2006-362-Minutes for Meeting March 22,2006 Recorded 3/24/2006FICIAL NANCYDESCHUBLANKENSHIPTES COUNTY CLERKDS C4 20060362
COMMISSIONERS' JOURNAL 03/24/2006 03;29;19 PM
IIIIIII~I I IIIIIIIIIIIIIIIIIlII
2006-3 2
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc
MINUTES OF MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, MARCH 22, 2006
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St.., Bend
Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner
Bev Clarno was out of the office. Also present were Mike Maier, County
Administrator; Tom Anderson, Catherine Morrow, Doreen Blome' and Steve
Jorgensen, Community Development; George Kolb, Road Department; Laurie
Craghead, Legal Counsel; media representatives Jeff Mullins of KBND Radio,
Barney Lerten and Shaliz Koleini of News Channel 21 and Chris Baker of The
Bulletin, and approximately twenty other citizens.
Chair Dennis Luke opened the meeting at 10: 05 a. m.
1. Before the Board was Citizen Input.
Dennis Luke introduced Paul Martin, who is working as "Commissioner for the
Day" through the Boys & Girls Club. The other "Commissioners for the Day"
is Joanne Sutherland, former administrator of the City of Redmond.
None was offered.
2. Before the Board was a Presentation regarding the Work Done by the La
Pine Community Closet (a Non-profit Agency) - Honey Chapman
Honey Chapman, representing the La Pine Community Closet, gave an .
overview of the work done by this agency, which is located next to the La Pine
Community Kitchen. Her agency provides clothing, pet food, baby supplies
and other items to those people in the community who need these items. These
items are donated by others in the community.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 1 of 8 Pages
She explained that approximately 400 clients are assisted each year. Her group
is seeking a larger location as there is not enough space to handle all of the
donations.
Commissioner Luke suggested she speak with the Fire District since they now
have a building recently vacated by the County that could possibly work. Mike
Maier added that La Pine Community Action Team will soon be moving out of
the old library location into the County's facility.
3. Before the Board was Consideration of Signature of Document No. 2006-
088, a Lease Addendum with the Redmond Rod & Gun Club.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was a Public Hearing, and Consideration of Signature of
Order No. 2006-018, Legalizing a Portion of Harrington Loop.
George Kolb explained the reason for the Order, which affects the road between
Peterson Ridge Road and Gist Road. The location of the road won't change and
fencing won't be moved; it simply legalizes the road where it exists.
Chair Luke opened the public hearing. Being no testimony offered, he then
closed the hearing.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
5. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2006-050, Approving a Petition for Designation of Territory as
"Woodside Ranch Phases I-IV No Shooting District".
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 2 of 8 Pages
Doreen Blome' gave an overview of the item. Commissioner Luke added that
the County can only allow no shooting districts in platted subdivisions, and can
include lots that are adjacent to those subdivisions that have formed a district.
The U.S. Forest Service can also determine whether federal lands could be
restricted to shooting.
Chair Luke opened the public hearing.
Dennis Krakow, the petition, testified that approximately 69% of the registered
voters in the proposed district signed the petition. Three people would not sign
the petition. He added that the CCR's in most of the phases include clauses
restricting shooting within the subdivision, but not all of the CCR's have this
clause. Therefore, the no shooting district is needed.
Allen Tracy, a 31-year resident, said he enjoys running and walking in the area,
and supports the formation of the district. The use of the federal lands nearby
has increased greatly over the years and shooting near the subdivision is a
problem. Many of these shooters act in an unsafe manner. He feels this is a
good step to take to assure the safety of the residents.
Richard Scott, a homeowner in the proposed district for seven years, said he
supports the petition. The shooting concerns him since he walks his dog in the
area, and he has noticed a lot of shell casings and even deer carcasses just
outside of the subdivision.
Being no testimony offered, he then closed the hearing.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Approval of Resolution No. 2006-
010, Adopting a Local System Development Charge (SDC) for Traffic
Signals in La Pine.
