2006-45-Minutes for Meeting September 20,2005 Recorded 1/11/2006DESCHUTES COUNTY OFFICIAL RECORDS CJ 2006~~~
NANCY BLANKENSHIP, COUNTY CLERK 1i~1 V
COMMISSIONERS' JOURNAL 01~11/2006 03;23;02 PM
II IIIIII IIIIII~IIIIIIII I III
2 Od-43
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, SEPTEMBER 20, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St..., Bend
Present were Commissioners Tom De Wolf, Michael M. Daly and Dennis R. Luke.
Also present were Susan Ross, Anna Johnson, and Joe Studer, Commissioners'
Office. Present for a portion of the meeting were Becky Wanless, Parole &
Probation; Marty Wynne, Finance Department; Bob Young with Oregon
Department of Forests & Wildlife; and Ken Lane with Vandevert Ranch. Chris
Barker of The Bulletin was present representing the media. No other citizens were
present.
The meeting began at 1: 30 p. m.
1. Discussion regarding Vacant Lot and Defensible Space Ordinance.
Joe Studer gave a brief presentation on the Vacant Lot and Defensible Space
Ordinance that will be addressed at a hearing on September 21 st. Maps
showing unprotected land and fire protection areas were discussed.
Senate Bill 360 is designed for defensible space and only addresses high-
density extreme areas. Seventy-four percent of land in Deschutes County is
Federal and of that, five percent is extreme.
Bob Young stated that some issues brought up such as how vacant lots are
addressed in SB360, will be looked at by a new committee.
Commissioner Daly asked how the committee findings will affect the
Ordinance.
Minutes of Administrative Liaison Monday, September 20, 2005
Page 1 of 7 Pages
Mr. Young stated he did not have any idea on what the committee is going to
develop. If the County Ordinance is strong enough, the State will back out and
let the County put its Ordinance in place. The Committee will move forward
with additional restrictions on S13360.
Mr. Young felt that the County Ordinance and SB360 could supplement each
other to deal with vacant lands that are high density extreme. The rules are
vague enough to give individual counties a wide range of options.
Mr. Stutler said that the bill only applies to Oregon Department of Forestry's
direct jurisdiction. A number of things have changed since the bill was passed
in 1997. Five options were discussed. (See attached handout on Vacant
Lots/Defensible Space marked as Exhibit A)
Mr. Stutler said they will be taking input at the hearing tomorrow.
2. Discussion of Parole & Probation Receptionist Position and Director's
Attendance at Polygraph School.
Becky Wanless discussed with the group the addition of a .50 receptionist to the
budget. When they received the proposed budget, the receptionist position was
not in there.
Commissioner Luke motioned to allow P&P to use existing funds to hire a .5
FTE. Commissioner Daly said he would second the motion. Commissioner
DeWolf asked that Ms. Wanless bring a Resolution back to the Board to put on
the agenda and approve at a regular Board meeting.
Ms. Wanless said they would probably hire sometime in October as an external
recruitment.
Ms. Wanless said she would like to attend Polygraph school. It would be a
benefit to her department, as it would enable them to do polygraphs. The
school is two months long and would be in the end of March 2006.
Minutes of Administrative Liaison Monday, September 20, 2005
Page 2 of 7 Pages
Ms. Wanless said while she is in school, she would be available to her office via
email and phone. She felt the office would function well with her being
available by those options during the week. She also said that she would pay
for the expenses out of her own pocket.
Commissioner Luke asked that she wait until Mike Maier was present and in on
the discussion before a decision was made.
Commissioner DeWolf asked that a discussion on this topic be put on the next
Admin Liaison agenda.
Commissioner Luke asked that the October 24th Admin Liaison meeting be
moved to Tuesday as the Board would be in a meeting with the Sheriff all
afternoon on Monday.
3. Discussion of Payroll Technician Pay Increase
Marty Wynne said that in recognition of an outstanding job Judi Hasse has been
doing, he would like to recognize her with a two-step pay raise. He said that
Mike Maier asked that he bring the issue before the Board. He said Mike as
well as Debbie Legg was ok with it.
Commissioners stated that they were ok with the raise. Susan Ross said that no
motion was needed, just sign on payroll.
