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2005-1386-Minutes for Meeting September 20,2005 Recorded 12/5/2005COUNTY OFFICIAL TES NANCYUBLANKENSHIP, COUNTY CLERKDS CJ 2005.13 6 COMMISSIONERS' JOURNAL 12/05/2005 01:42:38 PM VIII I IIIIIIIIII 200 -3384 IIIIIIIIIII III DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF DEPARTMENT UPDATE — FAIR & EXPO DESCHUTES COUNTY BOARD OF COMMISSIONERS TUESDAY, SEPTEMBER 20, 2005 Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Tom De Wolf, Michael M. Daly and Dennis R. Luke. Also present were Mike Maier, County Administrator; Anna Johnson and David Givans, Commissioners' Office; Dan Despotopulos, Kathy Herringer, Mike Manley and Ross Rogers, Fair & Expo; and Lee Smith, Fair Board. Media representative Chris Barker of the Bend Bulletin was present. No other citizens were present. The meeting began at 3:15 p.m. The main focus of the meeting was a discussion of the Food and Beverage Contracting. Dan Despotopulos stated he would like to get clarity from the Board of Commissioners as to the way we are doing things. In going back to the way we used to do it, we had other vendors. In October of 2000, food and beverage did catering but not concessions. For events various concessionaires came in. The first budget was using a variety of vendors. After that it was changed to exclusivity by using a committee and process. The first seven months of the first year budget earned $22,000. In using the exclusive vendor the budget from February 1St to June was $78,085. The Fair gets 24% of catering and 33% of concessions. By using one vendor we get higher percentages and negotiate contracts better. In his opinion and Fair Boards opinion the concept is good. They went through public bidding. Commissioner DeWolf said it is a legitimate way of doing business. Page 1 of 5 Fair & Expo Update September 20, 2005 Commissioner Daly stated that it has been four and one half years with the same contractor and thought there may be better ways to do it. He has talked with local vendors and they are not able to come to the fairgrounds. He felt current vendors and taking very little pride in the food they are putting out. The concept is a viable way of doing business. The question is why we don't do it ourselves. The company out of town must be making a ton of money. It is a profitable enterprise. Need to look at concept. Quality of food is not good. Rocky Mountain Elk folks had raw chicken, raw pork, and over cooked beef for five hundred people. Two years not really good, just ok. The third year was a disaster. The contractor has a bad reputation. Commissioner Luke said he understood why we went to this. The control is easier and should make quality easier. To do it ourselves we have to look at problems. County employees serving food (PERS.) We could have a problem with long contracts. A ten year extension is difficult to get two votes to do that and there would need to be more discussion on a ten year contract before we approve it. The concept is ok. Lee Smith said that they looked hard and seriously at problems. The basic discussion is, we rent facilities and not provide services for money. I was agreed by the Fair Board that one company would be used and they agreed to take that risk. They monitor the performance and it has worked well for them. Commissioner DeWolf asked who signs the contracts. Mark Pilliod said the Fair Board authorizes the Director to sign on behalf of the Fair Board. Commissioner DeWolf asked how many complaints do we get for food? Mr. Despotopulos said we have only received one letter of complaint in the first year, and then the next year they received better reviews. We do surveys after every event. The majority comes back good to excellent but there have been issues. Rocky Mountain had a bad experience but we have had lengthy discussions with C&D management. The chef left two days before the event. We told Rocky Mountain that if they are not happy, they will have their entire food and beverage free. He said that is how confident he is. Page 