2005-1347-Minutes for Meeting September 28,2005 Recorded 11/22/2005�J�ES C
{ Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
541 388-6570 - Fax 541 388-4752 - www.deschutes.org
MINUTES OF DEPARTMENT UPDATE —
FINANCE/TAX DEPARTMENT
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, SEPTEMBER 28, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present was Commissioner Dennis R. Luke, Tom De Wolf and Michael M. Daly.
Also present were Mike Maier, County Administrator; and Marty Wynne,
Finance/Tax. No representatives of the media or other citizens were present.
The meeting began at 9: 00 a.m., and a copy of the agenda is attached for
reference.
No formal action was taken by the Board.
The meeting adjourned at 9:45 a.m.
DATED this 28th day of September 2005 for the Deschutes County Board
of Commissioners.
ATTEST:
6mat-A�—
Recording Secretary
C
Tom DeWolf, Chair
y, C6h)&issioner
Dennis R. Luke, Commissioner
COUNTY
PT
TES
NANCYUBLANKENSHIP,FC COUNTY CLERKDS VV 2005-130
COMMISSIONERS' JOURNAL 41/2112AAR Ot112lAl PM
11111111111111111111111111111I
Board of Commissioners' Monthly Meeting
Finance Director/Treasurer
AGENDA
September 28, 2005
(J) Monthly Investment Report
M August Financial Statements
(3) Accounting Services for Sunriver Service District
(4) 911 Financial Projections
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Memorandum
Date: September 16, 2005
To: Board of County Commissioners
Mike Maier, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find August 2005 financial reports for the following funds: General
(001), Community Justice — Juvenile (230), Sheriffs (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice —
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
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RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non -Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
Appropriation Transfers
NET (Resources - Requirements)
GENERALFUND
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date
Revised Bud Actual I Variance FY /.-Fc 0 1 -1
$ 4,800,000
Year End
$
I
Budget
Projection
Variance
Variance
$ 4,800,000
$ 5,564,668
$ 764,668
100%
116%
s $ 4,800,000
$ 5,564,668
$ 764,668
16%
2,616,667
132,164
(2,484,503)
17%
1%
15,700,000
15,700,000
-
0%
296,527
408,805
112,278
17%
23%
1,779,160
1,779,160
-
0%
172,150
238,259
66,109
17%
23%
..'
1,032,897
1,032,897
-
0%
281,067
479,724
198,657
17%
28%
1,686,400
1,686,400
-
0%
2,331
3,847
1,516
17%
28%
13,986
13,986
-
0%
-
24
24
17%
n/a
-
24
24
n/a
42,141
6,058
(36,083)
17%
2% ?
252,843
252,843
-
0%
36,992
62,466
25,474
17%
28%
221,950
221,950
-
0%
1,667
2,682
1,015
17%
27%
}
10,000
10,000
-
0%
9,417
9,534
117
17%
17%
°I
56,500
56,500
-
0%
17,867
334
(17,533)
17%
0%
107,200
107,200
-
0%
3,476,826
1,343,897
(2,132,929)
17%
6% '. ?„
20,860,936
20,860,960
24
0%
9
8,276,826
6,908,565
(1,368,261)
17%
27%
25,660,936
26,425,628
764,692
3%
Exp
544,850
521,549
23,301
17%
16%
,.°
3,269,098
3,269,098
-
0%
219,784
164,493
55,291
17%
12%
1,318,705
1,318,705
-
0%
9,015
6,702
2,313
17%
12%
54,091
54,091
-
0%
97,566
89,633
7,933
17%
15%
`'
585,393
585,393
-
0%
585,550
520,138
65,412
17%
15%
3,513,299
3,513,299
-
0%
123,631
112,994
10,637
17%
15%
741,786
741,786
-
0%
26,018
20,512
5,506
17%
13%
:'
156,106
156,106
-
0%
25,409
15,965
9,444
17%
10%
152,454
152,454
-
0%
24,834
12,437
12,397
17%
8%
149,005
149,005
-
0%
116,135
119,811
(3,676)
17%
17%
696,811
696,811
-
0%
402,775
-
402,775
17%
n/a
aY.,
2,416,648
-
2,416,648
100%
2,175,567
1,584,234
591,333
17%
12%-
13,053,396
10,636,748
2,416,648
19%
1,846,309
1,636,533
209,776
17%
15%
11,077,853
11,077,853
-
0%
4,021,876
3,220,767
801,109
17%
13%..
24,131,249
21,714,601
2,416,648
10%
" b)
3,181,340
4,254,950
3,687,798
(567,152)
1,529,687
4,711,027
" Unappropriated Ending Fund Balance
a) The Contingency in the Adopted Budget was $2,993,585. The reduction of $576,937 is due to (1)
transferring $573,437 of appropriation to HHS/BJCC 1998 CCOPS Debt Service Fund, (2) transferring
appropriation to "Transfers Out": Health - $3,500.
b) The Unappropriated Ending Fund Balance in the Adopted Budget was $956,250. The increase of
$573,437 is due to transferring appropriation to (1) HHS/BJCC 1998 COPs Debt Service.
COMM JUSTICE -JUVENILE
Statement of Financial Operating Data
Two Months Ended August 31, 2005
$ 182,218 $ 254,905 $ 72,687
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
Transfers In -General Fund
Year End
Year to Date
Bud et
Prosection
Variance
Budget
Actual
Variance
FY %
Coll.
RESOURCES:
TOTAL RESOURCES
1,276,632 1,196,661
(74,971) 17%
18%'
6,748,694
Beg. Net Working Capital
$ 182,218
$ 254,905
$ 72,687
100%
n/a
Revenues
253,832
106,983
Federal Grants
10,163
6,608
(3,555)
17%
11%
SB #1065 -Court Assess.
