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2006-24-Minutes for Meeting December 19,2005 Recorded 1/5/2006DESCHUTES COUNTY OFFICIAL RECORDS ZVV6~~~ NANCY BLANKENSHIP, COUNTY CLERK CJ lid VV iT COMMISSIONERS' JOURNAL 01/05/2006 04;40;43 PM 11111][I IIIIIIIIIIIIIIII III 2024 DESCHUTES COUNTY CLERK CERTIFICATE PAGE - A- - This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF ADMINISTRATIVE LIAISON DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, DECEMBER 19, 2005 Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Michael M. Daly, Bev Clarno and Dennis R. Luke. Also present were Mike Maier, County Administrator; David Givans, Anna Johnson and Susan Ross, Commissioners' Office; and, for part of the meeting, Ronda Connor, Personnel; Teresa Rozik, Property Manager; Dan Peddycord, Health Department; Scott Johnson, Mental Health Department, and Mark Pilliod and Laurie Craghead, Legal Counsel. No representatives of the media or other citizens were present. The meeting began at 2: 00 p. m. 1. Discussion regarding Adding Crook and Jefferson Counties to the Health Benefits Program. Mike Maier explained that the other two local counties are looking into self- funding, and asked the Board if thought should be given to partnering with them. After a brief discussion, it was determined that Ronda Connor and Mike Maier will meet with representatives from the other counties to discuss this further. Mr. Maier added that he feels this is a decision that the Board should ultimately make. In regard to the County's wellness program, Dan Peddycord and Ronda Connor stated that the new third-party health benefits administrator, EBMS, has a wellness program that the County could transition into. No direct management would be needed for this program. Mike Maier asked that they find out what EBMS can do and what the cost would be. Dennis Luke added that it is hard to measure results from the current program and tie this to health claims, but knows that employees have been participating. Minutes of Administrative Liaison Monday, December 19, 2005 Page 1 of 5 Pages 2. Project Update Regarding the auction of County-owned property, Susan Ross said there is an auction planned for March 15, which will be the first of three auctions. The first auction will be 80 transfer development credit properties; the second will be other TDC properties; and the third will be other County-owned properties. 3. Discussion of Water Rights on Former County Fair Property. Teresa Rozik explained that the County is about to lose its water rights at this site, as the water has to be delivered by surface means and isn't being used. Commissioner Luke asked about putting the water into the water bank. Ms. Rozik said that if it were, Central Oregon Irrigation District would lose it forever; they would like to retain it and sell it to other end users who need it. It either has to be deliverable or the County can take credits and apply those credits to a well at the Fairgrounds. Commissioner Luke asked Ms. Rozik to explore obtaining the credits, and to obtain the engineer's report of the well at the Fairgrounds. The other Commissioners agreed. 4. Discussion regarding Property for Habitat for Humanity. Susan Ross and Teresa Rozik explained that there were initially three transfer development credit properties being considered for Habitat for Humanity. One is available now, and has sewer access. LUKE: Move approval of this transfer. CLARNO: Second. VOTE: CLARNO: Yes. LUKE: Yes. DALY: Vice Chair votes yes. 5. Discussion of Offers on La Pine Industrial Park Properties. Ms. Ross said offers had come in on several lots; one offer is for two lots, the other for one. Both are full price, cash offers. The buyers are Canaan Construction and Jeff Thomas. Minutes of Administrative Liaison Monday, December 19, 2005 Page 2 of 5 Pages LUKE: Move acceptance of these offers. CLARNO: Second. VOTE: CLARNO: Yes. LUKE: Yes. DALY: Vice Chair votes yes. She also stated that Silvan Power didn't like the County's counteroffer of the non-refundable earnest money and options. 6. Economic Development Grant Requests. Soroptomist International of Bend - This is for a children's clothing project for Head Start. Commissioner Luke granted $1,200. Volunteers in Medicine - Commissioners Daly and Clarno each donated $2,250. Habitat for Humanity - This request is for outreach equipment. Commissioner Luke granted $500; Commissioner Clarno donated $550. A request has also come in for Sisters Starry Nights. In the past former Commissioner DeWolf granted funds for this program; the Board will evaluate the request further. 