2005-775-Resolution No. 2005-063 Recorded 6/7/2005REVIE D
EGAL COUNSEL
COUNTY OFFICIAL
NANCYUTES BLANKENSHIP, COUNTY CLERKDS �J 2005'775
COMMISSIONERS' JOURNAL 06/07/2005 03;34;02 PM
11111[III 1111111111111111III
7
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution Appropriating New Grant Funds to
the Sunriver Service District 2004-2005 Budget * RESOLUTION NO. 2005-063
*
WHEREAS, Sunriver Service District has received a Federal Grant totaling $52,434; and
WHEREAS, these new grant funds need to be appropriated; and
WHEREAS, ORS 294.326(2) allows the appropriation and expenditures of new grant funds
designated to specific purposes; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT, as follows:
Section 1. That the following grant be budgeted:
Revenue
715-0000-331.12-00 Federal Grant $ 2,755
716-0000-331.11-00 Federal Grant $49,679
TOTAL REVENUE: $52,434
Section 2. That the following appropriations be made within the 2004-05 Sunriver Service
District Budget:
Expenditures
Materials & Services:
715-5500-425.61-88 Special Supplies $ 2,755
Total Materials & Services: $ 2,755
PAGE 1 of 2 — RESOLUTION NO. 2005-063 (6/8/05)
Capital Outlay:
716-4000-422.94-35
Total Capital Outlay:
TOTAL EXPENDITURES:
Operating Equipment $49,679
$49,679
$52,434
Section 3. That the Finance Director make the appropriate entries in the Sunriver Service
District Budget document to show the above appropriations.
DATED this th day of June, 2005.
ATTEST:
Recording Secretary
PAGE 2 of 2 — RESOLUTION NO. 2005-063 (6/8/05)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON, ACTING
AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
l
TOM DEWOLF, Chair
SUNRIVER SERVICE DISTRICT
Managing Board
Request FY 2004-2005 Direct Grant Appropriation
Whereas, the Sunriver Service District was created on June 12, 2002 by Order No. 2002-085 of
the Deschutes County Commissioners; and
Whereas, the Deschutes County Commissioners, acting as the Governing Body of the District,
on June 26, 2002 in the Memorandum of Understanding Contract No. 2002-201 and Agreement
No. 2002-147 did delegate managing authority for the District to the District Managing Board
created within those documents; and
Whereas, the District received an Assistance to Firefighters grant from the Department of
Homeland Security and the District Managing Board wishes to appropriate grant funds in the
adopted FY 2004-2005 budget;
It is hereby moved by the Board that the Governing Body be requested to appropriate $52,434
in Assistance to Firefighters grant revenues to accounts in the Operating Fund (Fund 715), -and
Reserve Fund (Fund 716) in the amounts indicated on the attached spreadsheet not later than
June 30, 2005.
SUNRIVER SERVICE DISTRICT
FY 2004-2005 Direct Grant Appropriation
ACCOUNT ACCOUNT
NUMBER DESCRIPTION
FROM
TO
715-9700-331.12-00 Grant Income
0
2,755
715-5500-425.61-88 Special Supplies
19,692
22,447
716-9700-331.11-00 Grant Income
0
49,679
716-9700-422.94-35 Operating Equipment
01
49,679
Reply
To: sunriver
Date: 08/06/2004
Subject: Award Notification (Application Number: EMW-2004-FG-19098)
From: usfagrants@fema.gov
Congratulations!
Your grant application submitted under the Emergency Preparedness and Response Directorate's (EP&R/FEMA
of DHS) FY 04 Assistance to Firefighters Grant Program has been approved for award. Please go to
https://portal.fema.gov. This will take you to the Assistance to Firefighters eGrants system. Enter your User
Name and Password as requested on the login screen (on the left). Your User Name and Password are the
same as those used to complete the application on-line. Once you are in the system, the Status page will be the
first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column,
you will see a link that says View Award Package. Click this link. This link will take you to your award package.
Please print your award package for your records.
While you are in the system, you will see a link that says Update 1199A in the Action column. Click this link. This
link will take you to the SF -1199A, Direct Deposit Sign-up Form. Please complete the SF -1199A on-line if you
have not already done so. Submit the form electronically. If you have not already mailed a copy of your SF
1199A to FEMA, print the form (using the Print 1199A button),write your grant number on the form, and take it to
your bank to have the bottom portion completed and mailed to the following address:
Department of Homeland Security
Emergency Preparedness and Response Directorate (EP&R/FEMA of DHS)
Attn: Assistance to Firefighters Grant
Grants Management Branch
Room 350
500 C Street, SW, Room 350
Washington, DC 20472
Due to delays in delivery of regular USPS mail to government offices, we suggest that you use USPS priority
mail or a commercial overnight delivery service to decrease the amount of time that elapses between our
request for information and your response. Please allow three weeks for the processing of your SF 1199A. You
will receive an email when your form has been approved. If you have any questions regarding your SF -1199A,
please call 1-866-274-0960 or 1-877-510-6762.