4. Hurricane Katrina Issues.
Commissioner DeWolf brought up a discussion on employees donating one day
of vacation time to hurricane relief efforts and wanted to see if anyone was
interested in doing this.
Commissioner Luke stated that it does not cost the County any more to write a
check as it would cost for an employee to take vacation.
Commissioner DeWolf asked Marty Wynne to look at potential costs. He also
asked that this be put back on next weeks agenda.
Minutes of Administrative Liaison Monday, September 20, 2005
Page 3 of 7 Pages
5. Project Update, Economic Development Grant Requests, and Property
Management.
Susan Ross said that she has 3 deeds that need to be signed. Motions were
already made at an earlier meeting. The deeds are for the Association of
Seventh Day Adventists, Redmond Habitat for Humanity, and Estate of Lula
Ann Unch.
Ms. Ross presented the list of recommendations for distributing the park in-
lieu-of funds. She met with representatives of the four entities of Sunriver
Homeowners Association, Sisters Organization for Activities & Recreation
(SOAR), La Pine Park & Recreation, and Deschutes County. This is a
unanimous recommendation of this group. (See attached Park Funds
Distribution Recommendations marked as Exhibit B)
Funds to be distributed are:
Sunriver Homeowners: Amphitheater project $351,000.00
Sisters (SOAR): Skateboard park $355000.00
La Pine Park & Rec: Finley Butte baseball park $6300.00
Deschutes County: New Neighborhood trail $75,000.00
LUKE: Move approval as outlined in the memo.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Ms. Ross discussed three Lottery Grants. They were Redmond Education
Foundation for Christmas with the Trail Band, Health Departments Teen/Young
Adult Family Planning/STD Clinic, and Kids Center.
Minutes of Administrative Liaison Monday, September 20, 2005
Page 4 of 7 Pages
Ms. Ross said she had two offers for property in the Newberry Business Park at
full price. They are for Allen Mahaney with Break Away Glass and Jennifer
and John Rhodes with Rhodes Electric.
LUKE: Move approval and acceptance of the two offers.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
6. Approval of Weekly Vouchers without County Administrator's Signature.
LUKE: Move approval of the weekly vouchers without County
Administrator's Signature.
DALY: Second.
VOTE: LUKE:
DALY:
DEWOLF
7. Other Items.
Yes.
Yes.
Chair votes yes.
Commissioner DeWolf said he would like to review the information further and
asked that these items be put on next weeks agenda.
Commissioner DeWolf said he received a call from Joy Lehey with Republican
Leadership Conference asking to borrow the County flags. There was a
discussion among the group and they decided that they did not want to start
lending out the County flags. It was suggested that she contact the River House
and she can borrow theirs.
Commissioner DeWolf said that Bend Film is asking if their volunteers can
park in the County lot on this coming Friday and Saturday.
Minutes of Administrative Liaison Monday, September 20, 2005
Page 5 of 7 Pages
Anna Johnson said that the County has an Emergency Preparedness drill in the
Deschutes Services Center parking lot but the Wall Street lot will not be
involved and on Fridays, that lot is not usually full.
Commissioner DeWolf said that the lot is pretty far away from their venues and
they may not even need it. The group said it was ok for them to use the County
parking lot.
Anna Johnson said that other communications coordinators are being asked to
go help with communications in Mississippi or Alabama. She would like to
pre-train now, and then go later for one of the relief efforts. It would be for 2 to
3 weeks at least. The County would be reimbursed except for her salary.
Commissioner Luke stated that there is not any way to back her up if she would
go and it would make it difficult.
Commissioner DeWolf said that vacation time would be easier.
Ms. Johnson said she felt it would be beneficial to bring that kind of disaster
training back to the County. FEMA emailed her directly asking her to perform
this difficult role.
Commissioner DeWolf said that he agreed with Commissioner Luke but he
would like Mike Maier's input. He asked that this item be brought back up
when Mike Maier was here. He felt the training was good either way.
Ms. Johnson said that the United Way Campaign is beginning. She would like
to do a Spaghetti Lunch Fund Raiser. She would ask for donations for the food
and employees would pay for the lunch.