2 of 5 Fair & Expo Update September 20, 2005 On page three of the Fair Board Minutes; it states that if the Board wanted to go forward it would have to have final approval from the County Fair Board, County Legal Counsel and Board of Commissioners. The contract is set up to protect Deschutes County. We did an at -will contract. Communication is there, we all have to agree. On April 291h the Board of Commissioners gave a clear direction to me, Mike Maier, and Marl, Pilliod to work on the Water Park. We decided not to go forward with an indoor water park/resort. We will go forward with Mt. Bachelor, including food and beverage. We are not sure how long the contract would be for. We still need City of Redmond behind us. Redmond has entered into an MOU. What next? On August 291h the Redmond Planning Commission agreed to a text amendment. On August 30th we received an email and the Planning Commission said to go forward. Everything is a stepping stone. A ten year deal proposed by existing contract. We want the partnership to continue. It is a huge picture, not just about food and beverage. Commissioner DeWolf asked if on a contract extension, do we go out again for bid. Do we have the ability to extend or do we need to re -bid? Mr. Pilliod said a new code was adopted which approved twenty class exemptions or "special procurements". One was concessions of Fair & Expo. It could extend the agreement. Commissioner Daly asked, by the Board, do you mean Fair Board or BOCC. Mr. Pilliod said County adoption covers Fair Board. Commissioner Luke asked if the current catering contract goes outside the circle. Mr. Pilliod said it is apparent that whatever may occur in the future outside the circle, may not. Acitivities inside buildings was modified to cover outside buildings at Fair & Expo Center. The contract does not say all of the fairgrounds property. C&D does not cover area outside of Fair & Expo center circle. Commissioner Daly asked if it was a ninety day clause to have them out without cause. Page 3 of 5 Fair & Expo Update September 20, 2005 Mr. Pilliod said it is a clause that pertains to ninety days. Fair & Expo will need to figure out how that affects users. It has a rippling affect with all people. Commissioner Luke: Can you go out for an RFP? Mr. Pilliod said it was not practical. Mr. Despotopulos said that to give them ninety days, we will have to pay them $38,000. Mr. Pilliod said that it is a percentage as part of the contract. Mr. Despotopulos said it is a stressed process. He has had a very informal meeting on the negotiations with Mt. Bachelor. C & D clearly said that they will not get in the way of success of the fairgrounds. We have not even begun to negotiate. All this was is a very informal negotiation until all parties agree. Next month will get very serious. Commissioner DeWolf said if we are ok with the concept, we can fight about the company later. We receive results from Community Development Department and he asked Dan if he compiled his results. Mr. Despotopulos said "yes we do." Commissioner DeWolf said if we could get those results that would be great. Mr. Despotopulos said ok, everyone is in favor of the concept. If communication is a problem, we could meet two or three times a month rather than once. Commissioner DeWolf said they did not need to meet, that an update in an email would be fine. Monthly or bi-monthly. Kathy Herringer said that they can make a graph chart. Mr. Smith said speaking for the Fair Board, he is not completely satisfied they know the answer. His impression is that it applies to all of the Fair. Need to have thorough legal opinion as to C&D and if they have just the circle or outside the circle as well. Commissioner Luke said you can amend the contract how you want and if they do not agree, give them a ninety day notice. Page 4 of 5 Fair & Expo Update September 20, 2005 Mr. Smith said he has seen a high level of satisfaction with the food. We would not cancel the contract if we don't have a good reason. Commissioner Daly said he did not totally