Go Back
https://portal.fema.gov/firegrant/jsp/mail/mailBody.jsp?msgid=213693 9/1/2004
Narrative Statement Page 1 of 3
Narrative Statement
Project Description
* Please provide your narrative statement in the space provided below (1) Project Description, (2) Financial Need, and (3)
Cost -Benefit of Request:
PROJECT DESCRIPTION: The Sunriver Fire Department takes great pride in the steps it has taken to ensure the safety of its
firefighters. While procedures, guidelines and processes have been set in place, and certain safety equipment purchased, there
continues to be a concern about having all the proper equipment for RIT, initial attack, and search/rescue.
The department is applying for the Operations and Firefighter Safety Program grant in hopes of securing sufficient funds that will
allow it to be in full compliance with nationally recognized requirements, standards and recommendations on these firefighter
safety issues. This includes addressing those items contained in documents promulgated by NFPA, OSHA, and NIOSH.
Throughout the past several years the department has continued in its endeavor to improve the safety of its firefighters though
training, updating equipment, and proactively establishing operational procedures. However, it has become extremely evident, as
a result of a number of emergency incidents that we are not moving fast enough in procuring state of the art equipment.
This could not have been demonstrated to any greater degree than with a residential structure fire the department responded to
recently. The fire started in an attic space of the residence with the end result being a total loss of the house, its contents and the
hospitalization of a Fire Captain who had suffered smoke inhalation and heat exhaustion. Had this been an interior rescue, there
would have been no RIT equipment available to supply additional air. _
A critique of this incident was preformed and a task force appointed to review the safety concerns noted and make
recommendations on how they might be mitigated. The following is a list of the equipment related issues that were identified:
• Lack of a thermal imaging camera created an inability to quickly determine the exact location of the fire. This allowed the fire to
progress rapidly through the attic space unchecked for several minutes until the proper location for initial attack could be
identified.
• There was a lack of a sufficient number of radios on scene. As a result there were times when there was a lack of coordinated
effort fighting this fire. The incident commander, or a runner, was forced to make face-to-face contact with division officers. Lastly
it delayed, and could have created a dangerous situation, as the attack transitioned from an offensive attack to defensive attack
using master streams.
• A number of radios in the department lack a sufficient number of frequencies to monitor all these agencies that mutual aid with
this department. As a result, during this specific incident the Oregon Department of Forestry was on scene to ensure the fire did
not spread into the wildland and the Incident Commander was unable to communicate with personnel from that agency by
portable radio. This is not an isolated mutual aid situation.
There were an insufficient number of spare SCBA air bottles on scene. This impacted the ability to conduct offensive
operations. In addition, even during defensive operations air packs were still necessary due to wind and smoke conditions and
there was an impact on those operations as well. Additionally, some firefighters were forced to breath toxic smoke, due to the
lack of communications to request assistance or replacement.
There were a number of other non -equipment related issues that were identified and mitigated by the department. Some of those
included additional incident operation and command training, implementation of improved SOG's, implementation of community
volunteer groups to assist with support operations, and improved coordination with automatic aid companies that routinely assist
Sunriver Fire Department.
FIREFIGHTING EQUIPMENT ACQUISITION: $33,624 in Grant Funds will be used to purchase the equipment necessary to
enhance the safety and effectiveness of on duty personnel. The additions of these systems will bring 100% of the on duty staff,
current with firefighter safety requirements and recommendations. Purchase of RIT rescue air systems with "Universal
Connections" compatible with neighboring departments and Thermal Imaging Camera (TIC) to reduce firefighter exposure to
unseen hazards that can clearly be identified by a TIC. Requested system components are:
1. 2 - Scott Rapid Intervention Team (RIT) Pak 4.5 assembly with Universal RIT Pack Charging wand, regulator assembly -Z,
face/seal mask, and 60 min Carbon Fiber cylinder. ($5,634) An emergency kit to re -supply air or new facemask to a trapped
firefighter or extended rescue, in IDLH conditions, fitted with a "Universal Connection". This system is compatible with many
other departments in this area. These RIT Pales will be placed on the structural engine and ladder truck. This is a first time
purchase of this type of equipment.
