2005-1075-Resolution No. 2005-115 Recorded 9/27/2005REVIE ED
LEGAL COUNSEL
COUNTY OFFICIAL
NANCYUTES BLANKENSHIP, COUNTY CLERKDS yy 2005-1075
COMMISSIONERS' JOURNAL 4912711405 44;28;32 PM
1111111 11111111111111111111111111
2005-1075
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2005-2006 * RESOLUTION NO. 2005-1.15
Deschutes County Budget and Directing Entries
WHEREAS, attached is a memorandum from the Deschutes County Sheriff's Office requesting
a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriff's Office Fund,
Non -Departmental, Contingency $33,820
TO: 255-3400-421.94-12 Deschutes County Sheriff's Office Fund,
Patrol/Civil, Radios $28,580
TO: 255-3700-423.94-12 Deschutes County Sheriff's Office Fund,
adult Jail, Radios $ 5,240
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of September, 2005.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY,AOREGON
•u b
ATTEST: MfCF1AEL�Aaf�l'bA1ft, Commissioner
Recording Secretary D NNIS R. LUKE,
PAGE. I OF I -RESOLUTION NO. 2005-115 (9/26/05)
Form No.
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date: September 26, 2005
Resolution No. 2005-115
Budget Prior
to this
Line -item Description Line -item Account Resolution Inc/(Dec) Revised
Resources
Total Resources
Requirements: _
Deschutes County Sheriff's Office Fund, Non -Departmental, Contingency 255-4500-501.97-01 2,085,383 (33,820) 2,051,563
Deschutes County Sheriff's Office Fund, Patrol/Civil, Radios 255-3400-421.94-12 - 28,580 28,580
Deschutes County Sheriffs Office Fund, Adult Jail, Radios 255-3700-423.94-12 - 5,240 5,240
Total Requirements 2,085,383 - 2,085,383
DATE: Sept 2, 2005
TO: Marty Wynne
SUBJECT: Appropriation Transfer
A capital outlay was approved last year to purchase additional mobile and
portable radios for Patrol and the Adult Jail. The radios were not received
prior to the end of fiscal year 2004-05. I need to make the following
budget appropriation transfer as we have just received receipt of the radios
and the invoice. Will you please make the following transfer for FY2005-
06.
To: Patrol
Adult Jail
From Contingency
Business Manager
2:55-3400-421.94-12
2:55-3700-423.94-12
2:55-4500-501.97-01
$ 28,580
$ 5,240
$(33,820)
DESCHUTES COUNTY
Capital Outlay Expenditure Authorization Form
1. Description of Expenditure: Sheriffs Office Patrol & Jail Radios (7 mobile and 5 portable radios)
2. Budgeted Amount $0
Less: Prior Expenditures $0
Remaining Budget $0 Expenditure Amount: $33,820
3. Charge to: 255-3400-421.94-12.($28,580) and 255-3700-423.94-12 ($5,240)
Fund Dept Div BAS Element Object Project
4. Bids Received: Written Oral yes None *
Bid Detail: Name of Firm Amount Comments
*Reason Bids Not Requested: The 'Sheriffs Office communication system is standardized on
Motrorola radios. These radios will be purchased from Day Wireless a local vendor.
5. Initial Purchase Yes Replacement
Replacement Information:
Replaced Asset Description
Justification for Replacement
Replaced Asset Number
Year of Purchase
Original Cost
Make
Model #
Serial #
ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy
and Procedures, COEAF Form Section)
A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2).
1. Source of aopriation if not budgeted or in excess of budget (no appropriation transfer
required)
2. Appropriation 10fisfer to
Request for an appropriai
B. Item not as described in budget
REASON:
transfer must be attaclWd to COEAF
C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval
REASON:
Finance Department Review Date
Board of Commissioner Approval Date
Submit form to the Finance Department for review - after expenditure is approved distribute form as follows:
White and Yellow - Finance Department (attached to accounts payable voucher). Pink - Department copy