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2005-1175-Minutes for Meeting October 03,2005 Recorded 10/12/2005COUNTY TES FICIAL NANCYUBLANKENSHIP,FCOUNTY CLERKS COMMISSIONERS' JOURNAL ioiizizoo5 08�51�0� AM VIII IIIIIIIIIIIIIIII 111111200 -1175 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore MINUTES OF MEETING LOCAL PUBLIC SAFETY COORDINATING COUNCIL MONDAY, OCTOBER 3, 2005 Commissioners' Conference Room - Administration Building, Second Floor - 1300 NW Wall St.., Bend Present were Judge Michael Sullivan; Court Administrator Ernie Mazorol; Andy Jordan, Bend Police Chief, Jack Blum, citizen member; Hillary Saraceno, Commission on Children & Families; Tammy Baney, Commission on Children & Families' Advisory Board; Becky Wanless, Parole & Probation Department; Jacques DeKalb, defense attorney; Les Stiles, Sheriff; Bob Warsaw, Oregon Youth Authority; Scott Johnson, Mental Health Department; and guest Bill Penhollow, Association of Oregon Counties. No representatives of the media were in attendance. 1. Call to Order & Introductions. The meeting was called to order at 3:37 p.m., at which time the attendees introduced themselves. 2. Approval of Minutes of September 12, 2005 Meeting. Andy Jordan moved approval; Les Stiles seconded. The minutes were unanimously approved. 3. Follow-up Discussion regarding Anti -Drug Strategic Plan Recommendations. Tammy Baney gave a brief overview of the sample plan from Marion County, upon which a plan for Deschutes County could be based. Input from LPSCC members is appreciated. Minutes of LPSCC Meeting Monday, October 3, 2005 Page 1 of 6 Pages She said that the Meth Action Coalition and the Commission on Children & Families would compile the document. She added that many of the ideas detailed in the Marion County document are already being done at some level in Deschutes County. This plan would help to coordinate and enhance the work already being done. She asked if LPSCC would support the concept so it can go before the Board of Commissioners. DEKALB: Move that an appropriate document be drafted specifically for Deschutes County for the group to review. JACK BLUM: Second. The motion was unanimously supported. Judge Sullivan stated that if there is a perceived problem in a workplace or a school, this document could provide a resource detailing where to find assistance for a specific problem. Ms. Baney discussed the drug free workplace, which could be a part of this project. Jack Blum said that this type of document would be a good resource for the media as well as for schools, social agencies and other groups. Judge Sullivan indicated that it could be possible to integrate some of the plan's information into family court. Ms. Baney has not established a time frame for it to be completed, but the group will need to rework it specifically for Deschutes County. Sheriff Les Stiles asked if the Meth Action Coalition has a strategic plan in place; Ms. Baney said they did not. Sheriff Stiles added that perhaps it would be more marketable to the community if the documents and plans were consolidated in some way. Ms. Saraceno replied that the anti-drug strategic plan would not just address problems related to meth, but also future problematic drugs or similar issues. Sheriff Stiles stated that a strategic plan has specific actions, and he would like to make sure that the drug free workplace and other aspects would be presented in a coordinated, timely manner. Minutes of LPSCC Meeting Monday, October 3, 2005 Page 2 of 6 Pages Ms. Saraceno asked which members of LPSCC might want to be involved. Bob Warsaw, Les Stiles, Judge Sullivan, and Scott Johnson all indicated they would participate at some level. Mr. Johnson said treatment service providers such as Serenity Lane would probably also want to participate. Ms. Baney will contact those LPSCC members who were not present at today's meeting to find out if there is any interest in being involved. She will provide an update to the group at the next meeting. (This item will be addressed at the next LPSCC meeting.) Jacques DeKalb said that some time ago a group was established to help set up drug free workplaces. He was interested if this group still exists. Ms. Baney stated that she would find what she could in this regard. 