2005-1037-Resolution No. 2005-111 Recorded 9/12/2005DESCHUTES COUNTY OFFICIAL RECORDS yfJ 10051031
REV1E NANCY,BLANKENSHIP, COUNTY CLERK lid V
COMMISSIONERS' JOURNAL 09/12/2005 03;29;52 PM
LEGAL COUNSEL 1111111
200-103
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2005-2006 * RESOLUTION NO. 2005-111
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from Becky Wanless, the Adult Parole & Probation Director,
requesting a transfer of appropriations within the Adult Parole & Probation Fund, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 355-8200-423.16-04 Deschutes County Adult Parole &
Probation Fund, Intern $60,840
TO: 355-8200-423.12-32 Deschutes County Adult Parole &
Probation Fund, Aides $60,840
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this ---17,�- th day of September, 2005.
ATTEST:
Recording Secretary
PAGE I OF 1 -RESOLUTION NO. 2005-111 (9/12/05)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY OREGON
l
ZR4WOLha'
C A DALY Commissioner
DENNIS R. LUKE, Commissioner
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: September 12, 2005
Resolution No. 2005-111
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources
Total Resources
Requirements: -
Deschutes County Adult Parole & Probation Fund, Intern 355-8200-423.16-04 60,840 (60,840) -
Deschutes County Adult Parole & Probation Fund, Aide 355-8200-423.12-32 - 60,840 60,840
Total Requirements 60,840 - 60,840
Teri Maerki
From: Becky Wanless
Sent: Monday, August 22, 2005 3:27 PM
To: Teri Maerki
Subject: RE: Parole and Probation Aides
Teri -
Yes, I do want the $60,840 and the July charges moved to 12-32 (Parole and Probation Aide)
from 16-04 (Parole and Probation Intern) .
Just so you know the history, Teri: FY 04-05 was the first time that we had the
classification of "Parole and Probation Interns". We created the classification for those
temporary, part-time employees who work in our "Transitional House" located on the first
floor of our building. During FY 04-05, those employees were paid out of Extra Help.
Over the course of the fiscal year, it became apparent that there were difficulties
connected to the title "Parole and Probation Interns" and so earlier this calendar year,
we received authorization to change the name of the classification to Parole and Probation
Aides. In our "Requested Budget" for FY 05-06, under the description "Intern" (16-04 name
change had not yet occurred) I allocated $60,804 for that line item. Extra Help remained
in our Requested Budget for the purpose of paying Richard Gorby who teaches Life Skills
classes for us. After receiving our report for one month's operating expenses, I noted
that Parole and Probation Aides appeared to have been paid out of Extra Help. I asked
Deborah Feffer to contact your department and correct that. I understand that as a result
of Deb's call, line item 12-32 was created for Parole and Probation Aides, and again,
that's where the $60,840 budgeted should be. Apologies for any confusion that I created.
Thank you.
-----Original Message -----
From: Teri Maerki
Sent: Monday, August 22, 2005 9:34 AM
To: Deborah Feffer; Becky Wanless
Cc: Sherri Pinner
Subject: FW: Parole and Probation Aides
Do you want the budget of $60,840, and the July charges of $5,144.94 moved to 12-32 from
16-04?
There are only eight individuals that have been reclassed to 12-32 and they all have the
18-75 (extra help) account on the distribution record. This may just be a timing issue
with payroll maintenance done at the end of the month...?
Sherri made a transfer for the July payroll of the $5,144.94 from 18-75 to 16-04 less than
a week ago at someone's request. I'm just trying to make sure we are doing the adjustment
correctly and not having to "correct" the corrections.
Thanks!
Teri
-----Original Message -----
From: Deborah Feffer
Sent: Thursday, August 18, 2005 4:01 PM
To: Teri Maerki
Cc: Becky Wanless; Tracy I Goodman
Subject: Parole and Probation Aides
Hi Teri,
As of July 1st 05 we no longer have the Intern classification in our department, line item
16-04. All the individuals that were interns have been reclassified as Parole and
Probation Aides, line item 12-32. They are all still temporary, hourly employees without
1
benefits, only the name and number has changed. Therefore, can you please move the funds
budgeted and charges made to 16-04 to 12-32. Thank you so much.