object to the concept except local folks shut out. He has not heard of any complaints lately. Mr. Despotopulos said that they see the Fair working, the concept working, and they have a full system in place. David Givans will do an audit in regards to Fair & Expo. A lot of events are going on and he thinks it is because of the concept. Being no further items addressed, the meeting adjourned at 4:10 p.m. DATED this 20th Day of September 2005 for the Deschutes County Board of Commissioners. ATTEST: Recording ecretary Attachments Exhibit A: Meeting Agenda Fair Board Meeting Minutes from September 8, 2005 Expo Center - July 2005 Sales Summary (4 pages) Water Park Time Line (3 pages) Deschutes County Fair & Expo 2004-2005 - Direct Economic Impact (2 pages) Exhibit B: Exhibit C: Exhibit D: Exhibit E: Tom DeWolf, Chair,, issioner (4 pages) Page 5 of 5 Fair & Expo Update September 20, 2005 A ends Regular Meeting of BOCC & Director of Fair & Expo Tuesday, September 20, 2005, 3:00 p.m. Deschutes Service Center —1300 NW Wall St., Bend 1. Discussion of Food and Beverage Contracting. 2. Other Items. 3. Executive Session regarding Real Property Transactions — Discussion with Negotiating Team — called under ORS 192.660(1)(c) Exhibit Pale / of �_ Deschutes County Fair Board Board Meeting Thursday, September 8, 2005 MINUTES President, Leland Smith called the meeting to order at 3:00 pm with the following present: Fair Board members, David Bishop, John Leavitt and Frank Deggendorfer; County Commissioner, Mike Daly; Deschutes County Fair Association President, Mike Schiel; Fair and Expo Manager, Dan Despotopulos; Fair and Expo Operations Manager, Michael Manley; Fair and Expo Sales Manager, Roxia Todoroff; and, Fair Marketing Director, Ross Rogers. Minutes David moved to accept the June 9, 2005 minutes as presented. John seconded the motion. Motion carried. Introduction of Guests Dennis Tooley introduced himself to the Board. He said he had no comments and was there just to observe the meeting. Public Comments There were no public comments. DCFE • Financials Dan presented the financial reports through June 3e. He pointed out the beginning balance for the 2005-2006 fiscal year was approximately $60,000 over the projected budget. Dan also presented the financial report for the month ending August 31t. He said the first two months of the year were outstanding. • Sales/Marketing Dan explained one reason the budget numbers looks so good has to do with the purchase of the horse stalls. He said there are three groups who will be using the new stalls: the American Quarter Horse Association, the Pacific Coast Cutting Horse Association and the Morgan Horse Show; all have two to five year contracts. The Morgan Horse show in June produced over $30,000 in horse stall rent, and, all three events will generate over $60,000 per year. Dan said the sponsorship/signage program is really growing. He said he budgeted $70,000 for sponsorships but by the end of the year that amount will more than double. Right now there are eleven sponsors who have signed up. Big Country RV has agreed to sponsor the three conference buildings, Bend Broadband will have a sign in the Event Center, the Bulletin has agreed to a $12,000 sign package; and, Les Schwab Tires will pay $14,000 this year for their sponsorship. Dan also mentioned that along with their sponsorship Bend Broadband also agreed to install wireless communications on the fairgrounds at no cost to DCFE. Dan also reported the Great North American Rally has been sent contracts for 2007 and 2009. Roxie has also sent FMCA a contract for 2010. Exhibit _ Page_I of�_ Deschutes County Fair Board Board Meeting Thursday, September 8, 2005 MINUTES 2005 Annual Fair report Dan said he did not have the final financial report for the Fair; however, the preliminary report indicates revenue will be over $980,000 (the budgeted amount was $970,000). Dan said including the $204,000 transfer to DCFE the budget figures will be exceeded by $60,000. He said opening day, Wednesday, there was 7,620 more