7,024
6,923
(101)
17%
16%.`
Discovery Fee
1,015
-
(1,015)
17%
0%
Food Subsidy
6,339
3,497
(2,842)
17%
9%
Juvenile Crime Prevention
37,690
-
(37,690)
17%
0%',
Inmate/Prisoner Housing
11,667
1,750
(9,917)
17%
3%'
Inmate Commissary Fees
467
-
(467)
17%
0%;
Contract Payments
112,793
56,614
(56,179)
17%
8%''
Miscellaneous
554
-
(554)
17%
0%
MIP Diversion Fees
421
395
(26)
17%
16%;
Interest on Investments
1,000
2,126
1,126
17%
35%`
Leases
5,700
3,458
(2,242)
17%
10%
Leve17
16,196
-
(16,196)
17%
0% `
Total Revenues
211,029
81,371
(129,658)
17%
6%
$ 182,218 $ 254,905 $ 72,687
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
Transfers In -General Fund
Year End
(18,000) 17%
Bud et
Prosection
Variance
$ 182,218 $ 254,905 $ 72,687
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
60,977
42,146
6,088
38,033
226,138
70,000
2,800
676,758
3,324
2,526
6,000
34,200
97,176
1,266,166
Transfers In -General Fund
878,385 860,385
(18,000) 17%
16% :
5,270,310
5,270,310
Transfers In -Sheriff
5,000 -
(5,000) 17%
0% °
30,000
30,000
TOTAL RESOURCES
1,276,632 1,196,661
(74,971) 17%
18%'
6,748,694
6,821,381
REQUIREMENTS:
Expenditures
Community Justice -Juvenile
Personal Services
Materials and Services
Capital Outlay
Juvenile Resource Center
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
382,369 360,941 21,428 17%
275,722 158,725 116,997 17%
17 - 17 17%
404,003
394,179
9,824
17%
33,645
26,009
7,636
17%
500
2,975
(2,475)
17%
28,527
-
28,527
17%
14%
6,748,694
6,748,694 -
1,124,783
942,829
181,954
17%
151,849
253,832
106,983
16%. ''; 2,294,214 2,294,214
10% a 1,654,332 1,654,332
72,687
0%.
100
100 -
16%
'. 2,424,020
2,424,020 -
13%
201,869
201,869 -
99%
3,000
3,000 -
n/a
171,159
171,159 -
14%
6,748,694
6,748,694 -
-
72,687 72,687
a) Payments are received quarterly.
b) CEOJCC payments are received quarterly and DHS payments are received monthly.
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
U.S. Forest Service
State Grant
SB #1065 -Court Assess.
Marine Board Lic. Fee
Narcotic Task Force Grt.
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate/Prisoner Housing
Inmate Commissary Fees
Soc Sec Incentive -Fed
Miscellaneous
Contracted Training
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Interest
Interest on Unsegregated
Rentals
Interfund Contract
Transport Reimbursements
Sale of Eqp & Material
Total Revenues
Transfers In
SHERIFF Rev Detail
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date YearEnd
Budget Actual Variance FY % Coil. % Budget Projection Variance
$1,648,031 $1,553,204 $ (94,827) 100%
2,258,333
-
(2,258,333)
17%
51,167
106,823
55,656
17%
10,417
-
(10,417)
17%
12,000
-
(12,000)
17%
13,758
25,769
12,011
17%
7,083
6,923
(160)
17%
16,347
-
(16,347)
17%
18,333
27,500
9,167
17%
833
-
(833)
17%
246,510
346,714
100,204
17%
59,449
59,449
-
17%
23,750
1,436
(22,314)
17%
1,000
675
(325)
17%
500
-
(500)
17%
10,667
-
(10,667)
17%
500
-
(500)
17%
2,000
1,668
(332)
17%
-
50
50
17% n/a
2,333
-
(2,333)
17%
333
10
(323)
17%
24,500
21,513
(2,987)
17%
29,167
23,860
(5,307)
17%
13,333
12,400
(933)
17%
8,333
5,448
(2,885)
17%
667
62
(605)
17%
7,222
7,324
102
17%
69,836
19,935
(49,901)
17%
167
-
(167)
17%
-
-
-
17%
94% _..,>; $1,648,031
$1,553,204 $ (94,827)
0%
13,550,000
13,550,000 -
35%
307,000
307,000 -
0%
62,500
62,500 -
0%
72,000
72,000 -
31% : ;:':e
82,548
82,548 -
16%
42,500
42,500 -
0% ';Gi
98,082
98,082 -
25%
110,000
110,000 -
0%
5,000
5,000 -
23%}
1,479,061
1,522,788 43,727
17%
356,694
356,694 -
1 %
142,500
142,500 -
11%
6,000
6,000 -
0%
3,000
3,000 -
0%
64,000
64,000 -
00/, =
3,000
3,000 -
14%
12,000
12,000 -
-
50 50
0% it
14,000
14,000 -
1%
2000,
2,000
15%;[-''A�
147,000
147,000 -
14%
175,000
175,000 -
16%A
80,000
80,000 -
11%
50,000
50,000 -
2%
4,000
4,000 -
i,..ij
17%
43,333
43,333
5%.419,018
419,018 -
0%"�j
1,000
1,000 -
.2,888,538 667,559 (2,220,979) 17% 4%
441,667 354,738 (86,929) 17% 13%
17,331,236 17,375,013 43,777
000 2,650,000 -
TOTAL RESOURCES 4,978,236 2,575,501 (2,402,735) 17% 12% 21,629,267 21,578,217 (51,050)
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriff's Division
246,198
Automotive/Communications
170,404
Investigations/Evidence
282,609
Patrol/Civil/Comm Supp
1,124,993
Records
100,268
Adult Jail
1,143,334
Transport/Court Security
32,240
Emergency Services
18,162
Special Services Division
77,902
Training Division
21,744
Contingency
348,693
236,072
10,126
17%
106,614
63,790
17%
252,769
29,840
17%
1,027,585
97,408
17%
96,603
3,665
17%
1,011,055
132,279
17%
31,009
1,231
17%
16,308
1,854
17%
96,796
(18,894)
17%
18,893
2,851
17%
-
348,693
17%
Transfers Out 38,333 - 38,333 17%
TOTAL REQUIREMENTS 3,604,880 2,893,704 711,176 17%
NET(Resources- Requirements) 1,373,356 (318,203) (1,691,559)
16%
1,477,186
1,477,186
10% -
1,022,422
1,022,422
15%.:-.
1,695,651
1,695,651
15% .:
? 6,749,959
6,749,959
16% , ;';'
601,608
601,608
15%
6,860,002
6,860,002
16%
193,440
193,440
15%
108,972 108,972
108,972
21%;
467,409
467,409 -
14%
130,461
130,461 -
n/a
2,092,157
- 2,092,157
0% 230,000 230,000 -
13% 21,629,267 19,537,110 2,092,157
- 2,041,107 2,041,107
SHERIFF Exp Detail
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to DateI
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
I Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,648,031
$1,553,204
$ (94,827)
100%
94%
$1,648,031
$1,553,204
$ (94,827)
Total Revenues
2,888,538
667,559
(2,220,979)
17%
4% a) `
17,331,236
17,375,013
43,777
Transfers In
441,667
354,738
(86,929)
17%
13%
2,650,000
2,650,000
-
TOTAL RESOURCES
4,978,236
2,575,501
(2,402,735)
17%
12%
21,629,267
21,578,217
(51,050)
REQUIREMENTS:
EXp.