The group had a discussion around donated items from businesses and felt that
we should not ask businesses for donations. Commissioner DeWolf said that
Minutes of Administrative Liaison Monday, September 20, 2005
Page 6 of 7 Pages
we could just charge the employee's for the lunch and the County would buy
the food.
Ms. Ross said that they had done something like this in the past but they went
by the department that had the most participation. That department would get a
meal cooked for them. Ms. Johnson and Ms. Ross will come up with ideas.
Being no further items addressed, the meeting adjourned at 3: 00 p.m.
DATED this 20th Day of September 2005 for the Deschutes County
Board of Commissioners.
ATTEST:
Recording Secretary
-qLox ax,
Tom DeWolf, Chair
z ~ - X~/ 1411- J,~, ~
Mis ael . Daly, Co 'ssioner
Dennis u , Commissioner
Minutes of Administrative Liaison
Page 7 of 7 Pages
Monday, September 20, 2005
R .
MEMORANDUM
DATE: September 21, 20051
TO: Deschutes County Commissioners
FROM: Joe Stutter
RE: Vacant Lots/Defensible Space in Deschutes County
BACKGROUND INFORMATION: In Deschutes County there are approximately 175,000
acres of unprotected private lands. There is no agency responsible for fire protection of
either structural improvements or wildland fire fighting on these private lands. In the
unprotected lands of Deschutes County, where no formal fire protection is provided, costs
now covered by the State of Oregon under the Conflagration Act may soon become costs of
the County if proactive fire prevention measures are not taken.
In 1997 the Oregon Forestland-Urban Interface Fire Protection Act, more commonly
known as "Senate Bill 360" was passed and was designed to address the growing problem
of fire in the wildland-urban interface. Deschutes County was one of two counties in
Oregon chosen for implementation. Although specifically designed for defensible space
around structures on private lands, vacant lots were also addressed but only for those
areas identified as "high density extreme." The Deschutes County Classification
Committee determined that less than 5% of private lands protected by the Oregon
Department of Forestry (ODF) fell into the "high density extreme" category, resulting in
ncoi r.L - 1_a_ a -
1llVre LlIall 7J /0 V1 UIL; VacarlL IVES not cVVeled Uy hle lla.w.
Within the past year two significant events have caused Deschutes County to consider
how to address the defensible space and vacant lot issue on unprotected lands, and the
vacant lot issue on private lands protected by ODF:
1. The community fire plans developed in Deschutes County have identified
hazardous fuels on privately owned vacant lots as a key concern, with high
priority given for fuels treatment to protect the adjacent private property owners.
2. In Oregon there is over 6 million acres of unprotected lands, all located on the
east side of the Cascade Range. The State of Oregon has an ongoing effort to
review current wildland fire protection policies. One specific task of the State
Fire Marshal's Office is to examine unprotected lands in Oregon and how the
Conflagration Act will serve those areas in the future. The general trend of this
study is for the costs of fire protection to be given to the responsible County. If
Deschutes County was able to demonstrate through either standards/ordinances
for both vacant lots and private property with structures, this mitigation in the
form of fire prevention actions would in all likelihood allow resources under the
Conflagration Act to respond and the costs covered by the State.
Exhibit
Page of
Within the last month, the ODF has re-convened a group of private citizens and agency
personnel to consider changes to the vacant lot language in SB-360. The results of that
effort will not be known for at least a year.
Since 1997 and passage of Senate Bill 360 and the Healthy Forest Restoration Act of
2003, much has changed. Deschutes County has become the fastest growing County in
Oregon and one of the fastest growing areas in the entire United States. Fire adapted
ecosystems have evolved due to fire exclusion efforts by the wildland agencies. The
Wildland Urban Interface has expanded in exponential fashion and in many cases the
structures have become more flammable than the wildland fuels. 80% of the population
in Deschutes County was not living in the County during the Aubrey Hall Fire of 1990.
The Cities of Bend and Redmond already have instituted vacant lot ordinances, and
Deschutes County has instituted an ordinance against shake roofs in 2001.
PROBLEM STATEMENT: Deschutes County must identify fire prevention measures
on unprotected lands in the County for both defensible space and vacant lots; and work
with the ODF to address the vacant lot issue on private lands protected by the
Department.