paid attendance than last year. That was a 62.8% increase. Dan said along with the increase in attendance there were more traffic and parking problems than ever before. He said they are looking at several ways to alleviate some of the traffic problems, including working with the City of Redmond and the County Commissioners to finish 19P Street. Another idea is to change the Rodeo to run from Wednesday through Saturday, which would move slack time to Tuesday. Dan said the fact there were 9,200 people in the Event Center for the free Terri Clark concert also added to the congestion, so he and Ross will be looking at moving the biggest major entertainment act from opening night to another night. Because the largest carnival discount day is Wednesday, Pepsi Day, they will also be talking with Funtastic about making some changes in that area. Dan said every single area was up except for the Carnival and the open class exhibits. He said one of the reasons the carnival was down on Wednesday was because they didn't have enough local people answering their ads for work, so they had to close down some of the rides. In fact, they had to bring in crews from Portland to work Thursday through Sunday. Concerning the open class exhibits being down, Dan said, it seems to be a trend all over, including the State Fair. On the positive side, the season pass sales increased from 3,500 last year to 8,000 this year. Dan said the Les Schwab stores sold over $32,000 in presale tickets. Mike Daly commented that opening the North Gate really helped with traffic flow at the ticket booths. Dan said one of the reasons there was such an increase in pre -sales had to do with the Radio stations giving away tickets to the major entertainment and reminding everyone to buy their gate tickets in advance. Dan discussed the complaints about the Bears at the Fair. Dan has responded to letters that were sent. He said the Bears will not be back next year. Mt. Bachelor update/MOU Dan brought the Board up to date on the memorandum of understanding with Mt. Bachelor concerning the water park. He said he attended the planning commission meeting last week, and, they voted unanimously to change the fairgrounds zoning to allow such usage. All of the codes have been updated and it goes to the Redmond City Council on September 27th for the final approval. Dan, with help from Mike Maier and Mark Pilhod, has started negotiations with Powder Corp. on the details of the contract. Dan said his goal is to get around $200,000 for the lease; additional revenue will come 2 Exhibit_ Page _� of - Deschutes County Fair Board Board Meeting Thursday, September 8, 2005 MINUTES from food and beverage and parking fees. He said Mt. Bachelor has already selected Kirby Nagelhout Construction to build the complex. Dan said C & D Events has agreed to allow Mt. Bachelor to operate their own concessions in exchange for a ten year extension on their current contract. If they receive the extension C & D will agree to give the Expo Center an additional $100,000 to update their equipment. Dan recommended accepting C & D's proposal. He said if the Board agreed to go forward with the extension proposal it would have to have final approval from County legal counsel, the Board of Commissioners and the County Fair Board. Mike Daly expressed concern about extending C & D's contract. He said he thought the Fairgrounds has lost money because C & D does not pay enough attention to the smaller events. Roxie explained C & D has been making changes; they have a new Operations manager as well as a new cook; and, they have added several new menus specifically for the concession stands. Mike said, because it generates income for the fairgrounds, there should be concessions at every event, no matter what the size, or whether or not the event coordinator requests food and beverage. Dan has also met with Dave White and Candi Bothum to discuss the idea of the 4H building a portable food trailer. Dan said this would be a way to provide food service to the smaller events, and, support