2006-93-Minutes for Meeting November 09,2005 Recorded 1/31/2006~J'~ES C
w°jv 2.►
{ Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.orc
MINUTES OF DEPARTMENT UPDATE -
FINANCE/TAX DEPARTMENT
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 9, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present was Commissioner Dennis R. Luke and Michael M. Daly. Also present
were Mike Maier, County Administrator; and Marty Wynne, Finance/Tax. No
representatives of the media or other citizens were present.
The meeting began at 9: 00 a. m., and a copy of the agenda is attached for
reference.
No formal action was taken by the Board.
The meeting adjourned at 9:45 a. m.
DATED this 9th day of November 2005 for the Deschutes County Board of
Commissioners.
ATTEST:
Recording Secretary
TombeWolf, Chair
1)~414,
Michael aly, Co missioner
D nnis R. Luke, Commissioner
III YI~I~IIIIN
2006 -9 1
COUNTY OFFICIAL
NANCYUBLANKENSHIP, COUNTY CLERKDS Q 2006-93
COMMISSIONERS' JOURNAL 011311 AN Al It 25 PM
Board of Commissioners' Monthly Meeting
Finance Director/Treasurer
AGENDA
November 91 2005
(1) Monthly Investment Report
(2) October Financial Statements
(3) Inventory of County Capital Assets
(4) St. Charles Hospital Authority
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Memorandum
Date: November 8, 2005
To: Board of County Commissioners
Mike Maier, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find October 2005 financial reports for the following funds: General
(001), Community Justice -Juvenile (230), Sheriffs (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Assessor
County Clerk
BOPTA
BOCC
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Non-Departmental
Contingency
Transfers Out
TOTAL REQUIREMENTS
Appropriation Transfers
NET (Resources - Requirements)
Year to Date
Revised Bud Actual Variance FY % Coll.
Year End
$
Budget
Projection
Variance
Variance
$ 4,800,000 $5,564,668 $ 764,668 100% 116% $4,800,000 $5,564,668 $ 764,668 16%
5,233,333
2,216,000
(3,017,333)
33%
14%
15,700,000
15,700,000
-
0%
593,053
900,055
307,002
33%
51%
1,779,160
1,779,160
-
0%
344,299
541,485
197,186
33%
52%
1,032,897
1,032,897
-
0%
562,133
941,888
379,755
33%
56%
1,686,400
1,686,400
-
0%
4,662
8,113
3,451
33%
58%
13,986
13,986
-
0%
-
48
48
33%
n/a
-
48
48
n/a
84;281
15,383
(68,898)
33%
6% -
252,843
252,843
-
0%
73;983
133,990
60,007
33%
60%
221,950
221,950
-
0%
3,1333
2,682
(651)
33%
27%
10,000
10,000
-
0%
18,833
19,068
235
33%
34%
56,500
56,500
-
0%
35,733
9,418
(26,315)
33%
9%
107,200
107,200
-
0%
6,953,643
4,788,130
(2,165,513)
33%
23%
20,860,936
20,860,984
48
0%
11,753,643
10,352,798
(1,400,845)
33%
40%
25,660,936
26,425,652
764,716
3%
Exp.
1,089,699
1,049,709
39,990
33%
32%
3,269,098
3,269,098
-
0%
439568
338,096
101,472
33%
26%
1,318,705
1,318,705
-
0%
18,030
13,509
4,521
33%
25%
54,091
54,091
-
0%
195,131
181,030
14,101
33%
31%
585,393
585,393
-
0%
1,171,100
1,067,364
103,736
33%
30%
3,513,299
3,513,299
-
0%
247,262
257,434
(10,172)
33%
35%
741,786
741,786
-
0%
52,035
42,006
10,029
33%
27%
156,106
156,106
-
0%
50,818
28,047
22,771
33%
18%
152,454
152,454
-
0%
49,668
24,886
24,782
33%
17%
149,005
149,005
-
0%
232,270
279,569
(47,299)
33%
40%
696,811
696,811
-
0%
738,883
-
738,883
33%
n/a a)
2,216,648
-
2,216,648
100%
4,284,464
3,281,650
1,002,814
33%
26%-
12,853,396
10,636,748
2,216,648
17%
3,725,951
3,499,136
226,815
33%
31%
11,177,853
11,177,853
-
0%
8,010,415
6,780,786
1,229,629
33%
28%
24,031,249
21,814,601
2,216,648
9%
3,743,228
3,572,012
(171,216)
' b)
1,629,687
4,611,051
2,981,364
Unappropriated Ending Fund Balance
a) The Contingency in the Adopted Budget was $2,993,585. The reduction of $776,937 is due to (1) transferring $573,437 of
appropriation to HHS/BJCC 1998 COPS Debt Service Fund, (2) transferring appropriation to "Transfers Out": Health $3,500,
(3) transferring appropriation to "Transfers Out": Personnel Fund $100,000, (4) transferring $100,000 of appropriation to Personnel Fund.
b) The Unappropriated Ending Fund Balance in the Adopted Budget was $956,250. The increase of $673,437 is due to transferring
appropriation to (1) HHS/BJCC 1998 COPs Debt Service of $573,437, (2) Personnel Fund of $100,000.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Four Months Ended October 31, 2005
Year to ate
I
Year n
Budget
Actual
Variance
FY %
Coll. %
F Budget
Pro ection
Variance
RESOURCES:
Beg. Net Working Capital
$ 182,218
$ 254,905
$ 72,687
100%
n/a
$ 182,218
$ 254,905
$ 72,687
Revenues
Federal Grants
20,326
4,200
(16,126)
33%
7%
a) -
60,977
60,977
-
SB #1065-Court Assess.
14,049
15,166
1,117
33%
36%
42,146
42,146
-
Discovery Fee
2,029
(1,418)
(3,447)
33%
-23%
b)
6,088
6,088
-
Food Subsidy
12,678
10,819
(1,859)
33%
28%
38,033
38,033
-
Juvenile Crime Prevention
75,379
-
(75,379)
33%
0%
c),
226,138
226,138
-
Inmate/Prisoner Housing
23,333
20,100
(3,233)
33%
29%
70,000
70,000
-
Inmate Commissary Fees
933
344
(589)
33%
12%
d)
2,800
2,800
-
Contract Payments
225,586
52,019
(173,567)
33%
8%!
e)
676,758
676,758
-
Miscellaneous
1,108
224
(884)
33%
7%
3,324
3,324
-
MIP Diversion Fees
842
730
(112)
33%
29%
2,526
2,526
-
Interest on Investments
2,000
4,646
2,646
33%
77%
6,000
6,000
-
Leases
11,400
9,540
(1,860)
33%
28%
34,200
34,200
-
Level 7
32,392
-
(32, 392)
33%
0% `
f)
97,176
97,176
-
Total Revenues
422,055
116,370
(305,685)
33%
9%
1,266,166
1,266,166
-
Transfers In-General Fund
1,756,770
1,747,770
(9,000)
33%
33%
5,270,310
5,270,310
-
Transfers In-Sheriff
10,000
7,500
(2,500)
33%
25%
30,000
30,000
-
TOTAL RESOURCES
2,371,043
2,126,545
(241,998)
33%
32%
6,748,694
6,821,381
72,687
REQUIREMENTS:
Exp.
