2005-696-Minutes for Meeting March 22,2005 Recorded 5/12/2005COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS Vd ~VO~-696
COMMISSIONERS' JOURNAL 05/12/2005 03;16;24 PM
111111111111111111111111 1111 III
2005-dad
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
~01tSc
Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org-
MINUTES OF SPECIAL MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, MARCH 22, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Tammy Credicott, Property Management and Liz Oja,
Commissioners' Office. No representatives of the media or other citizens were
present.
The meeting was to update the Board on property management issues and activities.
Chair De Wolf opened the meeting at 3:35 p.m..
The group reviewed a list of current projects as provided by Ms. Credicott. The group
specifically addressed several items.
Terrebonne property
The previous owner of the property can't be located, and the squatters currently living
in the property are to be evicted. This property should eventually be auctioned off.
Contracting with a real estate company
Regarding south County properties, there is no easy way to determine if the lots are
buildable; they would have to be sold as-is, with no guarantees. Commissioner
DeWolf said that he wants Habitat for Humanity to have a chance at any that are
buildable. He would like to have a real estate company coordinate the sale of the
properties as soon as possible, especially since many of them are overgrown and are a
fire hazard, or are locations where dumping has taken place. Ms. Credicott stated she
is working with the Sheriff and Road Department on these. Commissioner DeWolf
stressed he would like to see this issue resolved quickly, and suggested an RFP be
developed for a real estate company to handle this.
Minutes of Special Meeting Tuesday, March 22, 2005
Page 1 of 2 Pages
Asset information
It was pointed out that the County requires information on County assets be accurate,
including properties owned by the County, such as general properties and foreclosed
properties. This information is currently being updated.
Being no further discussion, the meeting adjourned at 3: 50 p.m.
DATED this 22"d Day of March 2005 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
Tom DeWolf, air
Michael M.
l
D nnis R. Luke, Commissioner
Attachment
Project update list (2 pages)
Minutes of Special Meeting 2005
Page 2 of 2 Pages
Project Update List:
1. Tax Foreclosures-
A. Will be recording the tax deed next Monday, March 28th at noon.
B. If occupants have vacated by the 28th _
1. We will inventory any contents, change the locks and board up windows.
C. If occupants have NOT vacated by the 28th _
1. Deputies will give them a verbal warning to vacate. Legal counsel will
proceed with legal documents to obtain a court order for their eviction. The
SO needs this order to be able to remove them physically. Laurie Craghead
estimates this process should take 30 days or more. If this happens, I will
work with Dave Lilley in the Tax Office to take over my duties when I'm on
leave regarding this eviction and securing of the home.
D. Recommend putting this property up for auction due to liability with the structure and the
type of activity that has occurred at this home per the Sheriff's Office. See next item for
details of auction.
2. South County Properties-
A. Met with Laurie Craghead and Catherine Morrow regarding disposal and planning for
South county parcels. Due to legal parameters on method of disposal, it was decided that
a large property auction was our best option
B. Properties not included in this plan for auction include those in the New Neighborhood,
Industrial Park, Wickiup Junction, Parks Properties and any parcels located on or adjacent
to rivers and streams, per the County's Comp. Plan.
C. Recommend a Spring auction, in April 2006.
3. Real Property Records - Audit Committee
A. Working on updating my filing system with copies of deeds for each parcel we own.
B. This process will make research faster in the future.
C. Since this project has been started, the County received some comments from the audit
that was completed last fall. One item addressed the need for a current listing of all
county owned land to be maintained and validated annually to ensure that all real estate
transactions can by properly reflected in the financial reporting of the county.
1. Various departments met regarding this need, including finance, assessor, tax,
myself, clerk and Dave Givens.
2. This group made a recommendation which is not the best use of resources and also
duplicates work.
3. Marty will be writing the BOCC a memo recommending that Property manually
update records, but I am asking that this not be considered.
4. 2005-2006 Budget-
A. Budget almost done. Will be turned in before I go on leave.
5. Phones During Leave -
A. Renee will be changing my phone system so that Liz can see when my line is ringing and
can pick up when available. She will have access to the voice mail system so that she can
return calls as well. This will start the first week of April so that she can get used to
answering my phones.
March 15, 2005
6. Deschutes Junction/COID Property Purchase Request-
A. Selling small parcel at Des. Junction to COID. They are in the process of the lot line
adjustment requirements. Steve Scott, COI rep.will be working with the Road department
on this as they will need to record and easement and dedication prior to closing on the
property. I'm guessing Steve will present final deed to the BOCC in a meeting while I'm
gone.
7. Archie Briggs Excess Land - Purchase Request
A. Initial approval will be tomorrow.
B. Will have 2 weeks of public notice.
C. Judi, contract realtor, will bring in final B&S deed in April when public notice complete.
8. Awbrey Road - Repurchase Request
A. Will be presenting to BOCC next Monday. If approved, will be able to- record deed and
finalize next week.
9. Clerk's Office Lease Voter Booth Location
a. Handed off to Judi of Steve Scott & Co. - 2/2/05
10. Redmond Airport Land Purchase Request-
a. Redmond proceeding with LLA applications/survey. Will notify me when completed.
b. Can be handed to Judi to process deeds for signature once received from COLD, or just go
through iegai counsel.
March 15, 2005