ALTERNATIVES:
1. Deschutes County implements a defensible space/vacant lot ordinance for
both the unprotected lands and those lands protected by ODF. This option
would essentially make the existing SB-360 null and void in Deschutes
County thus negating much of the work completed by ODF. This option
would require Deschutes County to assume the leadership role on private
lands now protected by ODF.
2. Deschutes County implements a defensible space/vacant lot ordinance for the
unprotected lands, and for the privately owned vacant lots protected by ODF
which are rated "high" and "extreme" which currently are not covered by SB-
360. This has the potential to confuse the private land owners where there is
one standard for the "high density extreme" and other standards for the "high"
and "extreme" classifications.
3. Deschutes County implements a defensible space/vacant lot ordinance for the
unprotected lands. The Board of County Commissioners formally request to
ODF that the Deschutes County Classification Committee be re-convened to
consider how much more of ODF protection can be considered as "high
density extreme." This allows ODF to move forward with the SB-360
program in Deschutes County, and allows the County to address like issues on
the unprotected lands where the County has jurisdiction.
4. Deschutes County implements a defensible space/vacant lot ordinance for the
unprotected lands. The private land vacant lots in Deschutes County will not
be addressed at this time and will await the results by the newly formed ODF
group to re-examine the vacant lot issue in Oregon.
5. Deschutes County does not address the defensible space/vacant lot issue for
the unprotected lands. The private land vacant lots in Deschutes County will
Exhibit 74
Page Z of
not be addressed at this time and will await the results by the newly formed
ODF group to re-examine the vacant lot issue in Oregon.
Deschutes County Statistics
175, 000 acres of unprotected lands
ODF protects 176,000 acres
3,069 acres classified as High Density Extreme
52,919 acres classified as Extreme
10,348 classified as High
74% of land is Federal jurisdiction for wildland fire
Deschutes County
Vacant Lot
Locations
Sisters Area: 31 Lots for 1,678 acres
Redmond Area: 55 Lots for 3,336 acres
Bend Area: 53 Lots for 1,890 acres
La Pine Area: 260 Lots for 947 acres
Desert Area: 115 lots for 2,106 acres
Totals: 514 Lots for 9,957 acres
Range from %2 acre to 1235 acres
Exhibit
Page_ of
Current "DRAFT" Ordinance Language
(1) The purpose of reducing the wildland fire hazard by treating
hazardous fuels shall be to protect the property from the spread of
wildland fire from other properties; as well as confining any fire on
the property by preventing its spread to other properties.
(2) Every landowner in the area described with structural improvements
will meet the Default Standards of the Oregon Forestland-Urban
Interface Fire Protection Act of 1997, ORS 477.015 through ORS
477. 061. The Default Standards are as follows:
a. Step 1: Establish a 30-foot primary fuel break around the
home, and any other structure on the property.
b. Step 2: Determine whether a secondary fuel break is necessary.
There are two determining factors, first what is the fire risk
classification of the home and second is whether the roofing
material is flammable or nonflammable material.
c. Step 3: Determine whether it is necessary to create a fuel break
around the driveway. If the driveway on the property is shorter
than 150 feet, a fuel break does not need to be created. If the
driveway is 150 long or longer, a fuel break must be
established.
d. Steps 4 & 5: Remove any portion of a tree that is within i 0 feet
of a chimney, and remove all dead vegetative material
overhanging the roof or collected on the roof.
e. Step 6: Clear flammable material out from beneath decks.
f. Step. 7: Move firewood and lumber piles at least 30 feet from
structures, unless properly protected from adjacent fuels and
flying brands during a f re. Properly protected means to provide
a woodshed (a structure) that has a roof and walls with
protected openings to prevent sparks and brands blowing
within. This could mean that doors, windows, properly screen
vents.
(3) This must be done during the months of fire season (May 15 thru
October 1S)Exhibit
Page - of p
C
(4) Every landowner in the area described shall treat vacant lot property
in the following manner:
(a) Lot Size, 5 acres or less, the following standard will apply:
• Timber Fuel Types: Individual and groups of trees shall
be separated by a distance equal to the diameter of the
crowns adjacent to each other, or 15 feet, whichever is
greater. Trees will be pruned to remove ladder fuels up to
3 times the height of the ground vegetation. In all cases
dead fuels shall be removed.
