2005-1137-Minutes for Meeting May 10,2005 Recorded 10/10/2005NANCYDECHUTES COUNTY OFFICIAL RECORDS CJ 1005-i131
BLANKENSHIP, COUNTY CLERK
CO MISSIONERS' JOURNAL
I��r,i,,,1„111111 10/10/2005 10;28;00 AM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, MAY 109 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Tom De Wolf and Dennis R. Luke; Commissioner Mike
Daly was out of the office. Also present were Mike Maier, County Administrator;
Mark Pilliod, Legal Counsel; and, for part of the meeting, Jenny Birnie, Juvenile
Justice; Mike Viegas, Risk Management; Sharon Smith, Neil Bryant and John
Rexford. Also present were Julia Lyon and Lily Raff of The Bulletin. No other
citizens were present.
The meeting began at 1:35 p. m.
1. Discussion regarding School District #1 Reversionary Clause.
A discussion took place with Neil Bryant, John Rexford and Sharon Smith
regarding a County reversionary clause on property owned by the District. The
County is being requested to remove the clause so that the property can be sold.
Mr. Bryant indicated the proceeds would be used for capital improvements
only, not for operations.
Chair DeWolf indicated he would like to see a portion of the funds go to the
FAN program and Mental Health counseling services for students, perhaps in
the form of an endowment so that these programs could keep going. He was
advised that Superintendent Doug Nelson is intrigued by the idea, and will
present it to the School Board. Mr. Rexford stated that there are some problems
with this scenario, as the need for new facilities is great, and the funding
mechanism is complicated.
Minutes of Administrative Liaison Tuesday, May 10, 2005
Page 1 of 4 Pages
Chair DeWolf observed that school funding has changed and there needs to be a
balance to take into account problems relating to drugs, suicide and family
violence.
He said he would not stand in the way of this process, but wants to keep the
conversation alive. Mr. Rexford indicated that a decision needs to be made no
later than June 14.
2. Update on Concluding the Pine Nursery Agreement with Bend Metro Park
& Recreation District.
Mark Pilliod stated that the City of Bend engineer and the Road Department
met with Sharon Smith to discuss the 27th Street extension. Ms. Smith has
prepared two documents in this regard. The City will become responsible for
the maintenance of the roads.
3. Discussion of Out of State Travel Policy.
Chair DeWolf stated that when employees travel to locations like Vancouver,
Washington, there appears to be a very low risk if a County vehicle is taken
over the state line. After a brief discussion, it was determined that the policy
would not change.
4. Communications Update.
Anna Johnson said that the budget books are done; the training committee is
evaluation New Horizons classes and PSU training. Commissioner Luke
suggested that the cities and state be brought in if there are empty seats.
Chair DeWolf stated that National County Government Week is approaching,
and he feels this should be a priority. We would like to see the County more
involved in this program in the future.
Minutes of Administrative Liaison Tuesday, May 10, 2005
Page 2 of 4 Pages
5. Project Update.
The County owns forty acres over which Tumalo Irrigation District would like
to have an easement so the District can partition some of their land. Sharon
Smith will present documents in this regard, and there will be no cost to the
County. She will work out the details with County Legal Counsel so the
documents can be presented to the Board for consideration.
Commissioners DeWolf and Luke stated it is appropriate for the District to go
forward with this project.
Susan Ross explained that the La Pine building used by Community
Development is owned by the Fire District, and there is a reversionary clause
regarding its use. It cannot be sublet to a non-profit. She was advised to
discuss this situation with the Fire District.
6. Other Items.
In regard to the BLM — Oregon State Lands proposed property exchange in
the Deschutes Junction area, Commissioners Luke and DeWolf will ask
Commissioner Daly to remain at arms' length in this issue, due to their
concern that it could eventually become a situation that the Board has to
address.
Chair DeWolf asked that the by-laws of the Commission on Children &
Families be reviewed to more accurately define their operations. It was
recommended that Internal Auditor David Givans be charged with reviewing
and making recommendations.
Being no further items addressed, the meeting adjourned at 3:50 p. m.
Minutes of Administrative Liaison Tuesday, May 10, 2005
Page 3 of 4 Pages
DATED this 10th Day of May 2005 for the Deschutes County Board of
Commissioners.
Tom beWolf, Chair
ATTEST:
Recording Secretary
Attachments
Exhibit A: Meeting agenda (1 page)
Michael M. Daly, Commissioner
ennis R. Luke, ommissioner
Minutes of Administrative Liaison Tuesday, May 10, 2005
Page 4 of 4 Pages
1:30-1:45
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., TUESDAY, MAY 109 2005
1. Discussion regarding School District #I Reversionary Clause — Sharon Smith/
Neil Bryant
1:45— 2:00
2. Update on Concluding the Pine Nursery Agreement with Bend Park & Rec —
Mark Pilliod & Neil Bryant
2:00-2:15
3. Discussion of Out of State Travel Policy — Mark Amberg
2:15-2:30
4. Communications Update — Anna Johnson
2:30— 2:45
5. Project Update — Susan Ross
• Discussion of Property adjacent to Fire Department, La Pine
• Discussion of Tumalo Property Partition
2:45 — 3:00
6. Other Items
Exhibit_
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