2006-89-Minutes for Meeting January 30,2006 Recorded 1/31/2006DESCHUTES COUNTY OFFICIAL RECORDS
NANCY BLANKENSHIP, COUNTY CLERK CJ Q 2006-89
COMMISSIONERS' JOURNAL 0113112006 03;36;25 PM
111 11111111111111111
210111-1169
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, JANUARY 30, 2006
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Dennis R. Luke, Bev Clarno and Michael M. Daly.
Also present was Mike Maier, County Administrator; Teresa Rozic, Property
Specialist; Will Groves, Devin Hearing, Cathy White, and Catherine White,
Community Development Department; Tom Blust and George Kolb, Road
Department; Laurie Craghead, Legal Counsel; Greg Canfield, Mental Health
Department; Becky Wanless, Adult Parole & Probation; media representative
Chris Barker of The Bulletin; and six other citizens.
Chair Dennis Luke opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Discussion and Consideration of Signature of
Document No. 2006- 040, a Lease Agreement with La Pine Industrial
Group for Space in the South County Services Building.
Terea Rozic gave an overview of the item. Mike Maier added that the lease
amount is consistent with what is charged regular County departments.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board Work Session Monday, January 30, 2006
Page 1 of 6 Pages
3. Before the Board was Discussion and Consideration of Signature of
Document No. 2006-021, a Lease Agreement with Central Oregon Council
on Aging regarding Space at 202 NW Greenwood Avenue, Bend.
Susan Ross stated that this lease is for one year only, as COCOA will have
other space available by that time. Chair Luke asked that "may" end after year
to "shall". Commissioner Clarno disclosed that she is going to be a member of
the Board of Directors for COCOA.
CLARNO: Move approval, with the change discussed.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
4. Before the Board was Discussion and Consideration of Signature of Order
No. 2006-019, Regarding the Sale of County-owned Real Property.
Teresa Rozic explained that this original offering is for 78 lots, most of which
are located in the southern part of the County. Notices will be published
beginning next week. She added that there are probably another 80 or more
properties to be auctioned off later.
Susan Ross said that market analysis was done on each lot by local Realtors and
a price within the range will be asked. An 80% minimum bid will be required.
These are TDC properties and none can get a septic system installed at this
time.
Laurie Craghead added that if a sewer system is installed or another type of
system would be appropriate, the lots may be buildable at that time and the
TDC covenant would be removed.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Minutes of Board Work Session Monday, January 30, 2006
Page 2 of 6 Pages
5. Before the Board was Discussion and Consideration of Approval of
Documents No. 2006-041 through 2006-045, Subcontracts for Chemical
Dependency Treatment Services with Pfeifer & Associates, Serenity Lane,
Integrated Health Management, Central Oregon Extended Unit for
Recovery, and BestCare.
This item will be addressed at the Wednesday, February 1 Board meeting.
6. Before the Board was Discussion and Consideration of Approval of
Document No. 2006-046, an Intergovernmental Agreement in regard to
Adult Parole & Probation Officers Using the Bend Police Department's
Firearms Range.
Mike Maier gave a brief explanation of the item. This arrangement has been
followed for some time. The Sheriff's Department range is not yet ready to be
used.
CLARNO: Move approval.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
7. Before the Board was Discussion and Consideration of the First and
Second Readings and Adoption of Ordinance No. 2006-013, Changing the
Zoning Designation on Property Located in the Industrial Zone of the
Tumalo Rural Community Zoning District.
Cathy White provided a brief overview of the item. Hearings were held
beginning in August 2005 and opportunities for public input were offered. This
is a quasi-judicial zone change that is limited to just this property. The use of
the property has historically been used as industrial.
This item will be addressed at the Wednesday, February I Board meeting.
Minutes of Board Work Session Monday, January 30, 2006
Page 3 of 6 Pages
8. Before the Board was Discussion and Consideration of Signature of
Documents No. 2006-015 and 2006-016, Improvement Agreements for
Infrastructure and Phase I Amenities in Caldera Springs Destination
Resort.
