2006-460-Minutes for Meeting March 27,2006 Recorded 4/28/2006DESCHUTES COUNTY OFFICIAL RECORDS Q 2006460
NANCY BLANKENSHIP, COUNTY CLERK
COMMISSIONERS' JOURNAL 04/28/2006 03;41;53 PM
I
I I IIIIIIIIIIIIIIIIII I I I
II II I
Z 0 -460
DESCHUTES COUNTY CLERK
CERTIFICATE PAGE
This page must be included
if document is re-recorded.
Do Not remove from original document.
G~` -TES, a
A
❑ { Deschutes County Board of Commissioners
1130 NW Harriman St., Bend, OR 97701-1947
(541) 388-6570 - Fax (541) 388-4752 - www.deschutes.ors
MINUTES OF UPDATE
COMMISSION ON CHILDREN & FAMILIES BOARD OF DIRECTORS
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 27, 2006
Commissioners' Conference Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Bev Clarno, Michael M. Daly and Dennis R. Luke.
Also present were Mike Maier, County Administrator; Judge Michael Sullivan;
Ernie Mazorol, Court Administrator; Tammy Baney and Mike Schiel, Commission
on Children & Families' Board; and Hillary Saraceno, Commission on Children
& Families. No representatives of the media or other citizens were present. The
meeting began at 12:35 p.m.
The primary focus of the meeting was a discussion of.
■ The Directors' Report;
The 2005 CCF Progress Report;
A possible re-write of the supervision/evaluation portion of the by-laws; and
Budget authority language.
A copy of the discussion documents is attached.
A motion was made to take Hillary Saraceno off probation; the vote was
unanimously in favor.
The meeting adjourned at 1: 45 p.m.
DATED this 27th Day of March 2006 for the Desc tes County Board of
Commissioners.
enn R. Luke, Chair
Bev Clarno, Commissioner
A TEST:
Recording Secretary
JT Eg C
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MEETING AGENDA
COMMISSION ON CHILDREN AND FAMILIES
GOVERNING BOARD MEETING
12:00 P.M., MONDAY, MARCH 27, 2006
Commissioners' Conference Room - Administration Building, Second Floor
1300 NW Wall St.., Bend
1. Annual Directors Report
2. Discussion on Proposed Bylaws for CC&F
3. Executive Session to Discuss Directors Evaluation under ORS 192.660(2)(i)
H ~
m
LL
o?J v
d ~
t 4
U C
C ~
O
O (D
.U
E
O~
U O
O
c H
u
~ t
7 V
s ~
V
0
p
O
m y
E
Of
a)
cu
:Ll
E
C
C
O
U
>
u
w
~
w
u
v ui
U w
L rd
U
o~
0 _j
.o (n
C C
0
i
)
a
y
_N L
= fa
cncn
o
>
i
u
a) L
c:
m0~
c
c
a..+ =
w CL
L
O
L ~J
Q) L-0
C L fa _C
ca ac=n~
6
c
6
c
Ae
o
Vi
o v..
O
C
,O
-
O
o
O
O
O
o
E C
c
v
c c°
u r
c
u
c
V ) u
C
v
~
r_
u
c
u
c
u
c
u
t:
m O t
(La
0 U =
m
L >
ru
L.
t+ (L6
!
ru t+
L-
fu
L-
(La
(La
m
v R
Vf a
ro
cn
ra Z
V)
ru
cn
a)
a f-
o m
U (n
ca c
cn U
m
V)
m
cn
m
cn
ra
cn
41
LU)
a)0
41 4~
E
v
v
m
0)
a C
O
V)
41
ra
. 41
ra
m
CL
C p
0
(u
c
fu
C
^
a)
0
V)~
0) m
~ E
0) ru
U N
C
y
J~
.
(a 0
CLUQ
C
m
=
J
w
JF-
JF-
C
m
_
0 N (n
>
a)
41
L
U
O
p
o
E
o
0
..0
41 41 ~ L
a
c U
m
1
U
L
a
O U
(n
^O
0
a)
Ui
p Q
±
°
U
=
O
E
L U
L
0 0
r0 rn a
C:
r0
3: a
0
a
E ro
v
N
a)
U)
N
a) (n
~ v
z
w (a
L
01 C L E
c
E L
Q
ra
ro c
w
0
0
a)
.0 L
C
U
Li i
a
a) (a CL
L
DC (a
a) a) 1 O
> p N U
L ra
U
m
=
a O
r
LL
X
w
U t' N
ra
v
0 E J
U)
0)
(6 L cz
C
3 t
^
a)
1
O
U
V)
Vt 0 C J
C >O
(n
'O "0
C
(n
O C Ca
+
U
t U D
(Ua
i
L
O
m
C
O V)
w
O
41
U
- _
N y,
a) a)
"6 7
4--
LL
U
4'
U p
(l 41
C O Q) r- E
M
L .
u)
V) O 0. N p
O
c U U
a)
41
(n u C
L
p
N
U
u
fa
Q
)m
LL
' C
00
O
N+'a)
w> aU+
COna)ra
Q
r` EE
z
u z
tn
~
i
-0
C:
V
-
(a a) O a) _
Y = =
(n
t''
0
U CL J
d
O C W '0
_
w
O
O
E
a)
L
+ fa
n
u
ra
C.
~
v ; o u (nN
41
ra
a'L ~
0
m N +
a- cu
c
fu
a
L
-0
a o
U
Q
0
>U 0
a) v
U)
rco
>
U U~j-am
rn
v a
E
41
(nom
s
C
O ru V)
C
a
+
O (n L p L
p
Q L.
a)
p>
> .Q
C
Cf
10
d (n
O a
+ E O
~ 3 . Ll -0 ca
a) L
a) L E ra
> O
.0 a) >
L to
ca
c
M N
of
(n
G O
_
O a)
V (n = O LL
= a)
(tea to L c
= a) Cl N C
fu
E
-0 N 0
C
0 (a
w U
D: L
IL p
m v) p L U
V) N O
c u
L.
m
F 41 (n = ra
fu
01
a
u C p .C
Vl -0 i
is
a)
u a
-
+1
a)
C O
U L
O
a)
c 0= O v
C , a) 4,
U
O
u
a)
'p
p
(M U
a)
=
J>
M 0
V C
U
O
7 ru 0
-0
N
a)
E
m
C
CL 0
.
U
t
>
Z_0 n 3 u
y
N
x~
C c0 E
L
7
0
O O
O
p (L) y>i a (1) 7
=
c U
~
„
O (n
4 C U
2
E E
C L
c
O
L
L _0
U) a)
C 0 E c cu
-
C 4 ~
N 41 Q
0) >
C
a)
41
= w O
U
Ol
L C C
d r0 O
O L
L 'p
p fa O
t'
E
U N y
G C
N
( ra OC
,
0
a) N
-4m
r0
U
ca 0)
ro
p=
>
4~
IM C:
,
a)
E w N H o
U
C E
'
4
Gl L 0
c
c
0 (a
>
L
a
U
U
c
p
> N
D
Ora
a ~
p
0 0 0 C
(U U 7 ° c~
5
> o L
4.0
w U 0-c
L p
O V E 041
~
^ C
Una
"o
0
O
c
O a=+ >
C:
,
L.
E
= U C E
41
19 >
> m CO
W
OI C 01 O
C:
O
L
O C
M 4-1
Q c
a
p
L
o
G1 3 0
L U
41
'E U
N> E U
O a) p U
D
C~
O
O) U~
O C1 0
LU
L
L
t'
O ro a
E
O M t
O
W r,
C
I
O y ?
