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2005-761-Minutes for Meeting June 01,2005 Recorded 6/2/2005ES 07 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JUNE 19 2005 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Tom De Wolf, Dennis R. Luke and Michael M. Daly. Also present were Mike Maier, County Administrator; Tom Blust, George Kolb and Roger Olson, Road Department; Sue Brewster and Jon Sholes, Sheriff's Office; Mark Pilliod and Laurie Craghead, Legal Counsel; Tom Anderson, George Read and Paul Blikstad, Community Development Department; media representatives Barney Lerten of News Channel 21 and Chris Barker of the Bulletin; and six other citizens. Chair Tom De Wolf opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Document No. 2005- 190, a Services Contract with Helion Software, Inc. for Maintenance and Support of the Assessment and Taxation Software System. LUKE: Move approval. DALY: Second. - - - DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, VOTE: LUKE: Yes. COMMISSIONERS' JOURNALNTY DALY: Yes. DEWOLF: Chair votes yes. RECORDS CLERK 1nl 06/02/2005 04;20;07 PM Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 1 of 9 Pages 3. Before the Board was Consideration of Signature of Document No. 2005- 200, Grant Award Documents from the State Homeland Security Grant Program for a Warning System to Cover Sheriffs Office Communications Equipment. Sue Brewster and Jon Sholes gave a brief overview of the item. There are six sites that would be equipped so that in the event of a break-in or damage to the system at that location, the Sheriff's Office would be alerted. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 4. Before the Board was Consideration of Signature of Document No. 2005- 201, an Intergovernmental Agreement with the Bonneville Power Administration for the Sheriffs Office to Provide Security for the Redmond Facility. Sue Brewster advised that this is an agreement for security on an on-call basis. The County also has a way to decline providing service if necessary. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 5. Before the Board was Consideration of Signature of Document No. 2005- 202, an Intergovernmental Agreement with the City of Sisters for the Sheriffs Office to Provide Law Enforcement Services. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 2 of 9 Pages 6. Before the Board was Consideration of Signature of Order No. 2005-039, Establishing 25 Roads as County Roads. George Kolb said there are a lot of roads on the list but fewer than three miles total involved. The roads were all put in by the developers and are paved to County standards. The County will take over ongoing maintenance. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 7. Before the Board was Consideration of Chair Signature of a Notice of Intent to Award Letter for Supplying and Delivering Rubber Modified Liquid Asphalt. Roger Olson indicated this is a budgeted item. The cost has gone up a little due to the cost of petroleum. Only one bid was received. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 8. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2005-022, Amending the County Comprehensive Plan to Change the Designation of a Certain Property from Forest Use to Agriculture (Applicant: Tumalo Irrigation District). Laurie Craghead said that this item should be adopted by emergency, as the Board has already approved the zoning change. There is no good purpose in waiting to adopt it later. LUKE: Move first and second readings by title only, declaring an emergency. DALY: Second. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 3 of 9 Pages VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Chair DeWolf conducted the first and second readings at this time, by title only. LUKE: Move adoption. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 9. Before the Board was Consideration of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2005-027, Amending the County Zoning Map to Change the Designation of a Certain Property from Forest Use to Agriculture (Applicant: Tumalo Irrigation District). LUKE: Move first and second readings by title only, declaring an emergency. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Chair DeWolf conducted the first and second readings at this time, by title only. LUKE: Move adoption. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 10. Before the Board was Consideration of the First Reading of Ordinance No. 2005-028, Amendments to the County Comprehensive Plan, Adding the Agnes and Henry J. Sottong House and Barn (60550 Tekampe Road, Bend - Owner, Ladkin) to Historic and Cultural Resources. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 4 of 9 Pages Laurie Craghead stated the ordinance is prepared but the supporting documents still need to be provided. This item will be on the Monday, June 6 agenda. 11. Before the Board was Consideration of the First Reading of Ordinance No. 2005-031, Amendments to County Code relating to the Historical Landmarks Commission Membership and Appointments. This item will be on the Monday, June 6 agenda. 12. Before the Board was Consideration of Signature of a Letter to Governor Kulongoski Indicating Support of the Deschutes County Transportation Coordination Project and Oregon Solutions Designation. Sue Smit of the Central Oregon Partnership - Bend, said the groups are trying to work on coordinating a transportation system to serve the area, primarily to enable portions of the existing system to work together. This would provide visibility and bring people to the table to discuss the need to develop comprehensive public transportation. Commissioner Luke observed that this situation has been looked at previously with disappointing results. The problem has been having transportation available once people arrive at the destination city. He observed that it is important that something be put into place and hopes they are able to develop a process to address the problem. 