2006-190-Minutes for Meeting December 14,2005 Recorded 3/2/20062A
{ Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.org
MINUTES OF DEPARTMENT UPDATE -
FINANCE/TAX DEPARTMENT
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 14, 2005
Commissioners' Conference Room - Administration Building - 1300 NW Wall St.., Bend
Present was Commissioner Dennis R. Luke and Michael M. Daly. Also present
were Mike Maier, County Administrator; and Marty Wynne, Finance/Tax. No
representatives of the media or other citizens were present.
The meeting began at 9: 00 a. m., and a copy of the agenda is attached for
reference.
Much of the meeting consisted of a discussion regarding the upcoming budget
process. No formal action was taken by the Board.
The meeting adjourned at 9:45 a. m.
DATED this 14th day of December 2005 for the Deschutes Conty Board of
Commissioners. _ ,4 _ ~
chael
A TEST:
Recording Secretary
Dennis R. Luke, Commissioner
COUNTY
NANCYUBLANKENSHIP,F000NTY CLERKS CJ 7006.190
111 ill[ 11111111111111111111 1 11 03/02/2006 03:59:19 PH
20 90
Board of Commissioners' Monthly Meeting
Finance Director/Treasurer
AGENDA
December 14, 2005
(1) Monthly Investment Report
(2) November Financial Statements
(3) Lockbox Results
(4) Budget Orientation Meeting
(5) Earnings and Benefits Statements
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Memorandum
Date: December 13, 2005
To: Board of County Commissioners
Mike Maier, County Administrator
From: Marty Wynne, Finance Director
RE: Monthly Financial Reports
Attached please find November 2005 financial reports for the following funds: General
(001), Community Justice - Juvenile (230), Sheriffs (255), Health (259), Mental
Health (275), Community Development (295), Road (325), Community Justice -
Adult (355), Commission on Children & Families (370-399), Solid Waste (610),
Health Benefits Trust Fund (675) and 9-1-1 (705).
The projected information has been reviewed and updated, where appropriate, by the
respective departments.
Cc: All Department Heads
GENERALFUND
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Property Taxes
Gen. Rev. - excl. Taxes
Assessor
County Clerk
BOPTA
Board of County Comm.
District Attorney
Finance/Tax
Veterans
Property Management
Grant Projects
Total Revenues
Year to Date
Revised Bud Actual Variance FY % Coll. %
$ 4,800,000 $ 5,564,668 $ 764,668 100%
6,541,667 14,040,440 7,498,773
741,317
1,118,491
377,174
430,374
542,902
112,528
702,667
1,163,290
460,623
5,828
8,113
2,285
-
53
53
105,351
29,011
(76,340)
92,479
138,703
46,224
4,167
2,682
(1,485)
23,542
23,835
293
44,667
9,585
(35,082)
8,692,059 17,077,105 8,385,046
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
TOTAL RESOURCES 13,492,059 22,641,773 9,149,714 42%
REQUIREMENTS:
Expenditures
Assessor
1,362,124
1,303,620
58,504
42%
County Clerk
549,460
419,754
129,706
42%
BOPTA
22,538
17,473
5,065
42%
BOCC
243,914
222,232
21,682
42%
District Attorney
1,463,875
1,339,304
124,571
42%
Finance/Tax
309,078
313,829
(4,751)
42%
Veterans
65,044
52,701
12,343
42%
Property Management
63,523
37,861
25,662
42%
Grant Projects
62,085
31,109
30,976
42%
Non-Departmental
290,338
338,121
(47,783)
42%
Contingency
881,937
-
881,937
42%
5,313,916
4,076,004
1,237,912
42%
Transfers Out
4,699,105
4,432,539
266,566
42%
TOTAL REQUIREMENTS
10,013,021
8,508,543
1,504,478
42%
Appropriation Transfers
NET(Resources - Requirements)
3,479,038
14,133,230
10,654,192
Year End
$
Budget
Projection
Variance
Variance
116% $4,800,000 $5,564,668 $ 764,668 16%
89%
15,700,000
15,700,000
-
0%
63%
1,779,160
1,779,160
-
0%
53%
1,032,897
1,032,897
-
0%
69%,
1,686,400
1,686,400
-
0%
58%
13,986
13,986
-
0%
n/a
-
53
53
n/a
11%
252,843
252,843
-
0%
62%
221,950
221,950
-
0%
27%
10,000
10,000
-
0%
42%
56,500
56,500
-
0%
9%'-'
107,200
107,200
-
0%
82%
20,860,936
20,860,989
53
0%
88%
25,660,936
26,425,657
764,721
3%
Exp.
40%
3,269,098
3,269,098
-
0%
32%
1,318,705
1,318,705
-
0%
32%
54,091
54,091
-
0%
38% -
585,393
585,393
-
0%
38%
3,513,299
3,513,299
-
0%
42%
741,786
741,786
-
0%
34%
156,106
156,106
-
0%
25%
152,454
152,454
-
0%
21%
149,005
149,005
-
0%
49%
696,811
696,811
-
0%
n/a a)
2,116,648
-
2,116,648
100%
32%
12,753,396
10,636,748
2,116,648
17%
39%
11,277,853
11,277,853
-
0%
35%
24,031,249
21,914,601
2,116,648
9%
b)
1,629,687
4,511,056
2,881,369
* Unappropriated Ending Fund Balance
a) The Contingency in the Adopted Budget was $2,993,585. The reduction of $876,937 is due to (1) transferring $573,437 of
appropriation to HHS/BJCC 1998 COPS Debt Service Fund, (2) transferring appropriation to "Transfers Out": Health $3,500,
(3) transferring appropriation to "Transfers Out": Personnel Fund $100,000, (4) transferring $100,000 of appropriation to Personnel Fund.
(5) transferring $100,000 of appropriation to "Transfers Out": La Pine Senior Center,
b) The Unappropriated Ending Fund Balance in the Adopted Budget was $956,250. The increase of $673,437 is due to transferring
appropriation to (1) HHS/BJCC 1998 COPs Debt Service of $573,437, (2) Personnel Fund of $100,000.
COMM JUSTICE-JUVENILE
Statement of Financial Operating Data
Five Months Ended November 30, 2005
t_ 1
Year to ate
Year n
Budget
Actual
Variance
FY %
Coll. %
Bud et
Projection
Variance
RESOURCES:
Beg. Net Working Capital
$ 182,218
$ 254,905
$ 72,687
100%
n/a
$ 182,218
$ 254,905
$ 72,687
Revenues
Federal Grants
25,407
44,878
19,471
42%
74% `
60,977
60,977
-
SB #1065-Court Assess.