Will Groves said that the applicant has submitted improvement agreements as
required by conditions of approval. He explained what is covered in the two
improvement agreements. The first improvements are estimated to cost
approximately $8.8 million.
The other bond covers amenities required under site plan approval, such as the
golf course facilities, paths, a lake, a clubhouse and some lodging units. The
total estimated cost is over $14 million.
Tom Blust said that his engineer has reviewed the numbers relating to road
improvements and they appear to be reasonable.
This item will be addressed at the Wednesday, February I Board meeting.
9. ADDITIONS TO THE AGENDA
A. Before the Board was Discussion and an Update of Thornburgh
Destination Resort Appeal.
Commissioner Luke asked that staff clarify what Eagle Crest and
Pronghorn had in place at the time of conditional use approval regarding
secondary access.
Catherine Morrow noted this was explained in her memo #I dated January
26. Pronghorn had provided copies of grants of right of way from the
BLM for primary and second access, and Eagle Crest also provided copies
of grants.
Commissioner Luke asked if the grants talk about the ability of the
destination resorts to improve the roads. Ms. Morrow said that she wasn't
sure and will clarify this. She added that staff had pointed out there is
evidence on the record regarding the southern secondary access already
having a public right of way. There is a memorandum of understanding
between Pronghorn and the BLM allowing its use. However, to meet the
proposed conditions, written approval to improve it is required. There is
nothing in the record regarding the adequacy of the road.
Minutes of Board Work Session Monday, January 30, 2006
Page 4 of 6 Pages
Commissioner Daly said he had no further questions for staff.
Commissioner Luke stated that he sees two different options, a denial
based on different issues, or approval with conditions. He said that he
knows the conditions are in the staff recommendations, but asked how the
conditions would be worked out.
Ms. Morrow replied that if the Board approves the application with
conditions, there is no time limit to produce the document. She said it
would be helpful if the Commissioners clarified which conditions they feel
are the most important. Staff will work with the applicant to draft the
findings, but the Board has the final say.
Laurie Craghead said that the applicant would do the initial draft if the
application is approved. She added that staff can revise the list of
conditions for the Board to review prior to the Wednesday Board meeting.
Commissioner Clarno asked for clarification regarding what kinds of
conditions can be applied to access issues. Ms. Morrow said that staff has
been consistent about conditions #3 and #4 throughout the process; these
are found as the second attachment to memo #5, page 3 of 6. The wording
might have to be adjusted, but the idea is that they could have the BLM
grant at the time of proposed approval of the final master plan.
This item will be addressed at the Wednesday, February 1 Board meeting.
B. Before the Board was Discussion and Consideration of Approval of
Resolution No. 2006-001 and Order No. 2006-017, regarding the
Legalization of Harrington Loop.
George Kolb explained that the residents of the northern portion of
Harrington Loop are doing a local improvement district. It was found that
the legalization of the 1986 survey was never completed. Resolution No.
2006-001 initiates legalization proceedings and Order No. 2006-017 sets
the hearing date.
CLARNO: Move approval of Resolution No. 2006-001.
DALY: Second.
Minutes of Board Work Session Monday, January 30, 2006
Page 5 of 6 Pages
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
CLARNO: Move approval of Order No. 2006-017.
DALY: Second.
VOTE: DALY: Yes.
CLARNO: Aye.
LUKE: Chair votes yes.
Being no further items to come before the Board, the meeting adjourned at
10:50 a. m.
DATED this 30th Day of January yenis Deschutes County Board
of Commissioners.