Expenditures
Community Justice-Juvenile
Personal Services
764,738
719,594
45,144
33%
31%
2,294,214
2,294,214
-
Materials and Services
551,444
357,827
193,617
33%
22%
1,654,332
1;654,332
-
Capital Outlay
33
-
33
33%
0%
100
100
-
Juvenile Resource Center
Personal Services
808,007
802,110
5,897
33%
33%
2,424,020
2,424,020
-
Materials and Services
67,290
55,673
11,617
33%
28%
201,869
201,869
-
Capital Outlay
3,000
2,975
25
33%
99%
3,000
3,000
-
Contingency
57,053
-
57,053
33%
n/a
171,159
-
171,159
TOTAL REQUIREMENTS
2,251,565
1,938,179
313,386
33%
29%
6,748,694
6,577,535
171,159
NET (Resources - Requirements)
119,478
188,366
71,388
-
243,846
243,846
a) Request for Sex Offender Grant will be submitted in November. ($47,479), 1st Quarter payment on $13,498 JAIBG
billed in October. YTD Bal is the Forest Service Payment for the Heart of Oregon Corps.
b) Amount accrued in FY 05 has not yet been received ($1,432.75), FY 06 through Sept billed $680.
SHERIFF Rev Detail
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
U.S. Forest Service
State Grant
SB #1065-Court Assess.
Marine Board Lic. Fee
Narcotic Task Force Grt.
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate/Prisoner Housing
Inmate Commissary Fees
Soc Sec Incentive-Fed
Miscellaneous
Contracted Training
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Interest
Interest on Unsegregated
Rentals
Interfund Contract
Transport Reimbursements
Sale of Eqp & Material
Total Revenues
Transfers In
TOTAL RESOURCES
Year to Date Year End
Budc et Actual Variance FY % Coll. % Budget Projection Variance
$1,648,031 $ 1,553,204 $ (94,827) 100% 94% $1,648,031 $1,553,204 $ (94,827)
4,516,667
102,333
20,833
24,000
27,516
14,167
32,694
36,667
1,667
493,020
118,898
47,500
2,000
1,000
21,333
1,000
4,000
4,667
667
49,000
58,333
26,667
16,667
1,333
14,444
139,673
333
5,777,079
883,333 709,475 (173,858) 33%
8,308,443 5,292,121 (3,016,322) 33%
1,690,759
194,581
18,000
25,769
15,166
27,500
1,701
737,466
118,898
4,783
2,075
540
17,926
1,000
4,423
50
2,908
85
42,232
44,541
28,200
(24)
1,127
14,649
34,551
536
3,029,442
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
515,772
Automotive/Communications
340,807
Investigations/Evidence
541,841
Patrol/Civil/Comm Supp
2,259,513
Records
200,536
Adult Jail
2,290,672
Transport/Court Security
64,480
Emergency Services
36,324
Special Services Division
155,803
Training Division
67,186
Contingency
660,156
509,195
6,577
33%
307,851
32,956
33%
512,241
29,600
33%
2,087,788
171,725
33%
190,287
10,249
33%
2,115,622
175,050
33%
61,276
3,204
33%
32,900
3,424
33%
166,310
(10,507)
33%
108,969
(41,783)
33%
-
660,156
33%
(2, 825, 908)
92,248
(20, 833)
(6,000)
(1,747)
999
(32,694)
(9,167)
34
244,446
(42, 717)
75
(460)
(3,407)
423
50
(1,759)
(582)
(6,768)
(13, 792)
1,533
(16,691)
(206)
205
(105,122)
(333)
536
(2,747,637)
33% 12% a)' 13,550,000 13,550,000
33%
63%
307,000
307,000
-
33%
0%
62,500
62,500
-
33%
25%
72,000
72,000
-
33%
31%
82,548
82,548
-
33%
36%
42,500
42,500
-
33%
0% b)
98,082
98,082
-
33%
25%
110,000
110,000
-
33%
34%
5,000
5,000
-
33%
50%, e)
1,479,061
1,522,788
43,727
33%
33%
356,694
356,694
-
33%
3%' d)
142,500
142,500
-
33%
35%
6,000
6,000
-
33%
18%'
3,000
3,000
-
33%
28%'-'
64,000
64,000
-
33%
33%
3,000
3,000
-
33%
37%'-
12,000
12,000
-
33% n/a
-
50
50
33%
21%
14,000
14,000
-
33%
4%
2,000
2,000
-
33%
29%
147,000
147,000
-
33%
25%
175,000
175,000
-
33%
35%
80,000
80,000
-
33%
0%
50,000
50,000
-
33%
28% '
4,000
4,000
-
33%
34%
43,333
43,333
-
33%
8% e)
419,018
419,018
-
33%
0%,
1,000
1,000
-
33%
n/a
-
1,000
1,000
33%
17%
17 331 236
17 376 013
44 777
Transfers Out 76,667 7,500 69,167 33%
TOTAL REQUIREMENTS 7,209,757 6,099,939 1,109,818 33%
NET (Resources- Requirements) 1,098,686 (807,818) (1,906,504)
1 f ! f f
27% 2,650,000 2,650,000 -
24% 21,629,267 21,579,217 (50,050)
Exp. %
33% 1 547 315 1 547 315 -
30%>
1,022,422
1,022,422 -
32%
1,625,522
1,625,522 -
31% f)
6,778,539
6,778,539 -
32%
601,608
601,608 -
31%' 9)
6,872,016
6,872,016 -
32%
193,440
193,440 -
30%
108,972
108,972 -
36%,
467,409
467,409 -
54%,;
201,557
201,557 -
n/a
1,980,467
- 1,980,467
3%.
