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2005-1089-Minutes for Meeting September 12,2005 Recorded 9/29/2005DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY CQMMISSIONERS' JOURNAL 1111 1111JI1111111111'1111III 2 -1 CLERKDS VV NONE 09/2912005 02:36:14 PM DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF MEETING LOCAL PUBLIC SAFETY COORDINATING COUNCIL MONDAY, SEPTEMBER 12, 2005 Commissioners' Conference Room - Administration Building, Second Floor - 1300 NW Wall St.., Bend Present were Judge Michael Sullivan; Hillary Saraceno, Commission on Children & Families; Scott Johnson, Mental Health Department; Jacques DeKalb, defense attorney; Bob Warsaw, Oregon Youth Authority; Andy Jordan, Bend Police Chief; Tammy Baney, Commission on Children & Family Board; and Charity Hobold, Adult Parole & Probation. Also in attendance were Bruce Abernethy, City of Bend; Carl Rhodes, Oregon State Police; Bob Lacombe, Juvenile Community Justice; Les Stiles, Sheriff; citizen member Jack Blum; and Craig Campbell of the Governor's Office. No representatives of the media or other citizens were present. 1. Call to Order & Introductions. The meeting was called to order at 3:35 p.m. 2. Approval of Minutes of August 1, 2005 Meeting. Jacques DeKalb moved approval, and Andy Jordan seconded; the minutes were unanimously approved. 3. Discussion of Legislative Issues — Craig Campbell Craig Campbell of the Governor's Office discussed issues related to community corrections funding. He stated that during the legislative session, a work group attempted to figure out a way to eliminate deficiencies in funding. As has happened previously, there are allocation problems; therefore, an amount is recommended to prevent opt -out. Part of the problem is there are a variety of issues relating to crimes and sentencing that make this situation complicated. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 1 of 8 Pages He explained that there seems to be an inability to differentiate between policy and funding. Those at the local level never have been able to get a good handle on how to deal with this issue. Since Ways and Means becomes political, it was decided it was critical to separate out policy issues from funding issues. If there is a reduction in funding, it should be because there is a lack of funds, not because of the political climate. The group met to figure out the best way to determine funding. It is assumed that every two years the numbers will fluctuate because of changes in population. There is a new formula for the two-tier system that takes into account those who have come out of prison and those who never went in. Those two elements do not suffer from as much fluctuation since the populations are larger. The actual costs of these two groups was then identified. Ten years ago, assumptions were made as to the cost to care for those individuals. There has been no good study done since then to determine if those numbers are still correct. Inflationary factors are estimated, and are not always consistent. Starting this year actual costs will be determined, then the two-tier system applied. Under the old computed rates, the cost is artificially low; actual costs are more. There will be a real assessment of the numbers done; and somewhere between the new number and the old one there will be an agreed-upon number to preserve the opt -out. The House agreed on this formula early, but it took a while for the Senate to do so. There should be a better balance for this biennium. Once the actual numbers are known, this will be set as a guide for the future. It definitely needs to be transparent and fair. Sheriff Stiles applauded the move to actual numbers. However, he expressed concern that the actual cost computation would be made based on a specific day in April and another in September; and a fiscal decision would be made with a biennial impact based on data from two calendar days. Any given day can vary by ten or more individuals in the jail. The annual average is a known number. He asked if there is a way to look at this formula in a more realistic manner and in a way that is more representative of reality. Mr. Campbell said that he has already been advised that a two-day snapshot may not be adequate. There are also fixed costs that continue regardless of the population. State Corrections will need to participate and work on this issue. Also, an evaluation should be done every two years to keep up with inflation. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 2 of 8 Pages Judge Sullivan asked if they could perhaps consider data from two entire months rather than two days. This computation could have a huge, negative impact. The CODE team is very busy, and their activity pushes out many 1145 people close to the end of their sentences. A lot of individuals are being released if there is busy weekend activity. This is not a small issue anymore. Sheriff Stiles added that any counties using the matrix system would also have this problem. Considering the month of July would be more realistic. Judge Sullivan observed that the other concern is population growth. Because the community is growing fast, so is the number of people on probation. Charity Hobold added that the previous number of those on probation was 1,400, and now it is over 1,700 with no additional staff to handle the extra workload. Judge Sullivan stated that the recommendation is 65 cases per Probation Officer; so he feels there should be four additional Officers. In a fast-growing community, he noted that you could end up always being behind the curve. Mr. Campbell stated that the forecast and formula should take this into consideration. He agreed that actual costs need to be captured in some way; the numbers should not be based on a particular day. Mr. Campbell then said that another big issue is the meth crisis package. The