2005-1363-Resolution No. 2005-140 Recorded 11/29/2005REVIE D (1
LEGAL COUNSEL
DESCHUTES
COUNTY CLERK
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NANCY
COMMISSIONERS' JOURNAL ,
2 05-1353
111010W 04 , 9 , 05 PM
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Redesignating a Petty Cash Fund to
a Change Fund for the Deschutes County * RESOLUTION NO. 2005-140
Surveyor's Office in the Amount of $50
WHEREAS, the County's Internal Auditor has recommended that the Surveyor's Office redesignate its
existing petty cash fund as a change fund; and,
WHEREAS, the Deschutes County Surveyor's Office needs a change fund in the amount of $50 to
transact its business; and,
WHEREAS, the Deschutes County Surveyor's Office has an existing petty cash fund in the amount of
$50 that is no longer needed for that purpose; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the existing $50 petty cash fund be redesignated as a change fund.
DATED this 28th day of November, 2005.
ATTEST:
Recording Secretary
PAGE 1 OF 1— RESOLUTION NO. 2005-140 (11/28/05)
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
. " � W, " � /w "/, a
M416HAKEft M. D LY, Vi -Chair
D NNIS R. LUKE, ommissioner
Judi Hasse
From:
Mike Berry
Sent:
Tuesday, November 15, 2005 12:41 PM
To:
Marty Wynne
Cc:
Judi Hasse; Tom Blust; David Givans
Subject:
Request to change Surveyor's Office Petty Cash Fund to a Change Fund
Marty,
I would like to request that the Surveyor's Office Petty Cash fund be re -designated as a Change Fund.
In the Internal Audit Report on the transition on end of Elected Surveyor position — Surveyor's Office (Report #
04/05-7), David Givans made the following recommendation:
Section 2.3, Petty Cash
Subject: Use of monies.
Recommendation: Re -designate petty cash fund as change fund
Since this Petty Cash fund has been used as a de facto Change Fund for many years, this would simply be a
house keeping matter. The fund contains $50.00 and is used solely for making change. It has not been used for
petty cash for a number of years.
Please let me know what procedures I need to go through to achieve this re -designation.
Sincerely,
Mike Berry, P.L.S.
County Surveyor
Deschutes County Surveyor's Office
61150 SE 27th St.
Bend, Oregon 97702
Phone 541-322-7112 Fax 541-388-2719
email: mikeb@deschutes.org