2005-707-Minutes for Meeting March 29,2005 Recorded 5/16/2005COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKOS V SVQI
COMMISSIONERS' JOURNAL 05/1612005 02;50;04 PM
I
2 03-7DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
C
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, MARCH 29, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom De Wolf.
Also present were Mike Maier, County Administrator; Mark Amberg, Legal
Counsel; Dan Depotopulos, Fair & Expo Center; and Susan Ross and Anna
Johnson, Commissioner's Office; and, for a portion of the meeting, Lee Smith and
David Bishop, Deschutes County Fair Board. Also present was media
representative Chris Barker of the Bulletin. No other citizens were in attendance.
The meeting began at 1: 30 p. m.
1. Discussion of an Intergovernmental Agreement with Polk, Jackson and
Tillmook Counties for Assessment and Taxation Software.
Scot Langton gave a brief overview of the agreement. He said that although
there are some reservations about the structure of the agreement, its intent is
valid and accomplishes what is needed.
DALY: Move approval.
DEWOLF: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
2. Discussion of the New "Data Warehouse" Programming Project.
Scot Langton explained the project allows for the consolidation of information,
and has great potential for providing information through the website.
Minutes of Administrative Liaison Tuesday, March 29, 2005
Page 1 of 4 Pages
This project would also replace the "DIAL" system currently in use. Differing
levels of access could be established if needed.
Chair DeWolf expressed concern that making yet more information easily
available to the general public could put some people in harm's way, but of
course the County needs to comply with the letter of the law.
Commissioner Daly asked that a demonstration be arranged so he can see first-
hand how the project works.
3. Communications Update
Anna Johnson said that she has been working on a variety of projects,
including a declaration of drought letter for the Governor, budget documents
and a West Nile virus flyer insert.
4. Discussion of a Proposed Water Park at the Fairgrounds.
Mike Maier stated that a meeting was arranged to go over preliminary ideas
regarding a water park, to present to the Board to see if there is interest. The
project would be developed by Powdr Company, the owner of the Mt.
Bachelor Ski Area. It is felt that the use would be compatible and would be
financially viable, and would provide debt relief to the Fairgrounds. The
developers are now working with the City of Redmond on various aspects of
the plan.
Dan Despotopulos said that the process has taken six months thus far. A
variety of uses have been proposed in the past, and it is important to find one
that has the right fit as part of the Fairgrounds' long-range plan. Mt. Bachelor
would like to be able to open the water park in 2006. They know the
recreation industry and want to move forward on this project. They also
would like to keep their employees working all year instead of seasonally.
A brief discussion took place as to the economic benefit to the area, and what
the benefit of the FMCA convention visiting the area has been. However,
there is currently no contract in place with FMCA to use the facility. He said
that it would be located in an area of parking lots that are seldom used.
Minutes of Administrative Liaison Tuesday, March 29, 2005
Page 2 of 4 Pages
Lee Smith and David Bishop indicated they would like to pursue this
opportunity through the Fair Board. Commissioner Luke added that it is hard
to justify not doing something that may offset debt service and provide
financial stability. Mike Maier said that this would provide little competition
to the private sector.
The consensus of the Commissioners was for the Fair Board, Dan
Despotopulos and Legal Counsel to commence negotiations with Powdr
Company, and obtain full financial information as appropriate.
It was explained that the Dog Board has met at least a dozen times in the last
few months, usually in the evenings; and the work that they do is very
difficult. The Board decided that perhaps they should be given gift
certificates to show the Board's appreciation of the challenging work that they
do. Mike Maier will coordinate this project with staff.
5. Project Update.
Susan Ross had no project update to present.
Several requests for economic grant funds have been received.
Rotary Centennial Playground at Larkspur Park - Commissioners Luke and
DeWolf agreed to provide $1,500 each to this project.
Student Ambassador Project - The Commissioners felt it was not appropriate to
provide a grant to an individual student direct. Commissioner Luke asked that
the request come from the student's school.
Ken Grantham added that the group is talking with a land use attorney and is
getting bids on the cost of surveying the entire area. Mediation has been
difficult as there are a few property owners who don't want to cooperate in the
efforts to correct the problem. Mr. Berry indicated he will provide written
information and maps to the Board, and will keep them informed of the
situation.
6. Other Items.
None were offered.
Minutes of Administrative Liaison Tuesday, March 29, 2005
Page 3 of 4 Pages
Being no further items addressed, the meeting adjourned at 3:25 p.m.
DATED this 29th Day of March 2005 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
,'CXmmissioner
ATTEST:
5atA~- L 8~-
Recording Secretary
De is R. Luke, Commissioner
Minutes of Administrative Liaison Tuesday, March 29, 2005
Page 4 of 4 Pages