230,000
230,000 -
28%
21,629,267
19,648,800 1,980,467
-
1,930,417 1,930,417
RESOURCES:
Beg. Net Working Capital
Total Revenues
Transfers In
TOTAL RESOURCES
REQUIREMENTS:
Sheriffs Services
Personnel
Materials & Services
Capital Outlay
Total Sheriffs Services
Automotive/Communications
Personnel
Materials & Services
Capital Outlay
Total Automotive/Communications
Investigations/Evidence
Personnel
Materials & Services
Capital Outlay
Total Investigations/Evidence
Patrol/Civil/Comm Support
Personnel
Materials & Services
Capital Outlay
Transfers Out
Total Patrol/Civil/Comm Supp
Records
Personnel
Materials & Services
Capital Outlay
Total Records
Adult Jail
Personnel
Materials & Services
Capital Outlay
Total Adult Jail
Tranwort/Court Security
Personnel
Materials & Services
Capital Outlay
Total Transport/Court Security
Emergency Services
Personnel
Materials & Services
Capital Outlay
Total Emergency Services
Special Services
Personnel
Materials & Services
Capital Outlay
Total Special Services
Training
Personnel
Materials & Services
Capital Outlay
Total Training
Non-Departmental
Materials & Services
Transfers Out
Contingency
Total Non-Departmental
Total Requirements
NET (Resources - Requirements)
SHERIFF Exp Detail
Statement of Financial Opera
ting Data
Four Months Ended October 31, 2005
f
Year to Date
Year End
C Budget
Actual
Variance
FY %
. Coll. %
Budget
I Projection
Variance
$1,648,031
$1,553,204
$ (94,827)
100%
94%
$1,648,031
$1,553,204
$ (94,827)
5,777,079
3,029,442
(2,747,637)
33%
17%'
17,331,236
17,376,013
44,777
_ 883,333
709,475
(173,858)
33%
27%;
2,650,000
2,650,000
-
8,308,443
5,292,121
(3,016,322)
33%
24%
21,629,267
21,579,217
(50,050)
Exp.
277,303
244,247
33,056
33%
29%
831,909
831,909
-
218,181
234,484
(16,303)
33%
36%
654,542
654,542
-
11,575
21,752
(10,177)
33%
63%
34,725
34,725
-
607,059
500,483
6,576
1,521,176
1,521,176
-
74,766
73,533
1,233
33%
33%
224,297
224,297
-
243,542
234,318
9,224
33%
32%
730,625
730,625
-
22,500
-
22,500
33%
0%
67,500
67,500
-
340,808
307,851
32,957
1,022,422
1,022,422
-
457,849
447,443
10,406
33%
33%
1,373,547
1,373,547
-
72,325
64,798
7,527
33%
30%
216,975
216,975
-
11,667
-
11,667
33%
0%
35,000
35,000
-
541,841
512,241
29,600
1,625,522
1,625,522
-
2,018,102
1,942,710
75,392
33%
32%
6,054,306
6,054,306
-
158,368
131,978
26,390
33%
28%
475,104
475,104
-
83,043
13,100
69,943
33%
5%
249,129
249,129
-
10,000
7,500
2,500
33%
25%
30,000
30,000
-
2,269,513
2,095,288
174,225
6,808,539
6,808,539
-
166,076
159,077
6,999
33%
32%'
498,229
498,229
-
34,426
31,210
3,216
33%
30%
103,279
103,279
-
-
-
-
33%
0%
100
100
-
200,502
190,287
10,215
601,608
601,608
-
1,800,316
1,750,198
50,118
33%
32%
5,400,947
5,400,947
-
459,970
340,057
119,913
33%
25%
1,379,909
1,379,909
-
30,387
25,367
5,020
33%
28%
91,160
91,160
-
2,290,673
2,115,622
175,051
6,872,016
6,872,016
-
59,582
59,268
314
33%
33%
178,746
178,746
-
4,865
2,008
2,857
33%
14%
14,594
14,594
-
33
-
33
33%
0%
100
100
-
64,480
61,276
3,204
193,440
193,440
-
31,497
31,485
12
33%
33%
94,490
94,490
-
4,794
1,415
3,379
33%
10%
14,382
14,382
-
33
-
33
33%
0%
100
100
-
36,291
32,900
3,391
108,972
108,972
-
128,661
137,743
(9,082) 33%
18,292
16,017
2,275 33%
8,850
12,550
(3,700) 33%
155,803
166,310
(10,507)
36%
29%
47%
37%
51%
90%
385,983
54,876
26,550
467,409
385,983
54,876
26,550
467,409
104,747
43,567
53,243
201,557
34,916
38,666
(3,750)
33%
14,522
22,261
(7,739)
33%
17,748
48,042
(30,294)
33%
67,186
108,969
(41,783)
8,713
8,712
1
33%
66,667
-
66,667
33%
660,156
-
660,156
33%
735,536
8,712
726,824
7,209,725 6,099,939 1,109,786
1,098,718 (807,818) (1,906,536
104,747
43,567
53,243
201,557
33% 26,139
26,139
-
0% 200,000
200,000
-
n/a 1,980,467
-
1,980,467
2,206,606
226,139
1,980,467
21,629,267
19,648,800
1,980,467
-
1,930,417
1,930,417
Sheriff Notes
Statement of Financial Operating Data
Four Months Ended October 31, 2005
a) Tax revenue will be recorded with the receipt of the current year tax payments beginning in October.
b) Marine Patrol is invoiced and revenue recorded semiannually in January and June.
c) Based on the Department of Corrections allocations to Deschutes County for the biennium the actual
revenue to the Sheriffs Office will be $1,521,824. This amount is net of the one time adjustment to
Adult Parole & Probation.
d) The fiscal year budget includes $130,000 for fire patrol overtime reimbursement from the USFS and
is invoiced as the overtime is incurrred. Fire patrol overtime has not been required this fiscal year.
e) Interfund Contract includes $200,000 for Title II/III reimbursement. Invoices for S&R missions on federal
lands are processed in Janurary and June and equipment reimbursement is billed as expenses are
incurred. Equipment invoices will be processed in the second quarter.
f) Patrol year to date variance is due to timing of patrol vehicles purchased and delays in filling open
positions. The variance is expected to be used by the end of the fiscal year.
g) Adult Jail year to date variance due to timing of medical services and supplies purchased and delays
in filling open positions. The variance is expected to be used by the end of the fiscal year.
h) Transfer of the $200,000 to the capital reserve fund (256) will be made in the 2nd quarter.
HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Total Revenues
Year to Date Year End
Bud et Actual Variance FY % Coll. % Budget Projection Variance
$ 908,900 $ 1,263,452 $ 354,552 100% 139% $ 908,900 $ 1,263,452 $ 354,552
-
2,273
2,273
439,733
315,546
(124,187)
10,597
8,107
(2,490)
44,240
-
(44,240)
1,800
-
(1,800)
63,433
48,840
(14,593)
123,333
113,352
(9,981)
3,467
6,400
2,933
21,692
4,384
(17,308)
-
997
997
15,773
17,543
1,770
45,167
47,428
2,261
8,333
11,005
2,672
22,000
25,955
3,955
4,000
12,592
8,592
3,883
3,277
(606)
22,005
22,544
539
829,456
640,243
(189,213)
Transfers In-GF Other - 3,500 3,500
Transfers In-General Fund 732,862 732,862 -
TOTAL RESOURCES 2,471,218 2,640,057 165,339
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
1,200,627 1,128,373
72,254
424,06:3 377,451
46,612
7,667 -
7,667
50,000 37,500
12,500
82,929 -
82,929
33% n/a
a)
-
16,400
16,400
33%
24%
1,319,200
1,319,200
-
33%
26%
31,790
31,790
-
33%
0%
132,721
132,721
-
33%
0%
5,400
4,746
(654)
33%
26%
a)
190,300
186,520
(3,780)
33%
31%
a)'
370,000
425,000
55,000
33%
62%;
10,400
10,400
-
33%
7%
65,075
65,075
-
33%
n/a
-
997
997
33%
37%
a)
47,320
68,300
20,980
33%
35%
b) "
135,500
142,300
6,800
33%
44%
25,000
27,000
2,000
33%
39%
66,000
82,000
16,000
33%
105%
12,000
37,776
25,776
33%
28%
11,650
9,800
(1,850)
33%
34%
66,016
66,016
-
33%
26%
2,488,372
2,626,041
137,669
33%
n/a
-
3,500
3,500
33%
33%
2,198,585
2,198,585
-
33%
47%
5,595,857
6,091,578
495,721
Exp.