uke, hair
B ev )12larno, Vice Chair
ATTEST: Michael M. Daly, Co missioner
Recording Secretary
Minutes of Board Work Session Monday, January 30, 2006
Page 6 of 6 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, JANUARY 30, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. DISCUSSION and Consideration of Signature of Document No. 2006- 040,
a Lease Agreement with La Pine Industrial Group for Space in the South
County Services Building - Teresa Rozic, Property Specialist
3. DISCUSSION and Consideration of Signature of Document No. 2006-021, a
Lease Agreement with Central Oregon Council on Aging regarding Space at
202 NW Greenwood Avenue, Bend - Teresa Rozic, Property Specialist
4. DISCUSSION and Consideration of Signature of Order No. 2006-019,
Regarding the Sale of County-owned Real Property - Teresa Rozic, Property
Specialist
5. DISCUSSION and DISCUSSION and Consideration of Approval of
Documents No. 2006-041 through 2006-045, Subcontracts for Chemical
Dependency Treatment Services with Pfeifer & Associates, Serenity Lane,
Integrated Health Management, Central Oregon Extended Unit for Recovery,
and BestCare - Greg Canfield, Mental Health Department
6. DISCUSSION and Consideration of Approval of Document No. 2006-046,
an Intergovernmental Agreement in regard to Adult Parole & Probation
Officers Using the Bend Police Department's Firearms Range - Becky Wanless,
Parole & Probation
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 1 of 7 Pages
7. DISCUSSION and Consideration of the First and Second Readings
(Scheduled for Wednesday, February 1) and Adoption of Ordinance No. 2006-
013, Changing the Zoning Designation on Property Located in the Industrial
Zone of the Tumalo Rural Community Zoning District - Catharine White,
Community Development
8. DISCUSSION and Consideration of Signature (Scheduled for Wednesday,
February 1) of Documents No. 2006-015 and 2006-016, Improvement
Agreements for Infrastructure and Phase I Amenities in Caldera Springs
Destination Resort: - Will Groves, Community Development
9. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Monday, January 30, 2006
10:00 a.m. Board of Commissioners' Work Session
12:00 noon Budget Orientation Meeting
2:00 p.m. Administrative Liaison
Wednesday, February 1, 2006
10:00 a.m. Board of Commissioners' Meeting
1:00 P.M. Conference Call with Federal Lobbyist
Monday, February 6, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 2 of 7 Pages
Wednesday, February 8, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Monday, February 13, 2006
11:30 a.m. Regularly Scheduled Update Meeting with Department Heads
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Thursday, February 16, 2006
9:00 a.m. Public Hearing regarding Conditional Use Permit (Applicant: Lundgren)
Monday, February 20, 2006
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, February 21, 2006
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Wednesday, February 22, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with the Director of the Parole & Probation Department,
at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Director of the Juvenile Community Justice
Department, at Juvenile
3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 3 of 7 Pages
Monday, February 27, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families, at CCF
Wednesday, March 1, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, March 6, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, March 8, 2006
10:00 a.m. Board of Commissioners' Meeting
Thursday, March 9, 2006
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office
Monday, March 13, 2006
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, March 15, 2006
9:00 a.m. Regularly Scheduled Meeting with the Director of the Health Department
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:45 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 4 of 7 Pages
Monday, March 20, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Tuesday, March 21, 2006
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Wednesday, March 22, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Monday, March 27, 2006
10:00 a.m. Board of Commissioners' Work Session
2:00 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Wednesday, March 29, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, April 3, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting
Wednesday, April 5, 2006
10:00 a.m. Board of Commissioners' Meeting
Thursday, April 6, 2006
8:00 a.m. Regularly Scheduled Meeting with the Sisters City Council, Sisters City Hall
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 5 of 7 Pages
Monday, April 10, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Tuesday, April 11, 2006
1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology
Wednesday, April 12, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, April 13, 2006
12:00 noon Regular Meeting of the Audit Committee
Monday, April 17, 2006
12:00 noon Regularly Scheduled Update Meeting with Department Heads
1:30 p.m. Administrative Liaison
Tuesday, April 18, 2006
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Monday, April 24, 2006
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 6 of 7 Pages
Wednesday, April 26, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Work Session Agenda Monday, January 30, 2006
Page 7 of 7 Pages
ADDITIONS TO THE AGENDA
BOARD OF COMMISSIONERS' MEETING
MONDAY, JANUARY 30, 2006
A. DISCUSSION and Update of Thornburgh Destination Resort Appeal -
Catherine Morrow, Community Development Department
B. DISCUSSION and Consideration of Approval (Scheduled for Wednesday,
February 1) of Resolution No. 2006-001 and Order No. 2006-017, regarding the
Legalization of Harrington Loop - George Kolb, Road Department