Commissioner Luke stated that he was contacted by the President of the La Pine
Chamber of Commerce about questions citizens had on this issue. Adoption of
the resolution was delayed so that an article could be included in the local
newspaper.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 3 of 8 Pages
However, only two people have contacted the Commissioners or Steve
Jorgensen with questions on this item. He asked whether the item should be
delayed a week.
Commissioner Daly stated that there seems to be some confusion about the
SDC's relating to the sewer system.
Steve Jorgensen said that this has been a long project and there has been a lot of
information disbursed. He has not heard from any of the citizens that the La
Pine Chamber President spoke about. He also did two radio interviews to
explain the issue.
Rose Alsbury, Director of the La Pine Chamber, said she has been following
this issue, and her only concern was that people had enough time to review the
information. She feels that there has been adequate information printed in local
publications, and many groups have been personally contacted. She added that
there have been very few questions raised on this issue over the past couple of
weeks.
Commissioner Daly stated that this won't cost the existing homeowners; it is a
charge against new development. Local growth is occurring at a rapid rate, and
the traffic is not pass-through.
George Kolb said that a contract has been signed and work needs to begin on
the traffic signal. Further delays would cause problems.
Commissioner Daly stated that he feels adequate notice and information has
been provided and the County should move forward. Commissioner Luke
agreed that in this case the SDC's is justified.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
7. Before the Board was Consideration of Second Reading and Approval of
Ordinance No. 2006-004 and Ordinance No. 2006-005, Adding
Requirements for Traffic Impact Studies.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 4 of 8 Pages
DALY: Move second reading of Ordinance No. 2006-004, by title only.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Chair Luke then conducted the second reading of Ordinance No. 2006-004, by
title only.
DALY: Move adoption of Ordinance No. 2006-004.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
DALY: Move second reading of Ordinance No. 2006-005, by title only.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Chair Luke then conducted the second reading of Ordinance No. 2006-005, by
title only.
DALY: Move adoption of Ordinance No. 2006-005.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
8. Before the Board was Consideration of Signature of Policy No. P-2006-125,
Adopting the Deschutes County Bicycle and Pedestrian Advisory
Committee Bylaws and Procedures.
Steve Jorgensen explained that in 1998 the original bylaws were deleted when
the new transportation system plan was adopted. These updated bylaws would
replace those that were inadvertently deleted.
DALY: Move approval.
LUKE: Second.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 5 of 8 Pages
VOTE: DALY: Yes.
LUKE: Chair votes yes.
9. Before the Board was Consideration of Signature of Letters Appointing
Steve Utzman (La Pine), Matt Martin (Bend), Elaine Knobbs (Bend), Chuck
Arnold (Bend) and Chuck Humphreys (Sisters) to the Deschutes County
Bicycle and Pedestrian Advisory Committee, through June 30, 2009.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
10. Before the Board was Consideration of Signature of Letters Adjusting the
Term Date of Bicycle and Pedestrian Advisory Committee Members Bill
Hilton (Bend), Cheryl Howard (Bend) and Mary Ann Martin (Sunriver) to
June 30, 2006.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
11. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2006-057, Approving the Black Butte Ranch Association
Annexation into Black Butte Ranch Service District for Law Enforcement
Protection.
Chair Luke opened the public hearing. Being no testimony offered, he then
closed the hearing.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 6 of 8 Pages
12. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2006-058, Approving the Pensco Trust Company Annexation
into Deschutes County Rural Fire Protection District No. 2.
Chair Luke opened the public hearing. Being no testimony offered, he then
closed the hearing.
DALY: Move approval.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9-1-1 County Service District in the Amount of $45,769.43
(two weeks).
DALY: Move approval, subject to review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,490.82 (two weeks).
DALY: Move approval, subject to review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 7 of 8 Pages
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $950,593.59 (two
weeks).
DALY: Move approval, subject to review.
LUKE: Second.
VOTE: DALY: Yes.
LUKE: Chair votes yes.
16. ADDITIONS TO THE AGENDA
None were offered.