Il. 25 - Scott"Voice Amplifier's". ($6,500), To improve safety and avoid miscommunication during IDLH conditions, each SCBA
mask shall be fitted with new brackets and battery -powered voice amplifier/microphone. Voice Amplifiers promote stronger
person-to-person communications. Currently, the best form of communication is screaming communications that are muffled
https://portal.fema.gov/fliregrantljsp/flire2004/applicationlnarrative jsp?view=print&print--true&app_numbe... 4/2/2004
Narrative Statement
Page 2 of 3
words at best. This is a first time purchase of this type of equipment.
Ill. 10 - Motorola HT 1250 Portable Radios with Motorola Lapel Microphones and chargers. ($8,400) These 128 channels radios
will be placed on all response fire apparatus and give all on duty personnel identically equipped radios, with all mutual aid
frequencies pre-programmed and ready for immediate use. This capability will increase firefighter safety, communication, and
interoperability on all calls and mutual aid responses throughout the state, covering Federal, State, regional and local
frequencies. This will bring the ratio of radios to on duty firefighters up to 100%. Currently there are 14 radios for 22 seats within
the department. Two, operational 14 years old, 6 channels, Motorola HT 600 radios will be replaced.
IV. One BULLARD T3 MAX Thermal Imaging Camera (TIC) and T3 truck mount charger. ($11,490) This camera will be placed in
the first out engine to provide immediate access for calls within the district and for mutual aid responses; some, where no TIC is
available. Due to recent fatalities, a TIC for interior and exterior scene size up is strongly recommended by NIOSH. This will be a
first time purchase for this equipment.
PERSONAL PROTECTIVE EQUIPMENT ACQUISITION: $26,235 in Grant Funds will be used to equip existing Scott SCBA
systems with 2002; NFPA 1981 changes by retrofitting existing SCBA hardware with the required addition of a "Universal Air
Connection" and the addition of a "Heads Up" (HUD) display. All existing equipment is functional, but short of the current
standards and recommendations and is currently in use. These components will be attached to the 15 existing SCBA systems.
To be 100% compliant with 2002, NFPA 1981, and increase firefighter safety and the interoperability of neighboring
departments, the SCBA systems will meet current standards by adding three of the following safety systems. This is a 37% cost
savings from purchasing new systems. New SCBA systems purchased today have most of the following systems updates as
their standard package. Requested system components are as follows:
V. 15 - Personal Alert Safety Systems (PASS) "Pak -Alert SE Distress Alarm". ($7,935) As suggested by NIOSH, these alarms
are "integrated" into the air supply line and offer a safety advantage, by having automatic and manual operating features, which
provides for "automatic" activation of air level monitoring and readies the emergency distress alarm.
VI. 15 - RIT-Universal Air Connection valves & Heads Up Display (HUD) Kit. ($12,600) This valve allows for emergency air
refilling of a disabled firefighters SCBA from a "Universal RIT Pack. The universal air connection increases firefighter safety
when aiding or assisting in a mutual aid emergency action. The HUD display allows the firefighter to view the level of air
remaining in their SCBA with a display attached to the regulator directly in front of the mask.
VI I. 15 - Dual Life Link Emergency Breathing Support Systems (EBSS Life -Link). ($5,700) This system allows two users of
similarly equipped Scott Air Paks to share a common air supply under emergency conditions. Where equipment fails,
catastrophically and suddenly, this system allows two or more firefighters to instantly link into the others air supply with no need
to remove mask and breath toxic air during and emergency exchange.
It should be noted that select equipment identified in both the Firefighter Equipment Acquisition and the Personal Protection
Equipment Acquisition are ultimately one complete system. Items II, V, VI, VII, are systems designed to function in conjunction
with the total SCBA system for firefighter safety, and meet 100% of NFPA requirements.
BUDGET OVERVIEW AND FINANCIAL NEED: The Fire Department operating budget for 2003-04 was $1.2 million dollars. This
covered the costs for personnel, materials/service as well as the purchase of a department support vehicle. Property taxes
account for 90% of department revenues, while the other 10% comes from ambulance service revenues.
The Sunriver Service District, which includes the fire department, is a newly formed public entity and has been in existence for
only 2 years. Prior to its creation the Fire Department was a private enterprise run by the homeowners association. As a result of
its creation there have been many challenges, both internal and external, that have impacted financial resources.
Several tax limitation measures passed in the late 1990's impacted local governments ability to increase budgets to keep up with
growth and increased costs. Prior to the formation of the District financing for the fire department was fee based and not
impacted by tax limitation measures. Now, as a public entity there are limits on the amount of revenues that can be collected
based on property taxes. An additional impact to this revenue stream is the fact that the community is now at ninety (90) percent
build -out. With no anticipated annexations to the District, this will limit revenue increases to that allowed under the present tax
limitations. As District expenditures will ultimately exceed expected revenues the challenge will be to identify and implement
alternative funding methods or see a reduction in service levels.
