2006-84-Minutes for Meeting January 09,2006 Recorded 1/26/2006DESCHUTES COUNTY OFFICIAL RECORDS CJ 1046'84
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 01/26/2006 02:34:53 PM
1111111111111111111111111111
2006-64
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
~il'C ES L'
~G 2
Deschutes County Board of Commissioners
❑ 1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
MINUTES OF MEETING
LOCAL PUBLIC SAFETY COORDINATING COUNCIL
MONDAY, JANUARY 9, 2006
Commissioners' Conference Room - Administration Building, Second Floor - 1300 NW Wall St..., Bend
Present were Judge Michael Sullivan; Commissioners Michael M. Daly and Bev
Clarno; Mike Maier, County Administrator; Court Administrator Ernie Mazorol;
Andy Jordan, Bend Police Chief, Jack Blum, citizen member; Hillary Saraceno,
Commission on Children & Families; Tammy Baney, Commission on Children &
Families' Advisory Board; and Becky Wanless, Parole & Probation Department.
Also in attendance were Jacques DeKalb, defense attorney; Ruth Jenkin, Sheriff's
Office (Jail); Bob Warsaw, Oregon Youth Authority; Mike Dugan, District
Attorney; Janet Huerta, COBRA & Mary's Place; Bob LaCombe, Juvenile
Community Justice; Roger Olson, NAMI; Bob Smit, KIDS Center; Scott Johnson,
Mental Health Department; and Lt. Carl Rhodes, Oregon State Police.
Also present were media representative Molli Graham from News Channel 21; and
citizen Andrea Blum of the League of Women Voters.
1. Call to Order & Introductions.
The meeting was called to order at 3:35 p.m., at which time the attendees
introduced themselves.
2. Approval of Minutes of November 7, 2005 Meeting.
Mike Maier moved approval and Becky Wanless seconded. The minutes were
unanimously approved.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 1 of 8 Pages
3. Discussion of "Safe Havens" Program.
Judge Sullivan thanked Janet Huerta for her work, and gave an overview of the
work to be done through the "Safe Havens" program.
Ms. Huerta distributed a fact sheet on Mary's Place (a copy is attached as
Exhibit B). She said Deschutes County had received a planning grant for two
years, and this grant helped to successfully bring together eleven different
agencies. This group then was able to properly plan and then apply for an
implementation grant; this was received in October. The facility will be
opening soon, after staff training and the referral process is completed. The
group is applying for an additional grant, but will eventually need to find
funding beyond these grants. To that end, they would like to get letters of
support from various agencies, including LPSCC.
Mike Maier asked if there would be any conflict with the normal operation of
the County's day care center, which is within the same facility. Ms. Huerta
explained that Mary's Place activities happen after the County's day care center
is closed - after hours in the evenings and on weekends. Becky Wanless added
that if an individual is on parole for a sex offense, they will be closely
monitored. Mr. Maier said that they need to make sure any offenders don't
show up at the day care center while others are using it.
Mike Dugan said that individuals may show up at the Courthouse and end up
going over to the other building. Ms. Huerta indicated that a receptionist will
be at the office to make appointments; the day care center is in a separate
location and is not directly accessible by outsiders. Scott Johnson suggested
that there be a buffer of a half-hour between closing of Munchkin Manor and
the activities of Mary's Place.
Judge Sullivan said that some cases will involve domestic violence offenders;
and some offenders may have mental health issues; so care must be taken as to
who is able to use these supervised visitations. Ernie Mazorol added that at the
present time many supervised exchange visits are held in the McDonald's
parking lot, so this is a much better situation. Judge Sullivan said that a lot of
work has been done in developing protocols and ways to keep everyone safe.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 2 of 8 Pages
DUGAN: Move approval of a letter of support from LPSCC.
SMIT: Second.
The vote was unanimously in favor.
4. Update regarding Family Drug Court Proposal.
Judge Sullivan explained he is trying to get the Drug Court running soon. Ernie
Mazorol added that the grant needs to be in by March, and he hopes to see the
Court operating by May.
Scott Johnson said that these efforts are going well and there is strong local
support. He has examined Marion and Lane Counties Drug Court programs.