the 4H program. Action taken: David moved to accept management's recommendation and approve the extension with C & D Event Services an additional ten years including $100,000 of capitol improvement with payment terms to be determined by Dan. Frank seconded the motion. Discussion followed and Frank wanted to make sure that there is renegotiation at the end of the current ten year term to "tighten up anything that needs to be tightened up" and, at the time the extension is signed, C & D understands there will be renegotiations. David said he would also like to see that Commissioner Daly, C & D Events, and, Expo Management has an opportunity to have a three-way conversation to discuss Mike's concerns. David Bishop, Frank Deggendorfer and John Leavitt all voted in favor of the motion. Board member Jim Diegel, who was not present, had given Dan his approval (by way of e-mail) prior to the meeting, and, President, Leland Smith did not have to vote because the vote was unanimous. RV Park Dan reported that David Evans and Associates has been chosen to design the RV Park. He said they will have designs to show the Board by October. The RFP for construction should be ready by the first of November. The goal is to have construction start by January. Dan said he and Michael Manley have researched several RV parks and they are committed to making it as nice a facility as possible with showers, restrooms, etc. matching the rest of the fairgrounds buildings. They plan on having at least 60 premium "drive-through" sites. They are also considering hiring a Park manager who will live on the grounds. 3 Exbibit___ _ Page __ of A— Deschutes County Fair Board Board Meeting Thursday, September 8, 2005 MINUTES Covered Arena Dan said he and Michael are still working on the RFP for the covered arena. They plan to have the project completed by the spring. BOCC Dan said he has not met with the Conm issioners for several months because of the RV Rally and the Fair so he had nothing to report. Commissioners Daly said he and Redmond Mayor, Alan Unger are committed to finding ways to get the 19th Street project completed. He said the Road Department has given him an estimate of 5.5 million dollars to finish the road between the fairgrounds and Deschutes Junction. Mike said there are several issues such as the BLM, partnership with the DSL and the expansion of the urban growth boundary that have to be dealt with before they can go forward with the project. Adjourn The meeting adjourned at 4:45 pm. Respectfully submitted, Jerilee Bailey Fair Secretary 4 E:�hibit �_ July 2005 Sales Summary Sales, Revenue & Economic Impact Summary: Sales, Revenue & Economic Impact Summary reflects the total revenue to DCFE for July 2005, at $174,199.95. Food & Beverage revenues totaled $80,700.54. The largest documented visits were shown at the Great North American Rally. The total estimated economic impact to Central Oregon is equated at $17,572,895.49. Sales Activity Summary: Sales Activity Summary details 9 Proposals written for future business and 12 events contracted in July, totaling $618,076.41 in proposed revenue to DCFE. Site tours' and group meetings scheduled included: • Great North American RV Rally Coordination • APHA Bid Presentation • RVing Women's Rally Site Inspection and Meeting • Audra Green — Air Life's 20th Anniversary Celebration • St. Charles Holiday Celebration LOW Roxia Thornton Todoroff Director of Sales Exhibit e Page �_ of E 0 / X t Ink }{UJ k § ! ! Exhibit Page Z of --i— -------------- - k cs @# K m } ! ! \fV k� 'i # LU m ` ■ { 2 �K----- - § ci ui #! # a& §§/2�| _ 2 !!a§ �k�� ; R---------------_ ;!2 ;! z RA # 7 0 CIO 6 'IF � k 118##8§ 6 m § oC4 e#k� 2K LU w§ LU >© k& | z |! ! § 6 §§ ■�}}�|k-'ik|/ 2■ls,33l2�aJlk! � � Exhibit Page Z of --i— Deschutes County Fair Expo July 2005 Sales Activity Summary STATUS EVENT NAME TRANSACTION DATES EVENT DATES OPTION REVENUE TO YEARS DCFE BOOKED Proposal Hooker Creek Holdiay Celebration 7/5/2005 12/9/2005 $2,500.00 Contracted School Bus Safety Seminar 7/7/2005 June 2006 $472.00 Proposal Stewart Wedding 7/7/2005 Jul 2006 Catering not $625.00 included Contracted Cowboys Indians & Antique Auction 7/11/2005 6 -May -06 $798.00 Proposal Humphreys Wedding 7/11/2005 10/1/2005 Catering not $525.00 included Proposal Ron Turner Excavating Tradeshow 7/11/2005 open $1,520.00 Contracted Demo Derby 7/12/2005 17 -Jun -06 $567.20 Proposal American Paint Horse Association Show 7/13/2005 Oen Proposal World of Log Homes Show 7/13/2005 January 2006 $13,200.00 Proposal RVing Womens Convention 7/14/2005 09/01/05 $2,100.00 Proposal Safari Club Holiday Celebration 7/18/2005 04/01/06 $750.00 Contracted Catering for Great North American Rally 7/18/2005 July Rally 2005 $27,500.51 Contracted CO High School Equestrian Meets 7/20/2005 04/28/06 $4,400.00 Contracted CO High School Equestrian Meets 7/20/2005 03/19/06 $4,400.00 Contracted CO High School Equestrian Meets 7/20/2005 02/24/06 $4,400.00 Contracted NW Supe. 7/21/2005 2006-2010 $61,225.00 Option Years Blocked NWSupercross 7/21/2005 $61,225.00 2011-2015 Contracted SAIF Ag Safety 7/25/2005 12/07/05 $503.00 Booked Great North American Rall 7/27/2005 July 2007 $420,000.0012007-2009 Contracted Deschutes County Sheriffs Training 7/27/2005 8-24 & 26-05 $902.70 Contracted Promociones La Tunita11 7/28/2005 17 -Sep -05 $2,500.00 Proposal Class Reunion 1996 7/28/2005 August 2006 Catering not $1,940.00 included Booked Career Expo 7/29/2005 3/15/2006 $4,283.00 Fair Trade Contracted Mexican Rodeo 7/29/2005 09/10/05 $1,740.00 $618,076.41 by: Roxia Thornton Todoroff 8/30!2005 Exhibit Page 3 of �_ NM < NN NN Go Ln N m 14 N Ln N a, w NNN NM Ln 0 '0 0 E'0 C: Q) U M 0 u CL E ru C) co IN, 0 E 0 cm: -( u CL E ru CD 00 rl 0 E _0 Q) Q) u E fu C) co :c7) jg E Q) 0 cu fu 0 E fu C) & ""A 0 V E E E C) C) CD 75 "In 00 0 CO Q CO 4 00 C: u LL) E CL ce fu ru c-6 -C) C) CL Lr) (U O, 0 ruC6 (n W3 E n CL ci ru E ry-I Lr, (D 0 ^t > E m m o 1 fu C) C:) 14 Q) 66 a) E fu 0 U < -21 RAP` Ln Q) ru NM < NN NN Go Ln N m 14 N Ln N a, w NNN NM Ln 0 '0 0 E'0 C: Q) U M 0 u CL E ru C) co IN, 0 E 0 cm: -( u CL E ru CD 00 rl 0 E _0 Q) Q) u E fu C) co 0 E M c u ai ca 0 E cc C) jg E Q) 0 cu fu 0 E fu C) & ""A 0 V E E E C) C) CD M "In 00 0 CO Q CO 4 00 C: u LL) E CL fu c-6 -C) C) CL (U O, 0 ruC6 (n E CL ci ru E ry-I =3 0 ^t > E m m 1 fu C) 14 C) 66 E 0 U < RAP` Q) ru cr (U LO o V) cu CL E Q. a) Ln C:) ro E 0 E �.O 2 0 -0 0 ru X 0 Exhibit Page of aj ""A C: cu E E E C) C) CD M "In 00 CO Q CO 4 00 �.O 2 0 -0 0 ru X 0 Exhibit Page of WATER PARK TIMELINE September 22, 2004 - Mt. Bachelor approaches Dan about the possibility of a water park at the County Fair & Expo Center October 7, 2004 — met with Mt. Bachelor to discuss list of questions regarding the water park October 12, 2004 - met with Mike Maier to discus Mt. Bachelor idea of a water park October 14, 2004 — met with Fair Board and brought up the idea Mt. Bachelor building a water park October 19, 2004 — brought to the BOCC the water park idea from Mt. Bachelor NOTE: met with other group regarding an indoor water park resort throughout the month of October/November/December December 7, 2004 — met with Dan Rutherford to discuss water park idea January 13, 2005 — informed Fair Board that I was still discussing water parks with both groups February 10, 2005 — kept Fair Board updated on water park February 16, 2005 — kept BOCC updated on water park March 10, 2005 — informed Fair Board I expecting a proposal anytime from both groups looking to build water parks March 17, 2005 — informed BOCC I was expecting a proposal from Mt. Bachelor anytime from bosh groups looking to build water parks during preliminary budget meeting March 17, 2005 — dropped off proposals from Mt. Bachelor to BOCC, Mike Maier and Mark Pilhod. Emailed Fair Board with same information and mailed each Fair Board member the Mt. Bachelor proposal March 29, 2005 - met with BOCC, Leland Smith(Fair Board), David Bishop(Fair Board), Mike Maier to discuss the Mt. Bachelor proposal. BOCC and Fair Board members agreed to let Mike Maier coordinate with Fair & Expo staff to