2005-1193-Minutes for Meeting September 27,2005 Recorded 10/17/2005DESCHUTES COUNTY OFFICIAL RECORDS r}
NANCY BLANKENSHIP, COUNTY CLERK LJ 2005.1193
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DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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1130 NW Harriman St., Bend, OR 97701-1947
N(541)388-6570 -Fax (541) 388-4752 - www.deschutes.ore
MINUTES OF SPECIAL MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, SEPTEMBER 27, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly, Dennis R. Luke and Tom DeWolf.
Also present were Mike Maier, County Administrator; Mark Pilliod, Legal
Counsel; and Marla Rae, Consultant. No representatives of the media or other
citizens were present.
The meeting was called to discuss the County Administrator position description
and a proposed draft of an ordinance for this position.
Chair De Wolf opened the meeting at 1:30 p.m.
Ms. Rae gave an overview of her previous report and emphasized the aspects that
were, in her opinion, key to the position. (A copy of her written comments is attached
as Exhibit A)
The group discussed how to publicize the position and whether to hire a "headhunter"
and someone to assist with the screening process.
Commissioner Daly expressed concern about turning over a great deal of
responsibilities to a new person. Mr. Maier pointed out that the new Administrator
will need to know he or she has some authority. Commissioner Luke added that
guidance would be provided to the new person, and that adequate time is available
now to do a proper recruitment and screening process.
LUKE: Move the title be "County Administrator" instead of "Director of
Administrative Services".
DEWOLF: Second.
Minutes of Special Meeting Tuesday, September 27, 2005
Page 1 of 2 Pages
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
The group then discussed compensation for the position. Ms. Rae stated that a range
is needed for recruitment purposes. Commissioner Daly said he does not like the idea
of the contract containing language regarding severance pay. Commissioner Luke
asked that information be gathered, perhaps from the Hay Group, indicating what
other counties offer.
The plan is for a fall and winter recruitment, a January or February selection, and a
spring start date.
Mark Pilliod was directed to prepare an ordinance as soon as possible detailing the
role of the County Administrator. He will also gather sample contracts for the Board
to review.
Being no further discussion, the meeting adjourned at 2: 50 p.m.
DATED this 27th Day of September 2005 for the Deschutes County
Board of Commissioners.
ATTEST:
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Recording Secretary
Attachment
Position Description (1 page)
Tom beWolf, Ch it
y, C,6mmissioner
is R. Luke, Cofnmissioner
Minutes of Special Meeting Tuesday, September 27, 2005
Page 2 of 2 Pages
DRAFT
County Administrator Position Description
Direct and coordinate the overall management of county government in
accordance with policies set by the Board of County Commissioners and
applicable statutes.
2. Provide the proper administration of all ordinances, orders and resolutions of the
Board, all contracts entered into by the county, and provide for the enforcement of
all policies, rules, procedures, orders and regulations duly adopted by the Board.
3. Select, appoint, supervise, discipline or dismiss all heads of departments, except
elective officers and their appointed personnel, in accordance with federal and
state laws and guidelines, applicable contracts and policies adopted by the Board;
advise the Board of the cause and process used in such action.
4. Coordinate the work of all offices, departments and agencies, both A ctiy —arA
,a— — e—, and devise ways and means whereby efficiency and economy may be
secured in the operation of all offices, departments and agencies.
5. Prepare and submit to the Board and budget committee an annual budget and a
long range capital improvement and expenditure program, along with a financial
plan for raising revenue, covering a period of not less than the five ensuing years,
and administer the provisions of the budget as adopted by the Board.
6. Direct the use, maintenance and custody of all county property, building, works
and improvements according to policies promulgated by the Board.
7. Consistent with any applicable collective bargaining agreement, make temporary
transfers of employees from one office or department to another when the
workload requires such action.
8. Perform related and such duties and special assignments as assigned by the Board
of County Commissioners.