2006-222-Minutes for Meeting December 07,2005 Recorded 3/15/2006DESCHUTES
NANCY
COUNTY CLERKDS ~d ZY~~'~Z~
COMMISSIONERS' JOURNAL
03/15/2006 08;14;31 AM
2006-222
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
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This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ora
MEETING MINUTES
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, DECEMBER 7, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioner Michael M. Daly, and via conference call
Commissioner Dennis R. Luke. Also present were Michael A. Maier, County
Administrator; Mark Pilliod, County Counsel; Dan Despotopolus and Kathy
Herringer, Fair & Expo Center.
Also present were media representative Lily Raff of the Bend Bulletin; and two
other citizens.
Commissioner Daly opened the meeting at 10:00 a.m.
Commissioner Daly stated that for the record, Commissioner Luke was
attending the meeting via conference call from Congressman Walden's Office
in Washington, DC. He also stated that the meeting today was for one item
only.
L Before the Board was Citizen Input.
None was offered.
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 1 of 3 Pages
2. Before the Board was a Discussion of a Public Hearing and Consideration
of Signature of Resolution No. 2005-145, Request for Exemption from
Competitive Bid Process for the Sagebrush Arena at the Fairgrounds.
Commissioner Daly asked staff to give their staff report. He asked Staff to
explain exactly what was being proposed.
Mark Pilliod said the purpose of this meeting is to hold a public hearing, as for
the Board acting in its capacity as the Contract Review Board, to conduct a
public hearing and determine whether or not to grant an exemption from the
traditional public contracting requirements for a future public project at the Fair
& Expo Center. That project generally consists of the design and construction
of a roof for one of the outdoor arenas at the Fairgrounds. The actual contract
would be one entered into by the Fair Board as it is located on Fairgrounds
property. The County Commission is the Contract Review Board for this
proceeding and it is necessary for the Board to determine, pursuant to state law,
that an exemption is justified.
My office and the office of the Director of the Fair & Expo Center have
prepared a staff report. The proposed resolution that had been previously
presented to the Board, I believe those are in front of you today. That staff
report goes into an explanation as to the basis for granting the exemption if the
Board agrees with that justification. Following the public hearing the Board
will be asked to decide whether or not to grant the exemption.
Commissioner Luke stated to Mr. Pilliod that on the last option, he would be
uncomfortable moving forward on this until perhaps Monday when everyone
was in the same room together. He agreed to call in today because the public
hearing was posted for today and he wanted to hear what the public had to say.
He asked Mr. Pilliod if that created a problem.
Mr. Pilliod said that it did not create a problem. He said that whatever time
savings are involved in approving the resolution aren't going to be undermined
or jeopardized by waiting a few days.
Commissioner Daly said that Commissioner Luke has indicated that he is not
prepared to go forward with this today, so the hearing will be postponed to the
next regular meeting.
board of Uommissioners' Meeting Agenda Wednesday, December 7, 2005
Page 2 of 3 Pages
Mr. Pilliod stated that the public hearing could be held today. Commissioner
Luke said that he had 30 minutes and if the public wanted to testify, he could
stay on the phone for that amount time.
Commissioner Daly said that his understanding is that Commissioner Luke is
not prepared to make any kind of a decision today. Commissioner Luke stated
yes, but if the public wanted to testify, he would not want them to have to come
back. Commissioner Daly said that we have two people here to testify today.
From the audience the gentlemen who came to testify said they would be more
than happy to come back Monday to testify as that would give them time to read
the resolution.
Commissioner Daly said that that is probably the best idea as the documents
were not ready for the public when they came in and they have not had time to
really read and evaluate them. Commissioner Daly postponed the hearing to a
time certain, which would be Monday, December 12th at 10:00 a.m., at the
regular Board Work Session.
Being no further items addressed, the meeting adjourned at 10:10 a.m.
DATED this 7tn Day of December 2005 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
Attachments
Exhibit A: Sign-in sheet (1 page)
" - , " 4 a t A a If
ael M. Daly, Vi e Chair
l"e-. z
Dennis R. Luke, Co 'ssioner
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 3 of 3 Pages
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❑ { Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, DECEMBER 7, 2005
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. A PUBLIC HEARING and Consideration of Signature of Resolution No.
2005-145, regarding a Request for Exemption from the Competitive Bid
Process for the Construction of a Cover over the Sagebrush Arena at the
Fairgrounds - Dan Despotopulos, Fair & Expo Center
3. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572)
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 1 of 6 Pages
Wednesdav. December 7. 2005
10:00 a.m. Board Meeting - one item to be addressed via conference call
Thursday, December 8, 2005
12:00 noon Regular Meeting of the Audit Committee
Monday, December 12, 2005
8:30 p.m. Administrative Liaison
10:00 a.m. Board of Commissioners' Work Session
2:00 p.m. Jail Needs Assessment Meeting, at the Sheriffs Office
Tuesday, December 13, 2005
9:00 a.m. Greater La Pine Area Community Fire Plan Signing Ceremony - location to be
determined
1:45 p.m. Regularly Scheduled Meeting with the Director of the Parole & Probation Department,
at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Director of the Juvenile Community Justice
Department, at Juvenile
3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
Wednesday, December 14, 2005
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, December 15, 2005
9:00 a.m. Executive Session - Grievance Hearing
10:00 a.m. Regularly Scheduled Meeting with Community Development
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 2 of 6 Pages
Monday, December 19, 2005
11:30 a.m. Regularly Scheduled Update Meeting with Department Heads
1:30 p.m. Administrative Liaison
Tuesday, December 20, 2005
9:00 a.m. Public Hearing on Thornburgh Destination Resort Appeal
11:00 a.m. Regular Meeting of Employee Benefits Advisory Committee
Wednesday, December 21, 2005
4:00 p.m. Public Hearing regarding Community Forest Authority - Deschutes Basin Land Trust
Monday, December 26, 2005
Most County offices will be closed to observe Christmas.
Tuesday, December 27, 2005
1:30 p.m. Administrative Liaison
Wednesday, December 28, 2005
10:00 a.m. Board Meeting for the Week
Monday, January 2, 2006
Most County offices will be closed to observe New Years Day.
Tuesday, January 3, 2006
1:30 p.m. Administrative Liaison
Wednesday, January 4 2006
10:00 a.m. Board of Commissioners' Meeting
Thursday January 5 2006
8:00 a.m. Regular meeting with the Sisters City Council, in Sisters
tioarct of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 3 of 6 Pages
Monday, January 9, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council Meeting
Tuesday, January 10, 2006
1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology
2:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, January 11, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, January 12, 2006
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
Monday, January 16, 2006
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, January 17, 2006
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Monday, January 23, 2006
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 4 of 6 Pages
Wednesday, January 25, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Sheriff
Monday, January 30, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, February 1, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, February 6, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Wednesday, February 8, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Monday, February 13, 2006
11:30 a.m. Regularly Scheduled Update Meeting with Department Heads
1:30 p.m. Administrative Liaison
Monday, February 20, 2006
Most County offices will be closed to observe Martin Luther King, Jr. Day
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 5 of 6 Pages
Tuesday, February 21, 2006
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Wednesday, February 22, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
1:45 p.m. Regularly Scheduled Meeting with the Director of the Parole & Probation Department,
at Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with the Director of the Juvenile Community Justice
Department, at Juvenile
3:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
Monday, February 27, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Meeting Agenda Wednesday, December 7, 2005
Page 6 of 6 Pages