17,561
18,830
1,269
42%
45%
42,146
42,146
-
Discovery Fee
2,537
(1,418)
(3,955)
42%
-23% a)
6,088
6,088
-
Food Subsidy
15,847
15,263
(584)
42%
40%
38,033
38,033
-
Juvenile Crime Prevention
94,224
56,535
(37,689)
42%
25%
226,138
226,138
-
Inmate/Prisoner Housing
29,167
21,650
(7,517)
42%
31% b)
70,000
70,000
-
Inmate Commissary Fees
1,167
344
(823)
42%
12%
2,800
2,800
-
Contract Payments
281,983
52,019
(229,964)
42%
8% `c)
676,758
676,758
-
Miscellaneous
1,385
335
(1,050)
42%
10%'
3,324
3,324
-
Restitution
-
20
20
42%
n/a
-
20
20
MIP Diversion Fees
1,053
1,155
102
42%
46%
2,526
2,526
-
Interest on Investments
2,500
6,174
3,674
42%
103%
6,000
14,000
8,000
Leases
14,250
14,964
714
42%
44%
34,200
34,200
-
Leve17
40,490
24,356
(16,134)
42%
25%
97,176
97,176
-
Total Revenues
527,571
255,105
(272,466)
42%
20%
1,266,166
1,274,186
8,020
Transfers In-General Fund
2,195,963
2,177,963
(18,000)
42%
41%
5,270,310
5,270,310
-
Transfers In-Sheriff
12,500
7,500
(5,000)
42%
25%
30,000
30,000
-
TOTAL RESOURCES
2,918,252
2,695,473
(217,779)
42%
40%
6,748,694
6,829,401
80,707
REQUIREMENTS:
Exp. °i° "
Expenditures
Community Justice-Juvenile
Personal Services
962,702
899,424
63,278
42%
39%
2,310,484
2,310,484
-
Materials and Services
672,355
455,349
217,006
42%
28%
1,613,653
1,613,653
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Juvenile Resource Center
Personal Services
1,026,958
994,281
32,677
42%
40%
2,464,699
2,464,699
-
Materials and Services
84,112
69,881
14,231
42%
35%
201,869
201,869
-
Capital Outlay
3,000
2,975
25
42%
99%
3,000
3,000
-
Contingency
64,537
-
64,537
42%
n/a
154,889
-
154,889
TOTAL REQUIREMENTS
2,813,706
2,421,910
391,796
42%
36%
6,748,694
6,593,805
154,889
NET (Resources - Requirements)
104,546
273,563
174,017
-
235,596
235,596
a) Billed Office of Public Defense 10/8 $680 & 12/6 $2,255 - Pmt not yet received
b) October invoices sent 11/22 totalling $13,800 - payment not yet received
c) BRS Contract: July/Aug pmt rcvd; Sept billed 12/2 $30,645.
CEOJJC (Budget - $50,865) - pmts received quarterly; not yet received 11/30/05
Community Work Service Contracts (Budget - $20,000): Billed 11/20 $5,214
SHERIFF Rev Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Tax Revenues - Current
Tax Revenues - Prior
Federal Grants
U.S. Forest Service
State Grant
SB #1065-Court Assess.
Marine Board Lic. Fee
Narcotic Task Force Grt.
Transp. of State Wards
SB 1145
City of Sisters
Security & Traffic Reimb
Seat Belt Program
Inmate/Prisoner Housing
Inmate Commissary Fees
Soc Sec Incentive-Fed
Miscellaneous
Contracted Training
Medical Services Reimb
Restitution
Sheriff Fees
Court Fines and Fees
Impound Fees
Interest
Interest on Unsegregated
Rentals
Interfund Contract
Transport Reimbursements
Sale of Eqp & Material
Total Revenues
Transfers In
TOTAL RESOURCES
Year to Date Year End
Budget Actual Variance FY % C011. %
F Budget Pro'ection Variance
$1,648,031 $1,553,204 $ (94,827) 100%
5,645,833 11,995,476 6,349,643 42%
127,917
244,537
116,620
42%
26,042
23,125
(2,917)
42%
30,000
24,000
(6,000)
42%
34,395
40,667
6,272
42%
17,708
18,830
1,122
42%
40,868
-
(40,868)
42%
45,833
27,500
(18,333)
42%
2,083
3,456
1,373
42%
616,275
737,466
121,191
42%
148,623
148,623
-
42%
59,375
4,783
(54,592)
42%
2,500
2,575
75
42%
1,250
540
(710)
42%
26,667
25,230
(1,437)
42%
1,250
1,800
550
42%
5,000
4,550
(450)
42%
-
50
50
42% n/a
5,833
5,369
(464)
42%
833
169
(664)
42%
61,250
53,424
(7,826)
42%
72,917
52,902
(20,015)
42%
33,333
34,100
767
42%
20,833
10,565
(10,268)
42%
1,667
4,318
2,651
42%
18,055
18,311
256
42%
174,591
44,520
(130,071)
42%
417
-
(417)
42%
-
536
536
42%
7,221,348
13,527,422
6,306,074
42%
1,104,167
886,844
(217,323)
42%
9,973,546 15,967,470 5,993,924 42%
REQUIREMENTS:
EXPENDITURES & TRANSFERS
Sheriffs Division
644,715
Automotive/Communications
426,009
Investigations/Evidence
677,301
Patrol/Civil/Comm Supp
2,824,391
Records
250,670
Adult Jail
2,863,340
Transport/Court Security
80,600
Emergency Services
45,405
Special Services Division
221,730
Training Division
83,982
Contingency
798,219
623,249
409,846
632,116
2,759,090
238,315
2,635,514
76,158
41,286
196,865
119,581
21,466
16,163
45,185
65,301
12,355
227,826
4,442
4,119
24,865
(35, 599)
798,219
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
Transfers Out 95,833 7,500 88,333 42%
TOTAL REQUIREMENTS 9,012,195 7,739,520 1,272,675 42%
NET (Resources - Requirements) 961,351 8,227,950 7,266,599
94% $ 1,648,031 $1,553,204 $ (94,827)
89% a)13,550,000 13,550,000 -
80%
307,000
307,000
-
37%
62,500
62,500
-
33%
72,000
72,000
-
49%
82,548
82,548
-
44%'
42,500
42,500
-
0% b)'
98,082
98,082
-
25%
110,000
110,000
-
69%
5,000
5,000
-
50% _c)
1,479,061
1,522,788
43,727
42% '
356,694
356,694
-
3% d)
142,500
142,500
-
43%`
6,000
6,000
-
18%
3,000
3,000
-
39% '
64,000
64,000
-
60%
3,000
3,000
-
38% '
12,000
12,000
-
-
50
50
38%
14,000
14,000
-
8%
2,000
2,000
-
36%
147,000
147,000
-
30%
175,000
175,000
-
43%
80,000
80,000
-
21%
50,000
50,000
-
108%
4,000
8,000
4,000
42%
43,333
43,333
-
11% 'e)
419,018
419,018
-
0%'
1,000
1,000
-
n/a
-
1,000
1,000
78%;
17,331,236
17,380,013
48,777
33% ' 2,650,000 2,650,000 -
74%21,629,267 21,583,217 (46,050)
Exp.
