2006-53-Minutes for Meeting January 03,2006 Recorded 1/12/2006DESCHUTES COUNTY OFFICIAL RECORDS CJ 1006'53
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL
111111111111111111111 loll 111 01/12/2006 02:50:23 PM
20064S
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
C ~
c
This page must be included
if document is re-recorded.
Do Not remove from original document.
A
0 { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF ADMINISTRATIVE LIAISON
DESCHUTES COUNTY BOARD OF COMMISSIONERS
TUESDAY, JANUARY 3, 2006
Commissioners' Conference Room - Administration Building - 1300 NW Wall St..., Bend
Present were Commissioners Michael M. Daly, Bev Clarno and Dennis R. Luke. Also
present were Mike Maier, County Administrator; David Givans, Anna Johnson and
Susan Ross, Commissioners' Office; Timm Schimke, Solid Waste Department; Mark
Pilliod and Laurie Craghead, Legal Counsel; and, for a portion of the meeting,
Catherine Morrow, Kevin Harrison and Devin Hearing, Community Development;
and eight other citizens. No representatives of the media were present.
The meeting began at 1: 30 p. m.
1. Communications Update.
Anna Johnson said that updated photographs of the Commissioners will be
taken on January 4 at 9:30 a.m.
She also reminded the Board that employee training and other education is
being transitioned over to Personnel.
She is working on various media releases and the employee newsletter at this
time.
2. Project Update
Susan Ross explained that an offer has been made on seven acres of County
property located next to the old demo pit off Simpson Avenue. The original
offer was for $1.8 million, which was declined. The newest offer is for $3.5
million. Realtor Steve Scott indicated the property is worth probably $4.25
million. The property would need to go through the regular auction process.
Minutes of Administrative Liaison Tuesday, January 3, 2006
Page 1 of 5 Pages
Commissioner Daly stated he is concerned that the Simpson property, along
with many other properties in Central Oregon, has reached maximum value.
Ms. Ross indicated that the proceeds of the sale could be used for capital
projects, such as the proposed Oregon State Police/9-1-1 building, the purchase
of property to be used for additional Courthouse parking, a new structure where
the old annex building is located, plus others.
Mike Maier said that the OSP/9-1-1 building could be done with current
funding, or could be rolled into the jail project. It may be possible to work out a
trade of some kind for the Johnson Brothers and church properties next to the
Courthouse.
A lengthy discussion took place regarding potential liability issues at the old
landfill site. Consensus was that the County should hold the property for the
time being.
3. Economic Development Grant Requests.
A request was received from Volunteers in Medicine. Commissioners Daly and
Clarno agreed to split the $4,500 amount.
Commissioner Luke approved $500 funding to the Education Foundation for a
spelling bee.
4. Discussion of a Request for Temporary Office Space.
RSVP - the Retired Senior Volunteer Program - has asked to use the old jury
assembly building for the next year, until COCOA has its new space ready for
them. The space is vacant at this time, and RSVP would pay for utilities and
janitorial services.
Commissioner Luke requested that Ms. Ross obtain a letter from COCOA that
states they will have space available for RSVP in a year, and also that Ms. Ross
make sure building accessibility won't be an issue. The Board directed that Ms.
Ross work out the details with the County Administrator.
5. Discussion of Thornburgh Resort - Update/Refresher
Laurie Craghead gave an overview of the current status of the Thornburgh
appeal. The deadline for a decision has been extended by the applicant.
Minutes of Administrative Liaison Tuesday, January 3, 2006
Page 2 of 5 Pages
Commissioner Luke said that the additional time is helpful, as it will give the
Commissioners an added opportunity to review the many documents in the file.
Catherine Morrow added that her department is prepared to meet the original
timeline if necessary.
A discussion then took place as to the reasons for the extension and what
actions need to be taken on specific dates. It was pointed out that there have to
be two votes for each condition this is developed. Laurie Craghead stated that
care needs to be taken not to show the Board what the applicant wants; only
recommendations of staff can be considered. However, staff cannot act as a go-
between for the Board and the applicant.
Additional meetings may be scheduled prior to the decision date to answer the
concerns or questions of any Commissioner.
6. Other Items.
Mike Maier said that an employee of the Assessor's Office has asked for thirty
days medical leave, per Scot Langton. He said that the person has used all of
the sick leave available, and the Board needs to approve an extension of leave
without pay. This would be effective through January 16.
LUKE: Move approval.
CLARNO: Second.
VOTE: DALY: Yes.
CLARNO: Yes.
LUKE: Chair votes yes.
Mike Maier explained that the County spent a lot of money recently on private
investigators, with mixed results. Another claim of a violation of the non-
harassment policy has been made against an elected official. Mr. Maier
suggested that the County hire its own investigator to handle these types of
claims. There is probably not enough work - perhaps one-third - but the
District Attorney needs an investigator badly. The District Attorney would
create the position, but requests by the Board would take precedence.
Contracting is a problem; it is costly, and there always seems to be a problem
regarding a lack of insurance coverage.
Minutes of Administrative Liaison Tuesday, January 3, 2006
Page 3 of 5 Pages
A District Attorney investigator would give the County more clout. If some
kind of conflict arises, the County could trade time with another county.
The person would report to the District Attorney, who is an independently
elected official. Commissioner Daly said that he would like to participate in the
selection of the investigator if possible.
LUKE: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Yes.
LUKE: Chair votes yes.
Regarding liaison meetings, the Board was asked if they wished to continue the
group liaison meetings with departments and the individual liaison meetings
with department heads.
The Board indicated they would like to continue the regular meetings with the
departments, but it is not necessary to continue the individual liaison meetings.
In most cases if the department head has an issue that needs to be addressed
quickly, he or she will contact Mike Maier or a Commissioner at that time.
A discussion took place regarding ABHA and the County's participation in the
group. Commissioner Daly said that Seth Bernstein of ABHA will be visiting
the County on January 12. The Board decided they would all like to meet with
him to discuss how ABHA should be handled in the future and what Deschutes
County's involvement would be.
Commissioner Luke stated that Bethlehem Inn has asked for a letter of support
from the Board. They will use the letter to help pursue grant funding. The
Commissioners indicated they would have no problem signing it.
Being no further items addressed, the meeting adjourned at 3:30 p.m.
Minutes of Administrative Liaison Tuesday, January 3, 2006
Page 4 of 5 Pages
DATED this 3rd Day of January 2006 for the Deschutes County Board
of Commissioners. _
Vic
ATTEST:
Recording Secretary
Luke, Commissioner
_A~
Bev larno, Commissioner
Minutes of Administrative Liaison Tuesday, January 3, 2006
Page 5 of 5 Pages
1`~T E 8 ~
{ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory,
ADMINISTRATIVE LIAISON AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., TUESDAY, JANUARY 3, 2006
7-30- 1.4 5
1. Communications Update - Anna Johnson
1:45 -2:00 - Susan Ross
2. Update of Projects
3. Discussion of Offer on Simpson Drive Property
4. Discussion of Temporary Office Space for RSVP Program
5. Economic Development Grant Request(s)
2:00- 2:45
6. Update/Refresher regarding Upcoming Thornburgh Destination Resort
Decision
2:45 - 3:00
7. Other Items