33%
31%
c)
3,601,880
3,574,373
27,507
33%
30%
1,272,189
1,225,579
46,610
33%
0%
23,000
23,000
-
33%
25%
150,000
150,000
-
33%
n/a
248,788
-
248,788
1,765,286 1,543,324 221,962 33% 29%
NET (Resources - Requirements) 705,932 1,096,733 387,301
* Unappropriated Ending Fund Balance
5,295,857 4,972,952 322,905
300,000 1,118,626 818,626
a) The majority of patient fees are billed and collected a month after statements are sent.
b) Fees paid directly by the patient are collected at the time of service. Fees not paid by the patient are billed and collected after
the statement is sent.
c) Unfilled positions have resulted in salary savings in the personal services category.
MENTAL HEALTH
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
State Grants
State Miscellaneous
Title 19
Liquor Revenue
ABHA Client Support Funds
School Districts
Mental Health Jail Comp
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donation
Interfund Contracts
Administrative Fee
Year to Date Year End
Budget Actual Variance FY % Cou °i~ Budget Pro'ection Variance
$2,690,341 $ 2,658,399 $ (31,942) 100% 99% $2,690,341 $2,658,399 $ (31,942)
1,833
2,675
842
50,633
52,991
2,358
2,728,781
2,521,137
(207,644)
106,167
52,510
(53,657)
82,740
37,105
(45,635)
28,667
9,117
(19,550)
10,000
7,500
(2,500)
23,333
15,900
(7,433)
2,400
2,400
-
19,833
32,047
12,214
63,193
98,908
35,715
3,113
7,983
4,870
16,667
32,285
15,618
5,500
2,250
(3,250)
-
50
50
22,386
-
(22,386)
921,629
921,628
(1)
330Y
330Y
330/1
330/,
33°
33°
33°
33°/
33°/
33°/
33°/
33°/
33°/
33°/
33°/
33°/
33°/
Total Revenues 4,086,875 3,796,486 (290,389) 33°/
Transfers In-General Fund
405,007
405,007
-
33%
Transfers In-Other
170,477
168,727
(1,750)
33%
TOTAL RESOURCES
7,352,700
7,028,619
(324,081)
33%
REQUIREMENTS:
Expenditures
Personal Services
2,096,463
1,925,726
170,737
33%
Materials and Services
2,622,631
2,141,437
481,194
33%
Capital Outlay
1,667
-
1,667
33%
Transfers Out
50,000
37,500
12,500
33%
Contingency
788,379
-
788,379
33%
° 49%
5,500
5,500
-
0 35%'
151,900
151,900
-
0 31%
(a)
8,186,344
8,186,344
-
° 16%
'(b)'
318,500
318,500
-
0 15%
'(c)
248,219
111,315
(136,904)
0 11%
' 0)
86,000
86,000
-
° 25%
30,000
30,000
-
23%
(d)
70,000
70,000
-
33%
7,200
7,200
-
54%
59,500
59,500
-
52%
(e)
189,579
225,294
35,715
85%
(e) ;
9,339
9,339
-
65%
(f) ;
50,000
50,000
-
14%
16,500
16,500
-
n/a
-
50
50
0%`
(g)"
67,157
22,300
(44,857)
33%
2,764,887
2,764,887
-
31%
12,260,625
12,114,629
(145,996)
33%
1,215,022
1,215,022
-
33%
511,430
511,430
-
42%
16,677,418
16,499,480
/
/
/
/
/
0
0
°
0
°
°
°
o
°
0
°
(177,938)
Exp.
31% (h)-
6,289,388
5,951,985 337,403
27% (i)
7,867,894
7,867,894 -
0%
5,000
5,000 -
25%
150,000
150,000 -
n/a
2,365,136
- 2,365,136
TOTAL REQUIREMENTS 5,559,140 4,104,663 1,454,477 33% 25% 16,677,418 13,974,879 2,702,539
NET (Resources - Requirements) 1,793,560 2,923,956 1,130,396 - 2,524,601 2,524,601
(a) Revenue will increase when all anticipated amendments are fully executed and become part of the monthly allotment payments.
(b) This contract related revenue typically lags behind about 1-2 months.
(c) We are doing significantly less in volume of services that qualify for Title 19 billing than what was anticipated at budget time.
(d) Schools are billed quarterly, 1 st payment anticipated to be received by October.
(e) This surge in both insurance and self-pay revenue continues a trend that started last fiscal year. With OHP standard MH and
A & D benefits restored & in place for a full fiscal year, it would decrease insurance and self-pay revenue for 2005/06, but it has not.
Its beginning to seem as if we can expect to stay at or near this level of revenue for both our insurance and self-pay revenue lines.
(f) Variance is due to higher cash balances early in the year and is unlikely to continue because expenses are expected to exceed
revenues this fiscal year.
(g) Awaiting quarterly transfer from Juvenile Department. Due to staffing change at Mental Health & Juvenile, contract duration will be
only four months.
(h) Several 9-month (school based) positions do not begin getting paid until September each year, so there is always a lag at the
beginning of a fiscal year. Also we've been running about 5-6 vacancies this FY so far, which is above our average of 4 positions.
(i) Result of expected lag in billing from vendors.
0) This is very unusual to be this far behind in liquor tax revenues, will investigate if catch-up from state does not happen soon.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Admin-Operations
Admin-GIS
Admin-Code Enforcement
Building Safety
Electrical
Contract Services
Env Health-On Site Prog
Env Health-Lic Facilities
Env Health-Grant
Env Health - Drinking H2O
EPA Grant
Planning-Current
Planning-Long Range
Total Revenues
33%
73%
a)
81,950
81,950 -
33%
51%
b)'
8,500
8,500 -
33%
37%
352,950
352,950 -
33%
43%!
2,204,465
2,204,465 -
33%
42%.