• Grass and Brush Fuel types: Fuel beds will be mowed or
trimmed to a height not greater than 4 inches. Where
sparse fuel loading is present i.e. will not sustain fire
spread, exemptions will be accepted.
• Fuel treatment shall be completed and maintained prior
to the beginning of each fire season (May 15 thru October
1 St
(b) Lot Size, Greater than 5 acres, the following standard will apply:
• All Fuel types: A 50-foot fuel break completely surrounding
the property will be constructed utilizing the following
standards:
o Timber Fuel Types: Individual and groups of trees
shall be separated by a distance equal to the diameter
of the crowns adjacent to each other, or 15 feet,
whichever is greater. Trees will be limbed to remove
ladder fuels up to 3 times the height of the ground
vegetation. In all cases dead fuels shall be removed.
o Grass and Brush Fuel types: Fuel beds will me
mowed or trimmed to a height not greater than 4
inches. Where sparse fuel loading is present i.e. will
not sustain fire spread, exemptions will be accepted.
Exhibit A
Page 5 of CP
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• The fuel breaks shall be located along the boundaries of the
property. Where irregular lot sizes prevent the 50-foot fuel
break construction, exceptions will be accepted.
• Fuel treatment shall be completed prior to the beginning of
each fire season (May15 thru October 1st)
(c) A violation of this ordinance by any person, firm or corporation
shall be a Class A violation as defined by Chapter 1.16 of
Deschutes County Code.
(d) There will be a "grace" period of this ordinance for one year
to allow sufficient time for compliance.
(5) Private lands which are industrial in nature i.e. timber production
or for other commercial purposes are exempt from this ordinance.
Exhibit
Page (.p- of _
PARK FUNDS DISTRIBUTION RECOMMENDATION
Sisters (SOAR)
Sunriver Homeowners Assoc
La Pine Park & Recreation
Skateboard park
Amphitheater project
Finley Butte baseball park
35,000
35,000
63,000
Deschutes County New Neighborhood trail system 75,000
208,000
Exhibit
Page I of 12--
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Community Development Department
Planning Division Building Safety Division Environmental Health Division
-~T -
117 NW Lafayette Avenue Bend Oregon 97701-1925
(541)388-6575 FAX(541)385-1764
http://www,co.deschutes.or.us/cdd/
September 20, 2005
Susan Ross
Property and Facilities Director
Deschutes County
1300 NW Wall St.
Bend, OR 97701
Re: Neighborhood Planning Area Path Funding
The Community Development Department requests that the Board consider providing funding to
construct a paved multi-use path within the Neighborhood Planning Area. A portion of the path
has already been constructed with private funding from Pahlisch Homes. The path (identified
on the attached map) is referenced in the Deschutes County Comprehensive Plan to be located
within the open space areas adjacent to Huntington and Burgess Roads. We are requesting
funding of $175,938 to construct the full length path shown on the map.
The path is supported by the La Pine Park & Recreation District which has partnered with the
County to apply for a State Recreational Trail grant on two separate occasions to construct an
ADA-compliant multi-use trail within the overall recreational trail network and greenbelt system
(twice denied). The path had also been identified during the La Pine Community Design
Charrette led by the Rocky Mountain Institute (RMI) in April 2000.
The path will be developed to a standard of 10'-wide, with 2" of AC over a 4" aggregate base. It
is intended to be an ADA accessible trail for running, walking and casual biking, that will
complement the future neighborhood to be developed adjacent to it, and the rest of the non-
motorized trail system included in the Neighborhood. The County will develop the signage and
also be responsible for the maintenance of the trail. However, there may be an opportunity to
transfer maintenance for the trail (and other parks and open space areas) to the La Pine Parks
and Recreation District in the future. Those agreements will be worked out in conjunction with
the development of the Neighborhood Planning Area.
If you have any questions, please do not hesitate to contact me at 383-6718 or
stevea aC -co.deschutes.or.us.