40%'
40%
39% ,
41%
40%
38% g),
39%'
38%
37%
59%
n/a
1,547,315
1,547,315 -
1,022,422
1,022,422 -
1,625,522
1,625,522 -
6,778,539
6,778,539 -
601,608
601,608 -
6,872,016
6,688,976 183,040
193,440
193,440 -
108,972
108,972 -
532,151
532,151 -
201,557
201,557 -
1,915,725
- 1,915,725
3% 230,000 230,000 -
36% 21,629,267 19,530,502 2,098,765
- 2,052,715 2,052,715
SHERIFF Exp Detail
Statement of Financial Operating Data
Five Months Ended November 30, 2005
Year to Date
Y
ear End
Bud et
Actual
Variance
FY %
Coll. %
I
Budget
LF
rojection
Variance
RESOURCES:
Beg. Net Working Capital
$1,648,031
$1,553,204
$ (94,827)
100%
94%
$1,648,031
$1,553,204
$ (94,827)
Total Revenues
7,221,348
13,527,422
6,306,074
42%
78%
17,331,236
17,380,013
48,777
Transfers In
1,104,167
886,844
(217,323)
42%
33%
2,650,000
2,650,000
-
TOTAL RESOURCES
9,973,546
15,967,470
5,993,924
42%
74%';
21,629,267
21,583,217
(46,050)
REQUIREMENTS:
Exp. %
Sheriffs Services
Personnel
346,629
308,429
38,200
42%
37%
831,909
831,909
-
Materials & Services
272,726
2829178
(9,452)
42%
43%;
654,542
654,542
-
Capital Outlay
14,469
21,752
(7,283)
42%
63%
34,725
34,725
-
Total Sheriffs Services
633,824
612,359
21,465
1,521,176
1,521,176
-
Automotive/Communications
Personnel
939457
92,330
1,127
42%
41%
224,297
224,297
-
Materials & Services
304,427
317,516
(13,089)
42%
43%
730,625
730,625
-
Capital Outlay
28,125
-
28,125
42%
0%
67,500
67,500
-
Total Automotive/Communications
426,009
409,846
16,163
1,022,422
1,022,422
-
Investigations/Evidence
Personnel
572,311
555,975
16,336
42%
40%
1,373,547
19373,547
-
Materials & Services
90,406
71,202
19,204
42%
33%
216,975
216,975
-
Capital Outlay
14,583
4,939
9,644
42%
14%
35,000
35,000
-
Totallnvestigations/Evidence
677,300
632,116
45,184
1,625,522
1,625,522
-
Patrol/Civil/Comm Support
Personnel
2,522,628
2,423,950
98,678
42%
40%
6,054,306
6,054,306
-
Materials & Services
197,960
171,729
26,231
42%
360K
475,104
475,104
-
Capital Outlay
103,804
163,411
(59,607)
42%
66%
249,129
249,129
-
Transfers Out
12,500
7,500
5,000
42%
25%
30,000
30,000
-
Total Patrol/Civil/Comm Supp
2,836,892
2,766,590
70,302
6,808,539
6,808,539
-
Records
Personnel
207,595
199,287
8,308
42%
40%
498,229
498,229
-
Materials & Services
43,033
39,028
4,005
42%
380/c
103,279
103,279
-
Capital Outlay
-
-
-
42%
0%
100
100
-
Total Records
250,628
238,315
12,313
601,608
601,608
-
Adult Jail
Personnel
2,250,395
2,189,318
61,077
42%
41%
5,400,947
5,372,125
28,822
Materials & Services
574,962
420,827
154,135
42%
30%
1,379,909
1,225,691
154,218
Capital Outlay
37,983
25,369
12,614
42%
28%
91,160
91,160
-
Total Adult Jail
2,863,340
29635,514
227,826
6,872,016
6,688,976
183,040
Transport/Court Security
Personnel
74,478
73,805
673
42%
41%
178,746
178,746
-
Materials & Services
6,081
2,353
3,728
42%
16%
14,594
14,594
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Transport/Court Security
80,601
76,158
4,443
193,440
193,440
-
Emergency Services
Personnel
39,371
39,355
16
42%
42%
94,490
94,490
-
Materials & Services
5,993
1,931
4,062
42%
13%
14,382
14,382
-
Capital Outlay
42
-
42
42%
0%
100
100
-
Total Emergency Services
45,364
41,286
4,078
108,972
108,972
-
Special Services
Personnel
160,826
163,810
(2,984)
42%
42%
385,983
385,983
-
Materials & Services
22,865
20,505
29360
42%
37%
54,876
54,876
-
Capital Outlay
38,038
12,550
25,488
42%
14%
91,292
91,292
-
Total Special Services
221,729
196,865
24,864
532,151
532,151
-
Training
Personnel
43,645
48,762
(5,117)
42%
47%
104,747
104,747
-
Materials & Services
18,153
229777
(4,624)
42%
52%
43,567
43,567
-
Capital Outlay
22,185
48,042
(25,857)
42%
90%
53,243
53,243
-
Total Training
83,983
119,581
(35,598)
201,557
201,557
-
Non-Departmental
Materials & Services
10,891
10,890
1
42%
42%
26,139
26,139
-
Transfers Out
83,333
-
83,333
42%
0%
200,000
200,000
-
Contingency
798,219
-
798,219
42%
n/a
1,915,725
-
1,915,725
Total Non-Departmental
892,443
10,890
881,553
2,141,864
226,139
1,915,725
Total Requirements
9,012,155
7,739,520
1,272,635
21,629,267
19,530,502
2,098,765
NET(Resources - Requirements)
961,391
8,227,950
7,266,559
-
2,052,715
2,052,715
Sheriff Notes
Statement of Financial Operating Data
Five Months Ended November 30, 2005
a) YTD reflects payment of from receipt of tax statements in November.
b) Marine Patrol is invoiced and revenue recorded semiannually in January and June.
c) Based on the Department of Corrections allocations to Deschutes County for the biennium the actual
revenue to the Sheriffs Office will be $1,521,824. This amount is net of the one time adjustment to
Adult Parole & Probation.
d) The fiscal year budget includes $130,000 for fire patrol overtime reimbursement from the USFS and
is invoiced as the overtime is incurred. Fire patrol overtime has not been required this fiscal year.
e) Interfund Contract includes $200,000 for Title II/III reimbursement. Invoices for S&R missions on federal
lands are processed in January and June and equipment reimbursement is billed as expenses are
incurred. Equipment invoices will be processed in the second quarter.
f) Patrol year to date variance is due to timing of patrol vehicles purchased and delays in filling open
positions. No significant variance is anticipated for the fiscal year.
g) Adult Jail year-to-date variance is due to less than planned contract professional services, supplies and delays
in filling open positions. The current forecast is for the Adult Jail to end the year at 2 to 3 percent below plan.
h) Transfer of the $200,000 to the capital reserve fund (256) will be made in the 2nd quarter.
HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Medicare Reimbursement
State Grant
Child Dev & Rehab Center
State Miscellaneous
STARS Foundation
OMAP
Family Planning Exp Proj
School Districts
Contract Payments/ESD
Miscellaneous
Patient Insurance Fees
Health Dept/Patient Fees
Vital Records-Birth
Vital Records-Death
Interest on Investments
Donations
Interfund Contract
Total Revenues
Transfers In-GF Other
Transfers In-General Fund
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
Unappropriated Ending Fund Balance
Year to Date
I Budget Actual Variance FY % Coll. %
L
Year End
Budget Projection Variance
$ 908,900
$ 1,263,452
$ 354,552
100%
139%
$ 908,900
$1,263,452 $
354,552
-
3,634
3,634
42% n/a
a)
-
16,400
16,400
549,667
390,602
(159,065)
42%
30%
1,319,200
1,439,533
120,333
13,246
8,107
(5,139)
42%
26%'
31,790
31,790
-
55,300
-
(55,300)
42%
0%
132,721
132,721
-
2,250
-
(2,250)
42%
0%
5,400
4,746
(654)
79,292
59,423
(19,869)
42%
31%
_ a)
190,300
186,520
(3,780)
154,167
147,912
(6,255)
42%
40%''
a)
370,000
425,000
55,000
4,333
6,400
2,067
42%
62%
10,400
10,400
-
27,115
6,577
(20,538)
42%
10%
65,075
65,075
-
-
1,196
1,196
42%
n/a
-
1,196
1,196
19,717
21,455
1,738
42%
45%
a)
47,320
68,300
20,980
56,458
68,372
11,914
42%
50%
b)
135,500
142,300
6,800
10,417
13,705
3,288
42%
55%
25,000
27,000
2,000
27,500
35,171
7,671
42%
53%
66,000
82,000
16,000
5,000
16,130
11,130
42%
134%
12,000
37,776
25,776
4,854
5,324
470
42%
46%
11,650
9,800
(1,850)
27,507
23,294
(4,213)
42%
35%
66,016
66,016
-
1,036,823
807,302
(229,521)
42%
32%
2,488,372
2,746,573
258,201
-
3,500
3,500
42%
n/a
-
3,500
3,500
916,077
916,077
-
42%
42%
2,198,585
2,198,585
-
2,861,800
2,990,331
125,031
42%
53%
5,595,857
6,212,110
616,253
Exp.
1,511,013
1,420,406
90,607
42%
530,079
472,261
57,818
42%
9,583
1,902
7,681
42%
62,500
37,500
25,000
42%
93,432
-
93,432
42%
2,206,607 1,932,069 274,538 42%
655,193 1,058,262 399,569
39%c)
3,626,431
3,574,373
52,058
37%
1,272,189
1,225,579
46,610
8%
23,000
23,000
-
25%
150,000
150,000
-
n/a
224,237
-
224,237
36%
5,295,857
4,972,952
322,905
300,000
1,239,158
939,158
a) The majority of patient fees are billed and collected a month after
statements are sent.
b) Fees paid directly by the patient are collected at the time of service
Fees not paid by the patient are billed and collected after the
statement is sent.
c) Unfilled positions have resulted in salary savings in the personal
services category.
RESOURCES:
Beg. Net Working Capital
Revenues
Marriage Licenses
Divorce Filing Fees
State Grants
State Miscellaneous
Title 19
Liquor Revenue
ABHA Client Support Funds
School Districts
Mental Health Jail Comp
Miscellaneous
Patient Insurance Fees
Patient Fees
Interest on Investments
Rentals
Donation
Interfund Contracts
Administrative Fee
MENTAL HEALTH
Statement of Financial Operating Data
Five Months Ended November 30, 2005
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$2,690,341 $ 2,658,399 $ (31,942) 100%
2,292
2,975
683
63,292
69,231
5,939
3,410,977
3,205,932
(205,045)
132,708
61,698
(71,010)
103,425
54,160
(49,265)
35,833
38,321
2,488
12,500
12,500
-
29,167
22,800
(6,367)
3,000
3,000
-
24,792
34,938
10,146
78,991
114,702
35,711
3,891
10,131
6,240
20,833
41,478
20,645
6,875
2,670
(4,205)
-
50
50
27,982
-
(27,982)
1,152,036
1,152,035
(1)
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
Total Revenues
5,108,594
4,826,621
(281,973)
42%
Transfers In-General Fund
506,259
506,260
1
42%
Transfers In-Other
213,096
209,596
(3,500)
42%
99% $2,690,341 $2,658,399 $ (31,942)
54%
5,500
5,500
-
46%
151,900
151,900
-
39%
(a)
8,186,344
8,186,344
-
19%
(b)
318,500
318,500
-
22%.
(c)
248,219
198,954
(49,265)
45%
86,000
86,000
-
42%
30,000
30,000
-
33%
(d)
70,000
70,000
-
42%,
7,200
7,200
-
59%
Q)°"
59,500
67,914
8,414
61%
;(e)
189,579
225,290
35,711
108%
(e)
9,339
15,579
6,240
83%
'(f)
50,000
99,547
49,547
16%
16,500
16,500
-
n/a
-
50
50
0%
(g)`
67,157
22,300
(44,857)
42%'
2,764,887
2,764,887
-
39%
12,260,625
12,266,465
5,840
42%
1,215,022
1,215,022
-
41%
511,430
511,430
-
TOTAL RESOURCES 8,518,290 8,200,876 (317,414) 42% 49% 16,677,418 16,651,316 (26,102)
REQUIREMENTS: Exp.
Expenditures
Personal Services 2,673,406 2,417,641 255,765 42% 38% (h); 6,416;174 5,951,985 464,189
Materials and Services 3,253,659 2,836,530 417,129 42% 36% (i)7,808,781 7,808,781 -
Capital Outlay 2,083 - 2,083 42% 0% 5,000 5,000 -
Transfers Out 62,500 37,500 25,000 42% 25% 150,000 150,000 -
Contingency 957,276 - 957,276 42% n/a 2,297,463 - 2,297,463
TOTAL REQUIREMENTS 6,948,924 5,291,671 1,657,253 42% 32% 16,677,418 13,915,766 2,761,652
NET (Resources - Requirements) 1,569,366 2,909,205 1,339,839 - 2,735,550 2,735,550
(a) Revenue will increase when all anticipated amendments are fully executed and become part of the monthly allotment payments.
(b) This contract revenue typically lags behind about 1-2 months, also received check for about $45k on 12/2/05, so almost caught-up.
(c) We are doing significantly less in volume of services that qualify for Title 19 billing than what was anticipated at budget time.
(d) Schools are billed quarterly, 2nd payment anticipated to be received by January or February.
(e) This surge in both insurance and self-pay revenue continues a trend that started last fiscal year. With OHP standard MH and
A & D benefits restored & in place for a full fiscal year, it would decrease insurance and self-pay revenue for 2005106, but it has not.
Its beginning to seem as if we can expect to stay at or near this level of revenue for both our insurance and self-pay revenue lines.
(f) Variance is due to a higher cash balance than was anticipated in budget. Mostly due to our running significantly under budget in
Personal Services.
(g) Awaiting quarterly transfer from Juvenile Department. Due to staffing change at Mental Health & Juvenile, contract duration will be
only four months.