The leadership team working on this effort consists of Becky Wanless, Ernie
Mazorol, Dan Peddycord, Judges Sullivan and Brady, and an individual from
State Child Welfare. The request for funding will be for $300,000 to $500,000.
The Family Drug Court will address situations where there is an offender in
every case and a child removed in every case. Many of these cases are a result
of meth use. Treatment agencies are now becoming involved. A community
meeting is scheduled for the evening of February 9 in the Jury Assembly Room.
The group would like to obtain a letter of support from LPSCC, since this is a
team effort.
Mike Dugan asked what the odds might be in getting the grant. Mr. Johnson
replied that the minimum grant amount is $300,000, and leveraging other
dollars is a factor in the rating. The need in the community has a lot to do with
it, and regular funding is not what it should be. Byrne grants often consider
family situations. He is cautiously optimistic.
A discussion then took place about what could be accomplished if funding isn't
received. It could be scaled back to a relatively small program to start, assisting
probably ten to twenty families the first year. At this point, it isn't known how
much funding would be needed per family; much depends on how challenging
the problems are for a particular family, and how much help and treatment is
needed.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 3 of 8 Pages
Judge Sullivan observed that these are some of the most difficult families to
work with; and they need to be considered as family units. Family Drug Court
has shown positive results. He added that he feels this is a very important
issues and he wants to see it successful. However, it is resource driven, and if
there is no treatment on demand available, it won't work.
This item will be discussed further at the February 6 LPSCC meeting.
5. Discussion of Sheriffs Levy, Proposed Jail Expansion and Programming
Needs.
Mike Maier said that on January 11 the Board will address two orders regarding
the formation of the two Sheriff's funding districts, with the election to occur in
May. There will be a public hearing at that time as well. Judge Sullivan noted
that he feels the proposal is a good one.
A presentation of the proposed jail expansion project is scheduled for Tuesday,
January 24 at 5:30 p.m. in the Commissioners' Hearing Room.
Regarding treatment dollars, Mr. Johnson said that he has had discussions with
the Sheriff regarding the jail project, the levy and the continuing need to pursue
programs. There needs to be additional beds for women and treatment
resources, and options for housing and jobs, so Parole & Probation needs to be
involved. The best avenue may to put efforts in to the jail expansion proposal
and the Sheriff's Office levy, followed by programming needs. Mental Health
Court, the Drug Court and others can hope to make inroads in recidivism rate.
Roger Olson added that he is working with the Sheriff's Office on behalf of
NAMI so that there are programs established in the jail to address mental health
issues and alternative programs.
Judge Sullivan said that LPSCC members may want to discuss this issue among
themselves and give some thought about this issue and, at the next meeting,
volunteers can step forward to be on a subcommittee. It is important to
determine what programs can be used to reduce recidivism. It is not easy to
upgrade or change programs, but what is being offered should be constantly
reviewed. Some thought should be given to addressing other treatment
programs that are known to be successful.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 4 of 8 Pages
Tammy Baney stated that some focus should be on prevention. Many youth
programs in Deschutes County have been lost over the past few years due to
lack of funding. These need to be shored up to get ahead of the curve.
Jack Blum said that he was under the impression that the jail expansion
proposal was going to be downplayed until after the levies went before the
voters. He feels that if both of these issues are presented around the same time,
taxpayers will be negative. Without permanent Sheriff funding, the jail
expansion can't happen. The only benefit would be for the cities to get trained
deputies from the County. He asked if there is a deadline for the big push for
the jail expansion proposal, since deputies aren't paid decently right now
anyway.
Judge Sullivan explained that a committee was formed to make
recommendations on the jail, and it isn't up to LPSCC to make a decision on
the timing or funding of the project. He added he believes the Commissioners
wanted the jail expansion proposal presented to the public.
Mike Maier said that everything is predicated on passage of the levies. There
was an initial concern about how to fund a jail expansion. The unofficial
direction of the Board is to not ask for a bond measure to fund the jail project;
this helps to take the sticker shock out of the equation. The Board may decide
to sell County-owned property and use the proceeds to fund the jail expansion.
But the County doesn't want to end up with a jail that can't be staffed.
Commissioner Daly added that selling property for this reason is a good
alternative. The Board has not yet worked out any details, but there are some
big groups interested in specific properties. A long-term investment like the jail
expansion would be a good use of the properties. It will take some time to put
this all together.