L
U
O
v
-
C
rn(U
41
C
Q
n
a U
O c p C L 'a
f
_
a o
V
o
0 c 1
E
•
6 Q) 0
c
C
L
G~ N p
-
p= vii
in
> '1
a
c
p
>
~
ora
~ X
O(
a
>c
>fO
41 C i
~ ~ o a
Vf
cs c Q
s~
3. c
2:
V) c
CU
i-X
i2 o
i
a
c^E (
41
(A C
41 Cna
N
rna) C
~
m.-
cn
.
f0 N a)-0
0
„o
0
Eo
~
m
V O ap'
p
y a) a(D a) 0
p
Ln
rya C 3
d 3
N N •6
c
CD E.
ra
LL
y
UL
00 u
a
4)
L> JL- 1(A
Glo~(n °a)
~
Ja)rn c
4l
>vu
6
NCO
c
v)N
c
W
i
U ~Q
OC aci
>
c (0 0=
O,c
m
Qc~}
.
C
H c CI-
41
a
)
01=
a
)
O L
w. a) a)
N
N
Vf
o a
d
~
t._ Cic
W
a?l L OL
c o (o
M W a)
o a)
)
O4 L
c
aQ
E
p,¢
a 0) ~~(i O
(n
o (v
E
rQ O' n
mZ)
U)C
En
cQ o
W
O~
(a
0
0 Uc~
Fc
a(Oi~c °
O
Vw
07 -
Q
U
mc+
-0 C
u
LCwpc
E
Ec~
''"ca)
.2
G7
p
M O aJ
U c a~'i
p
V (+-o
L L p
O U U n
s c c X Z; VI E
w
r.+ rp
m
C
p
(a
O C (a
> c (a (n C
d O U
L
r+a a) o
O
r6
V c>
O ra
7 (U >
O C
O o 0
O~
OO
p o
Uci=
Q
a_
w. ~
Vf*
Vf aci
>
0 a-
O a)
17 p
W.
U
`
V1
NLLOCIC
MO
v 0 (p
ules
Q
.-r0 E TU
NO rn
E
MO}
E
~O~'
r
o
u~Om
0
m
a
L
O
N
Ac
W
c
Q
Q
Y
L
3
m
c
Lw
r
1--1
N
m 3 n 0w
0~ N
0r
X11
C rt~ kD
0LO pp
v
n0
to
0w
3 0N
= 0r•
rn
(n = 3
=
0 En * G
= a
0
C
rD rat k. r~
7
c
(n p fr7
3= n
r
3
= a
( D m 'r
Q
C
m
01 a- 01
tD (D r*
0) •o (D
= 0, H
3
rt O
A
m O fD
-0 m (D U)
m r* (D
to a
0)
c d
O
3
0) C
0
<
01
n
CD n
rt
3 0, O
to
~ 0, O
Z
<
m (n ° m
I
:3
0,0 S
=j M
• C
§ a) 4001
rt > (D
(D U3 rt
.
~ p rt
(D
01
= O C
L', o 3
01 0 {p
faD
V
Cl)
-t rt
3
A
N O 01
0=j
90
(D
7 7
0) 7~
7 01
A
m D~
a~
m
D
m
(D or
n~s
c
U) LO m,
< (D
m(D=
(DD~
0
G)
Xd
to
ZA
30
cD
a
rt O Q
A
tn1
(D
v0
U,0
d~ 01
W, C
.
7
N tn 01
d
19
(D Q
<
(D (D O
m
v <
-I m C
W
~t° 0
n c
0x
• r 3
o a
(p
=a m
•
to 0
► 3~
rtN
c
01
rt
m
3
Fr a
vi
n3 3
L°nf+
3
0r)n~
<m~
3
10
3~
a0
(n
w
Dm3
a
(D O 7 eft 3
r+
031 -h =
7 'A
O O, C
n a
H
a
C
tT (D fD
O
01
:3 =r
~ 7
c
O
~a°
~va
FV
W'<
01
c
~ o
< M
a'°
r
D <<
n
rt
a 3 3~
rn>C
tn 0
0~
r
•
3
m cn
up
(n
o
0)
16 N
0
C M
(D
p p ((DD c 0
O
0
O rt
3
7 d
O On
10
r+
N
r
(D
o
C'0 r
rt
T
3
c
o o~
0
° m
m
D rt 3
O
to '
*
p
-a
or a
°
rt
or
O
+
n° O 'C
N
3
_
X<
-s n• rr
C
rt-
rt O
fD
O C
N
+ O N
= O
_
f
A
O C
o Q
C
DI
r+
_r m CD
n m 't1
01
rt
,
O
<
0)
3
(!1
?
O
t
(n n a1 p A
w
<
j=
n O
O D
n
p
rt
O O
' r
(D
I p
i
V °
n -n
m,~an
0n0
(D
(D
U)
3(n=3
c
c
O
~
n
rt
T.
to D
7
7 +n0 O
l
31° rtv
r+
o
C~
rtn
uD c
to
m
~
oto
U3
(D
(D
~+D
U°
O (D 20 7
a
O
m
a
r) U)
En m 0
t
it
=rtTi
3~
O
n v
CL
cD
m<o u1
Z
In c
o-h~
m
m
v
a3
3
tp
to
° o
- 3 u,
a s =a
0
D
c cD
D(n n
O
r) W
m :3
O
(n
CD
5
CD
W N
0
H
3
a)
to
0)
no m3
W 7 O (D
y
(D
<
(^CL
w (D C
m3
c
.
(D
'a
r*
0
to D
.
Tn~
D
Wnrt
o
o
°
La
ar3o
n
r0•r
tn
n
tao~
E, F "a c
O (D Dr to
0
c
O
~ S m
n to
ip
m~
to 0J
a
rt
T
(D
(D < T
C 3 t0 n
D
rt
m to fD
-h ray
to
n
O
O-
tn N 7 01
70
4. w H
C
cL
O
0
nvm 3
•
'o
c'n t
m
3
Q'
o
to
a
m
~
(A 0)
a
~
w
a
~
4
m
to
<
~
m
°
r)
p v
i
CD
°
D
c
-n lG
(D 1
p
-
90
w_
o'
'
r
r
rt
CL
01
Otn
01 7
•a
a
^o
0
0 cn
C
3
N
N O
D a p
rt
~
_
70 n
(D
O
•a
70
C)
7
r
r
\
n
p1• n
CD
D
rmr
-
c
-1
V
a
j S O•
O m n
UD
R°
(D
'a
01
En Ln Ou
O
O(n
U
7
O
O
7 C
01 to
j
Orr
CD
=ri
O
O
O
p
to
Zr (D
y
~m
o m
n~
nn
ncn
7
(rti
l
n
3
En
3 i00
v
3
'
n~
=r
3
v
v
v
v
3 0,
3
rt
m
~
tD
a
~
(<D
r
(D
(D
o cn
3n0 cn
w
- u)o
v
V)
o,
ncn
c or
D
- o cn
0,
cnz
o, 01
z
a
cnrt -
or
=
n
c
cn3n
0
D v
~
to
a o1
m
s
0i a
a
d
p_ n
rt,
L D.
s
Q 7 W
01
m
0,
0,
J 01 c
dtn
to n
O m
;n o m
O n o
m
to
O• a
O In n
>
n'
D
D
n O
to
n e w
,
D a
o
= c
O
a O
O
7
O
>
O
C
? n
O
O
3
O
~
r
D
O
_
nm
w
0i
rtn
o 0
rtn
0
rtn
0
rtn
0
rtn
0
cn-0 03
v~
n
(n
to
0
0
0
o
=r 0,
(D
1 0,
3
0 3
>
° 3
° 3
° 3
0 3
(D
C~
Cn
o
U)
o n
>
O
a
O ~
7
a
w
p
U
0
(n
-1
?
3
.
o
T.
.
-
o
O
o
t
it
'
D
r
~
~0
1
"
~o
QJ~
v6
0
0
0
0
0
3 ED
Fn'
in-
41
(o
L
M O
UV)
ro
m
o
C
o
o
.
