2005-1081-Resolution No. 2005-116 Recorded 9/27/2005REVIEW
4
*LEAL COUNSEL
COUNTY OFFICIALOf
NANCYUTES BLANKENSHIP, COUNTY CLERKDS w 2005'1081
COMMISSIONERS' JOURNAL
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2005-1081
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BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2005-2006 RESOLUTION NO. 2005-116
Deschutes County Budget and Directing Entries
WHEREAS, attached is a memorandum from Marty Wynne, the Finance Director & Treasurer,
requesting a transfer of appropriations within 1:he Finance Department Fund, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 630-1400-501.97-01 Deschutes County Finance Department
Fund, Contingency $90,000
TO: 630-1400-415.94-41 Deschutes County Finance Department
Fund, Computer Hardware $20,505
TO: 630-1400-415.94-43 Deschutes County Finance Department
Fund, Computer Software $51,553
TO: 630-1400-415.94-45 Deschutes County Finance Department
Fund, Technology Improvements $1.7,942
Section 2. That the Finance DirectX make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of September, 2005.
ATTEST:
Recording Secretary
PAGE 1 OF 1 -RESOLUTION NO. 2005-116 (9/26/05)
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTYA OREGON
TOM DEWOLF,
MICHAEL ABLY, Commissioner
NNIS R. LUKE, Commissioner
DESCHUTES COUNTY
INCREASE OR TRANSFER OF APPROPRIATIONS FORM
B.O.C.C. Meeting Date:
Resolution No.
Line -item Description
Resources
Total Resources
Requirements:
Form No.
September 26, 2005
2005-116
Budget Prior
to this
Line -item Account Resolution Inc/(Dec)
Deschutes County Finance Department Fund, Contingency 630-1400-501.97-01
Deschutes County Finance Department Fund, Computer Hardware 630-1400-415.94-41
Deschutes County Finance Department Fund, Computer Software 630-1400-415.94-43
Deschutes County Finance Department Fund, Technology Improvements 630-1400-415.94-45
110,426 (90,000)
40,000 20,505
- 51,553
13,960 17,942
Revised
20,426
60,505
51,553
31,902
Total Requirements 164,386 - 164,386
DATE: September 7, 2005
ADP
PAl� kA, -S
C t f
C-. 1le-5 -I I
TO: Board of Commissioners
Mike Maier, County Administrator
FROM: Marty Wynne
RE: Financial Software and Hardware Conversion Project
During the budget process, we discussed that Finance was planning and budgeting
for the conversion to a new HTE software package to upgrade our current financial
software. The new software is referred to as the Navil-ine Series. HTE is in the
process of phasing out the version we are currently using.
Both the software and hardware that we are currently using were purchased
approximately seven years ago. Both have served the County well. Our existing
hardware also needs to be replaced with a new system that will provide faster
processing time, more memory and more storage. We have worked with our
Information Technology Department: and HTE to decide on what is best to
recommend with regard to new hardware.
Attached is a summary of the hardware and software conversion costs, including the
cost to upgrade our system to accommodate providing financial services to the
Sunriver Service District. The additional costs related to Sunriver would only be
purchased if the Board approves the County providing Personnel and Finance
services to the Sunriver Service District. Please note that the maintenance savings
to the County with these changes is in excess of $30,000 annually. Also for your
information is a listing of the many advantages that the new software has to offer.
The adopted budget for this project is $53,960, which was based on a lease -
purchase over three years. Due to the: fact that the Beginning Net Working Capital in
Fund 630 (Finance) came in at approximately $166,000 more than budget, it is
recommended to we pay the entire amount in FY 05-06. If this is approved, a
transfer of appropriations will be requested.
(A^-
HTE Naviline Select Conversion
Naviline Select Conversion
' Naviline License Fees for 5 Modules $ 46,790
Document Management Services Server 3,500
Web Training -12 Month Pass 4,800
Implementation Services 6,000
Sunriver Service District Payroll Module
Additional Payroll Library (Sunriver) 4,763
Installation/Configuration 400
Annual Maintenance 3,810
Hardware
AS400 Model 520-0901 53,580
Installation and Migration 6,500
2 Additional 3 Year Maintenance 10,392
Total Purchase Cost
' Annual software maintenance will decrease approximately $4,600
2 Annual hardware maintenance, operating system software maintenance
and support costs decrease approximately $27,500.
Annual software maintenance
Annual hardware/operating system
maintenance and support
Current
$ 51,240
30,944
Proposed
$ 46,655
3,464
$ 61,090
8,973
70,472
$ 140,535
Savings
$ 4,585
27,480
SunGard HTE NaviLine Series combines the proven functionality of SunGard HTE Total Enterprise
Solution software with a modern web browser display. The result is an integrated information system
that is powerful, yet easy to use. NaviLine takes advantage of the security and reliability of an IBM iSeries
server for data storage, while providing a familiar web-like graphical environment for accomplishing daily
business tasks. Delivered through your organization's intranet, NaviLine applications work together
seamlessly to provide an enterprise -wide system or as a departmental solution.
Web Browser User Interface
• Consistent across applications
• Faster to learn
• Easier to use
• Higher productivity
• Customizable features
• Streamlined navigation
User Friendly Features
• Hyperlinks to home, e-mail, new window, shortcuts, SunGard HTE support, and screen -sensitive help
• User defined background screen colors with different colors for each session
• Window resizing capability
• Capability to export charts to Word through SunGard HTE Document Management Services (DMS)
• Capability to export chart data to Excel
• Keyboard shortcuts and function keys available as an alternative to using a mouse
• Store commonly used functions as favorites
• Color -coded fields classify data status
• Right -clicking a record displays a pop-up window with all the functions that apply
• Tab controls for quick navigation
• Pop-up calendar for quick date selection
Server Delivery
• No per seat installation or license fee
• Lower cost to purchase
• Less cost to maintain
Java Implementation — the standard in software development technology
• Platform compatibility
• Thin -client technology
• Enhanced integration with other graphical applications
• Positioned for evolving technology advances
NaviLine Series Architecture
Using TCP/IP, the web browser requests pages from the Jacada Server, software that resides on an NT
(or other) server. These pages, or display screens, send and receive data through APIs to the HTE
application code, which resides on the IBM iSeries.
SUNIURW
1000 Business Center Drive
HTE INC. Lake Mary, FL 32746
NaviLine 1 of 1 800.727.8088 • www.sungard.com/hte