Mr. Blum stated he highly supports the jail expansion, but bringing it up now
may scare the public. Bob Smidt said that now is the time to plan for the future.
The jail space is already inadequate and additional room is needed as soon as
possible.
Mr. Maier added that discussing the needs of the jail could be a benefit,
bringing to the forefront the inadequacy of the current jail. This could make the
levy vote even more important.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 5 of 8 Pages
Commissioner Daly asked that if it passes, would funds be available to reopen
the work center. Mr. Maier replied that the Bethlehem Inn would have to
relocate and Parole and Probation would lose transitional housing. If temporary
modulars can be placed next to the work center, they could be used for
transitional housing while the jail is being built. Ms. Wanless noted that the
Bethlehem Inn group is well prepared for the possibility of having to relocate.
Ms. Baney said that funds need to be found for other priorities as well, such as a
permanent shelter or other programs.
Judge Sullivan asked the group to think about his proposal to form a
subcommittee, which will require staffing as well. He would like to see the
committee formed and working by the first part of May. Prevention is
important, and everything needs to be examined at the same time so the
Commissioners can review the whole picture.
This item will be discussed further at the February 6 LPSCC meeting.
6. Update regarding Dedicated Courthouse Parking for Law Enforcement
Personnel.
Judge Sullivan provided an overview of the issue. Andy Jordan said that he
thought it would be an easy problem to address, but learned that downtown
parking is a huge issue for the City and there is even a coalition, established by
the City, that reviews downtown parking. It has to do with the number of
parking spots available. They are not quite ready for a presentation.
Judge Sullivan noted that damage to the Marion County Courthouse was about
$5 million; it was very difficult to reconstruct the files and this resulted in
tremendous delays in Court. He wants to see the Deschutes County Courthouse
protected and this is a relatively easy way to help with that concern. Chief
Jordan said that if resistance continues, he may need the support of LPSCC.
Judge Sullivan stated that LPSCC can't tell the parking committee what to do,
but they need to know the potential expense is tremendous. Ernie Mazorol
added that he is more concerned about an explosion, since everything is in an
urban environment and the facilities are now built to the sidewalk, with no
barriers and no place to put them.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 6 of 8 Pages
Chief Jordan said that he will pass this information on. Commissioner Daly
stated he would be happy to go with Chief Jordan to a presentation.
This item will be discussed further at the February 6 LPSCC meeting.
7. Other Business and Items for the Next Meeting (February 6).
Mike Dugan acknowledged News Channel 21 reporter Molli Graham, who is
moving soon to Omaha. He said she has done a good job over the past few
years of promoting KIDS Center activities.
Mike Maier advised that the Board of Commissioners has asked Bev Clarno to
represent the Board at LPSCC meetings, with Mike Daly as alternate.
Bob Smidt advised that training is to begin on January 31 for the "Darkness to
Light" prevention program. This will be a community event held at the library.
It is beginning to get the attention of communities; the hospital and others in the
medical community are implementing it, as are Boys & Girls Clubs, various
churches and other organizations.
Commissioner Daly advised that the County's federal lobbyist has asked for a
phone meeting with various County representatives to discuss the federal
funding agenda. Due to deadlines, this needs to occur as soon as possible. A
personal visit will likely occur later in the spring. He asked that if anyone in
LPSCC has federal funding issues to address to advise him or Mike Maier of
those concerns.
This item will be discussed further at the February 6 LPSCC meeting.
Mike Dugan said that he is working with the Department of Corrections to offer
continuing legal education on February 13. He is trying to get other counties,
as well as defense attorneys, involved. There might be opportunities for
continuing education for officers as well.
This item will be discussed further at the February 6 LPSCC meeting.
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 7 of 8 Pages
Tammy Baney stated that work is still being done on the anti-drug strategic
plan, and others are being reviewed. This will come before the group in a
month or two.
Being no further items addressed, the meeting adjourned at 4:45 p.m.
Respectfully submitted,
Recording Secretary
Attachments
Exhibit A: Sign-in sheet (1 page)
Exhibit B: Information on "Mary's Place (2 pages)
Exhibit C: Agenda (1 page)
Minutes of LPSCC Meeting Monday, January 9, 2006
Page 8 of 8 Pages
i.