�.:,._.;
Sheriffs Services
Personnel
126,963
117,825
9,138
17%
15%
761,780
761,780
-
Materials & Services
109,090
93,606
15,484
17%
14%
654,542
654,542
Capital Outlay
5,788
20,285
(14,497)
17%
58%
34,725
34,725
-
Total Sheriffs Services
241,841
231,716
10,125
1,451,047
1,451,047
-
Automotive/Communications
Personnel
37,383
37,150
233
17%
17%
224,297
224,297
-
Materials & Services
121,771
69,464
52,307
17%
10%
730,625
730,625
Capital Outlay
11,250
-
11,250
17%
0%
67,500
67,500
-
Total Automotive/Communications
170,404
106,614
63,790
-
1,022,422
1,022,422
Investigations/Evidence
Personnel
240,613
239,009
1,604
17%
17%
11443,676
1,443,676
-
Materials & Services
36,163
13,760
22,403
17%
6% :'
216,975
216,975
-
Capital Outlay
5,833
-
5,833
17%
0%
35,000
35,000
-
Totallnvestigations/Evidence
282,609
252,769
29,840
1,695,651
1,695,651
-
Patrol/Civil/Comm Support
Personnel
1,009,051
974,639
34,412
17%
16%r
6,054,306
6,054,306
-
Materials & Services
79,184
52,946
26,238
17%
11%<£
475,104
475,104
-
Capital Outlay
36,758
-
36,758
17%
0%, :.
220,549
220,549
-
Transfers Out
5,000
-
5,000
17%
0%
30,000
30,000
-
Total Patrol/Civil/Comm Supp
1,129,993
1,027,585
102,408
??
6,779,959
6,779,959
-
Records
..y
Personnel
83,038
80,954
2,084
17%
16% . '
498,229
498,229
-
Materials & Services
17,213
15,649
1,564
0
17/°
0
15/° j
103,279
103,279
-
Capital Outlay
-
-
-
17%
0%
100
100
-
Total Records
100,251
96,603
3,648
601,608
601,608
-
Adult Jail
Personnel
900,158
868,546
31,612
17%
16% '
5,400,947
5,400,947
-
Materials & Services
229,985
129,163
100,822
17%
9%:-1,:"-,,:j1,379,909
1,379,909
-
Capital Outlay
13,191
13,346
(155)
17%
17% w "
79,146
79,146
-
Total Adult Jail
1,143,334
1,011,055
132,279
6,860,002
6,860,002
-
Transport/Court Security
Personnel
29,791
29,684
107
17%
17%
178,746
178,746
-
Materials & Services
2,432
1,325
1,107
17%
9%
14,594
14,594
Capital Outlay
17
-
17
17%
0%
100
100
-
Total Transport/Court Security
32,240
31,009
1,231
193,440
193,440
-
Emergency Services
Personnel
15,748
15,744
4
17%
17%
94,490
94,490
-
Materials & Services
2,397
564
1,833
17%
4%
14,382
14,382
Capital Outlay
17
-
17
17%
0%,.'
100
100
-
Total Emergency Services
18,145
16,308
1,837
108,972
108,972
-
Special Services
Personnel
64,331
75,091
(10,760)
17%
19%
385,983
385,983
-
Materials & Services
9,146
9,155
(9)
17%
17% ;.
54,876
54,876
-
Capital Outlay
4,425
12,550
(8,125)
17%
47%
26,550
26,550
-
Total Special Services
77,902
96,796
(18,894)
467,409
467,409
-
Trainina
Personnel
17,458
17,249
209
17%
16% ` '
104,747
104,747
-
Materials & Services
4,269
1,644
2,625
17%
6%,
25,614
25,614
Capital Outlay
17
-
17
17%
0%:
100
100
-
Total Training
21,744
18,893
2,851
130,461
130,461
-
Non -Departmental
Materials & Services
4,357
4,356
1
17%
17%
26,139
26,139
-
Transfers Out
33,333
-
33,333
17%
0%
200,000
200,000
-
Contingency
348,693
-
348,693
17%
n/a
2,092,157
-
2,092,157
Total Non -Departmental
386,383
4,356
382,027
2,318,296
226,139
2,092,157
Total Requirements
3,604,863
2,893,704
711,159
21,629,267
19,537,110
2,092,157
NET(Resources- Requirements)
1,373,373
(318,203)
(1,691,576)
-
2,041,107
2,041,107
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records -Birth
Vital Records -Death
Interest on Investments
Donations
Interfund Contract
Total Revenues
HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date Year End
Bud etActual I Variance FY % Coll. % Budget Projection Variance
$ 908,900 $ 1,263,452 $ 354,552 100% 139% $ 908,900 $ 1,263,452 $ 354,552
-
95
95
17% n/a
158,023 54,009
14
-
15,000
219,867
105,182
(114,685)
17%
8%<.
- 41,465
1,319,200
1,319,200
5,298
-
(5,298)
17%
0%
1,272,189
31,790
31,790
22,120
-
(22,120)
17%
00
150,000
132,721
132,721
900
-
(900)
17%
0%
5,295,857
5,400
5,400
31,717
7,138
(24,579)
17%
4%
190,300
195,000
61,667
41,898
(19,769)
17%
11%
Y
370,000
425,000
1,733
6,400
4,667
17%
62%
10,400
10,400
10,846
-
(10,846)
17%
0%
65,075
65,075
-
87
87
17%
n/a
-
87
7,887
2,810
(5,077)
17%
6%
47,320
68,000
22,583
24,405
1,822
17%
18%
135,500
133,000
4,167
6,040
1,873
17%
24%
z
25,000
27,000
11,000
10,630
(370)
17%
16%
66,000
82,000
2,000
5,544
3,544
17%
46%�
12,000
12,000
1,942
1,037
(905)
17%
9%i!
=
11,650
11,650
11,003
16,272
5,269
17%
25%
'
66,016
66,016
414,730
227,538
(187,192)
17%9%
2,488,372
2,599,339
Transfers In -GF Other - 31500 3,500 17%
Transfers In -General Fund 366,431 366,431 - 17%
TOTAL RESOURCES 1,690,061 1,860,921 167,360 17%
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
600,313
557,532 42,781
17%
212,032
158,023 54,009
17%
3,833
- 3,833
17%
25,000
- 25,000
17%
41,465
- 41,465
17%
882,643 715,555 167,088 17%
NET (Resources - Requirements) 807,418 1,145,366 334,448--
Unappropriated Ending Fund Balance
15,000
4,700
55,000
87
20,680
(2,500)
2,000
16,000
110,967
n/a
-
3,500
3,500
17%
2,198,585
2,198,585
-
33%:%': ,
5,595,857
6,064,876
469,019
Exp
15%
3,601,880
3,601,880
-
12%
1,272,189
1,272,189
-
0%
23,000
23,000
-
0%.