(h) Several 9-month (school based) positions do not begin getting paid until September each year, so there is always a lag at the
beginning of a fiscal year. Also we've been running about 5-6 vacancies this FY so far, which is above our average of 4 positions.
Additionally, we have had 4 staff out at various times on leave w/o pay situations for extended time periods.
(i) Result of expected lag in billing from vendors.
0) Received about $8,400 of un-budgeted Ready-Set-Go funds.
COMMUNITY DEVELOPMENT
Statement of Financial Operating Data
Five Months Ended November 30, 2005
G ,
Year to Date
Year End
Budget
Actual
Variance
FY %
Coll. %
Budget
Projection
Variance
RESOURCES:
Beg. Net Working Capital $
1,466,053
$ 1,592,012
125,959
100%
n/a
$1,466,053
$1,592,012
125,959
Revenues
Admin-Operations
34,146
71,890
37,744
42%
88%
a)
81,950
90,000
8,050
Admin-GIS
3,542
5,178
1,636
42%
61%
b)
8,500
9,000
500
Admin-Code Enforcement
147,063
152,533
5,470
42%
43%
352,950
352,950
-
Building Safety
918,527
1,115,073
196,546
42%
51%
2,204,465
2,204,465
-
Electrical
244,333
290,940
46,607
42%
50%,
586,400
586,400
-
Contract Services
406,250
533,938
127,688
42%
55%
c)
975,000
975,000
-
Env Health-On Site Prog
330,685
351,672
20,987
42%
44%'
793,643
793,643
-
Env Health-Lic Facilities
185,371
60,295
(125,076)
42%
14%
d)
444,890
444,890
-
Env Health-Grant
145,833
369,310
223,477
42%
106%
e)
350,000
369,310
19,310
Env Health - Drinking H2O
18,615
27,480
8,865
42%
62%
f)'
44,675
44,675
-
EPA Grant
69,167
-
(69,167)
42%
0%'
g)
166,000
166,000
-
Planning-Current
446,229
493,079
46,850
42%
46%
1,070,950
1,070,950
-
Planning-Long Range
197,917
201,821
3,904
42%
42%
475,000
475,000
-
Total Revenues
3,147,678
3,673,209
525,531
42%
49%
7,554,423
7,582,283
27,860
Trans In-CDD Reserve
42
-
(42)
42%
0%
100
-
(100)
Trans In-CDD Bldg/Elec
83
-
(83)
42%
0%
200
-
(200)
TOTAL RESOURCES
4,613,856
5,265,221
651,365
42%
58%
9,020,776
9,174,295
153,519
REQUIREMENTS:
Exp.
EXPENDITURES & TRANSFERS
Admin-Operations Division
1,346,208
975,637
370,571
42%
30%
3,230,900
3,230,900
-
Admin-GIS Division
73,133
69,688
3,445
42%
40%'
175,518
. 175,518
-
Admin-Code Enforcement
86,940
64,097
22,843
42%
31%`
208,657
208,657
-
Building Safety Division
348,289
362,107
(13,818)
42%
43%
835,893
835,893
-
Electrical Division
156,804
163,328
(6,524)
42%
43%
376,329
376,329
-
Contract Services
254,423
249,959
4,464
42%
41%
r%
610,615
610,615
-
Env Health-On Site Pgm
151,845
141,508
10,337
42%
39%
364,429
364,429
-
Env Health-Lic Facilities
162,363
169,067
(6,704)
42%
43%
389,670
389,670
-
Env Health-Grant Division
146,021
20,109
125,912
42%
6%
350,450
350,450
-
Env Health - Drinking H2O
19,137
18,531
606
42%
40%
45,928
45,928
-
EPA Grant
67,828
45,124
22,704
42%
28%
162,786
162,786
-
Planning-Current Division
386,553
361,749
24,804
42%
39%
927,726
927,726
-
Planning-Long Range Div
183,575
168,729
14,846
42%
38%
440,579
440,579
-
Contingency
375,540
-
375,540
42%
n/a
901,296
-
901,296
TOTAL REQUIREMENTS
3,758,659
2,809,633
949,026
42%
31%
9,020,776
8,119,480
901,296
NET (Resources - Requirements)
855,197
2,455,588
1,600,391
-
1,054,815
1,054,815
a) Year to Date revenue collection over budget due to additional interest revenue associated with higher than anticipated fund balance.
b) GIS revenue is billed on a project basis and fluctuates throughout the year.
c) City of Redmond building activity higher than expected.
d) Licensed Facility revenue is primarily received in January and February after renewal notices are mailed.
e) The grant, which was higher than expected, was received as a lump sum payment in July.
f) Drinking water program revenue is received quarterly and on an as-billed basis.
g) It is anticipated the grant revenue will be received after the start of the federal fiscal year in October.
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Mineral Leases
Forest Receipts
Motor Vehicle Revenue
City of Bend
City of Redmond
Miscellaneous
Road Vacations
Interest on Investments
Donations
Interfund Contract
Equipment Repairs
Vehicle Repairs
LID Construction
Vegetation Management
Sale of Eqp & Material
Sale of Public Lands
Total Revenues
Trans In-Road Imp Res
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
ROAD
Statement of Financial Operating Data
Five Months Ended November 30, 2005
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 5,078,915 $ 5,667,033 $ 588,118 100%
112% $ 5,078,915
$ 5,667,033 $ 588,118
833
-
(833)
42%
0%
a)
2,000
2,000 -
1,248,750
-
(1,248,750)
42%
0%''
a)
2,997,000
2,997,000 -
3,125,000
3,368,204
243,204
42%
45%
7,500,000
7,500,000 -
33,333
87,369
54,036
42%
109%
b)
80,000
90,000 10,000
116,667
271,917
155,250
42%
97%
b)
280,000
280,000 -
16,667
24,144
7,477
42%
60%
40,000
40,000 -
833
2,000
1,167
42%
100%
2,000
2,000 -
33,333
67,152
33,819
42%
84%'
80,000
80,000 -
1,000
-
(1,000)
42%
0%
2,400
2,400 -
370,833
-
(370,833)
42%
0%
890,000
890,000 -
83,333
60,076
(23,257)
42%
30%
c)
200,000
200,000 -
29,167
-
(29,167)
42%
0%
d)
70,000
70,000 -
41,667
-
(41,667)
42%
0%
e)
100,000
100,000 -
66,667
-
(66,667)
42%
0%
f)
160,000
160,000 -
104,167
157,872
53,705
42%
63%
250,000
250,000 -
208
-
(208)
42%
0%
500
500 -
5,272,458
4,038,734
(1,233,724)
42%
32%
12,653,900
12,663,900 10,000
137,083
-
(137 083)
42%
0%
329,000
329,000 -
10,488,456 9,705,767 (782,689) 42%
2,096,106
2,033,964 62,142
42%
2,778,380
3,351,270 (572,890)
42%
1,907,708
1,029,804 877,904
42%
375,000
- 375,000
42%
368,563
- 368,563
42%
7,525,757 6,415,038 1,110,719 42%
58%
18,061,815
18,659,933
598,118
Exp. %
40%
5,030,654
5,030,654
-
50% 9)
6,668,111
6,668,111
-
22%
4,578,500
4,578,500
-
0%
900,000
900,000
-
n/a
884,550
-
884,550
36% "
18,061,815
17,177,265
884,550
-
1,482,668
1,482,668
NET (Resources - Requirements) 2,962,699 3,290,729 328,030
a) Annual payments. Mineral Leases - November; Forest Receipts - December
b) Billed upon completion of work.