Sincerely,
Steve Jorgens , Senior Transportation Planner
La Pine Path Project Narrative
Page 1 of 1
Exhibit
Page 2_ of 12
Quality Services Performed with Pride
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La Pine Planning Area Non-Motorized Plan
Existing Sidewalk
Planned Sidewalk
Taxlots
Collector ROW
Neighborhood Land Uses
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Mjj Community Facility N
Neighborhood Commercial
Neighborhood Park not to scale
Residential Center
Residential General
I Open Space 7/29/2005
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SUNRIVER OWNERS ASSOCIATION
Park Project Proposal
Project Sponsor
Sunriver Owners Association (SROA) is an Oregon non-profit corporation that has as members
every owner of property in Sunriver. SROA is governed by an elected Board of Directors which
employs 30 to 75 employees (depending on season) to provide services to SROA members and
their guests. Although Sunriver is an unincorporated area, SROA provides many services that
would be provided by a municipal corporation in an incorporated area. Design review, rules
promulgation and enforcement, forest management, road maintenance and recreational programs
are some of the municipal-type services performed by SROA.
Project Background
SROA owns an undeveloped twenty-acre parcel located in the core area of Sunriver called the
Amphitheater Site. The Board of Directors has formed a task force to plan the development of
this site for recreational purposes. The task force has identified five major activities that are
suitable for this site. These are an amphitheater, sledding facilities, park area, community center
and swimming pool. These elements are included in the site conceptual plan approved by the
Board of Directors.
Scope of Project
The first phase of development will include the amphitheater, two sledding areas a park area and
support facilities. The project is being designed for multi-functional use of facilities during
different seasons. The amphitheater site will serve as a sledding area in winter and a natural
amphitheater seating up to 300 patrons in the summer. This facility will use an existing
horseshoe-shaped berm created by the original developer of Sunriver. When fully developed, the
amphitheater could seat up to 2,000 people. A second sledding area will be created on a circular
berm called snow mountain. Both sledding areas have been used for years and are in need of
proper development to safely serve the hundreds of people of all ages who currently sled here.
The park area will be used for dispersed recreational activities and includes a picnic pavilion that
will serve as a warming but in the winter. Restrooms, parking and pathways will support these
recreational uses. The preliminary project cost estimate is $1 million.
Need for Grant Funds
It might be argued that Sunriver is a wealthy community capable of developing this site with its
own resources. However, the governing documents of Sunriver require a favorable vote of sixty
percent before SROA can proceed with a project that exceeds $25,000. SROA intends to
identify funding sources other than owner dues to "sweeten the pot" and encourage owner
support. The proposed use of $35,000 in park in-lieu fees on this project will help achieve this
goal. Sunriver residents will be grateful to the County for its assistance.
Exhibit
Page
of
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DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND
DISCRETIONARY GRANT PROGRAM APPLICATION
Direct Application to:
Commissioner DeWolf
Commissioner Daly
Commissioner Luke
All Three Commissioners X
Date: 9/8/05 Project Name: Finley Butte Park
Project Beginning Date: 10/15/05 Project End Date: 6/30/07
Amount of Request: $63,000 Date Funds Needed:
Applicant Organization: La Pine Park and Recreation District Tax ID
Address: P.O. Box 664 :_City: La Pine State: Oregon Zip: 97739
Contact Name: Linda Vassalli Telephone: 541-536-2223
Fax: 541-536-5453 Email: lprd-gmgbendnet.com
On a separate sheet, please briefly answer the following questions:
1. Describe the applicant organization, including its purpose, leadership structure, and activities.
2. Describe the proposed project or activity.
3. Provide a timeline for completing the proposed project or activity.
4. Explain how the proposed project or activity will impact the community's economic health.
5. Identify the specific communities or groups that will benefit.
6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the
source and amounts of matching funds or in-kind contributions, if any. If the grant will
support an ongoing activity, explain how it will be funded in the future.
Attach:
1. Proof of the applicant organization's non-profit status.
* Applicant may be contacted during the review process and asked to provide a complete line item
budget.
Exhibit
Page 5 of 1Z
r
DESCHUTES COUNTY GRANT APPLICATION
1. Describe the application organization, including its purpose, leadership
structure, and activities.
La Pine Park and Recreation District is a Special District providing recreational
activities to a portion of Deschutes County. There is a five member governing board
and a general manager.