pursue the Mt. Ell;ibit 17 Page /_ of 3 Bachelor proposal as all parties agreed it could be good for the Fair & Expo and Deschutes County. April 8, 2005 — dropped off to BOCC, Mike Maier and Mark Pilliod copies of a proposal from Bill Sherb inger regarding an indoor water park resort. April 14, 2005 — discussed both water park proposals and it was indicated the Mt. Bachelor proposal was the best because they were willing to pay for the lease April 19, 2005 — met with BOCC to discuss both water park proposal and it was indicated(again) to pursue Mt. Bachelor because they were willing to pay for the lease May 4, 2005 — Discussed with Fair Board Family Motor Coach return in 2007 and their concerns over the water park. Dan invited Bill Smith from William Smith Properties to share some of his expertise in land use and development. Fair Board gave Dan permission to address options with Mt. Bachelor and their parking lot change. May 17, 2005 — updated BOCC on water park and FMCA concerns. Shared with BOCC Bill Smith's advice to Fair Board and possible parking lot changes. June 9, 2005 — Fair Board agreed to allow Dan(with legal counsel) to enter into a MOU(memorandum of understanding). Discussed extending C & D's contract an additional ten years along with $100,000 of capitol improvement money to allow Dan to negotiate with Mt. Bachelor for food service June 22, 2005 — met wVMaer, e Maier, Mark Pilliod and key Fair & Expo staff to discuss the MOwas extending the C & D's contract an additional ten years al0 of capitol improvement money to allow Dan to negotiate with food service July 1, 2005 — met witichael Patterson(City Manager) and Jim Diegel(Fair Board) to discuss the water park July 20, 2005 — met with City of Redmond Planning Department, City of Redmond Legal Counsel, Mark Piliod, Mt. Bachelor and Fair & Expo Center to discuss the MOU. July 26, 2005 — Redmond City Counsel votes unanimously to sign an MOU with Mt. Bachelor and Deschutes County to further pursue the water park with Mt. Bachelor July 27,2005 — Dan emailed the BOCC, Mike Maier, Mark Pilliod and Fair Board to inform them of City Counsel decision July 28, 2005 — met with Mt. Bachelor to discuss amending the zoning for the FG -Zone to allow a water park Exhibit Page _� of August 29, 2005 — Planning Commission votes unanimously to change/update text to allow a water park August 30, 2005 — Dan emails the BOCC, Mike Maier, Mark Pilliod and the Fair Board to inform them of Planning Commission's decision. NOTE: JULY/AUGUST MEETINGS WITH BOCC/COUNTY FAIR BOARD CANCELLED September 8, 2005 — Fair Board agrees to extend C & D contract after final review from County Legal Counsel, BOCC and Fair Board FUTURE TIMELINES: September 27, 2005 — City Council votes on planning commission's recommendation to change FG -Zone texL After the final approval(expected) I will along with Mike Maier and Mark Pilliod enter into final negotiations with Mt. Bachelor and C & D(if necessary Exhibit "7 Page_ 3 of Deschutes County Fair Expo Direct Economic Impact 9nne_,nnr, Month Direct Economic Impact Events Numbers of Attendees (doesn't include 4-H attendees) Jul -04 $ 449,021 12 8,645 Aug -04 $ 27,734,410 15 185,978 *includes Fair numbers - FMCA Sep -04 $ 1,006,521 20 21,025 Oct -04 $ 1,693,898 18 19,862 Nov -04 $ 2,654,572 15 34,941 Dec -04 $ 313,697 9 6,066 Jan -05 $ 672,662 9 13,025 Feb -05 $ 369,118 20 8,140 Mar -05 $ 4,264,951 16 35,270 Apr -05 $ 2,779,022 30 37,525 May -05 $ 593,606 21 13,142 Jun -05 $ 1,991,827 29 47,030 $ 44,523,303 214 430,649 2004-2005 Economic Impact $30,000,000 $25,000,000 $20,000,000 � "3i' z3. �� a`'•"}.a.� �''YJ�'��5`3 s'°'',i� 'e�'� ^��aY y y.. < $15,000,000�. ®Series1 $10,000,000 ��E $5,000,000 D� ?K D O O O D� ?K D� h h h h h h O O O O O O O O O SY CP 1oJ'O�G,'aK���'o-�a�- SS Roxia Thornton Todoroff .Director_of_Sales_ Exhibit F Page of Z Cn O Cal O Cn O O O Q O O O -69 O O O O O O O O O O O O t/ O O O O O O �i/O _ A gm 2 a O y- �► ^ k01, ms,. A O IVV t ^m �Or O is rh �`O ,z�+•r' "Mme- CD y. CD _! CD Cl) Exhibit E Page 2. of Z