2005-1254-Minutes for Meeting October 31,2005 Recorded 11/2/2005COUNTY
TES
FICIAL
NANCYUBLANKENSHIP,FCOUNTY CLERKDS
COMMISSIONERS' JO RNAL 11/02/2005 03:05:14 PM
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwvw.deschutes.om
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, OCTOBER 31, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly and Dennis R. Luke; Commissioner
Tom DeWolf was out of the office. Also present were Mike Maier, County
Administrator; Nancy Blankenship, County Clerk; Susan Ross, Anna Johnson and
David Givans, Commissioners' Office; and media representative Chris Barker of
The Bulletin. No other citizens were present.
The meeting began at 1: 30 p. m.
1. Discussion of Central Oregon Council on Accessibility.
Mike Daly stated that COCA representatives have been very critical of the
information they are not able to obtain from the County. Susan Ross explained
that the requested report is available and it will be presented to them. They
have also asked that a Commissioner sit on their committee, along with Ms.
Ross and Risk Management Director Mike Viegas.
The Board suggested that perhaps when the new County Administrator is hired,
he or she could decide whether to attend, as the Commissioners do not feel it is
appropriate for them to be on COCA. Mike Maier directed Ms. Ross to draft a
letter for his signature explaining the situation.
2. Communications Update
Anna Johnson gave a United Way presentation to the group, and asked that the
complete the forms that were distributed to them.
Minutes of Administrative Liaison Monday, October 31, 2005
Page 1 of 3 Pages
3. Project Update.
Susan Ross explained that ADA work is being addressed at this time. She
requested that the Board authorize a new position under Building Services that
will work only on ADA improvements. Much of the ADA work being done is
small jobs, and it is hard to get contractors to respond. Plumbing and
electrical work would be contracted out as appropriate.
Commissioner Luke said that St. Charles Medical Center works with a general
contractor who schedules this type of work with subcontractors or a staff
person. Ms. Ross stated that it is hard to get a contractor to schedule the work
in a timely manner, and since the work will take two to three years, it would
be worthwhile to hire a person to handle it. Although the hourly wage would
not be that high, County benefits is a plus for those people who do not
typically have benefits through their regular work.
Commissioner Luke advised Ms. Ross to work it out with Mike Maier. Mr.
Maier asked that Ms. Ross detail what work needs to be done and provide a
cost comparison. Commissioner Daly suggested that someone be hired, but to
use existing staff with remodeling experience to do the work. The new person
could cover some of the regular work being done in the department.
Ms. Ross presented an invoice from CIDA for additional architectural services
rendered as a result of the ADA report. CIDA feels that since they did the
work that they were directed to do, and the local disability group and County
inspectors signed off, they should not have to absorb the additional cost.
Commissioner Luke suggested that the amount be split and CIDA paid for
half. Commissioner Daly did not feel the bill should be paid at all.
Regarding the dedication plaque to be placed at the Veterans' Park at the
Courthouse, Commissioner Daly said that he has heard from a representative
of the veterans that they did not approve it. Ms. Ross stated that it was kept
generic so no one would be offended. Commissioner Luke added that various
representatives of veterans' groups have known about this for a long time, and
all that was done was the addition of first responders. Ms. Ross noted that it is
the plaque used for the County to dedicate the park, and it is the County's call
on how it should be worded.
Minutes of Administrative Liaison Monday, October 31, 2005
Page 2 of 3 Pages
There were no requests for economic development grant funds this week.
4. Other Items.
A discussion took place regarding the timing of the selection of a
Commissioner to replace Tom DeWolf, who has submitted his resignation in
writing. The resignation is effective 11:59 p.m. on Tuesday, November 15.
Commissioner Luke noted that he has three days to withdraw his resignation,
after which it is considered final.
Mark Amberg pointed out that the selection process by the Republican Central
Committee can begin by Friday, November 4. They have twenty days from
November 15 to go through the selection process, at which time they need to
submit three to five names to the Commissioners. The Board will then have
ten days to make a selection from those names. A resolution will be needed to
begin the process; Mr. Amberg will include this on the Board agenda for
Monday, November 7.
Being no further items addressed, the meeting adjourned at 3:55 p.m.
DATED this 31St Day of October 2005 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Tom DeWolf, Chair
ennis R. Luke, ommissi.oner
Minutes of Administrative Liaison Monday, October 31, 2005
Page 3 of 3 Pages
1.-30-1:45
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, OCTOBER 31, 2005
1. Discussion regarding Central Oregon Council on Accessibility — Skip Fuller
1:45— 2:00
2. Communications Update — Anna Johnson
• United Way Presentation
2:00— 3:00
3. Project Update
4. Economic Development Grant Requests
5. Other Items