586,400
586,400 -
33%
55%:
c)
975,000
975,000 -
33%
39%
793,643
793,643 -
33%
13%
d)
444,890
444,890 -
33%
106%
e)-
350,000
369,310 19,310
33%
47%
0
44,675
44,675 -
33%
0%
g)
166,000
166,000 -
33%
39%
1,070,950
1,070,950 -
33%
37%
475,000
475,000 -
2,518,142 3,280,840 762,698 33%
Trans In-CDD Reserve
33 -
(33)
33%
Trans In-CDD Bldg/Elec
67 -
(67)
33%
TOTAL RESOURCES
3,984,295 4,872,852
888,557
33%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,076,967
712,227
364,740
Admin-GIS Division
58,506
55,540
2,966
Admin-Code Enforcement
69,552
50,927
18,625
Building Safety Division
278,631
286,826
(8,195)
Electrical Division
125,443
130,448
(5,005)
Contract Services
203,538
199,247
4,291
Env Health-On Site Pgm
121,476
113,315
8,161
Env Health-Lic Facilities
129,890
128,888
1,002
Env Health-Grant Division
116,817
20,060
96,757
Env Health - Drinking H2O
15,309
14,820
489
EPA Grant
54,262
33,504
20,758
Planning-Current Division
309,242
280,469
28,773
Planning-Long Range Div
146,860
120,021
26,839
Contingency
300,432
-
300,432
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
33%
TOTAL REQUIREMENTS 3,006,925 2,146,292 860,633 33%
43%7,554,423 7,573,733 19,310
0%' 100 - (100)
0% 200 - (200)
54% 9,020,776 9,165,745 144,969
Exp.
22%
3,230,900
3,230,900 -
32%
175,518
_ 175,518 -
24%
208,657
208,657 -
34%
835,893
835,893 -
35%
376,329
376,329 -
33%
610,615
610,615 -
31%
364,429
364,429 -
33%:
389,670
389,670 -
6%
350,450
350,450 -
32%:
45,928
45,928 -
21%
162,786
162,786 -
30%
927,726
927,726 -
27%
440,579
440,579 -
n/a
901,296
- 901,296
24%
9,020,776
8,119,480 901,296
NET (Resources - Requirements) 977,370 2,726,560 1,749,190 - 1,046,265 1,046,265
a) Year to Date revenue collection over budget due to additional interest revenue associated with higher than anticipated fund balance.
b) GIS revenue is billed on a project basis and fluctuates throughout the year.
c) City of Redmond building activity higher than expected.
d) Licensed Facility revenue is primarily received in January and February after renewal notices are mailed.
e) The grant, which was higher than expected, was received as a lump sum payment in July.
f) Drinking water program revenue is received quarterly and on an as-billed basis.
g) It is anticipated the grant revenue will be received after the start of the federal fiscal year in October.
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 1,466,053 $ 1,592,012 125,959 100% n/a $1,466,053 $1,592,012 125,959
27,317
59,904
32,587
2,833
4,304
1,471
117,650
130,892
13,242
734,822
958,029
223,207
195,467
248,098
52,631
325,000
533,938
208,938
264,548
308,696
44,148
148,297
57,005
(91,292)
116,667
369,310
252,643
14,892
20,960
6,068
55,333
-
(55,333)
356,983
415,000
58,017
158,333
174,704
16,371
ROAD
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Mineral Leases
Forest Receipts
Motor Vehicle Revenue
City of Bend
City of Redmond
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Bud et Actual Variance FY % Coll. % -Budget Proiection Variance
$ 5,078,915 $
5,667,033
$ 588,118
100%
112%
$ 5,078,915
$ 5,667,033
$ 588,118
667
-
(667)
33%
0%
'2)
2,000
2,000
-
999,000
-
(999,000)
33%
0%
a)_
2,997,000
2,997,000
-
2,500,000
2,697,344
197,344
33%
36%
7,500,000
7,500,000
-
26,667
87,369
60,702
33%
109%
b)
80,000
90,000
10,000
93,333
-
(93,333)
33%
0%
b)
280,000
280,000
-
13,333
18,166
4,833
33%
45%
40,000
40,000
-
667
1,000
333
33%
50%'
2,000
2,000
-
26,667
57,699
31,032
33%
72%
80,000
80,000
-
800
-
(800)
33%
0%
2,400
2,400
-
296,667
-
(296,667)
33%
0%
890,000
890,000
-
66,667
48,437
(18,230)
33%
24%
c) ;
200,000
200,000
-
23,333
-
(23,333)
33%
0%
d)
70,000
70,000
-
33,333
-
(33,333)
33%
0%
e)
100,000
100,000
-
53,333
-
(53,333)
33%
0%
f),
160,000
160,000
-
83,333
126,805
43,472
33%
51%
250,000
250,000
-
167
-
(167)
33%
0%
500
500
-
4,217,967
3,036,820
(1,181,147)
33%
24%
12,653,900
12,663,900
10,000
109,667
-
(109,667)
33%
0%
329,000
329,000
-
9,406,549
8,703,853
(702,696)
33%
52%
18,061,815
18,659,933
598,118
1,676,885
1,643,814 33,071
33%
2,222,704
3,025,617 (802,913)
33%
1,526,167
1,014,114 512,053
33%
300,000
- 300,000
33%
294,850
- 294,850
33%
6,020,606 5,683,545 337,061 33%
Exp.
33%
5,030,654
5,030,654 -
45% g)
6,668,111
6,668,111 -
22%
4,578,500
4,578,500 -
0%:.
900,000
900,000 -
n/a
884,550
- 884,550
31%
18,061,815
17,177,265 884,550
-
1,482,668 1,482,668
NET (Resources - Requirements) 3,385,943 3,020,308 (365,635)
a) Annual payments. Mineral Leases - November; Forest Receipts - December
b) Billed upon completion of work.
c) Billed to County departments monthly in arrears.
d) Payment to be received in June 2006 from Fund 340.
e) Payment to be received in June 2006 from Fund 430.
0 Payment to be received in June 2006 from Fund 326.
g) Seasonal expenditures, includes approx. $1 million related to the Butler Overlay
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Four Months Ended October 31, 2005
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 200,000
$ 328,812
$ 128,812
100%
164%
$ 200,000
$ 328,812
$ 128,812
Revenues
State Grant
739,632
1,074,490
334,858
33%
48%
2,218,896
2,218,896
-
State Miscellaneous
3,333
5,226
1,893
33%
52%
10,000
10,000
-
Probation Work Crew Fees
9,667
11,353
1,686
33%
39%
29,000
29,000
-
Alcohol and Drug Treatment
250
260
10
33%
35%
750
750
-
Miscellaneous
1,867
2,483
616
33%
44%
5,600
5,600
-
Electronic Monitoring Fee
35,000
46,018
11,018
33%
44%
105,000
105,000
-
Probation Superv. Fees
70,333
69,168
(1,165)
33%
33%
211,000
211,000
-
Sex Offender Treatment Fees
267
623
356
33%
78%
800
800
-
Day Reporting Fees
1167
132
(35)
33%
26%
500
500
-
Interest on Investments
3,667
4,461
794
33%
41%
11,000
11,000
-
Leases
6,000
8,150
2,150
33%
45%
18,000
18,000
-
Rentals
433
750
317
33%
58%
1,300
1,300
-
Total Revenues
870,616
1,223,114
352,498
33%
47%
2,611,846
2,611,846
-
TOTAL RESOURCES
1,070,616
1,551,926
481,310
33%
55%:
2,811,846
2,940,658
128,812
REQUIREMENTS:
Exp.