4. Update of the Status of Sheriffs Office Permanent Funding Activities. Sheriff Stiles asked for a resolution from LPSCC indicating its support of Sheriff's Office permanent funding. The cities have already adopted resolutions in this regard. He will be meeting with the boards of Sunriver and Black Butte Ranch to ask for them to provide a resolution as well, even though this is not required. The only other entity that is being asked to provide a resolution of support is LPSCC. Judge Sullivan explained that the advisory committee that worked on the permanent funding plan was a group of citizens that was very involved. Mr. DeKalb added that the group was very dedicated and educated and spent a great deal of time reviewing information. He was a member of the group and said that this was the most satisfactory experience he has ever had on a committee. The concept was to justify and explain the funding needs to the public, and the work to reach that point was very complex. He then provided a brief summary of the taxing districts and how funding would be handled. Ernie Mazorol asked who determines when the rate should go up. Sheriff Stiles said that by law the Board of Commissioners manage districts at different levels of involvement as needed. The process would be similar — the budget would be presented to the citizen budget committee to be reviewed annually. Minutes of LPSCC Meeting Monday, October 3, 2005 Page 3 of 6 Pages Tammy Baney asked how the amount was determined when considering future growth. Sheriff Stiles replied that this is part of the strategic planning process, which includes historical trends and population forecasts, and future PERS costs and when Tier 1 retirees will be phasing out. Also considered were the inflationary costs of staffing and operations, and whether the County would remain self-insured and the impact of rising medical costs. The process was very comprehensive. Mr. DeKalb added that the committee reviewed the Sheriff's methodology and tried to balance that with what might be acceptable to the public. Sheriff Stiles said that the measure goes to the voters in May. There are a lot of big money issues before the voters in November, including school funding. Andy Jordan stated that the committee was extremely effective and got a lot done, and he is very supportive of the findings. Judge Sullivan indicated that he cannot take a position on this motion as Judge, and must abstain. Jacques DeKalb also abstained since he was on the committee. The vote was otherwise unanimously in favor of signing the resolution of support. Judge Sullivan asked Becky Wanless to sign the resolution as acting chair in this instance; she signed and presented the document to Sheriff Stiles. 5. Update regarding LPSCC Statewide Conference, October 17. Tammy Baney said the agenda has been distributed and the meeting is on track. She is trying to get funding to cover the cost of lunches. The Health Department donated $100, as did Parole and Probation, the Sheriff's Office, the Commission on Children & Families and the City of Bend. The District Attorney's Office donated $200. Becky Wanless suggested that Ms. Baney contact the Department of Corrections, as they often have funding available for this type of function. Ms. Baney said that if additional funds are needed, she would submit a request to the Board of Commissioners for an economic development grant. Minutes of LPSCC Meeting Monday, October 3, 2005 Page 4 of 6 Pages 6. Other Business and Items for the Next Meeting (November 7). Scott Johnson said that the Juvenile Community Justice Commission has been involved in activities relating to drug court and the meth bill. Two grant sources will be combined into an RFP, with $2.5 million to go to develop drug courts at a local level. The RFP should be out in January, with proposals expected in March. Judge Sullivan stated that there is a planning meeting on family drug court scheduled for Friday, November 4, 7:30 to 9:30 a.m. Ernie Mazorol said that they will explore community readiness for drug court. For the program to be successful, there needs to be adequate housing, treatment on demand and dedicated jail beds. There needs to be community support for the overall concept. Judge Sullivan added that it has to be sustainable. Parole and Probation will need to provide more supervision, and the District Attorney will also be impacted. There needs to be care taken when choosing the people to go into the program so it is not squandered. Mr. Mazorol observed that there will be relapses, and those people cannot be just thrown away. There has to be