-F/i E
V)
t W
v U
1
c
c
o
w
(o
u
N
a
Vic
0
C -
o fu
u
~
°
c
O
c v
o
c
}
0
o
C
ut
N
V_1
u
u o
~
V)
u
ut
u
t
t
t
t
(o
t'
fLo t
t
t
t
LL
U
U
U
U')
U
U
Ln U
U
U
Ln U
L
CU a)
> )
a) a)
> a)
a)
L
-
= O
O
a..+ ~••r
L
L
j..i
J
O L
C
C
C
Ln N
VI
E
Q)
a)
c6 E
V) to
L L
(nU
J~
E
~
m
m
~
E
~
u
U
Ln
U
p
L3) C)
c'{
E
u
O
m .c
m >
0) V)
c
O °
co
C
CL a)
L
a)
L-
~
f W'
0 LL
LL
U
(n
a)
°
}J
C
V
c
=
a
-
E
CO VI
.
3
U
m
E
c
N •
E
•
°
N
C
L
°
L =
L
U 41
U
°
a~
0
c
~
CL
O
41 O
(n
X
4.1 O
L7) m
L
C
i-. In O
U)
U N L 4- a)
u
~
O
~
u cL
j a
°
fob
a) ~
41
O ~c°
4-1 ~
LM
vi
a
a
u
~
Q
n M
-
u Q
t
a)
u fa L-
U
°
° m
LL t-, °
tn~
on
Lz=
0 fl-aa)
nLL E°
o
a
'O
w ~O
a) =3
c L
fu
W LT
C
t O v
V)
LO
a)
Y
41
2
41
70
V)
•
O fo E
CL
O
co
L
in
U)
EL tf
V) 0, O
-
O
4J
O~
0 0
41
-
a) 4~ L
O
0)
LL
'p
a)
V)
41 L
.0 L
0 C
L. O
(n
N
06 7 0 L U
U
_
~
U
O
f..
fu
a
>Q
v
tv
cn
D
° E
41
t u
t' T
(n
to
C 7
'0
O
L
C 7
ip -a
T
L7 V)
fa C
-
41 41
) N
C
0, u uo °
0)
cl)
N
41
O
oQ
N
a)
UD
°OO~u 41
41
p
O
w
V) V)
E
a)
a c C~ in
W
41
c
N
acv
its
c
(U oo0°
Lo
U
a)
L 7
ro
n
a oco
~c
E
~
y
U
w
a~
a
i
c
4
3 (A
)
LL
0- c o M
c
-
CL
u
i
E
L_ u
E -
E y
a) °
au E
~ 0
a~;;
U 0
=U oQw
y °
H
o
Y/
J
E Ln
cr
°
y
E
LL 41 Q) 0- cu
0
C
° c ~
Qo >
O ai
' 6
°
°
U
r L- w
0•~
L
O
m a
o~
`/Q)-
a)
C '
=
L >,L.
ao 3: N
0-0
a N
O
=
a)
N E
^
1-4
L
p
O
c
m
mLn
~
c C
0
cL
41-
fOQU- a
n
4-1
=
U
rna)
0) (U
nQ
^
O
C
-0
>
~ w
41
z
Ems;
o
a
E 0 U))
0
~ m
~ -0
m
41 t
fa
L.
OL
=
0) L
_
m
O
a0+-t
O
V) aci
vii E co
+ ..~-0
O
L m
41 E
in
C
"c 0
s
3
H
o f
0) 1
v¢rnIT
>
a>
c
E
zv
a=i a°i~
c.~
, O
L)
V) CL
E
E
z
O._ a)
m
E - LL ^ u
.
~ O
4-1
L.
EU
-
E-oc
W
Lnw
~cc
d
y >.EU~c
3
C
W
~
^o
~>U
R
a) 0) U)
Q
)
O fl
N
> y -Up
A
L L OL 41 O
)n
i+ a)
c
O.
, a
Z L O
V
W
U
°
41
c M 41
ce
° a) m
=
W
Q) a
4~
ro
E
a o'>
4 v
m v)
O c; C
U. O
~aU
E
p E
= y
L
Z
E E
a~
>
i V~
C
c~
cn ° u
_
O
0)
i
, >
L7)
a
E
E
O
~
E
Y E (=u 41lu 'n
LA
f0 E E
E
L
G
c P,
c
=
V i
°
a)
C m
'
c
#
L
O
u cm
` o o
c
W
X
O
0 o
p o v+1
L
S
H aCiLY °u
a Ls
1 41
:3
W
•~;o
O L
~
7=
o
o
c
`
o 41
(o , (J
u 1~
U) W
`
V)
y a L
U) 0.0
L c Lo
CL
0
C
c
4J O
Q)
cu
m
O
p
Zj
J
a o
p a~
i
(
L +1
u
C
L
a)
1
Eo_
m
L Q .a
a.+ d w
a~Q 4~~
>
LA Q r. (o
7 o u
L. g
Lo
LA
H
O
C
LLn O
G1 m
eg Ln
r~ Q L
~
(A
t7
V)
o
°E~'in
icfu
a
Zc
c~u
=
QoEoa1'n
LC
£p
N
~
VcE
iOM
yco
p~
Z
OL
U
O to
D
N
'G .u d U
d
i a) N C
05.2
4+ 4
1
to
~C
•C c
d a-+
C 0 V)
V) O
Q)
G u
L
.
3:
C
> 'tn N
_
d a) 7
'
=
- O
fl
GJ L
- O a)
~
E
LO
{A
t -
C
U S N C
O
O
-
C
LO
a
W
C C
N O
7
LL cr
(O a)
i
~
Q
'2
a)
0a):3
C'l7~_
=
o
~O(nL
V
o
0 LO
w
NO OQ
M
O,~
L
-CL-0 U
L1)0
O
lD
L~
I0 m
i
~
M0
~O
In
M
r~
.p
(fD 0 r
c
03Qto
0
i.
v
n Qrn
r'
Otn
(D
cr
D O+N
1
*Ow
r'
o n- 'nw0-QN
0
3
n Qr
O
(A
_
p
j
O
i d
O
r
`
O
p r
-••C
O
w
d
to-A
(D
n-~
m rt
s-.~
0 w
3-.~
C
o) C
- rt
<
° O
rt rr
O
3
0
W
.0
o
- rt CD
v
O C
rt
to O
o)
rr 3
0
O
y =
m m. C
a O
fD c rt rt m a) y
O
(n 0-
r
3 -0
0) m
W
~
0
fy 0 fD
_
7 S
rt-
A
rr
A
-
a
• (A
(n
X
rh
70
(D O S
(n
-
(n
7p
0 O
to
O rV
a S
< r
6 pi
(D
- to (D 2 O
C rr <
0 0
D
:3 A
o D.
0
0
?
'
r~r
m
C
d
p ?
-s
c
S.
7 C
n
O A
l<
O
O N n (D p r 7 <
0
T` O N M
y
rr 7
rt
(D
o~
rt
0
c
3
F+
n
y
rt D
to
1
O
m O
to
O
N
o rt rt
3 n, 3
-
m
^ a D
0 D O
M (D
0
r
(D 7
rt W
(n
C
< A
n
]
°
O (D f<D
~
On
d
3
m
i
0 to rrtr o
°
O 7
n
R1
a
(X
D
n 3
aA
O
rt t.)
(D
G
(n
m o
n r) It
0
rt
3
c
O
* C rf
n
p
C
7
3 n -4
C m
(D n
m
:3 ~ ? rt
3 a S
'
m ? y
rt n
om 3
c
03d
~o
0 n c
rto
3~°
C~ •
v c
~
<
c
.0,0
O
3
r*
O
rt~°'
3
w~n
~
nm0 v
cu:) c3~3
rn~A
n,
3
W
m
~
O
m
Wr
(D r
N O C
'
(D
rt
~v
O N -1
c
3
m
r r0r
m
lND 'm* p j v 7 <
c
Q
V1
D rF
(
l (
rr
p
S
3
rr.
m
,
N al
'
(n 3
r) j
<
3
o
c
r'*
(D
n (D
N 0 O
7
*
O
3
c
c• O
:3
w 3
to j• 3 N d
<<
O
((DD H
(D
R1
u
t~ c
20
0 3
3
r+
0
c m
{C
O n
^
<
(D
(!I 7 3
3
p
3:
0 O
O
M< r
rt 0 w~ fl
n
<
0
n 41
n
?
