2005-1387-Minutes for Meeting November 28,2005 Recorded 12/5/2005DESCH
TES COUNTY OFFICIAL
UBLANKENSHIP, COUNTY CLERK
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COMMISSIONERS' JOURNAL 12/05/2005 01;42:49 PM
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200-1387
DESCHUTES COUNTY CLERK
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, NOVEMBER 28, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Michael M. Daly and Dennis R. Luke. Also present were
Mike Maier, County Administrator; David Givans, Anna Johnson and Susan Ross,
Commissioners' Office; and, for part of the meeting, Tom Blust and George Kolb,
Road Department; Laurie Craghead and Mark Pilliod, Legal Counsel; Dan
Peddycord, Health Department; Marty Wynne, Finance Department; and Bob
LaCombe, Juvenile Community Justice. Also in attendance were citizens Jason Wick,
Bob Lovlien, Jan Wick, Brad Chalfant, Doug Goe, Jack Kiekel, David Guasco,
Barbara Wade and Chris Riggs. No representatives of the media were present.
The meeting began at 1: 55 p.m., following an executive session.
1. Discussion regarding Road Crossings.
Jan Wick, representing Avion Water Company, explained that due to
unforeseen events his company needs to dig up a portion of several roads to
install water lines. The County Road Department has a policy that this type of
work cannot be done for a period of time after a road is paved or otherwise
improved. In these situations the utility company is required to bore under the
roadway.
A lengthy discussion then took place regarding the policy and whether an
exception should be made in this case. Because of the large size of the pipe,
boring underneath the roadway is not practical. The roadways that are a
problem at this time is Deschutes Market Road and Hamehook Road at Repine
Road.
The Commissioners directed Tom Blust to meet with Mr. Wick and others to
work out a way to handle this situation without setting precedence.
Minutes of Administrative Liaison Monday, November 28, 2005
Page 1 of 5 Pages
2. Discussion regarding Community Forest Authority.
In response to concerns raised by the Commissioners, Brad Chalfant and Doug
Goe explained how a Community Forest Authority would be established. They
added that there is no direct or indirect liability to the County although the
Commissioners do make appointments to the Board of the Authority. There
would be five members — two from the industry, two from conservation groups,
and one County Commissioner.
A hearing is set for December 21St on this issue.
3. Discussion of Health Services at Juvenile Community Justice.
Dan Peddycord explained that the nurse practitioner currently working at the
Juvenile Department is transferring to the Adult Parole & Probation
Department. Because of this and because the level of services needed in
Juvenile has not been adequate, additional help is needed to address the
juveniles' medical needs. To add hours and services, approximately $20,000
additional is needed annually.
The Commissioners instructed Mr. Peddycord and Mr. LaCombe to work out the
details and have an interdepartmental agreement drafted to address this issue.
4. Habitat for Humanity Request for Property
Susan Ross said that Teresa Rozic, the County's Property Manager, has
provided a list of three properties that could work for La Pine Habitat for
Humanity projects. The assessment of the lots runs about $70,000-$90,000
each. Their first choice is a lot located on Sparks Drive in the Deschutes River
Recreation Homesite development. She added that Habitat for Humanity is
required to increase the work they do in order to obtain grants from Habitat
International.
Commissioner Daly expressed concern regarding giving away County assets.
Susan Ross reminded him that the County recently gave Habitat for Humanity
in Redmond a piece of property located in Terrebonne.
LUKE: Move that Lot 18 of DRRH be transferred to La Pine Habitat for
Humanity.
DALY: Second.
Minutes of Administrative Liaison Monday, November 28, 2005
Page 2 of 5 Pages
VOTE: LUKE: Yes
DALY: Vice Chair votes yes.
5. Silvan Power Company — Proposed Purchase of Industrial Park Property
Ms. Ross stated that Silvan Power Company has made an offer to purchase 28
acres in the La Pine Industrial Park for $1,205,680. They submitted earnest
money in the amount of $14,000 and asked for six months to handle the
purchase, with an option of another six months. The purchase would be subject
to approval of the use by the Environmental Protection Agency and Community
Development Department regulations.
LUKE: Move that $79000 of the earnest money deposit be non-refundable, and
$7,000 will be refundable if contingencies cannot be met; and the
agreement is to be renegotiated after six months. The non-refundable
amount will be refunded if the County does not approve the desired use.
The earnest money amounts will be applied to the purchase amount.
The County Administrator is authorized to sign the agreement.
DALY: Second.
VOTE: LUKE: Yes
DALY: Vice Chair votes yes.
6. Pilgrim Fine Wood Products — Proposed Purchase of Industrial Park
Property.
Ms. Ross said that this group wants to purchase two lots and offered the asking
price.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes
DALY: Vice Chair votes yes.
7. Request for .25 FTE —Building Services.
Ms. Ross said that the archivist position needs to be filled, and the Clerk's
Office is handling this half-time position.
Minutes of Administrative Liaison Monday, November 28, 2005
Page 3 of 5 Pages
Building Services needs to expand its .25 FTE position, as this amount of time
is inadequate to handle the mail and other duties.
The Commissioners indicated that increasing the position to .5 FTE would be
appropriate. This will be handled through a Resolution.
8. Economic Development Grant Requests.
There were no request for economic development grant funds this week.
9. Communications Update.
Anna Johnson said that the next Citizen Update is being developed.
The United Way funding drive is almost completed.
She has asked for donations of items for the employee holiday party drawings.
PSU classes and other classes are being scheduled for 2006.
10. Other Items.
Acceptance of Deed — Becky Johnson Community Center.
Mark Pilliod explained that the bank has signed off on the deed, and the
County needs to formally accept it.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Vice Chair votes yes.
Being no further items addressed, the meeting adjourned at 3:40 p.m.
Minutes of Administrative Liaison Monday, November 28, 2005
Page 4 of 5 Pages
DATED this 28th Day of November 2005 for the Deschutes County
Board of Commissioners. A
ATTEST:
Recording Secretary
Michael M. Daly; Vi e Chair
II-ennis R. Luke, Commissioner
Minutes of Administrative Liaison Monday, November 28, 2005
Page 5 of 5 Pages
1:30— 1:45
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., MONDAY, NOVEMBER 28, 2005
1. Executive Session regarding Pending or Threatened Litigation - ORS
192.660(1)(h) — Mark Amberg
1:45 — 2:00
2. Discussion regarding Road Crossings — Bob Lovlien, Jan Wick
2:00— 2:15
3. Discussion of Health Services at Juvenile Community Justice — Dan Peddycord,
Bob LaCombe
2:15 — 2:30 — Susan Ross
4. Project Update
5. Habitat for Humanity Request for Property
6. Silvan Power Company & Pilgrim Fine Wood Products — La Pine Industrial Park
7. Request for .25 FTE — Building Maintenance
8. Economic Development Grant Requests
2:30— 2:45
9. Communications Update — Anna Johnson
2:45 — 3:00
10. Other Items
Acceptance of Deed — Becky Johnson Community Center — Mark Pilliod