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2005-903-Minutes for Meeting July 06,2005 Recorded 7/7/2005COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS 1►d 2005-903 COMMISSIONERS' JOURNAL 0710712005 04;21;11 PM I I I III IIIIIIIIIIIIIIII lII -90 DESCHUTES COUNTY CLERK CERTIFICATE PAGE ^A&A T his page must be included if document is re-recorded. Do Not remove from original document. G C { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JULY 6, 2005 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Tom De Wolf and Dennis R. Luke; Commissioner Michael M. Daly was out of the office. Also present were Mike Maier, County Administrator; Susan Ross, Commissioners' Office; Ed Pecoraro, Community Development; George Kolb, Road Department; Mike Berry, Surveyor; Anne Carlson, Commission on Children & Families; media representatives Chris Barker of the Bulletin, Barney Lerten of News Channel 21, and a photographer from Cascade Arts & Entertainment; and ten other citizens. Chair Tom De Wolf opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. Anne Carlson asked if she could bring before the Board the award of the Skip Prante Award, which is an annual prevention award given to an individual or group involved in substance abuse prevention in Deschutes County. This year's decision was a difficult one; and the award is to go to the Sisters "Think Again, Parents" Team, which created a whole media campaign and public service announcements that are now being used statewide and have received state recognition. Eric Beckwith of Deschutes County and Al Boyette, a Sisters resident, were then given 2005 Skip Prante Award. 2. Before the Board was the Presentation of a Check from the County Cultural Coalition for a Grant Award to the Cascade Festival of Music. Minutes of Board of Commissioners' Meeting Wednesday, July 6, 2005 Page 1 of 5 Pages Cate O'Hagan gave an overview of the work of the Coalition. She said that Deschutes County received a State grant and put out notices for groups to receive disbursements from that grant. The recipient of the grant this year is the Cascade Festival of Music, in part for doing traditional music but enhancing it through artistic integrity and imagination. She then introduced Jody Ward and Sally Russenberger, who were very involved in the project and have been involved in the Coalition and with the Cascade Festival of Music for many years. Chair DeWolf then awarded a check for $3,000 to the Cascade Festival of Music. 3. Before the Board was Consideration of Signature of Order No. 2005-058, Changing the Name of a Portion of "G" Avenue to Barberry Drive. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. 4. Before the Board was Consideration of Signature of a Deed of Dedication and Acceptance for an Additional Right-of-Way along Deschutes Market Road. Mike Berry provided a brief overview of the item. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. 5. Before the Board was Consideration of Signature of a Quitclaim Deed, Conveying a Small Parcel of Land at Deschutes Junction. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, July 6, 2005 Page 2 of 5 Pages 6. Before the Board was a Public Hearing, and Consideration of Signature of Order No. 2005-022, Legalizing a Portion of First Street, La Pine. George Kolb explained the reason for the legalization process. There were some concerns about the replacement of landscaping, which he believes have been adequately addressed. Chair DeWolf opened the public hearing at this time. Being no testimony offered, he closed the hearing. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $10,735.84. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 8. Before the Board was Consideration N of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $1,680.96. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. Minutes of Board of Commissioners' Meeting Wednesday, July 6, 2005 Page 3 of 5 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $535,221.63. LUKE: Move approval, subject to review. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. 10. ADDITIONS TO THE AGENDA A. Before the Board was a Discussion of La Pine Senior Center Contract. Chair DeWolf stated that Susan Ross is meeting with the contractor to discuss value engineering; so this item will be addressed at the Wednesday, July 13 Board meeting. B. Before the Board was a Discussion of an Economic Development Grant Request for the La Pine Senior Center - Road Improvement. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DEWOLF: Chair votes yes. C. Before the Board was a Discussion of a Resolution regarding the Use of Panel Walls in County Buildings. Commissioner Luke stated that some departments want to install fixed walls whenever their facilities are being remodeled; however, in the long term it is more cost effective to use panel walls, which serve the same purpose. A policy stating that panel walls are to be used whenever possible would help during the decision-making process when buildings are being remodeled. LUKE: Move approval. DALY: Second. Minutes of Board of Commissioners' Meeting Wednesday, July 6, 2005 Page 4 of 5 Pages VOTE: LUKE: Yes. DEWOLF: Chair votes yes. Being no further items brought before the Board, Chair De Wolf adjourned the meeting at 10:20 a. m. DATED this 6th Day of July 2005 for the Deschutes County Board of Commissioners. <::]anA A JA2 Tom eWolf, Chair ATTEST: Recording Secretary Michael M. Daly, Commissioner ennis R. Luke, Commissioner Minutes of Board of Commissioners' Meeting Wednesday, July 6, 2005 Page 5 of 5 Pages `'wEl s o ❑ Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JULY 6, 2005 Commissioners' Hearing Room - Administration Building 1300 NW Wall St.., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. THE PRESENTATION of a Check from the County Cultural Coalition for a Grant Award to the Cascade Festival of Music 3. CONSIDERATION of Signature of Order No. 2005-058, Changing the Name of a Portion of "G" Avenue to Barberry Drive - Ed Pecoraro, Community Development Department 4. CONSIDERATION of Signature of a Deed of Dedication and Acceptance for an Additional Right-of-Way along Deschutes Market Road - Mike Berry, Surveyor 5. CONSIDERATION of Signature of a Quitclaim Deed, Conveying a Small Parcel of Land at Deschutes Junction - Mike Berry, Surveyor 6. A PUBLIC HEARING, and Consideration of Signature of Order No. 2005- 022, Legalizing a Portion of First Street, La Pine - George Kolb, Road Department Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 1 of 8 Pages CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County. 10. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, July 4, 2005 Most County offices will be closed to observe Independence Day. Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 2 of 8 Pages Tuesday, July 5, 2005 1:30 p.m. Administrative Liaison Wednesday 6, 2005 9:00 a.m. Regular Update regarding "Inside Deschutes County" Video Newsmagazine 10:00 a.m. Board of Commissioners' Meeting Thursday 7, 2005 4:00 p.m. U. S. Senators Wyden and Smith at Dedication of Healing Health Campus (Sage View and Horizon House, Purcell Avenue) Monday, July 11, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Tuesday 12, 2005 9:00 a.m. Executive Session, called under ORS 192.660(1)(c), a Personnel Issue (Health Benefits) 1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology 2:30 p.m. Regularly Scheduled Meeting with the Manager of the Fair & Expo Center 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesday, July 13, 2005 9:00 a.m. Meeting with County Forester regarding County-owned Lands 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update - Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department 5:15 p.m. Interviews: Prospective Members, Commission on Children & Families Board Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 3 of 8 Pages July 14 - 20, 2005 National Association of Counties Conference Thursday, July 21, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 10:30 a.m. Regularly Scheduled Meeting with Juvenile Community Justice Monday, July 25, 2005 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Sheriff's Office/Corrections Needs Assessment Meeting, at the Sheriffs Office Tuesday, July 26, 2005 1:30 p.m. Administrative Liaison Wednesday 27, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Thursday, July 28, 2005 2:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families Monday, August 1, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 4 of 8 Pages Wednesday, August 3, 2005 10:00 a.m. Board of Commissioners' Meeting Thursda,August 4, 2005 8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters Monday, August 8, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesday, August 10, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at the Road Dept. 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at Mental Health Thursday, August 11, 2005 8:30 a.m. Meeting with Federal Lobbyist Friday, August 12, 2005 8:30 a.m. Meeting with Federal Lobbyist 3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC) Monday, August 15, 2005 12:00 noon Regularly scheduled update meeting with Department Heads 1:30 p.m. Administrative Liaison Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 5 of 8 Pages Tuesday, August 16, 2005 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 3:00 p.m. Regularly scheduled meeting with the Director of the Fair & Expo Center Monday gust 22, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families Wednesday, August 24, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update Conference Call 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice, at Juvenile 3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office Thursday, August 25, 2005 2:00 p.m. Public Hearing on a Plan Amendment and Zone Change to Establish a Surface Mining Zone near Millican (Applicant: 4-R Equipment/Ron Robinson) Monday, August 29, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Tuesday, September 6, 2005 1:30 p.m. Administrative Liaison Wednesday, September 7, 2005 10:00 a.m. Board of Commissioners' Meeting Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 6 of 8 Pages Thursday, September 8, 2005 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 12:00 noon Regularly Scheduled Meeting of the Audit Committee Monday, September 12, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesday, September 14, 2005 10:00 a.m. Board of Commissioners' Meeting 11:30 a.m. Legislative Update - Conference Call 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Monday, September 19, 2005 1:30 p.m. Administrative Liaison Tuesday, September 20, 2005 11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee 3:00 p.m. Regularly scheduled meeting with the Director of the Fair & Expo Center Monday, September 26, 2005 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 7 of 8 Pages Wednesday, September 28, 2005 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Board of Commissioners' Meeting Agenda Wednesday, July 6, 2005 Page 8 of 8 Pages w 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc ADDITIONS TO THE AGENDA BOARD OF COMMISSIONERS' MEETING WEDNESDAY, JULY 6, 2005 1. DISCUSSION of La Pine Senior Center Contract - Susan Ross, Commissioners' Office 2. DISCUSSION of an Economic Development Grant Request for the La Pine Senior Center - Road Improvement 3. DISCUSSION of a Resolution regarding the Use of Panel Walls in County Buildings -Susan Ross, Commissioners' Office