(D
(D
In
to
m
n
O
rv
m
>
rt
rt - H
O
o n
m
v
C
-I
n
nr
7
::r rt
(D < O to
(D 0 D 3 3
3 rr 0 m M
n
TQ~
nvi=
d
~V
r
<
=
n°-'
3
rn<
D
<na3~oOr*rt
3 (D n
v<
(D
F~
<
07 n
to
l1 r
7
m
< 01
m
~i r
\ r+
(1)
3
O
'r
-n<
p
m
3
-
O
c n
0
0) n :v (D rt U3
3
n
T. 7
3
fl 1
d O C
a~ vi
,
•
a
a
rt
d m
3
j
v
3
OW rcr
v (D
w
3
X O
w
a
r O
r
~ w
p o•p
Ort 0
n
o co 0
0
rn 0
.
3 m
~
m
n
3
70
0
0
o' a
~ (D
~
ny
-
0 d
rOr c
<
W
rt 77
,
c
3
r 0
>
0 M.
7
0
c
m
< c (D '
0
n
0-
aW
O
~ ~
o
a)
:3
-
0)
I-P
Ntn
C O
(n -1
w to
0
a3
0
n
Nm oni ~ M D 0.0
o
w (D
n
m
(D
c
n
77
O
rD
p
Ic
Q
3N
wN (
(h w
(DDcn,m
(DO0t"
-1
3
z
O.
o
i
E
1
0
w
-1
En
1-
O
= rt
r
0) U:) =r of CL
~
(D
rt 0
n
: LA
9
C
'a
O
-1
N j
n
310
e3-r 11
t~
N (D ~t~
{ d W
(D
rt
0
(D to
`n
rmr r+ F
17
0) c
C
0
7 0
S (D
7
to
0^
j Ort : 0-01.
-s (n
7
7
Z
tn
O V)
C
(D
L
~n
r-t
N
fl (n
(D (D
n
S
C
0
In
3
an
0
o c
3 0
L
W
O
3
m 0 (D +
3
Ln
10
rr
(D
m
n 0
c
r
r
S
p
-n d
rt l0
S D. C
S
cr
O 0
m
to
3
r
t
m
n
C
3
_
<
n?
p
rrr .
(D 0 p) m 0
c 0) rr
O
r 'a
r+
a
n
m
N r+
- 't0/) a 2 < ~ -0
1n
r
F)- (D
7 fl
,D
(D
n
(D
to
(D
c
T7
(D
r+
e
(D
0
O to o ;:h C
m ~
rt
V)
N
0
w
0
0•
m
3
to
3~
rt
o,
p
to
(D
n0
j n
0
t
tn~~a, cn
7
<
]
rt
O
rO
tv
(n
(
(D n
0
c c
n
m~°coa,,
C
o
-
f
0)
3 to rD
O
c~
rru
\ rr
3 m
o
m
i
- ~ c m rt°
0
°
v0
((D
m
n
oto
n
n
0F)-O~
r
D
N O
0
rt~
Q
(D
-n r (n In n 0
n
)
3
O
rD
E~
n0
r
3~ a O, X14
O
rt
10 o
d
<
c
n
.
n
=
°
n
n 3
to
o
(D
(D
0
tv
'00_
rt
r+ (D
n
n
(D
m < tom n
3
T
V) n
00i
L~
3 0
2
0
O
n
oU
O
(n
(!1
V)
[n
s
m
0
(D
3 0
A: 3 N
D 0
(D
n
:E
0)
CD
to
m
0
0
m
~
to
m
0
::r
(D
w
=r
-
o
0
n
-
-
3
(D
m
t
3
3
3
0
m
X
cn
3
(n
3
cn
3
cn
3
M
3
cn
3
3-n
°
3
rv
3
rv
(A
=r
M
om
0
m
0
-1
~=r
o
s
~
3
~
~
~
0
~(D
~0
Ln
V)
o
i
,
n
-
fl)
-
-
-
O D
a
o~i
n
c 3
0 m
CD
m
?
rn
m O
7
7
7
7
0
7
7
O
O
7
7
7
n
a
v
v
v
,n
v
m
o)
a
m
y
a
d
F
a
C
u
C
m
0
O L
O
E o
E E
U O
T)
o
O L
O
E E
E E
U 1
N
L
u
Q)
a)
E
E
U
V !E F=
(n
V)
3
-0
M
v (n
c
L
f6 c
L U
c t
ca V)
a
C
M
4~
41
V)
Q
O
O
'
O
N
O
N
9
C
V)
o a)
a)
O
o
Z
V)
-
L
f0
C fL0
C 9
a)
f0
fL0
LL
LL
Q
=
0 M
V)
0 f0
L
LL V)
f0
U1
N
V)
N
N
>
C
C
C
L
f0
L
U
L
O
i fm
f0
f0
c
f0
i U
C
L
U
L
U
m
a
dLL
co V)
fn
~ L
U o
o
ai
c
- N
Y
O U
41
C
f0
.p
4l E
c
fu U
VI C
O
w o 6
r0 a) a)
41
L
41 +1
a+ V
f0
U)
a) 06 (L6 c
C V a) O
>L
u
= -o 01
f0 '
~O
a)
a- o
c
m
(n o E
y
f0 0)
a4-'
fn
~ (n
C
w o
co
LL
7 E 40
m
U
^
41
J-+ aa)
f
10
~
10
0 L U V 'O
=3
d
~
L
L
U
Vl
C LL
-
O
~
p w
'N to
,
>
+
Co
°
V)
N 1
~
U
O
C M
C
E
o
O c
+O+
U
v
o w
4~ U)
V M C to
L
LL ~ w
~
.I
U-0 L (n
w N t
O
fa
v
-0
V)
-
41 .
° f°
m
V
O
'0-0 E
0
O o = LLLL
N
i
.--1
>
:3 a-'
E E
N - O c
Q)
v
C
a
+)oLi
va`La)
L
E
+_+Em
_
iOUfoc
c v
41
E
f0
c
°
a)
> E E
Q) n fO E
~ ~ E
f0
a) m
O a
06N
f0
o aN
L
vU f6
LL
>
>~a.
O
(n
c
°
a 4 (Q
-
> f0
E v
d
EA
Q L
a)
•C
0) a) L E
-0 E
_ 4 U
m o
m
L L
0 0 a)
U
4) f0 3
-wIEEfn
t'
c
G a 0
Oc
(A
p
> -0
0 0 f0
`^E°U r
L >
o
cn
0
v
EWC
=aciEa;o
fnofn
O
=c
N-0
L
av~0w LO
0E' E
0,Cf
c}"~
rn
tin vi >
E O L- 4~ U a 0
>
N
O
L- (D
Li
C C N-
fu
v-
>
.f0 a)
V) W
O a> a>
(U L-
E
~ U 41 `
o
G ° 0-0
o E~
°
E
o
v-v
4~ m C
L0>->,n
o fn U 0 " fL
41
afv
'0
me
C 41
D)
°E
,n .c
G (U ° .O V) aJ
c~c
O f0 f0 4.+
C
a
70
a)if0
u)•~Q°~°
'
La°i
-CfO
41
L
porn
0 U-)
u
f0
o
EQ°.
fn
L
C
^
U C
o 0)
u (n c c N
O c
Vl
V
3
0
d
>
a L U
L.
