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2005-1247-Minutes for Meeting September 26,2005 Recorded 11/1/2005DES CHUTES COUNTY OFFICIAL RECORDS NANCY BLANKENSHIP, COUNTY CLERK vV ` COMMISSIONERS' JOURNAL J1,101/200501;34;16 PM II I Ii11111111111111111111111 2 -1247 DESCHUTES COUNTY CLERK CERTIFICATE PAGE:. -r- This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - wwvi.deschutes.orc MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 26, 2005 Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Tom De Wolf, Michael M. Daly and Dennis R. Luke. Also present were Mike Maier, County Administrator; Susan Ross and .Anna Johnson, Commissioners' Office; Scott Johnson, Mental Health Department; Mark Pilliod, Legal Counsel; Tom Anderson, Community Development; and .Kirk Utzinger and the reentry program director for the Boys & Girls Clubs of Central Oregon. No representatives of the media or other citizens were present. The meeting began at 1: 30 p. m. 1. Discussion regarding Reentry Program. Kirk Utzinger explained that the value of the Juvenile Community Justice/Boys & Girls Clubs reentry program can be measured and validated as a savings to taxpayers. The pilot program has run for four years; however, staff has been reduced over time even though the number of youth served has climbed. He asked that the County pick up the cost of the program after this calendar year, or contract back to the Boys & Girls Clubs. The other option is to close the program by the end of the year. He added that the National Boys & Girls Clubs organization has restructured what it feels is important, and has indicated reentry is no longer a priority. They are looking to build more facilities. A lengthy discussion then took place regarding the services provided.. Mike Maier suggested that if the Boys & Girls Clubs can fund the services for six months until the 2006-07 budget cycle, this will give the Budget Committee Minutes of Administrative Liaison Monday, September 26, 2005 Page 1 of 5 Pages a chance to review the program. Commissioner Luke asked that M*-. Utzinger provide the Board with some costs to operate the program for six months. 2. Communications Update. Anna Johnson advised that the American Red Cross and EMS event: was successful. About 75 agency people attended, and media representatives from News Channel 21, local newspapers and radio stations were there. The District Attorney is having Jim Brazelton, the attorney who tried Scott Peterson in California, speak at a fundraiser for the Victims Assistance Proizram on October 10. The United Way campaign is underway. She suggested that the Board make breakfast for the County group that participates the most, based on the percentage of employees in the department. A new digital camera has been purchased for Commissioners' Office use. 3. Discussion of Attendance at Polygraph School. Becky Wanless would like to attend polygraph school. Mike Maier stated that there is a strong demand for this service and the County usually has to bring someone in. The Commissioners indicated it would be appropriate for her to attend. 4. Hurricane Katrina Issues. Ms. Johnson said that the American Red Cross has asked her to assist with Hurricane Katrina victim assistance; they will reimburse airfare and lodging, but not salaries. The Board stated that since Ms. Johnson is a one-person office, the time away would not be appropriate. Minutes of Administrative Liaison Monday, September 26, 2005 Page 2 of 5 Pages Commissioner DeWolf said that some agencies are allowing employees to donate vacation days, with the equivalent amount of money being sent to NACo for hurricane victim relief. Mike Maier stated that there is still a cost to the County, and he is concerned about setting a precedence; it is hard to, pick and choose which emergencies should receive these donations. He suggested that employees can send money if they are so inclined. Commissioner Daly added that the hurricane disaster could end up costing the County road and other funds. 5. Project Update. Susan Ross said that an offer has been made on a Newberry Business Park parcel by a user. They will be required to build within a year. LUKE: Move approval. DALY: Second. VOTE: LUKE: Yes. DALY: Yes. DEWOLF: Chair votes yes. The La Pine Senior Center has received two federal grants of $100,000 each. One has to be used for health or mental health services. It will be transferred from the general fund to the La Pine Senior Center fund. The La Pine Rural Development Group has advised that a lot of federal funding is going to hurricane disaster relief, and funding for other projects is unsure. 6. Property Management Update. Ms. Ross stated that sixteen applications for Property Manager were received; six people will be interviewed on October 4 by her, Laurie Craghead and Dave Lilley. The position was downgraded from a 27 to a 22. Minutes of Administrative Liaison Monday, Septernber 26, 2005 Page 3 of 5 Pages 7. Discussion of Economic Development Grant Requests: • Teen/Young Adult Family Planning/STD Clinic; $5,000 is requested. This would be a start-up program on the west side, handled through the Health Department. The Board indicated a concern about staff time. Mike Maier suggested this funding come from the project fund instead. • KIDS Center, for three projects. Commissioner Daly agreed to provide $5,000 funding. • 3E Strategies — Sustainable Energy Summit. All three Commissioners granted $1,000 each. 8. Discussion of a Request for a Fee Waiver. Tom Anderson said he has been asked to give a waiver of a placement permit for a mobile home in a mobile home park. The cost is $680.68. The applicants are elderly with health problems. They have limited income but some assets, including the mobile home they just purchased. He recommended this not be approved as it sets precedence. He was advised that if the people appeal his decision, they should go to Mike Maier. Commissioner DeWolf suggested that an appeal process be established for cases like this one. 9. Discussion regarding ABHA Insurance. Scott Johnson explained that on October 1 there will be new ABHA contracts that name Deschutes County as an additional insured. Mark Pilliod added that the County is fairly well insulated between the service providers and. ABHA. He added that ABHA is also named as an additional insured on service provider agreements. Officer and Director liability insurance, and general liability coverage, is provided. Commissioner DeWolf asked that clarification be made regarding the tort claim limits and liability limits. Mr. Johnson and Mr. Pilliod will check. Being no further items addressed, the meeting adjourned at 3: OS p.m. Minutes of Administrative Liaison Monday, September 26, 2005 Page 4 of 5 Pages DATED this 26th Day of September 2005 for the Deschutes County Board of Commissioners. i Tom DeWolf, Chair ATTEST: (12 Recording Secretary -'00�'4/w'.46 Mich el . Daly, Co issioner Dennis R. Luke, Commissioner Minutes of Administrative Liaison Monday, September 26, 2005 Page 5 of 5 Pages 1:30— 2:00 low Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc ADMINISTRATIVE LIAISON AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, SEPTEMBER 26, 2005 1. Discussion regarding Reintegration Program — Boys & Girls Club — Kirk Utzinger 2:00— 2:30 2. Communications Update — Anna Johnson 3. Discussion of Attendance at Polygraph School — Becky Wanless 4. Discussion of Hurricane Victim Assistance 2:30 — 2:45 — Susan Ross 5. Project Update 6. Property Management 7. Economic Development Grant Requests Teen/Young Adult Family Planning/STD Clinic KIDS Center 3E Strategies — Sustainable Energy Summit 2:45— 3:00 8. Discussion regarding a Request for a Fee Waiver — Tom Anderson 9. Discussion of ABHA Insurance — Scott Johnson 10. Other Items