Being no further items to come before the Board, Chair Luke adjourned
the meeting at 11: 00 a. m.
DATED this 22"d Day of March 2006 for the Deschutes County
Board of Commissioners.
Denis R. Luke, efiair
Bev Clarno, Vice Chair
ATTEST: Mic ael M. Daly, ommissioner
4k2x~T25~~
Recording Secretary
Attachment
Information on La Pine Community Closet (2 pages)
Minutes of Board of Commissioners' Meeting Wednesday, March 22, 2006
Page 8 of 8 Pages
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Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, MARCH 22, 2006
Commissioners' Hearing Room - Administration Building
1300 NW Wall St.., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board regarding issues that
are not already on the agenda. Visitors who wish to speak should sign up prior to the
beginning of the meeting on the sign-up sheet provided. Please use the microphone and also
state your name and address at the time the Board calls on you to speak.
2. A PRESENTATION regarding the Work Done by the La Pine Community
Closet (a Non-profit Agency) - Honey Chapman
3. CONSIDERATION of Signature of Document No. 2006-088, a Lease
Addendum with the Redmond Rod & Gun Club - Susan Ross, Commissioners'
Office
4. A PUBLIC HEARING and Consideration of Signature of Order No. 2006-
018, Legalizing a Portion of Harrington Loop - George Kolb, Road Department
5. A PUBLIC HEARING and Consideration of Signature of Order No. 2006-
050, Approving a Petition for Designation of Territory as "Woodside Ranch
Phases I-IV No Shooting District) - Doreen Blome ; Community Development
6. CONSIDERATION of Approval of Resolution No. 2006-010, Adopting a
Local System Development Charge (SDC) for Traffic Signals in La Pine -
Steve Jorgensen, Community Development Department
7. CONSIDERATION of Second Reading and Approval of Ordinance No.
2006-004 and Ordinance No. 2006-005, Adding Requirements for Traffic
Impact Studies - Steve Jorgensen, Community Development Department
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 1 of 7 Pages
8. CONSIDERATION of Signature of Policy No. P-2006-125, Adopting the
Deschutes County Bicycle and Pedestrian Advisory Committee Bylaws and
Procedures - Steve Jorgensen, Community Development Department
9. CONSIDERATION of Signature of Letters Appointing Steve Utzman (La
Pine), Matt Martin (Bend), Elaine Knobbs (Bend), Chuck Arnold (Bend) and
Chuck Humphreys (Sisters) to the Deschutes County Bicycle and Pedestrian
Advisory Committee, through June 30, 2009 - Steve Jorgensen, Community
Development Department
10. CONSIDERATION of Signature of Letters Adjusting the Term Date of
Bicycle and Pedestrian Advisory Committee Members Bill Hilton (Bend),
Cheryl Howard (Bend) and Mary Ann Martin (Sunriver) to June 30, 2006 -
Steve Jorgensen, Community Development Department
11. A PUBLIC HEARING and Consideration of Signature of Order No. 2006-
057, Approving the Black Butte Ranch Association Annexation into Black
Butte Ranch Service District for Law Enforcement Protection - Laurie
Craghead, Legal Counsel
12. A PUBLIC HEARING and Consideration of Signature of Order No. 2006-
058, Approving the Pensco Trust Company Annexation into Deschutes County
Rural Fire Protection District No. 2 - Laurie Craghead, Legal Counsel
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
13. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1
County Service District in the Amount of $45,769.43 (two weeks)
CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
14. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extension/4-H County Service District in the Amount of $1,490.82 (two
weeks)
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 2 of 7 Pages
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
15. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
Deschutes County in the Amount of $950,593.59 (two weeks)
16. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have
questions regarding a meeting, please call 388-6572.)