W-.6 O
L
~ o
L ° E
f0
U In
Q U O
>
c
1
E LI) 4
d
L CO
4J
~ c ) ° ~ a)
41
>
C
i
a)
` O E
U LL 'a 7
f~0
f0
J
(A
•p a) c " 3
E
Ln `O o O
c
p V
N
G(U 41 a) w 41
G C c E
V) fu
f0 0
p
U~ Z
J
Q
G
O
G E c c E N
Id O O 'fn 0 E
> L
4J
} w
O
t
n
ro'no E
L M W 'D
c, CO
0C:
4 o
O
u
O`ufoMmf0 -0
V)
0) vof0
_
E
E
p
F• .E U
- ca N
c U
cn 0 U)
U
C)
(V -0 ° f0
C O cm p
° E C
-
E
4
fu a >`n
H N
Q
U fna
>
N U
v n
G
L
Y (L) L
G
Jv
O
L
'O M f ~ m
ry
0 a)
a) m p
f0
O
U
,
LL c
to LO
a
i
~C E rn a
-0-
U
E c
(0
u~ 0
10
u
10
E
E
E-0 o (n - a)
E n
c
fn
E o u
4,
c
4~
O '0
L
L
c O O
41
L
L
C 0
dL+ U c
+f
O
0 N
f
O
U a) ~O C (0 a
m
fa
d L LL
7
cC N
~
dc°Ea
n
-
cU
'ca`ni
c 3
V
c
u
cE>~ J
u !n
a;CUca)
U°
w
o~
m
E EQ a) E N
ra0
w
o o
fo
a
O
E~ ° >
E
•a
L
u (U 41 c
^>,fn a)
m ~c E-
"
o o
m c a)
>
r. Z_,,
O c a)
c
p
+
~
O
b
a0 o
c
O~ t Ln W-0 N
C
Q M
£ S c L a)
O
O
. 3
( 0
O 4,
~J
x f0
o
G a)
' a) U
(o
°
a)
3 41
Z
`
~
+
;m
a
O f0 E
O
a) a
°
`
a) ,1
U
U41 c
CO a)
a)
Z
~
L4J
c
0
n c
4~
Q
W
~
J Q V
O
G U f0
C
.
f
o
N Z
f0 O> i
o
p Q i O U-
F
-0. 41
Q
O V)
~
a)
~
N L
E
0
E
p
0
-0 Co f0 V
> fn U
61
Z
y
Ol L c
•
O~ fn aJ
E L V)
O w
3 E !!1
L
•p o a) a) _ fY
L t E
fo
O o O
V
L o
O_ 'c
U
IL co y Ln
N
R_ ~t
W
O
O
O
O E E w
k fY ~
p f6
Q
d
. fu
o
U. - u
m
O.
C U) ,
fO
C
ao
op _ E o w w
a)
°
uu ~ U :3
Q
(7 _
•-f0
41
r~ 0~
ri0m
o
A ~
N m
v
oQ
't0
Lf10
aV <
60
Lr•)
J'
2005 CCF PROGRESS REPORT
March 16, 2006
STRATEGIZE
1. Operations Efficiencies Work Group (5 County Human Service Depts.):
Report written and presented to County Commissioners January 2005. Five
focus areas for improvement identified: 1) Streamlined Contract
Management; 2) Publish quarterly annual reports for each of the five
departments; 3) Unified budget goals and funding requests: 4) Federal
Indirect Rate; and 5) Maximize billable revenue.
2. Sustaining 10-Year Comprehensive Plan: Event held April 2005, highlighting the
progress and status -of the Comprehensive Plan and presenting the three-Year
Report Card.
3. System Improvements (Comprehensive Plan) - Information and referral: Three
meetings held with United Way and Central Oregon Partnerships to discuss and
review electronic I&R system models.
4. School Partnership: Based on three highest priorities identified by School
Districts:
a. Youth Conference received $6,234 from Board of County Commissioners;
b. First Step funded at $64,000 and Step Ahead funded at $26,380;
c. FAN received $33,000 from County and was the number one 2005 Federal
Appropriations request for Deschutes County ($425,000 not awarded in 2005);
d. FAN vision, mission statement and logo created by CCF Public Awareness
Team, approved and adopted by FAN.
e. Applied for Foundations for Learning Grant (notification of award in 2006).
5. Strengthen Non-Profit Agencies: Funds provided to support scholarships for
participation by local non-profits in trainings and workshops provided by
Technical Assistance for Community Services (TACS).
ADVOCATE
1. 2005 Legislative Agenda: Partnered with PAC to identify key issues for 2005
legislative agenda; assisted in educating elected officials on these issues.
2. SB 555: Worked with Criminal Justice Commission to successfully obtain waiver
for sunset on SB 555 in order to allow Deschutes County to invest funds in younger
population.
3. System Maintained through challenging Legislative session (from a proposed 50%
cut in Commission funding and the elimination of OCCF to an actual 10% overall
reduction).
Equity Issues: Participated in OCCF Budget Committee prioritization process
to ensure Central Oregon representation and equity in funding decisions. As
outlined in 2005 Legislative Agenda, also advocated for funding equity in
other human service agencies. Funding equity accomplished in funding
formulas for Relief Nurseries and ESDs. Equity formula for mental health and
substance abuse treatment services continues to be an issue.
5. Relief Nursery Rule Making: Participated in the OCCF Relief Nursery standardization
process to establish ORS for Oregon Relief Nurseries Summer 2005.
1
.a
Y
FUND
1. Budget Managed: Completed 2004-05 FY and maintained a balanced budget while
continuing to invest reserves in programs. Prepared and implemented 2005-06
budget. Established $300,000 annual reserve and a balanced projected budget for
next two years.
2. Grants Managed: 26 sub-grants approved, work plans developed,
implemented, and monitored. Two federal grants received - DFC and SDFS
contracts and work plans developed, programs implemented and monitored.
3. BOCC Grant Funding Process: Clarified Contract expectations as well as
Commission and BOCC roles and responsibilities with regard to BOCC special
grants. Streamlined process for monitoring of BOCC special grants.
4. Internal restructuring: Resulted in cost-savings for Commission and restoration
of 40 hour work week for Commission staff.
5. Resources Added and/or Successful Re-Application for Federal Grants:
a. Drug Free Communities Grant: $100,000
b. Safe Havens Implementation Grant: $175,000
c. Family Support and Connections (leveraged): $20,000
d. National Association of Counties for Home Visiting Summit: $5,000
6. Federal Indirect Rate: Worked with County Human Service departments in an
effort to establish a federal indirect rate to use on all federal grant applications to
ensure adequate infrastructure support for federal grants received by the County.
7. FY 2005/2006 Program Funding Process/Program Committee: Program
Committee and staff implemented and completed a successful reapplication
process for FY 2005/2006.
EDUCATE
1. Three Year Report Card on Comprehensive Plan-: Researched three years worth
of data on all 25 areas of the Comprehensive Plan. Organized and consolidated
into easy to use and simple to read format. Published and distributed to
Community during April 2005 Comprehensive Plan celebration. Updated in fall
2005, re-printed and inserted into all local newspapers in October 2005 (thanks
to support from BOCC and County Administration).
2. 2004 Annual Report: Developed, published and distributed to community partners.
3. 2005 Summary Report of Emerging Trends in Deschutes Counter Used Three Year
Report Card to highlight trends for children and families in Deschutes County.
Presented to a variety of audiences in Central Oregon (e.g. Association of American
Business Women, Quota, the Chamber, Redmond Library Board, etc.).
4. 2005 PAC Topic Report Process: Worked with PAC to refine PAC Topic Report
process for educating PAC and Commission on current trends and issues. Reports
on Positive Youth Development, Family Management Skills Training and Child
Abuse prepared and approved by PAC and presented to the Commission. "Call to
Action" requests from reports have been included in the Commission's 2006 Work
Plan.
