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2006-196-Minutes for Meeting March 06,2006 Recorded 3/8/2006COUNTY NANCYUBLANKENSHIP,F000NTY CLERKDS CJ 1446.196 COMMISSIONERS' JOURNAL 03108/2406 48;25;12 AM IIIIIIIII IIIIIIIIIIIIIIIIII I III 2006-196 DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MARCH 6, 2006 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend Present were Commissioners Dennis R. Luke and Bev Clarno; Commissioner Michael M. Daly was out of the office. Also present were Mike Maier, County Administrator; Sue Brewster, Sheriffs Office; Muriel DeLaVergne-Brown, Health Department; Joe Studer, County Forester; Scott Johnson, Mental Health Department; Chris Schmoyer and Tom Anderson, Community Development Department; Mark Pilliod and Laurie Craghead, Legal Counsel; media representatives Christopher Stoller of The Bulletin ; and no other citizens. Chair Dennis Luke opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Discussion and Consideration of Signature of Document No. 2006-068, an Intergovernmental Agreement with the City of Bend Municipal Court regarding Police Agency Impound Hearings. Sue Brewster explained that the County is required to hold the hearings, and the City of Bend has a Hearing Officer available to review these issues. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 1 of 6 Pages 3. Before the Board was Discussion and Consideration of Signature of Documents No. 2006-089 and 2006-090, Amendments to State Agreement #113233 regarding Grant Funding, the WIC Program and other Health Services. Muriel DeLaVerge-Brown gave a brief overview of the documents. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 4. Before the Board was Discussion of Signature of Document No. 2006-087, an Amendment to a Contract with the Heart of Oregon Corps regarding Work Performed for the County (Defensible Space). Joe Studer explained that this contract covers any work the Heart of Oregon Corps does in relation to defensible space, and any other work the group performs for the County. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 5. Before the Board was Discussion and Consideration of Approval of the Deschutes County Mental Health Strategic Plan and the 2007-2009 Biennial Plan. Scott Johnson advised that in October 2004 work on the strategic plan was begun. The Board received a draft in January 2006 and the Board's approval of the final document is requested at this time. Bev Clarno noted that there are a multitude of reports involved in developing the plan. Mr. Johnson said that the biennial plan is a compliance document with the state and is required every two years. The intent is to give the state agency some guidance so they can advise the legislature what is needed at the County level. Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 2 of 6 Pages Mike Maier added that he is extremely impressed by the work that has been accomplished. CLARNO: Move approval of the Biennial Plan and the Strategic Plan. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 6. Before the Board was Discussion and Consideration of Signature of Documents No. 2006-066 and 2006-067, Affidavits of Consent to Declaration pertaining to Crescent Creek No. 3 Subdivision, La Pine. Chris Schmoyer explained that these documents will be recorded simultaneously with the final plat. This is the final phase of Quadrant 2-C. Laurie Craghead added that this is part of the contract agreement on the property. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 7. Before the Board was Discussion and Consideration of Approval of Order No. 2006-039, a Measure 37 Claim (Applicant: Waltman-Harmon). This item will be addressed at the Wednesday, March 8 Board meeting. 8. Before the Board was Discussion and Consideration of Approval of Order No. 2006-040, a Measure 37 Claim (Applicant: Hanson). This item will be addressed at the Wednesday, March 8 Board meeting. 9. Before the Board was Discussion and Consideration of Approval of Order No. 2006-041, a Measure 37 Claim (Applicant: Hanson). This item will be addressed at the Wednesday, March 8 Board meeting. Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 3 of 6 Pages 10. Before the Board was Discussion and Consideration of Approval of Order No. 2006-042, a Measure 37 Claim (Applicant: Knorr Rock). This item will be addressed at the Wednesday, March 8 Board meeting. 11. Before the Board was Discussion and Consideration of Approval of Order No. 2006-043, a Measure 37 Claim (Applicant: Clarke). This item will be addressed at the Wednesday, March 8 Board meeting. 12. Before the Board was Discussion and Consideration of Signature of Order No. 2006-054, the Monthly Cash Transfer Order. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 13. Before the Board was Discussion and Consideration of Signature of Resolution No. 2006-021, Transferring Appropriations within the Deschutes County Community Development Fund. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 14. Before the Board was Discussion and Consideration of Signature of Resolution No. 2006-022, Transferring Appropriations from the Deschutes County General Fund Contingency to the Personnel Fund. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 4 of 6 Pages 15. Before the Board was Discussion and Consideration of Signature of Resolution No. 2006-023, Transferring Appropriations within the Deschutes County Health Department Fund. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 16. Before the Board was Discussion and Consideration of Signature of a Letter Appointing Jenny Ludeman to the Deschutes County Dog Control Board of Supervisors, through June 30, 2006. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 17. Before the Board was Discussion and Consideration of Signature of a Letter Appointing Gene Whisnant as an Ex-Officio Member of the Deschutes County Commission on Children & Families' Board of Directors, through December 31, 2007. CLARNO: Move approval. LUKE: Second. VOTE: CLARNO: Aye. LUKE: Chair votes yes. 18. ADDITIONS TO THE AGENDA None were offered. Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 5 of 6 Pages Being no further items coming before the Board, Chair Luke adjourned the meeting at 10:25 a. m. DATED this 6th Day of March 2006 for the Deschutes County Board of Commissioners. Dennis R. Luke, Chair Bev Cn, Vice Chair ATTEST: (Eq~1f~ Recording Secretary Michael M. Daly, Commissioner Minutes of Board of Commissioners' Work Session Monday, March 6, 2006 Page 6 of 6 Pages Ct C3 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ory, WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, MARCH 6, 2006 Commissioners' Hearing Room - Administration Building 1300 NW Wall St.., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. DISCUSSION and Consideration of Signature of Document No. 2006-068, an Intergovernmental Agreement with the City of Bend Municipal Court regarding Police Agency Impound Hearings - Sue Brewster, Sheriff's Office 3. DISCUSSION and Consideration of Signature of Documents No. 2006-089 and 2006-090, Amendments to State Agreement #113233 regarding Grant Funding, the WIC Program and other Health Services -Muriel DeLaVergne- Brown, Health Department 4. CONSIDERATION of Signature of Document No. 2006-087, an Amendment to a Contract with the Heart of Oregon Corps regarding Work Performed for the County (Defensible Space) - Joe Stutler, County Forester 5. DISCUSSION and Consideration of Approval of the Deschutes County Mental Health Strategic Plan and the 2007-2009 Biennial Plan - Scott Johnson, Mental Health Department 6. DISCUSSION and Consideration of Signature of Documents No. 2006-066 and 2006-067, Affidavits of Consent to Declaration pertaining to Crescent Creek No. 3 Subdivision, La Pine - Chris Schmoyer, Community Development Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 1 of 8 Pages 7. DISCUSSION and Consideration of Approval (Scheduled for Wednesday, March 8) of Order No. 2006-039, a Measure 37 Claim (Applicant: Waltman- Harmon) - Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel 8. DISCUSSION and Consideration of Approval (Scheduled for Wednesday, March 8) of Order No. 2006-040, a Measure 37 Claim (Applicant: Hanson) - Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel 9. DISCUSSION and Consideration of Approval (Scheduled for Wednesday, March 8) of Order No. 2006-041, a Measure 37 Claim (Applicant: Hanson) - Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel 10. DISCUSSION and Consideration of Approval (Scheduled for Wednesday, March 8) of Order No. 2006-042, a Measure 37 Claim (Applicant: Knorr Rock) - Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel 11. DISCUSSION and Consideration of Approval (Scheduled for Wednesday, March 8) of Order No. 2006-043, a Measure 37 Claim (Applicant: Clarke) - Tom Anderson, Community Development Department; Mark Pilliod, Legal Counsel 12. DISCUSSION and Consideration of Signature of Order No. 2006-054, the Monthly Cash Transfer Order - Marty Wynne, Finance Department 13. DISCUSSION and Consideration of Signature of Resolution No. 2006-021, Transferring Appropriations within the Deschutes County Community Development Fund - Marty Wynne, Finance Department 14. DISCUSSION and Consideration of Signature of Resolution No. 2006-022, Transferring