Wednesday, March 22, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
1:45 p.m. Tour of Jail Facility
2:45 p.m. Regularly Scheduled Meeting with the Sheriff, at the Sheriffs Office
Monday, March 27, 2006
10:00 a.m. Board of Commissioners' Work Session
12:00 noon Meeting regarding Commission on Children & Families' Directors Report
1:30 p.m. Administrative Liaison
2:30 p.m. Executive Session, called under ORS 192.660(1)(h), pending or threatened litigation
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 3 of 7 Pages
Wednesday, March 29, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Thursday, March 30, 2006
7:30 a.m. City of Bend Forecast Breakfast, at the Bend Country Club
Monday, April 3, 2006
9:00 a.m. Work Session on Lundgren Home Occupation Appeal
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting
Wednesday, April 5, 2006
10:00 a.m. Board of Commissioners' Meeting
Thursday, April 6, 2006
8:00 a.m. Regularly Scheduled Meeting with the Sisters City Council, Sisters City Hall
10:00 a.m. (Tentative) Meeting with School Superintendents and County Representatives regarding
County Services in the Schools
1:30 p.m. Meeting with Consultant regarding County Administrator Position Applications
Monday, April 10, 2006
9:00 a.m. Meeting with State Lobbyist regarding 2007 Legislation
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
Tuesday, April 11, 2006
1:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 4 of 7 Pages
Wednesday, April 12, 2006
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, April 13, 2006
10:00 a.m. Regularly Scheduled Meeting with the Director of Community Development
12:00 noon Regular Meeting of the Audit Committee
3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office
Monday, April 17, 2006
12:00 noon Regularly Scheduled Update Meeting with Department Heads
1:30 p.m. Administrative Liaison
Tuesday, April 18, 2006
11:00 a.m. Regularly Scheduled Meeting of Employee Benefits Advisory Committee
3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
4:15 p.m. Ribbon Cutting Ceremony at RSVP (Retired Seniors Volunteer Program) - 202 NW
Greenwood Avenue
Friday, April 21 and Saturday, April 22
8:00 - 5:00 Interviews - County Administrator Position Applicants (tentative date/time)
Monday, April 24, 2006
9:00 a.m. Regularly Scheduled Meeting with the District Attorney
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 5 of 7 Pages
Wednesday. April 26, 2006
9:00 a.m. Regular Meeting with the Director of Tax & Finance
10:00 a.m. Board of Commissioners' Meeting
12:00 noon Oregon Transportation Committee Conference
Monday, May 1, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting
Wednesday, May 3, 2006
10:00 a.m. Board of Commissioners' Meeting
Monday, May 8, 2006
10:00 a.m. Board of Commissioners' Work Session
1:30 p.m. Administrative Liaison
3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development
Wednesday, May 10, 2006
10:00 a.m. Board of Commissioners' Meeting
10:00 a.m. Regularly Scheduled Meeting with the Director of Community Development
1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist
1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department
2:15 p.m. Regularly Scheduled Meeting with the Director of Solid Waste
3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department
4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department
Thursday, May 11, 2006
7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall
3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office
Monday, May 15, 2006
1:30 p.m. Administrative Liaison
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 6 of 7 Pages
Monday, May 15 through Friday, May 19
1:00 - 5:00 Budget Meetings
Tuesday, May 16, 2006
8:00 a.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center
Monday, May 22, 2006
10:00 a.m. Board of Commissioners' Meeting for the Week
1:30 p.m. Administrative Liaison
3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families
Tuesday, May 23, 2006
1:45 p.m. Regularly Scheduled Meeting with Parole & Probation
2:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice
3:45 p.m. Regularly Scheduled Meeting with the Sheriff
Wednesday, May 24 - Friday, May 26, 2006
Association of Oregon Counties Regional Conference - Ka-Nee-Tah
Monday, May 20, 2006
Most County offices will be closed to observe Presidents' Day
Tuesday, May 30, 2006
1:30 p.m. Administrative Liaison
Wednesday, May 31, 2006
10:00 a.m. Board of Commissioners' Meeting for the Week
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388-6571 regarding alternative formats or for further information.
Board of Commissioners' Meeting Agenda Wednesday, March 22, 2006
Page 7 of 7 Pages