13. Before the Board was Consideration of Signature of Document No. 2005- 183, an Intergovernmental Agreement between Deschutes County and the Bend-La Pine School District regarding a Transfer of a Restrictive Covenant. Mark Pilliod stated that tentative agreement of the parties has been reached regarding the use of the proceeds from the sale of property owned by the School District. Commissioner DeWolf added that this will allow the School District to sell their property but will leave open possibilities for part of the funds being used for funding the Family Access Network and Mental Health services at the schools. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 5 of 9 Pages Commissioner Daly asked if there is a reason to transfer the restrictive covenant to another property; to him this indicates a mistrust of what the School District will do. Mr. Pilliod said that the County could relieve the District of the restriction; however, it has been the Board's practice to transfer it to another property. Commissioner DeWolf stated that the County has transferred a piece of property owned by taxpayers to be used for public purposes - in this case, a school. The covenants exist for enable future Commissioners to make sure that property is used as it should be, and has nothing to do with trusting the other entity. Mr. Pilliod explained that if negotiations don't work out, the default is to use the funds only for capital projects. LUKE: Move approval. DEWOLF: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 14. Before the Board was Consideration of Signature of a Letter to Governor Kulongoski, Requesting Support of Amendments to House Bill 3303. Mark Pilliod said the State presents agreements to which the County has to comply; typically the agreements are in favor of the State. Attempts have been made to negotiate balanced terms for the counties. The House Bill would state that the contracts would be more balanced. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 15. Before the Board was Consideration of Signature of Resolution No. 2005- 060, Transferring Appropriations within the Deschutes County Community Development Fund. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 6 of 9 Pages LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 16. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,355.57. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $556.85. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $730,750.11. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 7 of 9 Pages LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. 19. ADDITIONS TO THE AGENDA A. Before the Board was a Discussion regarding Senate Bill 1043. Tom Blust advised that there is a Senate Bill before the Legislature at this time regarding changes to current state law regarding funds from the Federal Forest Safety Net Bill. As written, some is dedicated to roads in Deschutes County and some to schools. Senate Bill 1043 proposes that rather than the percentage being set into State law, each county would have to make that decision. Commissioner Luke indicated that this would mean the political battle for school dollars would be passed off from the Legislature to the local entities, which would create chaos at the local level. A letter opposing the Bill as written is to be prepared for the Board's signature as soon as possible. LUKE: Move that a letter be drafted for Board signature opposing the current SB 1043 as written. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. B. Before the Board was Consideration of Signature of Resolution No. 2005-061, Appointing Scott Johnson as the Grant Administrator for the Mental Health County - State Financial Assistance Grant Agreement. Mark Pilliod gave a brief overview of the reasons for the Resolution, which replaces one that expires the end of June. Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 8 of 9 Pages LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. Being no further items brought before the Board, Chair De Wolf adjourned the meeting at 11:10 a. m. DATED this 1St Day of June 2005 for the Deschutes County Board of Commissioners. Tom DeW M. ATTEST: Dennis R. Recording Secretary y,fommissioner Commissioner Minutes of Board of Commissioners' Meeting Wednesday, June 1, 2005 Page 9 of 9 Pages 4u A Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JUNE 1, 2005 Commissioners' Hearing Room - Administration Building 1300 NW Wall St.., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. CONSIDERATION of Signature of Document No. 2005-190, a Services Contract with Helion Software, Inc. for Maintenance and Support of the Assessment and Taxation Software System - Scot Langton, Assessor 3. CONSIDERATION of Signature of Document No. 2005-200, Grant Award Documents from the State Homeland Security Grant Program for a Warning System to Cover Sheriff's Office Communications Equipment - Jon Sholes, Sheriff's Office 4. CONSIDERATION of Signature of Document No. 2005-201, an Intergovernmental Agreement with the Bonneville Power Administration for the Sheriff's Office to Provide Security for the Redmond Facility - Sue Brewster, Sheriff's Office 5. CONSIDERATION of Signature of Document No. 2005-202, an Intergovernmental Agreement with the City of Sisters for the Sheriff's Office to Provide Law Enforcement Services - Sue Brewster, Sheriff's Office 6. CONSIDERATION of Signature of Order No. 2005-039, Establishing 25 Roads as County Roads - George Kolb, Road Department Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 1 of 7 Pages 7. CONSIDERATION of Chair Signature of a Notice of Intent to Award Letter for Supplying and Delivering Rubber Modified Liquid