150,000
150,000
-
n/a
248,788
-
248,788
14%
5,295,857
5,047,069
248,788
300,000 1,017,807 717,807
Sheriff Notes
Statement of Financial Operating Data
Two Months Ended August 31, 2005
a) Based on the Department of Corrections allocations to Deschutes County for the biennium the actual
revenue to the Sheriffs Office will be $1,522,788. This amount is net of the one time adjustment to
Adult Parole & Probation.
MENTAL HEALTH
Statement of Financial Operating Data
Two Months Ended August 31, 2005
REQUIREMENTS: Exp
Expenditures
Personal Services 1,048,231 959,792 88,439 17% 15% '(h) 6,289,388 6,289,388 -
Materials and Services 1,311,316 920,508 390,808 17% 12% (i) 7,867,894 7,867,894
Capital Outlay 833 - 833 17% 0% 5,000 5,000 -
Transfers Out 25,000 - 25,000 17% 0% 150,000 150,000 -
Contingency 394,189 - 394,189 17% n/a 2,365,136 - 2,365,136
TOTAL REQUIREMENTS 2,779,569 1,880,300 899,269 17% 11% 16,677,418 14,312,282 2,365,136
NET (Resources - Requirements) 2,241,954 2,841,209 599,255 - 2,333,244 2,333,244
(a) Revenue will increase when amendments are fully executed and become part of the monthly allotment payments.
(b) This contract related revenue typically lags behind about 1-2 months.
(c) Title 19 funds should be on track after 2-3 months, we have already received some large checks since close of July.
(c) 1 st pmt of new fiscal year for July was not received until 1 st week of August, typically payment arrives around 3rd week of month.
(d) Schools are billed quarterly, 1st payment anticipated to be received by October.
(e) Determined that substantial overpayments by COIHS have been made and will be refunded.
(f) Variance is due to higher cash balances early in the year and is unlikely to continue because expenses are expected to exceed
revenues this fiscal year.
(g) Awaiting quarterly transfer from Juvenile Department.
(h) Not all budgeted positions have been filled. Several 9 -month (school based) positions do not begin getting paid until September.
(i) Result of expected lag in billing from vendors.
Year to Date
Year End
Budget
Actual
Variance
FY %
Coil. %
F Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 2,690,341 $
2,658,399
$ (31,942)
100%
99%
"° e
$ 2,690,341
$ 2,658,399 $
(31,942)
Revenues
Marriage Licenses
917
1,800
883
17%
33%
5,500
5,500
-
Divorce Filing Fees
25,317
23,300
(2,017)
17%
15%
151,900
151,900
-
State Grants
1,364,391
1,142,441
(221,950)
17%
14%:1.,(a)'
8,186,344
8,186,344
-
State Miscellaneous
53,083
36,887
(16,196)
17%
12%0,
")4'
318,500
318,500
-
Title 19
41,370
15,251
(26,119)
17%
6%,:'(C),11?248,219
248,219
-
Liquor Revenue
14,333
9,117
(5,216)
17%
11%
"'
86,000
86,000
-
ABHA Client Support Funds
5,000
5,000
-
17%
17%
::"
30,000
30,000
-
School Districts
11,667
-
(11,667)
17%
0%
d)l
70,000
70,000
-
Mental Health Jail Comp
1,200
1,200
-
17%
17%
7,200
7,200
-
Miscellaneous
9,917
12,635
2,718
17%
210%
59,500
59,500
-
Patient Insurance Fees
31,597
52,737
21,140
17%
28%,
189,579
189,579
-
Patient Fees
1,557
2,538
981
17%
27%
:: °g
9,339
9,339
-
Interest on Investments
8,333
14,348
6,015
17%
29%
"(f)"
50,000
50,000
-
Rentals
2,750
750
(2,000)
17%
5%
m
16,500
16,500
-
Donation
-
50
50
17%
n/a;":
` '
-
50
50
Interfund Contracts
11,193
-
(11,193)
17%
0%
, t
"(g)F
67,157
67,157
-
Administrative Fee
460,815
460,814
(1)
17%
17%
2,764,887
2,764,887
-
Total Revenues
2,043,440
1,778,868
(264,572)
17%
15%
12,260,625
12,260,675
50
Transfers In -General Fund
202,504
202,504
-
17%
17%
1,215,022
1,215,022
-
Transfers In -Other
85,238
81,738
(3,500)
17%
16%
, `
511,430
511,430
-
TOTAL RESOURCES
5,021,523
4,721,509
(300,014)
17%
28%
16,677,418
16,645,526
(31,892)
REQUIREMENTS: Exp
Expenditures
Personal Services 1,048,231 959,792 88,439 17% 15% '(h) 6,289,388 6,289,388 -
Materials and Services 1,311,316 920,508 390,808 17% 12% (i) 7,867,894 7,867,894
Capital Outlay 833 - 833 17% 0% 5,000 5,000 -
Transfers Out 25,000 - 25,000 17% 0% 150,000 150,000 -
Contingency 394,189 - 394,189 17% n/a 2,365,136 - 2,365,136
TOTAL REQUIREMENTS 2,779,569 1,880,300 899,269 17% 11% 16,677,418 14,312,282 2,365,136
NET (Resources - Requirements) 2,241,954 2,841,209 599,255 - 2,333,244 2,333,244
(a) Revenue will increase when amendments are fully executed and become part of the monthly allotment payments.
(b) This contract related revenue typically lags behind about 1-2 months.
(c) Title 19 funds should be on track after 2-3 months, we have already received some large checks since close of July.
(c) 1 st pmt of new fiscal year for July was not received until 1 st week of August, typically payment arrives around 3rd week of month.
(d) Schools are billed quarterly, 1st payment anticipated to be received by October.
(e) Determined that substantial overpayments by COIHS have been made and will be refunded.
(f) Variance is due to higher cash balances early in the year and is unlikely to continue because expenses are expected to exceed
revenues this fiscal year.
(g) Awaiting quarterly transfer from Juvenile Department.
(h) Not all budgeted positions have been filled. Several 9 -month (school based) positions do not begin getting paid until September.