2
it,
5. 2005 CCF/PAC Retreat: PAC topic reports on Hunger, Homelessness, and
Methamphetamine presented to the Commission members and PAC during
February 2005 Retreat. Action taken on several requests presented in the reports.
CHILD ABUSE PREVENTION
1. Child Abuse Task Force: Completed system mapping and SWOT analysis
(strengths-weaknesses-opportunities-threats); developed "Call to Action" that
was approved by the Professional Advisory Council and the format adopted for
all reports. The Task Force continues to meet and work on system projects.
2. PAC Topic Report on Child Abuse: PAC work group presented issue report to PAC in
fall of 2005. Topic Report accepted by PAC and presented to CCF at Board Retreat
in February 2006. Requested action items included in 2006 CCF Work Plan.
3. Safe Havens Planning Grant: Completed planning process for supervised visitation
program. Conducted three community-wide trainings on a coordinated community
response to domestic violence that included law enforcement, parole and
probation, batterer intervention program providers, victim's assistance, local
attorneys and prosecutors, and domestic violence advocates.
4. Safe Havens Implementation Grant (Mary's Place) Received one-year
implementation grant to create supervised visitation and safe exchange
program. Implemented contract with Central Oregon Battering and Rape
Alliance (COBRA) to operate the program. Established program with services
to clients beginning in January 2006.
EARLY CHILDHOOD - READY TO LEARN & EARLY SCHOOL SUCCESS
1. Child Care:
a. The "Call to Action" session during the afternoon of the Comprehensive Plan
Celebration event in April addressed child care and affordable housing and had
significant participation from the business community, the target audience.
b. Completed first contract for Regional Child Care Project with Crook, Deschutes
and Jefferson Counties. In Deschutes County, 30 employers confirmed changes
or verbal commitments to support child care for employees; 13 upper-level
trainings were offered for providers, and an enhanced needs assessment was
completed.
c. Dr.Thelma Harms, co-author of the Early Childhood Environment Rating Scale,
provided the following trainings for Deschutes County in June 2005:
I. Introduction to the ECERS- attended by 21 early childhood professionals
II. "A Dynamic Approach to Literacy"- attended by 31 child care providers
III. 4-Day ECERS Assessment Training- 5 Deschutes County professionals,
plus 3 professionals from other parts of Oregon
d. Implemented ECERS Pilot Project to assess environmental quality of local early
childhood programs serving children ages 2 1/2 to 5 years of age.
2. Healthy Start (Ready-Set-Go): Certification for Healthy Families America completed
to help assure evidence based program practices. Began statewide restructuring of
funding formula for Healthy Start in Oregon. Will be completed in spring 2006.
3. Conducted Home Visiting Summit: Organized summit to evaluate the system of
home visiting services in Deschutes County. Completed a survey that was completed
3
Z
by 17 programs to identify program services, target populations, collaborative
partners, and barriers to coordinating services for families. The Summit was
attended by 22 participants from 14 agencies. At the Summit, participants identified
system strengths, challenges, and immediate plans of action to address specific
challenges.
SUBSTANCE ABUSE & JUVENILE CRIME PREVENTION - PREVENTION TEAM:
1. Drug-Free Communities Grant: Received 4th year grant to focus on reducing
adolescent substance abuse in the rural communities of Redmond, LaPine and
Sisters. Implemented contracts with the La Pine Community Action Team,
Community Action Team of Sisters and BestCare Treatment Services to serve as the
fiscal agent of community dollars for each coalition.
2. Safe and Drug Free Schools Grant: Received 1St year grant to implement evidence-
based programs, Communities Mobilizing for Change on Alcohol (CMCA) and Project
Towards No Drug Abuse (PTND), in the communities of Redmond, LaPine and
Sisters. CMCA focuses on the reduction of sales and provision of alcohol to minors
through retailers, parents, and other resources. PTND provides a curriculum to a
targeted population of youth that are at risk for ATOD abuse and educating them to
redirect their focus and make better choices. Implemented in Redmond, Bend and
Sisters.
3. Conducted 7th Annual Youth Prevention Conference: Over 385 youth and adults
attended the 7th annual youth conference. Out of the 28 schools 85% of them
developed and implemented an ATOD prevention project within their school
community.
4. Conducted Project Towards No Drug Abuse training- Brought in trainer for PTND and
trained 6 individuals in the community on this evidence based curriculum that has
been implemented in 4 schools in Deschutes County 2005.
5. Friendly PEERsuasion: Program implemented in Redmond, Sisters and LaPine. Over
70 middle school girls trained to be mentors and 80 elementary school kids were
mentored.
6. LifeSkills curriculum: Implemented in 4 county middle schools. AmeriCorps
administered the curriculum in LaPine.
7. Think Again ParentS: Received the Skip Prante award, awarded through the
Mental Health Advisory Board, for their excellence in volunteer services in the
County for this past year.
8. Youth of the Month: Over 100 youth were recognized in both Redmond and LaPine
for their efforts in making a difference in their communities.
9 2na Meth Summit: Assisted with fiscal tracking and support, provided financial
resources, staff time for event, and in-kind support. There were over 300
participants who attended the event.
10. PAC Topic Report on Positive Youth Development: Work group presented revised
issue report to PAC in January of 2006. Topic Report accepted by PAC and presented
to CCF during Board Retreat in February 2006. Requested action items included in
2006 CCF Work Plan.
4
PARENT MANAGEMENT SKILLS TRAINING
1. PAC Topic Report on Family Management Skills Training: PAC work group presented
issue report to PAC in June of 2005. Topic Report accepted by PAC and presented to
CCF to Commission in September and addressed at Board Retreat in February 2006.
Requested action items included in 2006 CCF Work Plan.
2. Family Resource Center: Provided 14 new parenting class training series. Of the 159
total participants, 91% showed an increase in family management processes and
skills (Reflects CCF funds only, not parenting classes offered with other funds).
3. MountainStar Family Relief Nursery Served 121 family members through parenting
classes.
4. Step Ahead: Provided six series of Nurturing Parenting classes completed by 80
participants. 96% exhibited an increase in parenting skills. This included one class
series for Spanish-speaking parents. (Classes provided by Family Resource Center in
partnership with First Step and Head Start.)
OPERATIONS
1. Technical Progress: Local Commission revised work plans, for programs either
mandated or recommended for statewide rollout, to include newly established
common statewide measures for tracking performance.
2. Internal Audit: Internal audit of Commission business and fiscal operations
successfully completed with all recommendations either implemented or in
process of implementation.
3. Reorganization of Staffing Structure and Assignments: Resulted in cost-savings
for Commission and restoration of 40 hour work week for Commission office.
4. Volunteer Tracking Sheet: Board Resource Tracking Form has been developed and
implemented to more accurately record leveraged resources. Board members use
the form to record volunteer hours, mileage and other "in-kind" donations to the
Commission.
5. Commission Member Orientation: Worked with Board Development Committee and
staff to create and implement standardized board orientation process and training.
Twenty documents in Commission member notebooks revised, updated or created.
6. Seven new Commission Members appointed and two Commission staff positions
filled in 2005.
7. Committee Organization and Structure: Commitment by all board members to
participate in at least one committee, membership on all committees increased,
and all internal committees have a minimum of three board members. The
organizational structure of Commission committees was reviewed and updated,
committee descriptions written for all internal committees, and committee member
roles and responsibilities defined.
8. Standardized Internal Policy and Procedure Form Developed and Implemented
9. Internal Policies and Procedures Developed or Revised and approved by Commission:
a. Alternative Payment Schedule.
b. Fund Carry Forward Policy.
c. Conflict of Interest Policy and Form.
5
V
d. Ex Officio Policy.
e. Hardship Policy.
f. Nominating Committee Policy.
10. Bylaws Amended: Process to amend Bylaws was started in 2003 and will be
completed in April 2006 (final Commission approval and signature of the Chair).
