changes.
Producers will have a choice of receiv-
ing payments for the 2001 or 2002
crops (but not both), and the payment
rates will be slightly less than for the
previous crop loss payments.
Payments will be issued to producers
for losses in excess of 35 percent at:
■ 50 percent of the established price
to producers who had crop insur-
ance or noninsured crop disaster
assistance program (NAP) coverage;
■ 50 percent of the established price
to producers for which crop insur-
ance or NAP was not available; and
■ 45 percent of the established price
to producers who did not obtain
crop insurance or NAP.
Fact Sheet February 2003
Agricultural Assistance Act of 2003
CDP payments are limited to $80,000
per producer. A producer's disaster
payments plus crop insurance and NAP
payments cannot exceed 95 percent of
what the producer would have received
in the absence of a crop loss.
A producer is ineligible if he/she did not
purchase crop insurance or NAP, un-
less the producer agrees to purchase
crop insurance and/or NAP for each of
the next two years. If the producer fails
to purchase coverage, the producer
must refund the disaster payment.
Livestock Compensation Program
The Act also expands the counties eli-
gible for the Livestock Compensation
Program (LCP) by changing the
program's date restrictions. This pro-
gram was originally announced by the
Administration in September 2002.
LCP payments are based on losses per
head of eligible livestock.
LivestockAssistance Program
The Act includes $250 million for the
Livestock Assistance Program (LAP),
which reimburses producers for grazing
losses. The producer has a choice of
receiving payments for 2001 or 2002
losses. LAP will address the needs of
producers who were not adequately cov-
ered by the LCP. Because LAP and LCP
may provide assistance for the same loss,
the Act requires that producers cannot
receive payments under both programs.
OtherAssistance
(payable in the form of 150,000
tons of commodities or the dollar-
equivalent) for hurricane losses;
■ $60 million for sugar beet producers
for losses due to flooding and drought;
■ tobacco assistance payments of
5.55 cents per pound for losses as-
sociated with quota reductions,
pests, and diseases;
■ $50 million for losses to the cotton-
seed industry from hurricanes in
the fall of 2002; and
■ other assistance that may be ad-
ministered by other agencies or
state governments.
Signing Up forAssistance
Sign-up for the various disaster assis-
tance programs will begin as soon as
possible following the determination of
program details. Information on sign-up
will be posted on FSA's Web site at:
d isaster.fsa. usda.gov
For More Information
Further information on these programs
is available from local FSA offices or on
FSA's Web site at: disaster.fsa.usda.gov
The United States Department of Agriculture
(USDA) prohibits discrimination in all its pro-
grams and activities on the basis of race,
color, national origin, sex, religion, age, disability,
political beliefs, sexual orientation, or marital or
family status. (Not all prohibited bases apply to
all programs.) Persons with disabilities who
require alternative means for communication of
program information (Braille, large print, audio-
tape, etc.) should contact USDA's TARGET
Center at 202-720-2600 (voice and TDD).
The Act also provides the following as-
sistance:
■ $60 million in payments to certain
sugarcane producers and processors
To file a complaint of discrimination, write
USDA, Director, Office of Civil Rights, Room
326-W, Whitten Building, 1400 Independence
Avenue, SW, Washington, DC 20250-9410 or
call (202) 720-5964 (voice and TDD). USDA is
an equal opportunity provider and employer.
Exhibit_
Page - of