2005-971-Minutes for Meeting August 01,2005 Recorded 8/2/2005COUNTY OFFICIAL r
NANCYUBLANKENSHIP, COUNTY CLERKDS
COMMISSIONERS' JOURNAL
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DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, AUGUST 1, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly and Dennis R. Luke; Commissioner
Tom DeWolf was out of the office. Also present were Timm Schimke, Solid Waste;
Tom Blust, Road Department; Tom Anderson, Cathy White and Doreen Blome '
Community Development; Anna Johnson, Commissioners' Office; and media
representatives Barney Lerten of News Channel 21 and Eric Flowers of The
Bulletin. No other citizens were present.
Vice Chair Daly opened the meeting at 10:00 a. m.
1. Before the Board was Citizen Input.
None were offered.
2. Before the Board was Consideration of Signature of Document No. 2005-
301, an Intergovernmental Agreement with the U.S. Department of
Agriculture for Wildlife Services.
Timm Schimke gave a brief overview of the agreement. Funding has been
approved by the Department of Agriculture; however, a portion of the funds
needed will be provided by the County.
Commissioners Luke asked that the provider of the services keep track of the
time he spends working on city issues so that it can be determined if this and
other jurisdictions should be paying more for the work he is providing to those
entities. The Solid Waste Department should not have to pay for work not
related to the landfill. Commissioner Daly added that this will be a
consideration when next fiscal year's budget is being drafted.
Minutes of Board of Commissioners' Work Session Monday, August 1, 2005
Page 1 of 5 Pages
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
3. Before the Board was a Discussion and Consideration of a Public Hearing
and the First Reading of Ordinance No. 2005-014, Outlining the Duties and
Responsibilities of the County's Internal Auditor.
David Givans stated that this item is recommended by most local governmental
entities. It has been refined over the past few months.
This item will be addressed on Wednesday, August 3.
4. Before the Board was a Discussion and Consideration of Chair Signature
of a Notice of Intent to Award Letter for the Overlaying of Butler Market
Road, Hamehook Road and Rickard Road.
George Kolb gave an overview of the item. Hap Taylor and Sons is the
apparent low bidder.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
5. Before the Board was a Discussion and Consideration of Signature of
Resolution No. 2005-100, Initiating the Vacation of a Portion of a Right-of-
Way of an Unnamed Street off Cattle Drive (Indian Ford Ranch Homes
Subdivision).
George Kolb explained that a property owner approached him regarding
vacating a right of way previously used by a water company. Both property
owners have signed off on the vacation, and the water company would like to
retain an easement.
Minutes of Board of Commissioners' Work Session Monday, August 1, 2005
Page 2 of 5 Pages
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
6. Before the Board was a Discussion and Consideration of Signature of
Order No. 2005-035, Vacating a Portion of a Right-of-Way of an Unnamed
Street off Cattle Drive (Indian Ford Ranch Homes Subdivision).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
7. Before the Board was a Discussion and Consideration of Signature of
Order No. 2005-070, Accepting a Petition for the Designation of Territory
as "Second Addition to Whispering Pines No Shooting District", and
Setting a Hearing Date.
Doreen Blome' gave a brief overview of the item. Commissioner Luke stated
that he would like to see the County's land included in the petition. Ms. Blome'
said that it would take a separate annexation request for this in order to avoid
having to recirculate the petition.
Ms. Blome' will check with Legal Counsel to see if the County annexation can
be heard on the same date as the other petition.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
8. Before the Board was a Discussion of a Public Hearing regarding the
Adoption of Ordinances No. 2005-031 and No. 2005-032, on a Goal 3
Exception - a Plan Amendment and Zone Change from Surface Mining to
MUA (off Tumalo Reservoir Road; Applicant: Coats).
Minutes of Board of Commissioners' Work Session Monday, August 1, 2005
Page 3 of 5 Pages
Cathy White said that the public hearing was continued to Wednesday, August
3; the documents have been reviewed by Legal Counsel. A request has been
made to have the ordinances be adopted by emergency. No public comment
has been received as of this date.
This item will be addressed on Wednesday, August 3.
9. Before the Board was a Discussion of Hearings on Measure 37 Claims for
Compensation:
Order No. 2005-062 - Claim #M37-05-23 (Johnson)
Order No. 2005-063 - Claim #M37-05-24 (Miles)
Order No. 2005-064 - Claim #M37-05-26 (Stills)
Order No. 2005-065 - Claim #M37-05-30 (Tumalo Farms LLC)
Tom Anderson stated that the attorney representing the Tumalo Farms item has
asked that the hearing be delayed for sixty days.
Commissioner Luke had questions about the claim that involves a lease option
(Stills).
The other three claims will be addressed on Wednesday, August 3.
10. ADDITIONS TO THE AGENDA
None were offered.