11. Planning Committee Recommendations Summary Follow-Up from 2003 Report:
a. Board Development Committee formed: Committee founded in 2005 and
Commission member recruitment process standardized.
b. Term Limits: Bylaws changed to reflect recommendations made in
November 2003 Planning Committee Recommendations Summary.
c. Geographic Representation Priority: LaPine Representation appointed.
d. Board Diversity: In recruitment process, the Board Development
Committee identified specific needs and selection criteria to ensure
diversity when selecting the seven new Commission members.
e. New Board Orientation Process: Standardized process established and
Board member notebooks updated.
f. Committee Chairs take more of a lead in organizing, tracking and
reporting for their assigned Committees: Defined in Chair roles and
responsibilities to be reviewed at Committee Chairs meeting.
Committee Reports added to CCF agenda.
g. Staff attend Commission meetings only when needed
h. Power Point presentation on the Commission created 2006 Work Plan
includes Marketing and Public Awareness Team request to work with County
Public Relations Specialist (activity requested and supported by BOCC).
i. PAC relationship and communication process improved: Topic Reports
focused on CCF identified priorities for 2005, process clarified to include
two-way communication, criteria for PAC requests to CCF defined, and "Call
to Action" form adopted to ensure meets CCF criteria.
j. Staff & CCF Board expectations regarding perfection: Continues to be issue.
k. "We say yes too much when dealing with outside issues Work Plan,
Strategic Planning, and priorities need to be based on vision and mission of
organization and drive decisions within capacity of the organization. In 2006,
Committee and Commission work will emphasize focus on current priorities,
CCF role and function, and on how it will meet the vision of healthy children,
strong families, and supportive communities.
6
f " REVIEINJ D
L EALC UNSEL
For Recording Stamp Only
Deschutes County Commission on Children & Families
Proposed Revised Bylaws
Action Needed: CCF Board approval of the proposed changes to the Bylaws. Note: CCF Board
approved amendments will require the concurrence of the Governing Board.
BYLAWS OF THE
DESCHUTES COUNTY COMMISSION ON CHILDREN & FAMILIES
Article I - Title
The name of the organization is the Deschutes County Commission on Children & Families, hereinafter
referred to as "Commission."
Other titles appearing in the Bylaws:
1. Council - The Professional Advisory Council.
✓ 2. Governing Board - County Commissioners and current Presiding Circuit Court Judge
3. the Commission - The Deschutes County Commission on Children & Families tel:
4. Layperson - Person whose. prim ved from either offering direct service to
children and 5uEth or b eing. n administrator for a program r children and youth.
vl 5. The Deschute nty Community Comprehensive Plan, th Community Plan, the C-empize#efmtre
- community members in 2001, the 10-
year plan, "Our Vision 2010", established 25 categories critical to the health and livability of the
county (#6 added per Mark Pilliod 1/20/06 and text edited to reflect where appropriate).
Article II - Mission Statement
"Healthy children, strong families and supportive communities."
Article III - Statement of Purpose
The purpose of the Commission is to promote wellness for the children and families in Deschutes
County, develop policy and to:
1. Implement Oregon Law including ORS 417.830 to 417.842, ORS 417.300 to 417.305 and ORS
417.705 to 417.825.and appli Ore on Administrative Rules Chapter 423;
2. Serve as the local policy <ing body fo_r_ClTt& amily issue. ,
3. Develop and implement the m rehensive Community Plan f children and families while
setting local goals, benchmarks, priorities an ire Plan's implementation;
4. Develop and implement a model for "community governance" through which the Commission, in
collaboration with other local organizations, can assume increasing responsibility and authority for
public funding benefiting children and families;
5. , assume responsibility to plan, advocate and/or strategize for services to
children and families that primarily focus on the welfare of the child and that would otherwise not
be provided or wo a obtained by or through one or more state agencies;
6. Promote ollaboration ellness, prevention and evidence-based practice in the local continuum of
services an sys ems:
sT i ¢,ittcf)a-v ' /Z> 6.7 o- ,I,-f 13,e t,/)
02/01/06
/
Page 1 of 6 >-2-00
7. Serve as a a I st for community responsibility and public involvement in the health and welfare
of children, families, and seniors while educating the public about children and family issues;
8. Convene community groups and individuals to develop common priorities and areas of emphasis;
9. Develop and modify systems and operations to make them increasingly family-focused, strength-
based, and integrated;
10. Monitor community health and contract outcomes associated with all funded programs and
services; 4~r~~I~.rft trw1 ItTR> b'`" . N, vs ~3~.r ti t~
11. Serve as an oversight body, with budget advisory to the Bo y
rs, for children and family programs funded by Deschutes County government; and
12. On behalf of the County, manage local, state and federal grants for human services, and other
community needs related to the wellness and safety of children.
Article IV - Governing Board
Section 1: Definition - Pursuant to ORS 417.830 to ORS 417.842 and ORS 417.705 to 417.825, the
Governing Body (hereinafter referred to as the "Governing Board") consists of the Board of County
Commissioners and the Presiding Judge of the Circuit Court, Eleventh Judicial District.
Section 2: R n abilities - Responsibilities of the Governing Board' include the appointment of
members to th approval of the Comprehensive Plan, and appointment of the Commission
Director. M
Article V - Membership
Section 1: Appointment -Appointments to the Commissio Boar re made by the Governing Board
through an open ap ion process (with prior public notice) including a ncement of critical skill
sets needed on th Boar screening process, a interviews with th Boa d and Governing Board.
Selection will be ba oe community nee member skill stime availability and the
candidate's agreement to fulfill Board member sibilities.
Section 2: oard embers - Responsibilities include:
1. Commitment to community activism on issues that affect children and families;
2. Willingness to actively support two key concepts; (a) community governance and responsibility
(i.e. local leadership on children and family issues and oversight over public resources) and (b) a
single Comprehensive Plan that provides a clear focus and guides community efforts 5 support of
/ families. eor ,no 15
3. Regular attendance and participation at monthly Commission -(2 - 4 hours each), as well
as periodic Commission work sessions and an annual full-day meetinplanning session. Preparation
for such meetings by reading material in advance is considered critical.
4. Commitment to provide leadership on at least one special project or work group.
5. Objectivity in all decisions (i.e. conflict of interest will always be noted, with individuals abstaining
from votes where conflict of interest may be an issue).
6. Willingness to represent the Commission and to champion children and family issues at community
meetings and in other public settings.
7. Representation of the Commission and Deschutes County in statewide advocacy and planning.
Section 3: Size and Composition - The 'shall be composed of at least nine, but not more than 17
laypersons as defined in ORS 417.730 (6) (b) who are residents of Deschutes County. No member
shall be appointed to the Bur*whose -primary income is derived from either offering direct service to
children and youth or being an administrator for a program for children and youth.
Section 4: Agents - lid Members act as agents of Deschutes County only when performing
Commission duties.
Section 5: Terms of Office -.mod Members are appointed to an initial four-year term on the oa.`
Members may be reappointed by the Governing Board for not more than two additional two-year
terms. In any event, Board Members shall not serve more than eight years.
02/01/06
Page 2 of 6
• i3oa v rb
Length of Terms for Ex-Officio Members (see Section 7) shall be for two years. Maximum length for
service as an ex-officio member is four years.
Section 6: Compensation - Commission members shall serve without compensation. A member may
receive reimbursement for actual and reasonable expenses incurred in performing his or her duties
l,/ upon prior approval of the Director.- /nt A ,C14,i 1V1'e 441 /i-,~_
Section 7: Ex-Officio Members - Ex-Officio members may include individuals representing key
constituent groups, as outlined in th oar Ex-Officio Member Policy. Ex-Officio members are non-
voting members.