(i) Result of expected lag in billing from vendors.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Total Revenues
1,259,071 1,727,139 468,068 17% 23%
Variance
125,959
19,310
7,554,423 7,573,733 19,310
Trans In -CDD Reserve
17
-
(17)
17%
0% i
100
-
Year to Date
Trans In -CDD Bldg/Elec
33
-
Year End
17%
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
RESOURCES:
17%
370/c
9,020,776
9,165,745
144,969
REQUIREMENTS:
Beg. Net Working Capital
$ 1,466,053
$ 1,592,012
125,959
100%
nla `
$1,466,053
$1,592,012
Revenues
Admin -Operations
13,658
29,265
15,607
17%
36%
81,950
81,950
Admin -GIS
1,417
2,409
992
17%
28%...,,:,,;'.
8,500
8,500
Admin -Code Enforcement
58,825
63,437
4,612
17%
18%
352,950
352,950
Building Safety
367,411
459,321
91,910
17%
21%
21204,465
2,204,465
Electrical
97,733
115,791
18,058
17%
20%
586,400
586,400
Contract Services
162,500
223,066
60,566
17%
23%
975,000
975,000
Env Health -On Site Prog
132,274
161,968
29,694
17%
20%
793,643
793,643
Env Health-Lic Facilities
74,148
35,410
(38,738)
17%8%
a}'
444,890
444,890
Env Health -Grant
58,333
369,310
310,977
17%
106%:-,:b)?,,
350,000
369,310
Env Health - Drinking H2O
7,446
2,450
(4,996)
17%
5% c)
44,675
44,675
EPA Grant
27,667
-
(27,667)
17%
0%',d}'a
166,000
166,000
Planning -Current
178,492
185,231
6,739
17%
17%
1,070,950
1,070,950
Planning -Long Range
79,167
79,481
314
17%
17%'
475,000
475,000
Total Revenues
1,259,071 1,727,139 468,068 17% 23%
Variance
125,959
19,310
7,554,423 7,573,733 19,310
Trans In -CDD Reserve
17
-
(17)
17%
0% i
100
-
(100)
Trans In -CDD Bldg/Elec
33
-
(33)
17%
0%
200
-
(200)
TOTAL RESOURCES
2,725,174
3,319,151
593,977
17%
370/c
9,020,776
9,165,745
144,969
REQUIREMENTS:
Exp
EXPENDITURES & TRANSFERS
Admin -Operations Division
538,483
318,213
220,270
17%
10%
3,230,900
3,230,900
-
Admin -GIS Division
29,253
26,575
2,678
17%
15%
175,518
175,518
-
Admin -Code Enforcement
34,776
25,051
9,725
17%
208,657
208,657
-
Building Safety Division
139,316
138,770
546
17%
17%
835,893
835,893
-
Electrical Division
62,722
62,708
14
17%
17%
376,329
376,329
-
Contract Services
101,769
98,293
3,476
17%
16%
610,615
610,615
-
Env Health -On Site Pgm
60,738
55,413
5,325
17%
15%
364,429
364,429
-
Env Health-Lic Facilities
64,945
62,841
2,104
17%
16%
389,670
389,670
-
Env Health -Grant Division
58,408
9,908
48,500
17%
3%
350,450
350,450
-
Env Health - Drinking H2O
7,655
7,247
408
17%
16%
45,928
45,928
-
EPA Grant
27,131
9,884
17,247
17%
6%
162,786
162,786
-
Planning -Current Division
154,621
133,812
20,809
17%
14%
927,726
927,726
-
Planning -Long Range Div
73,430
53,933
19,497
17%
12%.
440,579
440,579
-
Contingency
150,216
-
150,216
17%
n/a
901,296
-
901,296
TOTAL REQUIREMENTS
1,503,463
1,002,648
500,815
17%
11% .
9,020,776
8,119,480
901,296
NET (Resources - Requirements)
1,221,711
2,316,503
1,094,792
-
1,046,265
1,046,265
a) Licensed Facility revenue is primarily received in January and February after renewal notices are mailed
b) The grant, which was higher than expected, was received as a lump sum payment in July.
c) Drinking water program revenue is received quarterly and on an as -billed basis.
d) It is anticipated the grant revenue will be received after the start of the federal fiscal year in October.
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Mineral Leases
Forest Receipts
Motor Vehicle Revenue
City of Bend
City of Redmond
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In -Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
ROAD
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date Year End
Budget Actual I Variance FY % I Coll. % Budget Projection Variance
$5,078,915 $ 5,667,033 $ 588,118 100% 112% $ 5,078,915 $ 5,667,033 $ 588,118
333
-
(333)
17%
0% a) `
2,000
2,000 -
499,500
-
(499,500)
17%
0% a):
2,997,000
2,997,000 -
1,250,000
1,264,738
14,738
17%
17%
7,500,000
7,500,000 -
13,333
-
(13,333)
17%
0% b) ''.
80,000
80,000 -
46,667
-
(46,667)
17%
0% p}11
280,000
280,000 -
6,667
8,658
1,991
17%
22%
40,000
40,000 -
333
1,000
667
17%
50%
2,000
2,000 -
13,333
29,729
16,396
17%
370/c
80,000
80,000
400
-
(400)
17%
00/,
2,400
2,400 -
148,333
-
(148,333)
17%
0%1111,11:"...:,.
890,000
890,000 -
33,333
-
(33,333)
17%
0% c);,=
200,000
200,000 -
11,667
-
(11,667)
17%
.
0% d)''
70,000
70,000 -
16,667
-
(16,667)
17%
0% 2)
100,000
100,000 -
26,667
-
(26,667)
17%
0% Z,
160,000
160,000 -
41,667
728
(40,939)
17%
0%
250,000
250,000 -
83
-
(83)
17%
00/,
500
500 -
2,108,983
1,304,853
(804,130)
17%
10%
12,653,900
12,653,900 -
54,833
-
(54,833)
17%
0%
329,000
329,000 -
7,242,731
6,971,886
(270,845)
17%
40%
18,061,815
18,649,933 588,118
838,442
847,132 (8,690)
17%
1,111,352
531,170 580,182
17%
763,083
- 763,083
17%
150,000
- 150,000
17%
147,425
- 147,425
17%
TOTAL REQUIREMENTS 3,010,302 1,378,302 1,632,000 17%
NET (Resources - Requirements) 4,232,429 5,593,584 1,361,155
a) Annual payments. Mineral Leases - November; Forest Receipts - December
b) Billed upon completion of work.
c) Billed to County departments monthly in arrears.
d) Payment to be received in June 2006 from Fund 340.
e) Payment to be received in June 2006 from Fund 430.
f) Payment to be received in June 2006 from Fund 326.