Expenditures
Personal Services
705,989
694,158
11,831
33%
33%.
2,117,967
2,117,967
-
Materials and Services
191,854
160,627
31,227
33%
28%
575,562
575,562
-
Capital Outlay
33
-
33
33%
0%
100
100
-
Contingency
39,406
-
39,406
33%
n/a
118,217
-
118,217
TOTAL REQUIREMENTS
937,282
854,785
82,497
33%
30%
2,811,846
2,693,629
118,217
NET (Resources - Requirements)
133,334
697,141
563,807
-
247,029
247,029
Comm. on Children & Families
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Sale Map Photo or Copies
Miscellaneous
Interest on Investments
Grants-Private
Total Revenues
Year to Date Year End
Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ 560,870 $ 606,124 $ 45,254 100% 108% $ 560,870 $ 606,124 $ 45,254
29,370
31,860
2,490
33%
10,333
-
(10,333)
33%
66,667
-
(66,667)
33%
17,798
-
(17,798)
33%
58,510
-
(58,510)
33%
104,444
-
(104,444)
33%
62,500
21,875
(40,625)
33%
93,160
70,002
(23,158)
33%
100,224
306,678
206,454
33%
667
-
(667)
33%
3,667
3,225
(442)
33%
3,333
8,395
5,062
33%
4,333
-
(4,333)
33%
555,006
442,035
(112,971)
36%
a)
88,110
251,773
163,663
0%
b)
31,000
41,601
10,601
0%
200,000
200,000
-
0%
b) '
53,393
56,698
3,305
0%'
b)
175,531
205,969
30,438
0%
c)
313,333
375,164
61,831
12%
187,500
187,500
-
25%
279,481
275,467
(4,014)
102%
b)
300,671
326,343
25,672
n/a
'
2,000
2,000
-
29%
11,000
11,000
-
84%
10,000
12,000
2,000
0% °
13,000
13,000
. -
1,665,019
1,958,515
293,496
31%
419,800
419,800
-
25%
161,900
161,900
-
29%
'
581,700
581,700
-
Trans from General Fund
139,933
129,517
(10,416)
33%
Trans from Other
53,967
40,475
(13,492)
33%
Total Transfers In
193,900
169,992
(23,908)
33%
TOTAL RESOURCES 1,309,776 1,218,151 (91,625) 33%
43%
2,807,589 3,146,339 338,750
REQUIREMENTS:
Exp.
Expenditures
Personal Services 149,700 133,116
16,584 33% 30% d)
449,100
438,823
10,277
Materials and Services 629,287' 184,136
445,151 33% 10% e)
1,887,860
2,124,603
(236,743)
Capital Outlay 1,667 -
1,667 33% 0%
5,000
5,000
-
Contingency 155,210 -
155,210 33% n/a
465,629
-
465,629
TOTAL REQUIREMENTS 935,864 317,252
618,612 33% 11%
2,807,589
2,568,426
239,163
NET (Resources - Requirements) 373,912 900,899
526,987
-
577,913
577,913
a) New Safe Havens grant of $175,000 received. Drug Free
Communities grant $25,000 high
er than budgeted.
b) Anticipated reductions in State and Federal funds from OCCF not as large as projected.
c) Juvenile Crime Prevention funds allocation increased from expected biennial amounts.
d) Personnel costs reduced due to staff reorganization.
e) Materials & services increased due to new and increased
grant amounts.
SOLID WASTE
Statement of Financial Operating Data
Four Months Ended October 31, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
Year to Date Year End
Budget Actual Variance FY % Coll. % -Budget Projection Variance
$1,378,010 $ 1,541,321 $ 163,311 100% 112% $1,378,010 $ 1,541,321 $ 163,311
6,667
19,750
13,083
33%
8,000
9,984
1,984
33%
51,667
-
(51,667)
33%
333,333
383,843
50,510
33%
600,000
741,800
141,800
33%
1,383,333
1,474,820
91,487
33%
16,667
30,442
13,775
33%
10,000
9,684
(316)
33%
13,333
24,516
11,183
33%
5,000
11,854
6,854
33%
2,428,000
2,706,693
278,693
33%
3,806,010 4,248,014 442,004 33%
479,868
473,952
5,916
33%
1,233,684
902,149
331,535
33%
125,557
-
125,557
33%
64,000
57,153
6,847
33%
800,000
600,000
200,000
33%
184,228
-
184,228
33%
99%,
a)
20,000
19,750
(250)
42%
24,000
24,000
-
0%
b}'
155,000
155,000
-
38%
1,000,000
1,000,000
-
41%'
1,800,000
1,800,000
-
36%
4,150,000
4,150,000
-
61%
c)"
50,000
50,000
-
32%
30,000
30,000
-
61%
40,000
40,000
-
79%
d)
15,000
15,000
-
37%
7,284,000
7,283,750
(250)
49%'
8,662,010
8,825,071
163,061
Exp.
33%
1,439,603
1,439,603
-
24%
e),iii
3,701,,051
3,701,051
-
0%
376,672
376,672
-
30%
192,000
192,000
-
25%,
f)'
2,400,000
2,400,000
-
n/a
552,684
-
552,684
23%
8,662,010
8,109,326
552,684
TOTAL REQUIREMENTS 2,887,337 2,033,254 854,083 33%
NET (Resources - Requirements) 918,673 2,214,760 1,296,087 - 715,745 715,745
a) Funds were received in one payment from DEQ.
b) Franchise fees are due on April 15, 2006.
c) Seasonal revenues - should slow down in winter.
d) Recycling revenue still high.
e) A large portion of Materials & Services are large engineering expenditures
that will occur later in the year.
f) Transfers are processed quarterly.
NOTE: Revenues should level out over the winter months - operations slow down and therefore, revenues, too.
, a. . .
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Interest
Prescription Rebates
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-Dental/Vision
Insurance Expense
State Assessments
Administrators West
PPO Fee
Pre-Notification Fee
Printing
Program Expense/Supplies
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Health Benefits Trust
Statement of Financial Operating Data
Four Months Ended October 31, 2005
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 4,400,000 $4,586,247 $ 186,247 100% 104% $4,400,000 $4,586,247 $ 186,247
2,943,333 3,024,693 81,360 33%
60,000
52,571
(7,429)
33%
110,000
103,880
(6,120)
33%
200,333
212,237
11,904
33%
127,333
141,818
14,485
33%
25,000
48,897
23,897
33%
-
14,399
14,399
33%
3,465,999 3,598,495 132,496 33%
34%
8,830,000
9,033,400
203,400
29%
180,000
161,428
(18,573)
31%
330,000
314,700
(15,300)
35%
601,000
630,760
29,760
37%
382,000
418,213
36,213
65%
75,000
134,743
59,743
n/a'
-
14,399
14,399
35%
10,398,000
10,707,642
309,642
7,865,999 8,184,742 318,743 92%
40,535 39,345 1,190 33%
55%' 14,798,000 15,293,889 495,889
Exp.