c) Billed to County departments monthly in arrears.
d) Payment to be received in June 2006 from Fund 340.
e) Payment to be received in June 2006 from Fund 430.
f) Payment to be received in June 2006 from Fund 326.
g) Seasonal expenditures, includes approx. $1 million related to the Butler Overlay
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
State Miscellaneous
Probation Work Crew Fees
Alcohol and Drug Treatment
Miscellaneous
Electronic Monitoring Fee
Probation Superv. Fees
Sex Offender Treatment Fees
Day Reporting Fees
Interest on Investments
Leases
Rentals
Total Revenues
TOTAL RESOURCES
REQUIREMENTS:
Expenditures
Personal Services
Materials and Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
NET (Resources - Requirements)
ADULT PAROLE & PROBATION
Statement of Financial Operating Data
Five Months Ended November 30, 2005
L
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 200,000
$ 328,812
$ 128,812
100%
1640/,
$ 200,000
$ 328,812 $ 128,812
924,540
1,074,490
149,950
42%
48%
2,218,896
2,218,896 -
4,167
5,226
1,059
42%
52%
10,000
10,000 -
12,083
13,388
1,305
42%
46%
29,000
29,000 -
313
350
37
42%
47%
750
750 -
2,333
2,603
270
42%
46%
5,600
5,600 -
43,750
56,020
12,270
42%
53%
105,000
105,000 -
87,917
85,468
(2,449)
42%
41%
211,000
211,000 -
333
623
290
42%
78%
800
1,300 500
208
168
(40)
42%
34%
500
500 -
4,583
6,379
1,796
42%
58%
11,000
11,000 -
7,500
8,150
650
42%
45%
18,000
18,000 -
542
750
208
42%
58%
1,300
1,300 -
1,088,269
1,253,615
165,346
42%
48%
2,611,846
2,612,346 500
1,288,269 1,582,427 294,158 42% 56% 2,811,846 2,941,158 129,312
Exp.
885,129 868,000 17,129 42%
239,818 197,497 42,321 42%
42 - 42 42%
46,615 - 46,615 42%
1,171,604 1,065,497 106,107 42%
116,665 516,930 400,265
41%
2,124,309
2,124,309 -
34%"
575,562
575,562 -
0%
100
100 -
n/a
111,875
- 111,875
38%
2,811,846
2,699,971 111,875
-
241,187 241,187
Comm. on Children & Families
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
Federal Grants
Title IV - Family Sup/Pres
HealthyStart Medicaid
Child Care Block Grant
Level 7 Services
Juvenile Crime Prevention
State Prevention Funds
HealthyStart /R-S-G
OCCF Grant
Sale Map Photo or Copies
Miscellaneous
Interest on Investments
Grants-Private
Total Revenues
Year to Date Year End
Bud et Actual Variance FY % Coll. % Budget Projection Variance
$ 560,870 $ 606,124 $ 45,254 100%
97,981
31,860
(66,121)
12,917
6,966
(5,951)
83,333
-
(83,333)
22,247
10,419
(11,828)
73,138
70,363
(2,775)
130,555
56,535
(74,020)
78,125
93,750
15,625
116,450
285,694
169,244
125,280
322,105
196,825
833
-
(833)
4,583
3,225
(1,358)
4,167
10,893
6,726
5,417
3,250
(2167)
755,026
895,060
140,034
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
Trans from General Fund
174,917
154,083
(20,834)
42%
Trans from Other
67,458
40,475
(26 983)
42%
Total Transfers In
242,375
194,558
(47,817)
42%
108%
$ 560,870
$ 606,124 $
45,254
14%
a)
235,155
253,905
18,750
22%-,
b)
31,000
41,601
10,601
0%
200,000
200,000
-
20%
b)
53,393
56,698
3,305
40%
`b),.'
175,531
205,969
30,438
18%
c)
313,333
375,164
61,831
50%
0
187,500
207,805
20,305
102%
`
279,481
285,694
6,213
107%
b)
300,671
326,343
25,672
n/a
2,000
2,000
-
29%
11,000
11,000
-
109%
10,000
12,000
2,000
25%
13,000
13,000
-
1,812,064
1,991,179
179,115
37%
419,800
419,800
-
25%
161,900
161,900
-
33%
581,700
581,700
-
TOTAL RESOURCES
1,558,271
1,695,742
137,471
42%
57%--
2,954,634
3,179,003
224,369
REQUIREMENTS:
Exp.
Expenditures
Personal Services
188,538
168,522
20,016
42%
37% d)
452,491
438,259
14,232
Materials and Services
846,464
530,193
316,271
42%
26% 'e)
2,031,514
2,139,222
(107,708)
Capital Outlay
2,083
-
2,083
42%
0%
5,000
5,000
-
Contingency
194,012
-
194,012
42%
n/a
465
629
-
465
629
,
,
TOTAL REQUIREMENTS
1,231,097
698,715
532,382
42%
24%
2,954,634
2,582,481
372,153
NET (Resources - Requirements)
327,174
997,027
669,853
-
596,522
596,522
a) New Safe Havens grant of $175,000 received. Drug Free Communities grant $25,000 higher than budgeted.
b) Anticipated reductions in State and Federal funds from OCCF not as large as projected.
c) Juvenile Crime Prevention funds allocation increased from expected biennial amounts.
d) Personnel costs reduced due to staff reorganization.
e) Materials & services increased due to new and increased grant amounts.
f) Underage drinking grant of $19,506 received.
SOLID WASTE
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Revenues
State Grant
Miscellaneous
Franchise 3% Fees
Commercial Disp. Fees
Private Disposal Fees
Franchise Disposal Fees
Yard Debris
Special Waste
Interest
Sale of Equip & Material
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures
Personal Services
Materials and Services
Debt Service
Capital Outlay
Transfers Out
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
Budget Actual Variance FY % Coll. % Budget Projection Variance
$1,378,010 $ 1,541,321 $ 163,311 100%
8,333
19,750
11,417
10,000
12,187
2,187
64,583
-
(64,583)
416,667
466,045
49,378
750,000
892,214
142,214
1,729,167
1,830,892
101,725
20,833
34,405
13,572
12,500
12,032
(468)
16,667
31,322
14,655
6,250
17,454
11,204
3,035,000
3,316,301
281,301
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
42%
112% $ 1,378,010 $ 1,541,321 $ 163,311
99%
a)
20,000
19,750 (250)
51%
24,000
24,000 -
0%'.