W
J
IL
O
O
O
N
to
U)
v
~
e
C
tl
a
V
L~
v 1
~l
uD
E
1
a~
to
U
y
uJ
~
cn
a
a
.o
Ilk,
rz
1%
O~
C
0
m
0
c
w
cu
0
a
Exhibit_,Y
Page of
Mary's Place
A supervised parent/child visit and exchange center
What:
• 2003-2005 planning grant brought together 11 agencies to prepare for opening a
center
• 2006 implementation grant will provide 10 visits or 20 exchanges per week
• Mary's Place is a neutral location for parents to exchange children or have
supervised visits in cases of domestic violence, child abuse, sexual assault,
stalking, high conflict divorces, mental illness, substance abuse, long absences
Where:
• 1130 NW Harriman
• Share space with Munchkin Manor day-dare center
• County donating space for center, office, waiting room
When:
• Open for visits/exchanges January 23, 2006
• Visit/exchange hours Monday, Thursday, Friday 6-9pm, Sunday 12-8pm
Who:
• Deschutes County Commission on Children and Families received Office of
Violence Against Women Safe Havens Grant
• Sub-contract with Central Oregon Battering and Rape Alliance to open and
operate center
• Center has 1 FTE Program Manager, 2.5 FTE Visit/Exchange Facilitators and .37
Project Director
How:
• Referrals come primarily through the Court
• Grant pays for visits and exchanges between parents in cases of domestic
violence, sexual assault, child abuse and stalking
• County contributes filing fee increase for high conflict divorce, mental illness
and re-acquaintance cases
• Low or no cost for parents based on sliding scale
• Soliciting private funding to expand services and secure sustainability
Why:
Community need demonstrated by focus groups and consumer surveys
Private supervised visit/exchange providers' fees beyond what many families can
afford
• Alternative is calling 911, grandma, or exchanging kids at McDonalds
Janet Huerta
Jnnuanv_2Q06
Exhibit
of
Page
January 9, 2006
To Whom It May Concern:
The Local Public Safety Coordinating Council is writing this letter of support for Mary's
Place, a supervised parent/child visit and exchange center. Mary's Place offers supervised
parent/child visits between non-custodial parents and their children and monitored
exchanges of children between the custodial and non-custodial parents. The center will
serve families who experience domestic violence, child abuse, high conflict divorce,
mental health and substance abuse issues and other challenges. Mary's Place is dedicated
to promoting parent/child relationships by providing a violence-free place for safe
supervised parent/child visits and exchanges.
This is the first and only center of its kind in Deschutes County, though the need for such
a center has been identified for over five years. The program was created as the result of
a two year collaborative planning and training effort that included more than eleven
community organizations. The product of the collaboration process, Mary's Place is
operated by Central Oregon Battering and Rape Alliance (COBRA). Deschutes County is
donating space for the center, office and waiting rooms. Deschutes County Court, Law
Enforcement Agencies, Parole and Probation, District Attorney's Office, the Department
of Human Services and other partners all contribute staff time and other resources to the
successful implementation of Mary's Place.
We encourage you to consider supporting this valuable program as well.
Sincerely,
Honorable Michael Sullivan, Presiding Court Judge
Chair, Local Public Safety Coordinating Council
Exhibit5
Page _ L_ of Z
~vT Eg Q
oiG 2
t~ Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ore
MEETING AGENDA
LOCAL PUBLIC SAFETY COORDINATING COUNCIL
3:30 P.M., MONDAY, JANUARY 9, 2006
Commissioners' Conference Room - Administration Building, Second Floor
1300 NW Wall St.., Bend
1. Call to Order & Introductions
2. Approval of Minutes of November 7, 2005 Meeting
3. Discussion of "Safe Havens" Program - Judge Sullivan
4. Update regarding Family Drug Court Proposal
5. Discussion of Sheriff's Levy, Proposed Jail Expansion and Programming Needs
- Scott Johnson, Les Stiles
6. Update regarding Dedicated Courthouse Parking for Law Enforcement
Personnel - Ernie Mazorol, Andy Jordan
7. Other Business and Items for the Next Meeting (February 6)
Exhibit_ C
Page_ - I of /