32%' 121,604 121,604 -
1,000
190
810
33%
6%'
3,000
3,000
-
2,744,569
2,220,702
523,867
33%
27% a)
8,233,706
6,735,464
1,498,242
455,431
369,243
86,188
33%
27% a)
1,366,294
1,087,217
279,078
116,667
104,714
11,953
33%
30%
350,000
350,000
-
11,667
36,032
(24,365)
33%
103%
35,000
36,032
(1,032)
56,667
56,031
636
33%
33%
170,000
170,000
-
10,667
9,741
926
33%
30%'
32,000
32,000
-
-
2,567
(2,567)
33%
n/a
-
2,567
(2,567)
4,000
468
3,532
33%
4%
12,000
12,000
-
3,667
50
3,617
33%
0%;
11,000
11,000
-
4,820
27,187
(22,367)
33%
188%-
14,459
27,187
(12,728)
3,409,155
2,826,925
582,230
33%
28%
10,227,459
8,466,466
1,760,993
-
-
-
33%
0%'
100
-
100
1,482,946
-
1,482,946
33%
0%.
4,448,837
-
4,448,837
4,932,636
2,866,270
2,066,366
33%
19%:
14,798,000
8,588,070
6,209,930
NET (Resources - Requirements) 2,933,363 5,318,472 2,385,109 - 6,705,819 6,705,819
a) Year End Projection: 18 weeks of claims annualized equals $6,735,464 for Medical/Rx and $1,087,217 for DentalNision.
i , I
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Four Months Ended October 31, 2005
Year to Date
Year End
Bud et
Actual
Variance
% of FY
% Coll.
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,600,000
$1,741,364
$ 141,364
100%
109%:
$1,600,000
$1,741,364
$ 141,364
Revenues
Property Taxes - Current
1,025,300
392,230
(633,070)
33%
13%
3,075,900
3,075,900
-
Property Taxes - Prior
20,600
43,787
23,187
33%
71%
61,800
61,800
-
State Reimbursement
2,667
6,849
4,182
33%
86%
'
8,000
8,000
-
Telephone User Tax
200,000
134,428
(65,572)
33%
22%
a)
600,000
600,000
-
Data Network Reimb.
7,667
6,599
(1,068)
33%
29%
b)
23,000
23,000
-
Jefferson County
13,667
6,585
(7,082)
33%
16%
41,000
41,000
-
User Fee
7,700
17,444
9,744
33%
76%
c)
23,100
23,100
-
Miscellaneous
1,667
3,963
2,296
33%
79% -
5,000
5,000
-
Interest
4,333
13,639
9,306
33%
105%
d)
13,000
23,000
10,000
Interest on Unsegregated Tax
267
261
(6)
33%
33%
800
800
-
Total Revenues
1,283,868
625,785
(658,083)
33%
16%
3,851,600
3,861,600
10,000
TOTAL RESOURCES
2,883,868
2,367,149
(516,719)
33%
43%
5,451,600
5,602,964
151,364
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
947,157
860,340
86,817
33%
30%
2,841,471
2,841,471
-
Materials and Services
199,289
185,124
14,165
33%
31%
597,866
597,866
-
Capital Outlay
135,833
37,883
97,950
33%
9%
407,500
407,500
-
Transfers Out
43,333
-
43,333
33%
0%
130,000
130,000
-
Contingency
491,588
-
491,588
33%
n/a
1,474,763
-
1,474,763
TOTAL REQUIREMENTS
1,817,200
1,083,347
733,853
33%
20%
-
5,451,600
3,976,837
1,474,763
NET (Resources- Requirements) 1,066,658 1,283,802 217,134 - 1,626,127 1,626,127
a) First quarter State 9-1-1- telephone tax payment expected in October.
b) Agencies will be billed for data network usage in October.
c) Large portion of User Fee revenue collected in August. Payments of $2,156 from USFS to be received each quarter.
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Deschutes County - Fair and Expo Center
Year to Date - Budget Basis
Statement of Financial Operating Data
Four Months Ended October 31, 20
05
[Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 125,000
$ 179,409
$ 54,409
100%
144%
$ 125,000
$ 179,409
$ 54,409
Receipts:
Events
204,512
245,068
40,556
33%
36%
672,212
712,768
40,556
Telephone Fees - Events
20,000
22,520
2,520
33%
113%
20,000
22,520
2,520
Parking Fees
45,500
9,275
(36,225)
33%
11%
87,000
50,775
(36,225)
Storage
15,000
7,415
(7,585)
33%
14%
53,000
45,415
(7,585)
RV / Camping
-
1,991
1,991
33%
4%
50,000
51,991
1,991
Horse Stall Rental
9,000
8,635
(365)
33%
n/a
50,000
49,635
(365)
Concession % - Food
67,000
94,129
27,129
33%
42%
225,000
252,129
27,129
Vending Machines
700
1,495
795
33%
107%
1,400
2,195
795
Interfund Contract
-
-
-
33%
0%
35,000
35,000
-
Rights (Signage, etc.)
3,000
49,140
46,140
33%
70%
70,000
116,140
46,140
Grants
20,116
20,118
2
33%
50%
40,355
40,355
-
Miscellaneous
1,500
5,237
3,737
33%
116%
4,500
=3,334
(1,166)
Interest
_ 1,575
3,003
1,428
33%
60%
5,000
6,428
1,428
Total Receipts
387,903
468,026
80,123
33%
36% !