17% '
. 5,030,654
5,030,654 -
8%
6,668,111
6,668,111 -
0%
4,578,500
4,578,500 -
0%
900,000
900,000 -
n/a
884,550
- 884,550
8%
18,061,815
17,177,265 884,550
-
1,472,668 1,472,668
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Sex Offender Treatment Fees
Day Reporting Fees
Interest on Investments
Leases
Rentals
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date Year End
Budget Actual I Variance FY % I Coll. % Budget Projection Variance
$ 200,000 $ 328,812 $ 128,812 100% 764% :, $ 200,000 $ 328,812 $ 128,812
369,816
520,070
150,254
17%
23% .t °'
2,218,896
2,218,896
1,667
2,517
850
17%
25%` `n
10,000
10,000 -
4,833
3,640
(1,193)
17%
130/c
29,000
29,000 -
125
50
(75)
17%
7%,_
750
750 -
933
2,098
1,165
17%
37%
5,600
5,600 -
17,500
20,700
3,200
17%
20% �p
105,000
105,000 -
35,167
33,431
(1,736)
17%
16%
211,000
211,000 -
133
623
490
17%
78% j
800
800 -
83
42
(41)
17%
L• g,
8%
500
500 -
1,833
2,032
199
17%
18%
11,000
11,000 -
3,000
4,000
1,000
17%
22% s
18,000
18,000 -
217
450
233
17%
35% k.111
1,300
1,300
435,307
589,653
154,346
17%
23%a` l
i
2,611,846
2,611,846 -
635,307
918,465
283,158
17%
33%
2,811,846
2,940,658 128,812
352,995
344,361 8,634
17%
95,927
74,097 21,830
17%
17
- 17
17%
19,703
- 19,703
17%
468,642 418,458 50,184 17%
166,665 500,007 333,342
16%
2,117,967
2,117,967 -
13%
575,562
575,562 -
0%
100
100 -
n/a '
` 118,217
- 118,217
15%
2,811,846
2,693,629 118,217
-
247,029 247,029
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R -S -G
OCCF Grant
Sale Map Photo or Copies
Miscellaneous
Interest on Investments
Grants -Private
Total Revenues
Comm. on Children & Families
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date
-
(14,685)
17%
0%
Year End
88,110
Budget
Actual
I Variance
FY %
I Coll. %
31,000
Budget
Pro'ection
Variance
$ 560,870 $ 606,124 $ 45,254 100% 108% $ 560,870 $ 606,124 $ 45,254
14,685
-
(14,685)
17%
0%
88,110
88,110
5,167
-
(5,167)
17%
0%
31,000
31,000
33,333
-
(33,333)
17%
0%
200,000
200,000
8,899
-
(8,899)
17%
0%
53,393
53,393
29,255
-
(29,255)
17%
0%
175,531
175,531
52,222
-
(52,222)
17%
00'�'
313,333
313,333
31,250
21,875
(9,375)
17%
120/(,,187,500
187,500
46,580
-
(46,580)
17%
0%�
279,481
279,481
50,112
-
(50,112)
17%
0% . `t
300,671
300,671
333
-
(333)
17%
n/a
2,000
2,000
1,833
1,430
(403)
17%
13%
11,000
11,000
1,667
3,451
1,784
17%
35%
10,000
10,000
2,167
-
(2,167)
17%
0%
13,000
13,000
277,503
26,756
(250,747)
Y
1,665,019
1,665,019
Trans from General Fund
69,967
- (69,967)
17%
Trans from Other
26,983
- (26,983)
17%
Total Transfers In
96,950
- (96,950)
17%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
935,323 632,880 (302,443) 17%
74,850
62,181 12,669
17%
314,643
30,831 283,812
17%
833
- 833
17%
77,605
- 77,605
17%
TOTAL REQUIREMENTS 467,931 93,012 374,919 17%
NET (Resources - Requirements) 467,392 539,868 72,476
0% 419,800 419,800 -
0% 161,900 161,900 -
0% 581,700 581,700 -
23%
2,807,589
2,852,843
45,254
Exp
14%
449,100
449,100
-
2%
1,887,860
1,887,860
-
0%
5,000
5,000
-
n/a
465,629
-
465,629
3%
2,807,589
2,341,960
465,629
-
510,883
510,883
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
SOLID WASTE
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date Year End
Budget Actual I Variance I FY % Coll. % Budget Projection Variance
$1,378,010 $ 1,541,321 $ 163,311 100% 112% : $1,378,010 $ 1,541,321 $ 163,311
3,333
19,750
16,417
17%
99%'"a)`
20,000
19,750
4,000
5,165
1,165
17%
22%
24,000
24,000
25,833
-
(25,833)
17%
0% "'b)
155,000
155,000
166,667
184,184
17,517
17%
18%
1,000,000
1,000,000
300,000
387,800
87,800
17%
22%; ` 3
1,800,000
1,800,000
691,667
736,154
44,487
17%
18%
41150,000
4,150,000
8,333
16,319
7,986
17%
33% ;C}
50,000
50,000
5,000
4,077
(923)
17%
14% ; , ,
30,000
30,000
6,667
10,906
4,239
°
17/0
27/0
40,000
40,000
2,500
6,096
3,596
17%
41% d)
15,000
15,000
1,214,000
1,370,451
156,451
17%
19%
7,284,000
7,283,750
(250)
(250)
2,592,010 2,911,772 319,762 17% 34% 8,662,010 8,825,071 163,061
239,934
235,545 4,389
17%
616,842
321,945 294,897
17%
62,779
- 62,779
17%
32,000
22,994 9,006
17%
400,000
- 400,000
17%
92,114
- 92,114
17%
TOTAL REQUIREMENTS 1,443,669 580,484 863,185 17%
16% -
1,439,603
1,439,603 -
9% :e)
3,701,051
3,701,051
0%:.376,672
376,672
12%:.192,000
192,000 -
0% f)
2,400,000
2,400,000 -
n/a
552,684
- 552,684
7%
8,662,010
8,109,326 552,684
NET (Resources - Requirements) 1,148,341 2,331,288 1,182,947 - 715,745 715,745
a) Funds were received in one payment from DEQ.
b) Franchise fees are due on April 15, 2006.
c) Seasonal revenues - should slow down in winter.
d) Recycling revenue still high.
e) A large portion of Materials & Services are large engineering expenditures that will occur later in the year.