2. Describe the proposed project or activity.
At Finley Butte Park, install a playground, skatepark, renovate the Finley Butte
Community Center including a heating system and provide outside working
restrooms.
3. Provide a timeline for completing the proposed project or activity.
Clean up of the site designated for the playground will start immediately. The heating
system will go in as soon as possible. Site preparation for the playground structures
and skatepark will begin early spring. Completion of the playground structures is
planned for summer 2006. The skatepark will be located at Finley Butte in the warm
months and portable fixtures may be used inside the White School Park Building
during winter months. Renovation of the building will be completed late 2006 or
early 2007.
4. Explain how the proposed project or activity will impact the community's
economic health.
This grant will enable the La Pine Park and Recreation District to establish a park
setting that will increase property value. The area now is an eyesore. With a
playground, skatepark, renovated community center and the existing ballpark, realtors
will no longer have to circumvent Finley Butte Road to show the new developments
in the area. A site for skaters will lessen the damage done to businesses and on
school property.
5. Identify the specific communities or groups that will benefit.
Many community organizations use the Community Center for their meetings.
Classes for all age groups are offered in the center as well. The park will offer the
only public playground in La Pine. Two play structures, one for ages 2-5 and the
other for 5-12 years of age, swings, basketball and tethered ball are planned. There
are over 200 youths using the ball fields and their families will benefit from this
grant.
Exhibit
Page _ t of I Z
J'
6. Itemize anticipated expenditures. Describe how grant funds will be used and
include the source and amounts of matching funds or in-kind contributions,
if any. If the grant will support an ongoing activity, explain how it will be
funded in the future.
Playground System (5-12)
$13,500
Playground System 2-5)
7,000
Insulation Material
3,000
Waste Oil Fired Boiler & Duct Work
17,000
6 skatepark obstacles
10,000
Restroom fixtures
2,000
Site clearing
4,000
Siding Material
4,000
Total
$60,500
The community is very supportive of this project and has agreed to help in clearing
the site, erecting the structures, and renovating the restrooms and community center.
Exhibit
Page r7 of J~
V)
Park Development Fund
Grant Proposal
Cover Sheet
Date: September 8, 2005
Project Begin Date: October 1, 2005
Amount of Request: $35,000.00
Project Name: Sisters Skateboard Park
Project End Date: December 1, 2005
Date Funds Needed: October 15, 2005
Applicant Organization: SOAR District (Sisters Organization for Activities and
Recreation)
Tax I.D. Number: 93-12-14147
Address: P.O. Box 2215, Sisters, Oregon, 97759
Contact Name: Carrie Ward, Executive Director Telephone: 549-2091
Fax: 549-0997 Email: carrie@sistersrecreation.com
P.O. Box 2215 - Sisters, Oregon 97759
Phone (541) 549-2091 - (541)1549-4177 - Fax (541) 549-0997
~wj go
Exhibit
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F_ <
l
September 8, 2005
(J
Dear Deschutes County Commission,
Thank for the opportunity to submit this proposal for a $35,000. grant from
Deschutes County for the Sisters Skateboard Park. We would like to thank the
Commission and staff for your efforts to make the County Park Development
Fund available to local communities for the development of recreation facilities.
In our community, one of the highest priorities for recreation facilities is the
construction of a Skateboard Park for the young people of Sisters.
The Sisters Skateboard Park is being organized by SOAR. SOAR (Sisters
Organization for Activities and Recreation), started as a non-profit organization 10
years ago with the mission of developing recreation programs for.the residents of
Sisters, with a focus on programs for children and teenagers. In 1998 Sisters area
residents approved the formation of a special taxing district. The SOAR
Recreation District serves over 9000 residents in an area with similar boundaries as
the Sisters School District. From the beginning the development of a skateboard
park was one of the SOAR Board's highest priorities.
Background
In August of 2005 Sisters area residents and merchants became concerned about
skateboarding activities in the downtown area. Because there is no place for kids
to skate, they have been skating downtown and causing concerns from business
owners about property damage, safety, and liability. The time was right and the
community began expressing overwhelming support for the creation of a
skateboard park at the SOAR Community Center.