Appropriations from the Deschutes County General Fund Contingency to the Personnel Fund - Marty Wynne, Finance Department 15. DISCUSSION and Consideration of Signature of Resolution No. 2006-023, Transferring Appropriations within the Deschutes County Health Department Fund - Marty Wynne, Finance Department Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 2 of 8 Pages 16. DISCUSSION and Consideration of Signature of a Letter Appointing Jenny Ludeman to the Deschutes County Dog Control Board of Supervisors, through June 30, 2006 17. DISCUSSION and Consideration of Signature of a Letter Appointing Gene Whisnant as an Ex-Officio Member of the Deschutes County Commission on Children & Families' Board of Directors, through December 31, 2007 18. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572) Monday, March 6, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Wednesday, March 8, 2006 10:00 a.m. Board of Commissioners' Meeting Thursday, March 9, 2006 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office 5:30 p.m. Joint Meeting of Commissioners with Fair Board, at the Fair & Expo Office Monday, March 13, 2006 2:00 p.m. Ribbon Cutting Ceremony at the New La Pine Senior Center Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 3 of 8 Pages Tuesday, March 14, 2006 9:00 a.m. Administrative Liaison Wednesday, March 15, 2006 9:00 a.m. Regularly Scheduled Meeting with the Director of the Health Department 10:00 a.m. Regularly Scheduled Meeting with the Director of Community Development 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:45 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Monday, March 20, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Tuesday, March 21, 2006 3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center Wednesday, March 22, 2006 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, March 27, 2006 10:00 a.m. Board of Commissioners' Work Session 12:00 noon Meeting regarding Commission on Children & Families' Directors Report 2:00 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 4 of 8 Pages Wednesday, March 29, 2006 10:00 a.m. Board of Commissioners' Meeting Monday, April 3, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting Wednesday, April 5, 2006 10:00 a.m. Board of Commissioners' Meeting Thursday, April 6, 2006 8:00 a.m. Regularly Scheduled Meeting with the Sisters City Council, Sisters City Hall Monday, April 10, 2006 9:00 a.m. Meeting with State Lobbyist regarding 2007 Legislation 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Tuesday, April 11, 2006 1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology Wednesday, April 12, 2006 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 5 of 8 Pages Thursday, April 13, 2006 12:00 noon Regular Meeting of the Audit Committee 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office Monday, April 17, 2006 12:00 noon Regularly Scheduled Update Meeting with Department Heads 1:30 p.m. Administrative Liaison Tuesday, April 18, 2006 3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center Monday, April 24, 2006 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Wednesday, April 26, 2006 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, May 1, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting Wednesday, May 3, 2006 10:00 a.m. Board of Commissioners' Meeting Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 6 of 8 Pages Monday, May 8, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Wednesday, May 10, 2006 10:00 a.m. Board of Commissioners' Meeting 10:00 a.m. Regularly Scheduled Meeting with the Director of Community Development 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, May 11, 2006 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office Monday, May 15, 2006 1:30 p.m. Administrative Liaison Monday, May 15 through Friday, May 19 1:00 - 5:00 Budget Meetings Tuesday, May 16, 2006 8:00 a.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center Monday, May 22, 2006 10:00 a.m. Board of Commissioners' Meeting for the Week 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 7 of 8 Pages Tuesday, May 23, 2006 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice 3:45 p.m. Regularly Scheduled Meeting with the Sheriff Wednesday 24 - Friday, May 26, 2006 Association of Oregon Counties Regional Conference - Ka-Nee-Tah Monday, May 20, 2006 Most County offices will be closed to observe Presidents' Day Tuesday 30, 2006 1:30 p.m. Administrative Liaison Wednesday, May 31, 2006 10:00 a.m. Board of Commissioners' Meeting for the Week Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Work Session Agenda Monday, March 6, 2006 Page 8 of 8 Pages