0 Transfers are processed quarterly.
Health Benefits Trust
Statement of Financial Operating Data
Two Months Ended August 31, 2005
a) Year End Projection: 9 weeks of claims annualized equals $5,635,926 for Medical/Rx and $1,115,138 for DentalNision.
Year to Date
Year End
Bud et
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES
Beg. Net Working Capital
$ 4,400,000
$4,586,247
$ 186,247
100%
104% '
$4,400,000
$4,586,247
$ 186,247
Revenues:
Internal Premium Charges
1,471,667
1,507,309
35,642
17%
17%,
8,830,000
8,830,000
-
P/T Emp - Add'I Prem
30,000
25,764
(4,236)
17%
14%
180,000
180,000
-
Employee Prem Contribution
55,000
51,730
(3,270)
17%
16% :
330,000
330,000
-
COIC
100,167
108,084
7,917
17%
18%
601,000
601,000
-
Retiree / COBRA Co -Pay
63,667
76,769
13,102
17%
20% :
382,000
382,000
-
Interest
12,500
22,506
10,006
17%
30%"':
75,000
75,000
-
Prescription Rebates
-
6,096
6,096
17%
n/a
Total Revenues
1,733,001
1,798,258
65,257
17%
17%
g
10,398,000
10,398,000
-
TOTAL RESOURCES
6,133,001
6,384,505
251,504
92%
430/c
14,798,000
14,984,247
186,247
REQUIREMENTS
°
Expenditures:,
Personal Services
20,267
19,714
553
17%
16% .
121,604
121,604
-
Materials & Services
Conferences and Seminars
500
190
310
17%
6% =_
3,000
3,000
-
Claims Paid-Medical/Rx
1,372,284
945,875
426,409
17%
11% `;a)
8,233,706
5,412,801
2,820,905
Claims Paid-DentalNision
227,716
189,363
38,353
17%
14%
1,366,294
1,112,870
253,424
Insurance Expense
58,333
51,907
6,426
17%
15%
350,000
350,000
-
State Assessments
5,833
36,032
(30,199)
17%
103% '`
35,000
36,032
(1,032)
Administrators West
28,333
28,015
318
17%
16%
170,000
170,000
-
PPO Fee
5,333
4,871
462
17%
15%
32,000
32,000
-
Pre -Notification Fee
-
859
(859)
17%
n/a
-
859
(859)
Printing
2,000
-
2,000
17%
0%
12,000
12,000
-
Program Expense/Supplies
1,833
50
1,783
17%
0%
11,000
11,000
-
Other
2,410
13,214
(10,804)
17%
91%
14,459
14,459
-
Total Materials & Services
1,704,575
1,270,375
434,200
17%
12% '
10,227,459
7,155,021
3,072,438
Capital Outlay
-
-
-
17%
0%
100
-
100
Contingency
741,473
-
741,473
17%
0% ,_4,448,837
-
4,448,837
TOTAL REQUIREMENTS
2,466,315
1,290,089
1,176,226
17%
9%
14,798,000
7,276,625
7,521,375
NET (Resources - Requirements)
3,666,686
5,094,417
1,427,731
-
7,707,622
7,707,622
a) Year End Projection: 9 weeks of claims annualized equals $5,635,926 for Medical/Rx and $1,115,138 for DentalNision.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Year to Date Year End
Budget Actual I Variance I % of FY I % Coll. Budget Projection Variance
RESOURCES:
0%
3,075,900
3,075,900 -
Beg. Net Working Capital
$1,600,000
$1,741,364
$ 141,364
Revenues
0%
8,000
8,000 -
Property Taxes - Current
512,650
-
(512,650)
Property Taxes - Prior
10,300
23,707
13,407
State Reimbursement
1,333
-
(1,333)
Telephone User Tax
100,000
-
(100,000)
Data Network Reimb.
3,833
-
(3,833)
Jefferson County
6,833
6,438
(395)
User Fee
3,850
15,273
11,423
Miscellaneous
833
725
(108)
Interest
2,167
7,593
5,426
Interest on Unsegregated Tax
133
14
(119)
Total Revenues
641,932
53,750
(588,182)
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
2,241,932 1,795,114 (446,818)
100% 109% $1,600,000 $1,741,364 $ 141,364
17%
0%
3,075,900
3,075,900 -
17%
38%
61,800
61,800 -
17%
0%
8,000
8,000 -
17%
0% a}'
600,000
600,000 -
17%
0% bj
23,000
23,000 -
17%
16%,:::
41,000
41,000 -
17%
66% c)
23,100
23,100 -
17%
15%
5,000
5,000 -
17%
58%,''1.-
13,000
13,000 -
17%
2% I
800
800 -
17%
1%
;)
3,851,600
3,851,600 -
17%
33%
13,483 54,434
5,451,600
5,592,964 141,364
473,579
422,046 51,533
17%
99,644
70,939 28,705
17%
67,917
13,483 54,434
17%
21,667
- 21,667
17%
245,794
- 245,794
17%
908,601 506,468 402,133 17%
1,333,331 1,288,646 (44,685)
a) 1st qtr State 9-1-1- telephone tax payment occurs in Oct
b) Billing for data network reimbursement distributed in September
c) User fees billed - partial payment received
15% 2,841,471 2,841,471
12%�i
597,866
597,866 -
3%
407,500
407,500 -
0%
130,000
130,000 -
n/a
1,474,763
- 1,474,763
9%
5,451,600
3,976,837 1,474,763
-
1,616,127 1,616,127
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RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Deschutes County - Fair and Expo Center
YTD -Budget Basis
Statement of Financial Operating Data
Two Months Ended August 31, 2005
Budget I Actual I Variance FY % Foll. % Bud et I Pro'ection Variance
$ 125,000 $ 179,409 $ 54,409 100% 144% $ 125,000 $ 179,409 $ 54,409
139,012
192,232
53,220
17%
29%
672,212
725,432
53,220
20,000
22,520
2,520
17%
113%
20,000
22,520
2,520
8,000
5,000
(3,000)
17%
6%1'
87,000
84,000
(3,000)
-
-
-
17%
0% ;`.
53,000
53,000
-
-
1,392
1,392
17%
3% .,
50,000
51,392
1,392
8,000
8,625
625
17%
n/a ,'
50,000
50,625
625
42,000
85,700
43,700
17%
38%
225,000
268,700
43,700
-
17%
0%
1,400
1,400
-
-
-
-
17%
0%
35,000
35,000
-
3,000
36,140
33,140
17%
52%.