Community Involvement
In a few short weeks kids and parents have come forward to plan a variety of
fundraising activities. The kids have already raised over $1,000.00 in less than one
week. Several downtown merchants have already contributed money and over
$6,000.00 has been pledged towards the project. Several parents and community
leaders have stepped forward to serve on the fundraising committee. The Sisters
Kiwanis Club has contributed $1500.00. Below is a summary of the funds that
P.O. Box 2215 - Sisters, Oregon 97759
Phone (541) 549-2091 - (541?549-4177 - Fax (541) 549-0997
Exhibit
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of 12
have been pledged to date and a list of supporters for the project. As a special
addition to the effort, Chris Klug, Sisters resident and Olympic Snowboard medal
winner has come forward to help organize and fundraise for the Skateboard Park.
He is sincere in his commitment to this project and will be a great role model for
the kids.
The first in a series of community meetings is scheduled for Thursday, September
8, 2005. The meetings will give interested community members an opportunity to
participate in the project, provide their input regarding the design and operation
of the park, and sign up to help on various committees.
The community of Sisters is coming together to try to address this matter and the
time is ripe for building a Skateboard Park. Behind this movement is the
enthusiasm of a group of great, young people who want to be actively involved
in helping to raise money and plan the Skateboard Park. Their energy and positive
attitude is truly inspiring!
Location & Operation
The Skateboard Park will be located next to the SOAR Community Center. The
Community Center is located next to the Middle School and High School. This
convenient location makes it easy for kids to get to the community center after-
school. The site we have selected for the skate-park is right next to the
Community Center which will allow us to easily supervise the park.
SOAR will operate the park and will be responsible for maintenance, supervision,
and liability insurance. The skate-park will be open until dusk and will be free to
skaters. There will be a requirement for skaters to wear helmets.
Design
We have been researching several Skateboard Parks around the state. At this point
we are planning a Skateboard Park that is composed of modular pieces that are
constructed to current safety standards. The modular units have the advantage of
being:
• Pre-build to park safety standards and easy to install.
• Readily available, which.would allow us to "build" a park quickly.
• Relatively inexpensive with the flexibility to add more features/modular
pieces as funds become available. Parks with a few pieces can be developed
with a small budget of $40,000.00. The costs of larger parks range up to
$150,000.00.
• The pieces are moveable and we can change the layout and keep it
interesting for skaters.
• Usable by both skaters and bikers.
• Can be designed to accommodate all skill levels from beginners to
advanced.
3
Exhibit
Page 1_0 of 12
• Weather proof and low maintenance.
During a series of community meetings this fall we will gather additional input
about this type of park and what pieces and layouts the skaters would like. Ideally
we would build Phase 1 of the Skateboard Park using the modular pieces and add,
in the future, a poured concrete park consisting of bowls and other features that
can't be built with the modular pieces. This phased approach would give us the
opportunity to build Phase 1 quickly and give the kids a place to skate. Phase 2
can be build at a later date as additional funds become available and the design
work is completed.
Time line
Project Sequence - Phase 1
Completion Date
Finalize Skateboard Park design with
community
October 15, 2005
Confirm budget for Phase 1
October 15, 2005
Order equipment
October 28, 2005
Install equipment
December 1, 2005
Budget
Phase 1 of the project can be built for $40,000.00 - $100,000.00 depending on
the layout we choose. The companies we are talking with can custom design a
park to match our budget. As we mentioned earlier, we can begin with a small
number of pieces and add to the park as more funds become available. At this
point our goal is to raise $100,000.00.
Funding Sources
To date, these are the funding sources that have been either pledged or are
pending.
Funding Source
Pledged
Pending
Deschutes County - Park
Development Fund
$35,000.00
Kiwanis Club of Sisters
$1,500.00
Downtown property owners
$5,000.00
$ 1,000.00
Cash contributions
$ 550.00
Local fundraising events
$10,000.00
State Parks Grant
$10,000.00
Total
$79050.00 +
$56,000.00 =
4
$63,050.00
Exhibit
Page _j L_ of 2.,::
__L
In addition to the funding sources listed in the above table we are working to
identify fundraising opportunities and funding sources for an additional
$36,950.00 that we will need to meet our $100,000.00. goal.
5
Exhibit
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