1,313,467
1,388,685
75,218
Transfer from General Fund
75,000
75,000
-
33%
25%
300,000
300,000
-
Transfer from Park Fund
158,300
158,300
-
33%
186%
85,000
85,000
Transfer from Annual County Fair
_ -
-
-
33%
0%
204,300
204,300
-
Total Transfers
233,300
233,300
-
33%
40%
589,300
589,300
-
TOTAL RESOURCES
746,203
880,735
134,532
33%
43%
2,027,767
2,157,394
129,627
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
256,680
240,065
16,615
33%
31% "
770,138
753,491
16,647
Materials and Services
248,784
209,212
39,572
33%
28%
746,926
715,252
31,674
Debt Service
-
-
-
33%
0%
243,048
243,048
-
Capital Outlay
33,000
6,618
26,382
33%
n/a
42,000
42,000
-
Transfers Out
105,300
105,300
-
33%
100%-'
105,300
105,300
-
Contingency
_ -
-
-
33%
n/a
120,355
-
120
355
,
TOTAL REQUIREMENTS
1643,764
561,195
82,569
33%
28%
2,027,767
1,859,091
168,676
NET (Resources - Requirements)
_102,439
319,540
217,101
-
298,303
298,303
Accrued Revenue (Accounts Receivable):
Deposits Received for Future Events:
FY 05-06:
Current Month Events
4,714
November
16,735
Prior Months
_ 1,295
December
3,535
January
1,500
Total Accounts Receivable
_ 6,009
February
1,800
March
8,000
April
4,859
May
600
June
1,196
FY 06-07
5,662
Beyond
5,932
TOTAL
49,819
1+
Deschutes County
Fair and Expo Center
Accounts Receivable
October 31, 2005
Current Month - October
Pee Wee Banquet
500.00
Sara Fisher
1,930.00
Western Supreme
1,083.50
Food & Beverage
1,200.00
Total Current Month
4,713.50
Prior Months
From September 2005
Seniors & People with Disabilities 270.00
From August 2005
Pee Wee Rodeo 815.00
From March 2005
Owen Wedding 210.00
Total Prior Months 1,295.00
Total Accrued Revenue as of October 31, 2005 6,008.50
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
October 2005
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV/Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Year to Date
Budget Actual Variance FY % Coll. %
$ - $
-
$ -
100%
0%
42,500
32,297
(10,204)
33%
5%
-
-
-
33%
0%
35,000
2,000
(33,000)
33%
2%
15,000
7,415
(7,585)
33%
14%
-
180
180
33%
= 0%
-
-
-
33%
n/a
21,000
1,200
(19,800)
33%
1%
700
1,495
795
33%
107%
-
-
-
33%
0%
6,000
6,000
33%
5%
2,529
2,529
-
33%
6%
375
1,901
1,526
33%
42%
425
-
(425)
33%
0%
117,529
55,017
(62,513)
33%
4%
Transfer from General Fund - - 33% 0%
Transfer from Annual County Fair 158,300 158,300 - 33% 77%
Total Transfers 158,300 158,300 - 33% 31%
TOTAL RESOURCES
REQUIREMENTS:
Expenditures:
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
275,829 213,317 (62,513) 33% ' 11%
Exp.
64,170 59,335 4,835 33%
8%
62,196 41,370 20,826 33%
6%
- - - 33%
0%
- - - 33%
0%
105,300 105,300 - 33%
100%
- - - 33%
n/a
231,666 206,005 25,661 33% 10%
44,163 7,312 (36,852)
MEMORANDUM
To:
See Distribution
From:
Jeanine Faria
RE:
Courthouse Remodel Project
Date:
November 7, 2005
Attached is the monthly report prepared for the Courthouse Remodel Project.
The projections will be updated as the project proceeds.
Distribution:
Mike Daly
Tom De Wolf
Dennis Luke
Mike Maier
Mark Pilliod
Susan Ross
Marty Wynne
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MEMORANDUM
To:
See Distribution
From:
Jeanine Faria
RE:
La Pine Building Purchase/Remodel Project
Date:
November 7, 2005
Attached is the monthly report prepared for the La Pine Building Purchase/Remodel
Project.
The projections will be updated as the project proceeds.
Distribution:
Mike Daly
Tom De Wolf
Dennis Luke
Mike Maier
Mark Pilliod
Susan Ross
Marty Wynne
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Deschutes County
Information Regarding 2005 Physical Inventory Process
The Government Finance Officer's Association (GFOA) recommends that each state and
local government perform a physical inventory of its tangible capital assets, either
simultaneously or on a rotating basis, at least once every five years.
In February 2003, the Board of County Commissioners adopted policy #2003-099
"Establishment of a Capitalization Threshold for Capital Assets and Establishment of a
Requirement for Periodic Physical Inventory of Tangible Assets". This policy requires
the County to perform a physical inventory of its capital assets, either simultaneously or
on a rotating basis, so that all of the County's capital assets are physically accounted for
at least once every four years.
Backiround Information
Our previous physical inventory was initiated in November 2002, by Asset Valuation
Services, now known as Suncorp Valuations. This process identified approximately 475
assets meeting our criteria that were not on our database. They were tagged and added to
our database. Most of the added assets were computer related items and to minimize this
discrepancy in the future, we established procedures for the IT Department to tag
computer related equipment and notify the Finance Department. There were
approximately 1,000 assets that had been previously disposed of but not yet removed
from our database. A. disposal/transfer policy (2003-098) has been implemented.
Vendor Selection
On October 21, 2005 'we issued a solicitation for bid on a physical inventory to two
Vendors offering this service. Both Vendors responded and those bids were scored on
November 3, 2005. Suncorp Valuations has been selected; it had the lower bid, was able
to meet all minimum requirements, and had better overall references.
Suncorp Valuations anticipates the physical inventory to begin in late November or early
December with delivery of the final reports in mid January. The physical inventory
process will include scanning of approximately 4430 tagged assets and the reconciliation
of approximately 600 "ghost tagged" assets, such as weapons, vehicles and radios.
Background Information:
On November 21, 2005, The Hospital Facility Authority of Deschutes County, Oregon (the
"Authority") will consider a final bond resolution authorizing the issuance of its Hospital
Revenue Bonds, Series 2005 (Cascade Healthcare Community, Inc.) (the "2005 Bonds") on
behalf of Cascade Healthcare Community, Inc. ("CHC") and conduct a public hearing regarding
the issuance of the 2005 Bonds. The 2005 Bonds are being issued to refund a portion of the
Authority's Hospital Revenue Bonds, Series 2002 (Cascade Health Services, Inc. Project) and to
finance certain capital construction and equipment at CHC's existing campuses located at St.
Charles Medical Center - Bend and St. Charles Medical Center -Redmond. For the 2005 Bonds
to qualify as tax-exempt, Section 147(f) of the Internal Revenue Code requires that 501(c)(3)
bonds be approved by the governmental unit having jurisdiction over the area in which any
portion of a project is located. Therefore, CHC is seeking approval by the Board of County
Commissioners of Deschutes County, Oregon as the applicable elected representatives of the
governmental unit having jurisdiction over the area in which the Project is located. The
transaction is currently scheduled to close on December 21, 2005.
Budget Implications:
There is no financial impact on Deschutes County. The 2005 Bonds will not constitute a debt of
Deschutes County nor be payable from a tax of any nature levied upon any property within
Deschutes County. The 2005 Bonds will be payable solely from revenues and resources
provided by CHC.
Policy Implications:
Issuance of the 2005 Bonds by the Authority will result in significant cost savings to CHC and
will benefit the residents of Deschutes County. Deschutes County has been asked to approve
these bonds because CHC will be improving facilities and equipment at two existing locations
within Deschutes County St. Charles Medical Center - Bend and St. Charles Medical Center -
Redmond.
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