In an effort to provide it's employees comparable benefits the District enrolled in Oregon Public Employee Retirement System
(PERS). Unfortunately PERS has suffered losses over the past several years and local governments have been required by law
to make up the losses to their employee's accounts. Due to the District's timing of joining PERS it was forced to contribute a
greater amount of money then other public employers that had already been participating in the system.
As with other public entities the District has been impacted by increases in health care costs, PERS contributions, and costs for
materials/services. In addition to all of these costs, the District is presently negotiating it's first ever labor agreement with the
IAFF, representing local firefighters. While the final outcome of these negotiations won't be known for some months it is
anticipated the monetary impacts of this agreement will be one the largest to the community since the inception of the Fire
Department. Even without the impact of this contract the Fire Department is expecting at least an 8% increase in it's operating
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Narrative Statement
budget
Page 3 of 3
All of the issues noted above have had an impact, to one degree or another, on what and how the Fire Department purchases
materials/services. This grant will allow the Fire Department to immediately purchase equipment that will bring it into full
compliance with NFPA and OR -OSHA requirements for RIT. In addition, the purchase of a thermal imaging camera will enhance
firefighter safety, improve the level of service to our community, and comply with recommendations that NIOSH has noted in a
number of it's reports on firefighter fatalities resulting from fire caused structural collapse or flashover.
BENEFITS and ADDITIONAL DETAILS: A safety task force was also charged with the responsibility of reviewing NFPA 1500 &
1981, Oregon -OSHA and CDC -NIOSH requirements and standards to determine areas where the department was either
deficient or needed to improve safety within the organization.
Each of these agencies identified the need and/or requirement for all the items being requested in this grant, with the exception
of the thermal imaging camera. However, NIOSH in every report it has completed, since 2001, on firefighter deaths caused by
fire related structural collapse or flashover recommended a thermal imaging camera (TIC) be used by the department as added
insurance for firefighter safety.
Sunriver Fire Department concurs with NIOSH conclusions and feels this is a tool that is needed to reduce risks to firefighters,
improve rescue attempts and decrease damage to the property, and thus ultimately reducing overall fire protection costs to the
community. Thermal Imaging Camera (TIC) would greatly increase firefighter safety during initial interior and exterior size up of
an incident before initiating fire -fighting efforts and continually evaluating the risk versus gain during operation at an incident.
A TIC in conjunction with a RIT Team will shorten the time to search for downed firefighters. TIC's can reduce some of the risks
to firefighters, improve rescue attempts and ultimately save taxpayers dollars by decreasing firefighter injuries and fatalities.
Additional benefits to the public include more accurate and rapid searches for victims, as well as a more through size up that will
ultimately reduce fire loss and expense to owners and tenants.
NFPA requirements are making major changes in firefighter rescue equipment & techniques. Automated & manually activated air
supply & motion monitoring systems for Self Contained Breathing Apparatus and Universal connections for Rapid Intervention
Rescue equipment is improving firefighter safety and the interoperability of equipment between neighboring departments.
Sunriver Fire Department is an active participant in a number of automatic and mutual aid agreements throughout the county as
well as statewide conflagration requests. The purchase of these items will improve interoperability and conformity of equipment
with emergency agencies throughout the County and State.
As a result of the agreements noted above, Sunriver Fire Department offers support to fire agencies throughout the state for
such incidents as: wildland fires, hazardous materials, rescues, and support during CBRNE incidents. As a result on any given
day all equipment in the Department could be manned and responding. Ambulances respond with the structural engines as part
of the fire crew and are thus equipped with SCBA's and are fire response ready. The Department is equipped with a structural
engine, 55' tele-squrt, Interface (wildland/structural) engine, light wildland engine, 2 ambulances and 2 chiefs vehicles. Duty
crews can occupy 22 seats of normal staffing.
The Department has developed SOG's for RIT and fire ground operations and ensures personnel are provided continuous
training in these areas. With the purchase of the proposed equipment the Department commits to immediately develop
appropriate SOG's and training of all personnel in the new safety equipment's operation and proper use. Additionally,
neighboring departments will be advised and trained on the department's new capabilities and benefits to their community and
department.
Maintenance for existing safety equipment is currently budgeted and preformed by certified factory representatives. Current and
future budgets reflect expenses for maintenance and replacement of all safety equipment presently in the department's
inventory. The Department commits to address the maintenance and replacement of all grant requested equipment in the same
manner. Where appropriate equipment will placed on a capital reserve list and moneys set aside annually for eventual
replacement within a specified period of time, based on manufacture's recommendation.
' Please describe any grants that you currently have with DHS including the AFG, for example, 2002 AFG grant for vehicle or
2003 ODP grant for exercises. (Enter "N/A" if Not Applicable)
n/a
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