b)
155,000
155,000 -
47%
1,000,000
1,000,000 -
50%
1,800,000
1,800,000 -
44%
4,150,000
4,150,000 -
69%
c)
50,000
50,000 -
40%
30,000
30,000 -
78%
40,000
40,000 -
116%
d)
15,000
25,000 10,000
46%
7,284,000
7,293,750 9,750
4,413,010 4,857,622 444,612 42% 56%
599,835
590,177
9,658
42%
1,542,105
1,078,282
463,823
42%
156,947
252,567
(95,620)
42%
80,000
63,303
16,697
42%
1,000,000
600,000
400,000
42%
230,285
-
230,285
42%
3,609,172
2,584,329
1,024,843
42%
8,662,010 8,835,071 173,061
41%
1,439,603
1,439,603 -
29% e)"
3,701,051
3,701,051 -
67%
376,672
376,672 -
33%
192,000
192,000 -
25% f)''
2,400,000
2,400,000 -
n/a
552,684
- 552,684
30%
8,662,010
8,109,326 552,684
NET (Resources -Requirements) 803,838 2,273,293 1,469,455 - 725,745 725,745
a) Funds were received in one payment from DEQ.
b) Franchise fees are due on April 15, 2006.
c) Seasonal revenues - should slow down in winter.
d) Recycling revenue still high.
e) A large portion of Materials & Services are large engineering expenditures
that will occur later in the year.
f) Transfers are processed quarterly.
Exp.
NOTE: Revenues should level out over the winter months - operations slow down and therefore, revenues, too
. ,
Health Benefits Trust
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES
Beg. Net Working Capital
Revenues:
Internal Premium Charges
P/T Emp - Add'I Prem
Employee Prem Contribution
COIC
Retiree / COBRA Co-Pay
Interest
Prescription Rebates
Total Revenues
TOTAL RESOURCES
REQUIREMENTS
Expenditures:
Personal Services
Materials & Services
Conferences and Seminars
Claims Paid-Medical/Rx
Claims Paid-DentalNision
Insurance Expense
State Assessments
Administrators West
PPO Fee
Pre-Notification Fee
Printing
Program Expense/Supplies
Other
Total Materials & Services
Capital Outlay
Contingency
TOTAL REQUIREMENTS
Year to Date Year End
-Budget Actual Variance FY % Coll. % Budget Projection Variance
$ 4,400,000 $4,586,247 $ 186,247 100% 104% $4,400,000 $4,586,247 $ 186,247
3,679,167
3,788,325
109,158
42%
43%
8,830,000
9,048,316
218,316
75,000
66,873
(8,127)
42%
37%
180,000
163,746
(16,254)
137,500
130,200
(7,300)
42%
39%
330,000
315,400
(14,600)
250,417
265,297
14,880
42%
44%`
601,000
630,760
29,760
159,167
177,424
18,257
42%
46%
382,000
418,514
36,514
31,250
62,975
31,725
42%
84%
75,000
138,450
63,450
-
14,399
14,399
42%
n/a r
14,399
14,399
4,332,501
41505,493
172,992
42%
43%
10,398,000
10,729,585
331,585
8,732,501 9,091,740 359,239 92% 61%
Exp.
50,668 49,160 1,508 42% 40%
14,798,000 15,315,832 517,832
121,604 121,604 -
1,250
190
1,060
42%
6%
3,000
3,000
-
3,430,711
2,708,059
722,652
42%
33% a) '
8,233,706
6,695,651
1,538,055
569,289
441,358
127,931
42%
32% 'a)
1,366,294
1,063,272
303,023
145,833
131,319
14,514
42%
38%
350,000
350,000
-
14,583
36,032
(21,449)
42%
103%
35,000
36,032
(1,032)
70,833
70,151
682
42%
41% _
170,000
170,000
-
13,333
12,195
1,138
42%
38%
32,000
32,000
-
-
3,428
(3,428)
42%
n/a
-
3,428
(3,428)
5,000
2,307
2,693
42%
19%
12,000
12,000
-
4,583
315
4,268
42%
3%
11,000
11,000
-
6,025
28,543
(22,518)
42%
197%
14,459
28,543
(14,084)
4,261,440
3,433,897
827,543
42%
34%
10,227,459
8,404,925
1,822,534
-
-
-
42%
0%'
100
-
100
1,853,682
-
1,853,682
42%
0%
4,448,837
-
4,448
837
,
6,165,790
3,483,057
2,682,733
42%
24%
14,798,000
8,526,529
6,271,471
NET (Resources - Requirements) 2,566,711 5,608,683 3,041,972 - 6,789,303 6,789,303
a) Year End Projection: 22 weeks of claims annualized equals $6,695,651 for Medical/Rx and $1,063,272 for DentalNision.
DESCHUTES COUNTY 911
Statement of Financial Operating Data
Five Months Ended November 30, 2005
Year to Date
Year End
Budget
Actual
Variance
% of FY
% Coll.
LBudget
I Projection
Variance
RESOURCES:
Beg. Net Working Capital
$1,600,000
$1,741,364
$ 141,364
100%
109%
$1,600,000
$1,741,364
$ 141,364
Revenues
Property Taxes - Current
1,281,625
2,782,740
1,501,115
42%
90%`
3,075,900
3,075,900
-
Property Taxes - Prior
25,750
55,091
29,341
42%
89%
61,800
61,800
-
State Reimbursement
3,333
6,849
3,516
42%
86%
8,000
8,000
-
Telephone User Tax
250,000
134,428
(115,572)
42%
22% a) .
600,000
600,000
-
Data Network Reimb.
9,583
24,140
14,557
42%
105%, b)
23,000
33,000
10,000
Jefferson County
17,083
13,514
(3,569)
42%
33%
41,000
41,000
-
User Fee
9,625
19,607
9,982
42%
85% c)
23,100
23,100
-
Miscellaneous
2,083
4,313
2,230
42%
86%
5,000
5,000
-
Interest
5,417
20,230
14,813
42%
156% d)
13,000
23,000
10,000
Interest on Unsegregated Tax
333
1,001
668
42%
125%
800
1,001
201
Total Revenues
1,604,832
3,061,913
1,457,081
42%
79%
3,851,600
3,871,801
20,201
TOTAL RESOURCES
3,204,832
4,803,277
1,598,445
42%
88%
5,451,600
5,613,165
161,565
REQUIREMENTS:
% Exp.
Expenditures
Personal Services
1,183,946
1,077,366
106,580
42%
38%
2,841,471
2,841,471
-
Materials and Services
261,194
226,330
34,864
42%
36%
626,866
626,866
-
Capital Outlay
169,792
37,883
131,909
42%
9%
407,500
407,500
-
Transfers Out
54,167
-
54,167
42%
0%
130,000
130,000
-
Contingency
602,401
-
602,401
42%
n/a
1
445
763
-
1
445
763
,
,
,
,
TOTAL REQUIREMENTS
2,271,500
1,341,579
929,921
42%
25%
5,451,600
4,005,837
1,445,763
NET (Resources - Requirements)
933,332
3,461,698
2,528,366
-
1
607
328
1
607
328
,
,
,
,
a) A portion of the quarterly State 9-1-1 telephone tax in the amount of over
$84K wa
s received end of October
b) Agencies were billed and mos
t have paid. The increase in
revenue is due to the a
.
ddition of Crooked River Ranch to the network
and Sunriver's T1 upgrade.
c) Large portion of User Fee revenue collected
in August. Pa
yments of $2,156 from USFS to be received each quarter.
d) Interest revenue is projected to be higher than originally anticipated.