7. Discussion regarding Construction Specialist. Commissioner Daly stressed that he would like to see a professional construction manager hired by the County to oversee various projects. This person would be a specialist in construction and could interact with the architects and contractors to make sure projects go smoothly. He added that the arena project at the Fairgrounds took far too long to materialize. There were problems also with the Road Department carwash project. With the $6 million Solid Waste Department project coming up, he feels someone should be hired with the proper expertise to represent the County's interest. Mike Maier stated that one was hired to oversee the construction of the Human Services building and the Becky Johnson Center. There were nothing but problems and it ended up costing the County $330,000. He added that he does trust the architects and builders that handle projects for the County, but said that someone may need to be hired to oversee the Jail expansion and Solid Waste proj ect. Minutes of Administrative Liaison Monday, December 19, 2005 Page 3 of 5 Pages As far as the Fairgrounds arena was concerned, Fairgrounds staff was very busy with installing corrals, RV parking, a well, the annual fair, and negotiations on the water park. Susan Ross added that most of the big projects are completed; the only ones that are not are the Jail, Solid Waste and possibly the Oregon State Policy building. Commissioner Daly said he had a person to recommend for the Solid Waste project, and he will discuss this with Timm Schimke. 8. Communications Update. Anna Johnson said that her update was discussed at the Department luncheon. 9. Discussion of AOC, NACo Committee Assignments, Board Liaisons and Board Chair/Vice Chair/Budget Officer for 2006. Commissioner Daly indicated that he has been on the Human Services Committee with AOC and NACo for some time, and would prefer to take over the positions vacated by former Commissioner DeWolf in regard to public safety and justice. Commissioner Luke said that he would like to remain on the legislative and governance groups. Commissioner Daly suggested that Commissioner Clarno become involved in AOC and also attend the March NACo conference in Washington, DC, as she is knowledgeable about human services issues and the County needs support to obtain equitable funding. No decision was reached on which Commissioners will serve as Chair/Vice Chair/Budget Officer. 10. Other Items. Mike Maier advised the Board the three of the employees named in the investigation of Tom DeWolf were aware of the allegations against him. Their inaction was a clear violation of County policy. He asked the Board's opinion on how this should be addressed. Minutes of Administrative Liaison Monday, December 19, 2005 Page 4 of 5 Pages Commissioner Luke indicated that something stronger than an oral reprimand is merited. Consensus of the Board was reached that a written warning would be appropriate. Being no further items addressed, the meeting adjourned at 3: 30 p. m. DATED this 19th Day of December 2005 for the Deschutes County Board of Commissioners. Y, R. Luke, Commissi ATTEST: Bev Clarno, Commissioner Recording Secretary Minutes of Administrative Liaison Monday, December 19, 2005 Page 5 of 5 Pages ~VTES ,k [~lg Cif Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADMINISTRATIVE LIAISON AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 p.m., MONDAY, DECEMBER 19, 2005 1:30-1:45 Discussion of Adding Crook and Jefferson Counties to the Health Benefits Program - Ronda Connor 1:45 -2:00 - Susan Ross 2. Project Update 3. Discussion of Water Rights on Former County Fair Property 4. Update on Property for Habitat for Humanity 5. Discussion of Purchase Offers on La Pine Industrial Park Properties 6. Economic Development Grant Request: . Soroptimist International of Bend - Head Start Clothing Drive 2:00- 2:15 7. Discussion regarding Construction Specialist - Mike Daly 2:15-2:30 8. Communications Update -Anna Johnson 2:30- 3:00 9. Discussion of AOC, NACo Committee Assignments, Board Liaisons, and Board ChairNice Chair for 2006 10. Other Items