Asphalt - Roger Olsen, Road Department 8. CONSIDERATION of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2005-022, Amending the County Comprehensive Plan to Change the Designation of a Certain Property from Forest Use to Agriculture (Applicant: Tumalo Irrigation District) - Paul Blikstad, Community Development 9. CONSIDERATION of First and Second Readings and Adoption, by Emergency, of Ordinance No. 2005-027, Amending the County Zoning Map to Change the Designation of a Certain Property from Forest Use to Agriculture (Applicant: Tumalo Irrigation District) - Paul Blikstad, Community Development 10. CONSIDERATION of the First Reading of Ordinance No. 2005-028, Amendments to the County Comprehensive Plan, Adding the Agnes and Henry J. Sottong House and Barn (60550 Tekampe Road, Bend - Owner, Ladkin) to Historic and Cultural Resources - Pat Kliewer, Community Development 11. CONSIDERATION of the First Reading of Ordinance No. 2005-031, Amendments to County Code relating to the Historical Landmarks Commission Membership and Appointments - Pat Kliewer, Community Development; and Derek Stevens, Historical Landmarks Commission 12. CONSIDERATION of Signature of a Letter to Governor Kulongoski Indicating Support of the Deschutes County Transportation Coordination Project and Oregon Solutions Designation 13. CONSIDERATION of Signature of Document No. 2005-183, an Intergovernmental Agreement between Deschutes County and the Bend-La Pine School District regarding a Transfer of a Restrictive Covenant 14. CONSIDERATION of Signature of a Letter to Governor Kulongoski, Requesting Support of Amendments to House Bill 3303 - Mark Pilliod, Legal Counsel Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 2 of 7 Pages 15. CONSIDERATION of Signature of Resolution No. 2005-060, Transferring Appropriations within the Deschutes County Community Development Fund - Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 16. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 18. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County. 19. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 3 of 7 Pages Monday, May 30, 2005 Most County offices will be closed to observe Memorial Day. Tuesday, May 31, 05 8:00 a.m. Executive Session, called under ORS 192.660(1)(i), a Personnel Issue 9:30 a.m. Meeting with School Board Chair and Mental Health Director regarding FAN Funding 1:30 p.m. Administrative Liaison Wednesday, June 1, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Grand Opening of Community Clinic of Bend, 409 NE Greenwood Ave., Bend Monday, June 6, 2005 8:00 a.m. Executive Session, called under ORS 192.660(1)(h), Litigation 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Tuesday, June 7, 2005 2:00 p.m. Meeting with Sheriff's Office Corrections Needs Assessment Committee, at the Sheriffs Office (MAC Center) Wednesday, June 8, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update - Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, June 9, 2005 8:00 a.m. Land Management Practices Meeting 12 noon Regular Meeting of the Audit Committee Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 4 of 7 Pages Tuesday, June 14, 2005 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development 6:00 p.m. LIGI (La Pine Industrial Group, Inc.) Annual Dinner Wednesday, June 15, 2005 11:00 a.m. Oregon Youth Challenge Graduation Ceremony, at the Fair & Expo Center Monday, June 20, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Tuesday, June 21, 2005 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 1:30 p.m. Signing of Community Fire Plan, Sisters City Park 3:00 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center Wednesday, June 22, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting - Includes Public Hearing on FY 2005-06 Budget 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Tuesday, June 28, 2005 1:30 p.m. Administrative Liaison Wednesday, June 29, 2005 9:00 a.m. Regularly Scheduled Meeting with the Director of Juvenile Community Justice 10:00 a.m. Board of Commissioners' Meeting - includes Adoption of FY 2005-06 Budget Monday, July 4, 2005 Most County offices will be closed to observe Independence Day. Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 5 of 7 Pages Tuesday, July 5, 2005 1:30 p.m. Administrative Liaison Wednesday, July 6, 2005 9:00 a.m. Regular Update regarding "Inside Deschutes County" Video Newsmagazine 10:00 a.m. Board of Commissioners' Meeting Thursday, July 7, 2005 1:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Monday, July 11, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Tuesday, July 12, 2005 1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology 2:30 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesda, July 13, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update - Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department July 18 - 20, 2005 National Association of Counties Conference Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 6 of 7 Pages Thursday, July 21, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 6:00 p.m. Public Hearing regarding Redmond Urban Reserve Area, Redmond Monday, July 25, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, July 27, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, August 1, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Meeting Agenda Wednesday, June 1, 2005 Page 7 of 7 Pages Deschutes County Board of Commissioners C) { 1300 NW Wall St., Suite 200., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADDITION TO THE AGENDA BOARD OF COMMISSIONERS' MEETING WEDNESDAY, JUNE 19 2005 CONSIDERATION of Signature of Resolution No. 2005-061, Appointing Scott Johnson as the Grant Administrator for the Mental Health County - State Financial Assistance Grant Agreement - Scott Johnson or Greg Canfield, Mental Health