a long- term effort. Judge Sullivan said that there will be an open house at the Justice Center on October 20. He added that the larger lobby area has helped cut down in the number of confrontations, especially those involving people with family issues. Scott Johnson stated he went with representatives of Marion County to King County to observe how they handle addiction issues. He may be able to bring information to LPSCC for members to review. (This item will be addressed at the next LPSCC meeting.) Mr. Mazorol said that the Court Security Committee met and suggested that specific parking spaces be dedicated to use by law enforcement vehicles. A bomb training officer reviewed the building and liked the entry and security arrangements, but was concerned about the parking located on the street next to the courtrooms. Minutes of LPSCC Meeting Monday, October 3, 2005 Page 5 of 6 Pages A suggestion was made that perhaps the City can be approached about reserving those parking spaces for police officers or emergency vehicles. This will provide much-needed space for law enforcement personnel as well as more safety for the courtrooms. This would free up other spaces for jurors and members of the public. Andy Jordan stated that he is very supportive of the idea, and asked that he be provided with a memo and a map so he can discuss with City representatives. Being no further items addressed, the meeting adjourned at 4:30. Respectfully submitted, I ��' f, I V�� Recording Secretary Attachments Exhibit A: Sign -in sheet Exhibit B: Agenda Exhibit C: Resolution in Support of Sheriff's Levy Exhibit D: Agenda for October 17 Statewide LPSCC Conference Minutes of LPSCC Meeting Monday, October 3, 2005 Page 6 of 6 Pages 0 V5 W Q W J a ai t� r/ CD CD N M L 0 = v N L �O o JiL c ti ,c U ' J lA) G —7 o ! ' v ai Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA LOCAL PUBLIC SAFETY COORDINATING COUNCIL 3:30 P.M., MONDAY, OCTOBER 3, 2005 Commissioners' Conference Room - Administration Building, Second Floor 1300 NW Wall St.., Bend 1. Call to Order & Introductions 2. Approval of Minutes of September 12, 2005 Meeting 3. Follow-up Discussion regarding Anti -Drug Strategic Plan Recommendations — Tammy Baney 4. Update of the Status of Sheriff's Office Permanent Funding Activities — Sheriff Stiles 5. Update regarding LPSCC Statewide Conference, October 17 — Mike Dugan 6. Other Business and Items for the Next Meeting (November 7 ) RESOLUTION A RESOLUTION ENDORSING A COUNTYWIDE SHERIFF'S SERVICE DISTRICT AND A RURAL SHERIFF'S DISTRICT. THE DESCHUTES COUNTY LOCAL PUBLIC SAFETY COORDINATING COUNCIL HEREBY endorses the two Sheriff's Office Special. Districts: one county wide district to provide services common to all of the county, such as the jail, civil service, search and rescue and a rural district to provide patrol and investigation services to rural areas. Adopted by the Deschutes County Local Public Safety Coordinating Council this day of , 2005. Hon. Michael C. Sullivan, Chair AGENDA Statewide LPSCC Conference October 17, 2005 9:00 a.m. to 4:00 p.m. Deschutes County Building W.D. Barnes room 1300 Wall Street, Bend, OR 9:00- 9:15 Call to order, welcome (Dugan - Deschutes LPSCC, Campbell - Governor's Office, Prins - CJC) 9:05- 9:35 Legislative & Policy updates - "Why is CJC here?" (Prins - CJC) 9:35- 10:15 LPSCC to LPSCC meetings: What special projects is your LPSCC working on? (All LPSCCs) 10:15- 10:30 Break 10:30 - 11:15 Open Forum I - What do you want to discuss? What do you want the Governor, legislature and policy makers to know? 11:15- 11:45 Discussion: How does your LPSCC keep the coordination between Law Enforcement and Social Service agencies running smoothly? 11:30 -12:00 Discussion: What are the `Keys to Success' for getting active participation from the city council/city manager/mayor in the LPSCC slot designated for that position? 12:00 - 1:00 Lunch 1:00 - 1:30 Discussion: What public safety advocacy techniques have been effective in educating voters about the growing service gaps in the public safety system ... while not violating the prohibition against lobbying? 1:30- 2:00 Open Forum 11: What do you want to discuss? (Prins, Stafford - CJC; Campbell - Governor's office) 2:00- 2:30 HB 2282 and Judicial Dept. update (Yetter) 2:30 - 2:45 Break 2:45- 3:15 Drug Court Grants Discussion (Prins) 3:15- 3:45 Meth Community Action Kits Update (Deatherage) 3:45- 4:00 Wrap up and "What's Next?"