Being no further items brought before the Board, Vice Chair Daly adjourned
the meeting at 10:40 a. m.
Minutes of Board of Commissioners' Work Session Monday, August 1, 2005
Page 4 of 5 Pages
DATED this 1St Day of August 2005 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
Commissioner
ATTEST:
`J 50JJA
Recording Secretary
R. Luke, Commissioner
Minutes of Board of Commissioners' Work Session Monday, August 1, 2005
Page 5 of 5 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, AUGUST 1, 2005
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. CONSIDERATION of Signature of Document No. 2005-301, an
Intergovernmental Agreement with the U.S. Department of Agriculture for
Wildlife Services - Timm Schimke, Solid Waste Department
3. DISCUSSION and Consideration of a Public Hearing and the First Reading
of Ordinance No. 2005-014, Outlining the Duties and Responsibilities of the
County's Internal Auditor -David Givans, Commissioners' Office
4. DISCUSSION and Consideration of Chair Signature of a Notice of Intent to
Award Letter for the Overlaying of Butler Market Road, Hamehook Road and
Rickard Road - George Kolb, Road Department
5. DISCUSSION and Consideration of Signature of Resolution No. 2005-100,
Initiating the Vacation of a Portion of a Right-of-Way of an Unnamed Street off
Cattle Drive (Indian Ford Ranch Homes Subdivision) - George Kolb, Road Dept.
6. DISCUSSION and Consideration of Signature of Order No. 2005-035,
Vacating a Portion of a Right-of-Way of an Unnamed Street off Cattle Drive
(Indian Ford Ranch Homes Subdivision) - George Kolb, Road Department
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 1 of 6 Pages
7. DISCUSSION and Consideration of Signature of Order No. 2005-070,
Accepting a Petition for the Designation of Territory as "Second Addition to
Whispering Pines No Shooting District", and Setting a Hearing Date - Doreen
Blome , Community Development Department
8. DISCUSSION of a Public Hearing (Scheduled for Wednesday, August 3;
continued from July 13) regarding the Adoption of Ordinances No. 2005-031
and No. 2005-032, on a Goal 3 Exception - a Plan Amendment and Zone
Change from Surface Mining to MUA (off Tumalo Reservoir Road; Applicant:
Coats) - Catharine White, Community Development Department
9. DISCUSSION of Hearings on Measure 37 Claims for Compensation
(scheduled for Wednesday, August 3):
Order No. 2005-062 - Claim #M37-05-23 (Johnson)
Order No. 2005-063 - Claim #M37-05-24 (Miles)
Order No. 2005-064 - Claim #M37-05-26 (Stills)
Order No. 2005-065 - Claim #M37-05-30 (Tumalo Farms LLC)
10. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572.)
Monday, August 1, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Meeting of Local Public Safety Coordinating Council (LPSCC)
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 2 of 6 Pages
Wednesda, August 3, 2005
8:30 a.m. Executive Session, called under ORS 192.660(1)(h), litigation
10:00 a.m. Board of Commissioners' Meeting
Thursday, August 4, 2005
8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters
Monday, August 8, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, August 10, 2005
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist, at the Road Dept.
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department, at Road
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste, at Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department, at Health
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department, at
Mental Health
Thursday, August 11, 2005
8:30 a.m. Meeting with Federal Lobbyist
Friday, August 12, 2005
8:30 a.m. Meeting with Federal Lobbyist
Monday, August 15, 2005
12:00 noon Regularly scheduled update meeting with Department Heads
1:30 p.m. Administrative Liaison
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 3 of 6 Pages
Tuesday, August 16, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly scheduled meeting with the Director of the Fair & Expo Center
Monday gust 22, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
Tuesday, August 23, 2005
9:00 a.m. Public Hearing on a Plan Amendment and Zone Change to Establish a Surface Mining
Zone near Millican (Applicant: 4-R Equipment/Ron Robinson)
6:00 p.m. Redmond Urban Reserve Hearing, at Redmond Fire Hall
Wednesday, August 24, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation, at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice, at Juvenile
3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriff's Office
Monday gust 29, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Monday, September 5, 2005
Most County offices will be closed to observe Labor Day.
Tuesday, September 6, 2005
1:30 p.m. Administrative Liaison
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 4 of 6 Pages
Wednesday, September 7, 2005
10:00 a.m. Board of Commissioners' Meeting
Thursday, September 8, 2005
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
12:00 noon Regularly Scheduled Meeting of the Audit Committee
Monday, September 12, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, September 14, 2005
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Monday, September 19, 2005
1:30 p.m. Administrative Liaison
Tuesday, September 20, 2005
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly scheduled meeting with the Director of the Fair & Expo Center
Monda~September 26, 2005
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Commission on Children &
Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 5 of 6 Pages
Wednesday, September 28, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Work Session Agenda Monday, August 1, 2005
Page 6 of 6 Pages