70,000
103,140
33,140
5,058
5,059
1
17%
13% 3:'
40,355
40,355
-
750
336
(414)
17%
7%,
4,500
4,084
(416)
725
1,932
1,207
17%
39%:;'
5,000
6,207
1,207
226,545
358,936
132,391
17%
27% `'
1,313,467
1,445,855
132,388
Transfer from General Fund -
- - 17%
0% `"
300,000
300,000
Transferfrom Park Fund -
- - 17%
0%:
85,000
85,000
Transfer from Annual County Fair -
- - 17%
0%,:'
204,300
204,300
Total Transfers -
- - 17%
0%;-'
589,300
589,300
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
351,545 538,345 186,800 17% 27% `' 2,027,767 2,214,564 186,797
128,340 121,824 6,516 17%
124,392 91,230 33,162 17%
- - - 17%
5,000 5,095 (95) 17%
- - - 17%
- 17%
257,732 218,149 39,583 17%
16% .'
770,138
763,607
6,531
12% -
746,926
721,757
25,169
0% .;`
243,048
243,048
-
n/a
42,000
42,095
(95)
0%
105,300
105,300
-
n/a
120,355
-
120,355
11% 2,027,767 1,875,807 151,960
93,813 320,196 226,383 - 338,757 338,757
Accrued Revenue (Accounts Receivable):
Deposits Received for Future Events:
FY 05-06:
Current Month Events 6,507
September
6,860
Prior Months 310
October
4,159
November
11,400
Total Accounts Receivable 6,817
December
1,460
January
1,500
February
1,800
March
8,000
April
4,209
May
600
June
896
FY 06-07
3,862
Beyond
6,932
TOTAL
51,678
Deschutes County
Fair and Expo Center
Accounts Receivable
August 31, 2005
Current Month - August
Sheriff's Office
692.00
Pee Wee Rodeo
815.00
Food & Beverage (estimate)
5,000.00
Total current month
6,507.00
Prior Months
From March 2005
Owen Wedding 310.00
Total Accrued Revenue as of August 3, 2005 6,817.00
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
August 2005
Year to Date
Bud et
Actual
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital
$ -
$ -
$ -
100%
0%
Receipts:
Events
14,012
18,533
4,521
17%
3%
Telephone Fees - Events
-
140
140
17%
1%
Parking Fees
8,000
3,000
(5,000)
17%
3%
Storage
-
-
-
17%
0%
RV/Camping
-
177
177
17%
0%
Horse Stall Rental
8,000
8,545
545
17%
n/a
Concession % - Food
2,000
5,000
3,000
17%
2%
Vending Machines
-
-
-
17%
0%
Interfund Contract
-
-
-
17%
0%
Rights (Signage, etc.)
-
-
17%
0%
Grants
2,529
2,529
-
17%
6%
Miscellaneous
375
2
(373)
17%
0%
Interest
425
922
497
17%
18%
Total Receipts
35,341
38,848
3,507
17%
3%
Transfer from General Fund
-
-
17%
0%
Transfer from Annual County Fair
-
-
-
17%
0%
Total Transfers
-
-
-
17%
0%
TOTAL RESOURCES
35,341
38,848
3,507
17%
2%
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
64,170
62,757
1,413
17%
8%
Materials and Services
62,196
37,075
25,121
17%
5%
Debt Service
-
-
-
17%
0%
Capital Outlay
5,000
5,095
(95)
17%
12%
Transfers Out
-
-
-
17%
0%
Contingency
-
-
-
17%
n/a
TOTAL REQUIREMENTS
131,366
104,927
26,439
17%
5%
NET (Resources - Requirements)
(96,025)
(66,079)
29,946
MEMORANDUM
To: See Distribution
From: Teri Maerki
RE: Courthouse Remodel Project
Date: September 20, 2005
Attached is the monthly report prepared for the Courthouse Remodel Project.
The projections will be updated as the project proceeds.
Distribution:
Mike Daly
Tom De Wolf
Dennis Luke
Mike Maier
Mark Pilliod
Susan Ross
Marty Wynne
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DESCHUTES COUNTY
911 COUNTY SERVICE DISTRICT FUND
General Assumptions:
1 Fiscal Year 05/06 projections are the adopted budget, unless otherwise noted in the scenario assumptions
below, with the following exception:
- Beginning net working capital budget amount replaced by actual
2 Property taxes (including local option levy) for FY 06-07 through FY 08-09 projected to increase 8%.
FY 09-10 through FY 10-11 projected at a 7% increase.
3 Revenues, other than property taxes, estimated to increase by 3% for FY 06-07 through FY 10-11.
4 Salaries for FY 06-07 through FY 10-11 are projected to increase at 7% which includes 3% COLAs
(cost of living adjustment) and 4% step increases.
5 Health Benefits rates increased by 15% for FY 06-07 through FY 10-11.
6 PERS rate remains constant at 19.59% of salaries for FY 06-07. The rate increases to 20.329% for
FY 07/08, and to 21.10% for FY 08/09 and all subsequent fiscal years.
7 Materials and Services increased by 7% for FY 06-07 through FY 10-11.
8 Capital Outlay figures provided by Deschutes County 911.
9 Transfers to Fund 710 (911 -CSD Equipment Reserve Fund) provided by Deschutes County 911.
Assumptions Scenario A:
• Current property tax funding without a new levy.
• FY 05-06 Personal services based on budget minus the Operations Manager.
Assumptions Scenario B:
• Current property tax funding without a new levy.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (2) Telecommunications Specialists, and (1) Systems Coordinator.
Assumptions Scenario C:
• Current property tax funding without a new levy.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (1) Operations Manager.
Assumptions Scenario D:
• Current property tax funding without a new levy.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (2) Telecommunications Specialists, (1) Systems Coordinator
and (1) Operations Manager.
Assumptions Scenario A+:
• Current property tax funding with a new levy of .09/$1,000 A.V. beginning in FY 07-08.
• FY 05-06 Personal services based on budget minus the Operations Manager.
Assumptions Scenario B+:
• Current property tax funding with a new levy of .09/$1,000 A.V. beginning in FY 07-08.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (2) Telecommunications Specialists, and (1) Systems Coordinator.
Assumptions Scenario C+:
• Current property tax funding with a new levy of .09/$1,000 A.V. beginning in FY 07-08.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (1) Operations Manager.
Assumptions Scenario D+:
• Current property tax funding with a new levy of .09/$1,000 A.V. beginning in FY 07-08.
• FY 05-06 Personal services based on budget minus the Operations Manager.
• Beginning FY 06-07 staffing level increased by (2) Telecommunications Specialists, (1) Systems Coordinator
and (1) Operations Manager.
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