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Deschutes County - Fair and Expo Center
Year to Date - Budget Basis
Statement of Financial Operating Data
Five Months Ended November 30, 2005
RESOURCES:
Beg. Net Working Capital
Receipts:
Events
Telephone Fees - Events
Parking Fees
Storage
RV / Camping
Horse Stall Rental
Concession % - Food
Vending Machines
Interfund Contract
Rights (Signage, etc.)
Grants
Miscellaneous
Interest
Total Receipts
Budget Actual Variance FY % Coll. % Bud et Projection Variance
$ 125,000 $ 179,409 $ 54,409 100%
260,512
294,214
33,702
42%
20,000
22,940
2,940
42%
49,000
11,775
(37,225)
42%
24,500
13,644
(10,856)
42%
-
2,225
2,225
42%
16,000
8,685
(7,315)
42%
103,000
140,200
37,200
42%
700
1,495
795
42%
-
-
-
42%
3,000
49,140
46,140
42%
22,645
22,648
3
42%
1,875
5,619
3,744
42%
2,000
5,203
3,203
42%
503,232
577,788
74,556
42%
144% $ 125,000 $ 179,409 $ 54,409
44%
672,212
705,914
33,702
115%
20,000
22,940
2,940
14%
87,000
49,775
(37,225)
26%"
53,000
42,144
(10,856)
4%
50,000
52,225
2,225
n/a
50,000
42,685
(7,315)
62%
225,000
262,200
37,200
107%
1,400
2,195
795
0%
35,000
35,000
-
70%
70,000
116,140
46,140
56%
40,355
40,355
-
125%
4,500
2,959
(1,541)
104%
5,000
8,204
3,204
44% 1,313,467 1,382,735 69,268
Transfer from General Fund
75,000
75,000
-
42%
25%
300,000
300,000
-
Transfer from Park Fund
204,300
158,300
(46,000)
42%
186%
85,000
85,000
Transfer from Annual County Fair -
-
-
42%
0%
204,300
204,300
-
Total Transfers
279,300
233,300
(46,000)
42%
40%
589,300
589,300
-
TOTAL RESOURCES
907,532
990,497
82,965
42%
49%
2,027,767
2,151,444
123,677
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
320,850
299,668
21,182
42%
39%
770,138
748,916
21,222
Materials and Services
310,980
248,032
62,948
42%
33%
746,926
691,829
55,097
Debt Service
193,077
193,077
-
42%
79%
243,048
243,048
-
Capital Outlay
42,000
17,383
24,617
42%
n/a
42,000
43,765
(1,765)
Transfers Out
105,300
105,300
-
42%
100%
105,300
105,300
-
Contingency
-
-
-
42%
n/a
120,355
-
120,355
TOTAL REQUIREMENTS
972,207
863,460
108,747
42%
43%
2,027,767
1,832,858
194,909
NET (Resources - Requirements)
(64,675)
127,037
191,712
-
318,586
318,586
Accrued Revenue (Accounts
Receivable):
Deposits Received for Future Events:
FY 05-06:
Current Month Events
49,764
December
3,885
Prior Months
2,410
January
2,000
February
2,300
Total Accounts Receivable
52,174
March
8,000
April
5,259
May
1,100
June
4,196
FY 06-07
43,744
Beyond
5,932
TOTAL
76,416
Deschutes County
Fair and Expo Center
Accounts Receivable
November 30, 2005
Current Month - November
Snowflake Boutique
1,639.25
4-H Leaders Banquet
400.00
Gun Show
50.00
St. Charles Gala
1,870.00
Sheriff EVOC Training
1,075.00
Hap Taylor
1,590.00
Big R Phone Line
140.00
PRCA
8,000.00
Food & Beverage
35,000.00
Total Current Month
49,764.25
Prior Months
From October 2005
Sara Fisher 1,930.00
From September 2005
Seniors & People with Disabilities 270.00
From March 2005
Owen Wedding 210.00
Total Prior Months
2,410.00
Total Accrued Revenue as of November 30, 2005 52,174.25
Deschutes County Fair and Expo Center
Statement of Financial Operating Data
November 2005
Year to Date
Budget
Actual
T
Variance
FY %
Coll. %
RESOURCES:
Beg. Net Working Capital
$ - $
-
$ -
100%
0%
Receipts:
Events
56,000
48,971
(7,029)
42%
7%
Telephone Fees - Events
-
420
420
42%
2%
Parking Fees
3,500
2,500
(1,000)
42%
3%
Storage
9,500
5,798
(3,702)
42%
11%
RV / Camping
-
234
234
42%
0%
Horse Stall Rental
7,000
50
(6,950)
42%
n/a
Concession % - Food
36,000
35,000
(1,000)
42%
16%
Vending Machines
-
-
-
42%
0%
Interfund Contract
-
-
-
42%
0%
Rights (Signage, etc.)
-
-
-
42%
0%
Grants
2,529
2,530
1
42%
6%
Miscellaneous
375
382
7
42%
8%
Interest
425
1,034
609
42%
21%
Total Receipts
115,329
96,919
(18,410)
42%
7%
Transfer from General Fund
-
-
-
42%
0%
Transfer from Annual County Fair
-
-
-
42%
0%
Total Transfers
-
-
-
42%
0%
TOTAL RESOURCES
115,329
96,919
(18,410)
42%
5%
REQUIREMENTS:
Exp.
Expenditures:
Personal Services
64,170
59,603
4,567
42%
8%
Materials and Services
62,196
38,821
23,375
42%
5%
Debt Service
193,077
193,077
-
42%
79%
Capital Outlay
9,000
10,765
(1,765)
42%
26%
Transfers Out
8,775
-
8,775
42%
0%
Contingency
-
-
-
42%
n/a
TOTAL REQUIREMENTS
337,218
302,266
34,952
42%
15%
NET (Resources - Requirements)
(221,889)
(205,347)
16,542
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5
'P
Budget Orientation Meeting
January x, 2006
1. PERS Rates
2. Health Benefit Rates
3. COLAs
• Public Works contract ends 12/30/06
• AFSCME, Sheriffs Employees Association & 911 contracts end 6/30/06
4. Capital Projects Status
• Fair & Expo RV Park
• Solid Waste
• Courthouse
• Midstate Electric Building
5. Ballot Measures
• Sheriff's Operating Levy (FY 06-07 last fiscal year)
- Sheriff's Permanent Rate - Does it supercede local option levy or start
at end of current operating levy?)
• 911 Local Option Levy (FY 06-07 last fiscal year)
6. Outside Agency Requests
• Clarification of CCF's and Finance's roles
7. Second year budgets (or projections) for ?
8. Budget Calendar