State is trying to address this crisis with a meth task force. The group consists of a variety of citizens from business, the military, law enforcement, treatment facilities and the community in general. It is understood that this is a far- reaching problem not confined to just law enforcement or health issues. Meth addiction does not react well with the normal treatment process, and takes longer and more extensive treatment. It became obvious that there is a need to focus treatment resources that would make a difference. Treatment has to be almost residential in nature for an extended period of time, and this is very expensive. Treatment is not successful in an incarcerated setting. One program that seems to be somewhat promising is the drug court concept, involving a community team and judge monitoring. The legislature put in about $3 million for drug treatment and $1 million to keep the drug court programs running; this was previously funded at the federal level. There needs to be a long-term commitment to the problem and adequate funding. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 3 of 8 Pages Judge Sullivan noted that drug court is a good concept but there needs to be treatment dollars. If people have to wait for weeks for treatment, it will not be successful. Mr. Campbell stated that application for funding has to be made through the Criminal Justice Commission. The legislature wanted a neutral party with no vested interest to handle the funding portion. The applications should be available soon. He added that he does not think it will be limited to adults. Mr. Campbell said that the other side of the meth problem is the decision to make products containing pseudoephedrine available only from behind the counter. The market responded as the restrictions went into place, but the Pharmacy Board will need to enact permanent rules. Most citizens already believe they need a prescription for these drugs, although that is not the case at this time. The biggest impact has been from people seeing the signs to go to the pharmacy counter. It has been explained that of those who use products containing pseudoephedrine, only about 10% actually need it. Others can transition to other drugs. One market response is that a lot of chain stores may stop selling those products in the future. Bruce Abernethy stated that the Greater Bend Rotary Club received a grant for $35,000 to address youth issues. Kids will be generating public service announcements, which will be more meaningful to other kids. Judge Sullivan asked about the status of parity for mental health treatment funding. Mr. Campbell said that he is not fully aware of this issue, but has heard the formula needs to be balanced. He stated he will try to get further information. Scott Johnson explained that a platform has been suggested that will deal with the problem over time. Programs should be based on population and information indicating which parts of the state have the greatest problems. It may be implemented in 2007-09. It is not as good as was hoped but it is a start. Judge Sullivan added that Deschutes County is near the bottom of the list on per capita dollars, and the formula does not take into account the fast population growth in the area. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 4 of 8 Pages Mr. Campbell said that Human Services should be involved with what is going on with law enforcement groups, but there is never enough crossover between the agencies. Sheriff Stiles stated that co-occurring disorders have been tracked in the jail for nearly two years. Over the last year, the meth numbers kept creeping up. The Sheriff's Office unfortunately must deal with the psychotic episodes at booking, and does not have a proper detox facility. It is usually unknown if the behavior is because of meth or other substance abuse or a mental health issue. There is not enough staff to adequately respond to these events. Mr. Campbell agreed that jails have become surrogate mental health facilities statewide. He added that it would be hard to take away from those counties that have been receiving funding dollars, even though there could be a disparity. Mr. Johnson said that since there is a general agreement regarding inequities, if the State could analyze those areas that are most in need, the Governor's Office could pursue obtaining grants to support the areas that are now under -funded. Judge Sullivan expressed concern that the Oregon State Crime Lab does not have stable funding. Training these personnel takes a long time, and newly hired criminologists cannot get up to speed quickly enough. Some court cases are stopped in their tracks due to this problem. Sheriff Stiles added that staffing and funding has gone back to what it was two years ago. Mr. Campbell said that the criminal funds assessment account is set at a certain level to help balance the general fund. If the percentages are adequate, each location had to take away a portion. A decision was made to prioritize funding, with anything left over going to the general fund. This helps to accommodate fluctuations. State troopers also are handled through the general fund and they need stable funding as well. Judge Sullivan noted that there used to be 700 troopers statewide years ago, and there about half as many now. Sheriff Stiles said that he appreciates the ongoing communication from the Governor's Office. He noted that during the first days of the Hurricane Katrina disaster, his office was continually getting conflicting messages, some from the same agencies, as to whether his office should or should not assist. It was very chaotic and made it hard to coordinate a response until the State stepped in. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 5 of 8 Pages Mr. Campbell stated that most of the federal agencies that were supposed to handle this situation could not do what they should have done and were very unprepared. This came across as huge confusion. FEMA sent out mixed messages about mobilization and what help was needed. The Oregon Emergency Management group brought State resources to bear and coordinated a response, and Oregon was prepared to offer services, even though many areas were not able to do the same. Oregon is still getting mixed messages and is waiting for a consistent message from FEMA. 4. Update regarding LPSCC Statewide Conference, October 17. Tammy Baney said that planning for the event is going well. She stated that Mike Stafford from the Governor's Office is looking for agenda items for a full- day retreat regarding a strengths and weaknesses analysis. Mr. DeKalb said this would involve how to identify what we are doing that could be improved, and breakout meetings could be structured to discuss ways to figure out who's doing what, both right and wrong. Judge Sullivan asked that the group be advised as soon as possible regarding the hours and the agenda so that appropriate scheduling could be done. He suggested that a working lunch might be a way to go, since if people leave for lunch a couple of hours are usually lost. Ms. Baney said that she will pass these recommendations on to the Governor's Office. 5. Update regarding Early Childhood Conference, October 28. An e-mail from Commissioner Tom DeWolf was distributed regarding where the conference would be held. Originally it was to be in Sunriver; however, it has been moved to Portland. He encouraged LPSCC members to attend if at all possible. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 6 of 8 Pages 6. Other Business Tammy Baney asked for the group to consider ideas regarding how other counties are handling procedures and policies to establishing anti-drug communities. She said the Marion County anti-drug strategic plan is an impressive document; they are marrying drug-free communities with the Criminal Justice Commission, and are working with mental health and law enforcement specialists to approach the problem in a more comprehensive fashion. The document now has a year behind it as seems to be working well. She then asked for assistance in establishing an anti-drug strategic plan for Deschutes County. The cities and community groups are already behind establishing a marketing plan to help make local communities drug-free. The Marion County document provides a good roadmap. It also shows that funding has been found for programs that need it. Mr. Abernethy praised the idea, and added that he feels Deschutes County is already doing some of these things already. He added that there will be an intensive youth initiative coming together soon, and it would be a good opportunity for law enforcement to be involved. Ms. Baney stated she would like to present a plan to the Board of Commissioners to show what is needed for the program to be successful. She asked that LPSCC make a recommendation to the Board asking for its support. Judge Sullivan suggested that an e-mail be sent to LPSCC members for them to review. Mr. Abernethy said that the program can be adjusted to make it more suitable for this area. This program could be very valuable, especially since much of the work has already been done. The meth action coalition does not address just the meth abuse issue. Prevention activities and treatment are important for all kinds of substance abuse problems. Judge Sullivan stated that this is a good place to start. The plan should be reviewed and analyzed as to how it might work for this community. Mr. Abernethy indicated he would send information to those LPSCC members who are interested. He could also do a brief summary of the suggestions, what is already being done and what needs to be addressed, and what might work for this area. Judge Sullivan said that it should be sent out well in advance so members will have an opportunity to review the information. Minutes of LPSCC Meeting Monday, September 12, 2005 Page 7 of 8 Pages Sheriff Stiles stated that the City of Bend Council has indicated its support of permanent funding for the Sheriff's Office. The City of Sisters Council has already endorsed it as well; and the City of Redmond Council will discuss it in the following week. It would be helpful to have a resolution from LPSCC to present with the three from the cities. This is not required by law, but it could help pass the measure. It would need to be done by October 31. He added that the Sheriff's Legal Counsel, Sue Brewster, would e-mail it to the Recording Secretary so LPSCC members can review it. It will also be sent to the Commission on Children & Families' Board for them to consider at their next meeting. Items for the Next Meeting (October 3 ). Follow-up on anti-drug strategic plan recommendations. • Update on the status of Sheriff's Office permanent funding activities. • Update of LPSCC statewide conference. Being no further items addressed, the meeting adjourned at 4: 50 p.m. Respectfully submitted, (5V,V�104,tA_ Recording Secretary Attachments Exhibit A: Sign -in sheet Exhibit B: Agenda Minutes of LPSCC Meeting Monday, September 12, 2005 Page 8 of 8 Pages Z 0 F5 w a w J a LO O O N N 2 , = Cl) w C v c� as U COCL � a Z o o Zi ICZ � GLyy0100 —• C-4,4,�t A ai CD w co N Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA LOCAL PUBLIC SAFETY COORDINATING COUNCIL 3:30 P.M., MONDAY, SEPTEMBER 12, 2005 Commissioners' Conference Room - Administration Building, Second Floor 1300 NW Wall St.., Bend 1. Call to Order & Introductions 2. Approval of Minutes of August 1, 2005 Meeting 3. Discussion of Legislative Issues — Craig Campbell 4. Update regarding LPSCC Statewide Conference, October 17 — Mike Dugan 5. Update regarding Early Childhood Conference, October 28 — Tom DeWolf 6. Other Business and Items for the Next Meeting (October 3