Section 8: Termination of Membership - Th oa may recommend to the Governing Board that a
member's position be declared vacant when a member has been absent without having been
excused from three
nsecutive meetings or any fouTIZZ) meetings during a calendar year;
i(inp
or (b) when the B ar determines that a member has faile o meet the expectations of members
outlined in Article and / or Article X. The member is recommended for removal by a majority vote
of the ar t a special meeting called for that purpose or at a regul r Boa meeting so long as the
notice o e meeting states that one of the purposes is to consider recommend ati removal of
the member. In all cases, written notice must be given to the member of the a intent to
consider removal of the member. The Governing Board is responsible for approving the
recommendations. (Any member may resign by submitting written notice to the governing board and
th oard hair).
Article VI - Officers
Section 1: Positions - The 969rd shall have a Chair and Vice Chair. ' Spa "
ton-^ /Wt Is Stlytw fAel*^ ..-w
Section 2: Election - The nominations f Chair and Vice Chair shall be recommende o the Governing
Board by a majority vote of the members present and voting at a regularl cheduled meeting.
The Governing Board is responsible for approving the recommendations. Whe ver possible, election l/
of the following year's officers shall be held no later than the last regular meeting of the current
Calendar year. The Board may recommend removal of the Chair or Vice Chair from his or her position
whenever, in its judgment, the best interests of the Commission and the Beard will be served thereby.
Section 3: Terms of Office - Officers shall serve a term of one year or until their successors are
elected and approved. An officer may serve more than a single term, but not more than a total of
three terms. Officer terms shall be recommended to the Governing Board by a majority vote of the
Board members present and voting at a regularly scheduled meeting.
Section 4: Role of Chair - The Chair shall call meetings, set the agenda with the Director's assistance,
and preside at all meetings of the Board. Special meetings may be called by the Chair, as necessary.
The Chair is responsible for working with the Executive Committee and the Governing Board on an
annual review of the Director's position. The Chair will also be regarded as an ex-officio member of all
committees and work groups affiliated with the *MFEN_ The Chair and Vice Chair shall act as liaisons to
the Governing Board on an as-needed basis an shall report periodically to the Governing Board,
detailing activities of the Commission and staff.
Section S: Role of Vice Chair - The Vice Chair shall preside a oar meetings in the absence of the
Chair or in the event of a conflict, and shall assist in the execu of tasks necessary to carry out the
business of th oa The Vice Chair will also be regarded as an ex-officio member of all committees
and work grou iliated with the Board. The Chair and Vice Chair shall act as liaisons to the
Governing Board on an as-needed basis and shall report periodically to the Governing Board, detailing
activities of the Commission and staff. The Vic hair is responsible for developing a Nominating
Committee to develop recommendations to th Boat for future appointments of Chair, Vice Chair and
the Executive Committee positions.
02/01/06
Page 3 of 6
Article VII: Staffing
Section 1: Commission Director - A Commission Director shall be appointed by the Governing Board in
consultation with the Beard. The Director is responsible for supporting and overseeing the work of the
Ga` J Commission. The search process for a Director shall include consultation with the Board regarding
S critical skills and knowledge. The interview process and deliberations on the person to be hired shall
c include the Chair and / or other Board members as designated by the Chair. The Director is an
employee of the County and a Deschutes County Department Head. The Chair is responsible for
working with the Executive Committee and the Governing Board on an annua .review of the Director's
position.
Section 2: Responsibilities and Evaluation of the Commission Dicl6- Th rector is responsible for
~the day-to-day operation of the Commission subject directio Executive Committee,
and Governing Board as needed. yllrR~i ag jA_ G~
y41/0 ss . r~uvItr ~M-,^ASrh+sU:~
vrY~; he Evaluati of the Director shall be the responsibility of the , in consultation with
Giu the Board. Annually, on or before the Director's appointment date anniversary, the Governing Board
shall consult with the Board and request the Director's report on the accomplishments of the
Commission and performance of the Director. The Director shall report in writing on goals and
accomplishments for the immediately preceding year, as well as proposed priorities for the coming
year. The purpose of the evaluation is to assess the Director's performance and to identify
performance or project priorities for the coming year. The Governing Board and representatives of the
oar and/or the oar hair shall meet with the Director to review the evaluation and set priorities
or the coming y The removal of Director shall be the responsibility of the Governing Board, in
consultation with the oar S,T► ,rte
Section 3: Staff- In addition to the Commission Directok1he Go erning Board may approve the hiring
of additional staff to assist the Director and support the work of the Commission. Such employee(s)
shall be employee(s) of Deschutes County. Responsibility for recommending individuals to fill
budgeted positions shall rest with the Commission Director. The Director or the individual assigned by
the Director shall supervise staff.
Article VIII - Standing Committees
Section 1: Executive Committees Executive Committee shall be comprised of thedSMJUA Chair,
Vice Chair, at least one other ar member and two PAC members (see Section 2). Total
membership will not exceed seven members, not including the Director who shall be an Ex-Officio
member of the Committee. A quorum shall consist of a simple majority of the Executive Committee
voting membership.
Responsibilities of the Executive Committee include offering guidance to the Director, resolving issues
that need action prior to the regularly scheduled oar meeting, overseeing the Commission work
plan and priorities, periodically reviewin the Commission budget and financial records, and
developing agendas and plans for future nd council meetings. All meetings of the Executive
Committee will be recorded with actions reported on and subject to approval at the next regular
meeting of the Commission.
Section 2: Professional Advisory Council - The Professional Advisory Council, also referred to as the
Council, shall be comprised of at least nine members. Composition shall include directors and senior
managers of community agencies serving residents of Deschutes County. Appointments to the Council
require approval by the Commission. Recommendations for membership will ordinarily, though not
exclusively, come from the Council itself. Affected state, county, and local agencies may participate in
activities of the Council. There are no terms for membership. Leadership on the Council is determined
by majority vote of the Council itself. The Council shall designate two representatives to the
Commission Executive ommittee and may appoint representatives to other projects or committees as
requested by the ar .
Responsibilities of the Council are outlined in the Statement of Purpose as approved by the
Commission. Responsibilities Include serving as an advisory body to the Commission, offering
professional expertise In deliberations and planning, identifying current delivery systems and related
I/
02/01/06
Page 4 of 6
resources, and assisting the Commission in developing and utilizing measurable indicators of program
and system effectiveness. Members participate in regularly scheduled meetings of the Council and
assume leadership on at least one project or work group implementing key initiatives in the
Comprehensive Plan.
Section 3: Program Committee - T mmittee shall include laypersons, as defined in Article I,
Section 4. A member of the oar shall chair the committee. Responsibilities include
recommendations for the use of grant o tars (excluding funds approved in the operating budget) and
oversight of the monitoring and evaluation of community projects and systems efforts supported in
whole or in part by the Commission.
Notwithstanding potential conflicts of interest, the Program Committee will seek the assistance of the .
Professional Advisory Council in developing requests for proposals, designing and developing
collaborative ventures, and evaluating contract, program and system performance.
Section 4: Nominating Committee - This committee shall conduct its affairs based on the Commission-
adopted Nominating Policy and Process. Duties shall include but not necessarily be limited to the
nomination of Chair, Vice Chair and the Executive Committee oar member representatives for the
next Commission year, subject to approval by the ful oar and ratification by the Governing Board.
Section 5: Other Ad c Committees and Work Groin - Th oar shall have the power to create or
collaborate with oar committees, work groups, and community task forces, as needed, to fulfill
Commission responsibilities, including implementation of the Comprehensive Community Plan. This
structure will include bot oar sponsored groups as well as other community groups committed to
realizing one or more of the-goals contained in the Comprehensive Community Plan. Priorities and
needs -will dictate the nature and type of work groups operating at any one time. At least annually,
the and ill review a summary of activities of current work groups and task forces. Each. task force
includ'Ed in this summary will also have a Job Description that details responsibilities and linkages to
the Commission and the implementation of the Comprehensive Community Plan (as applicable).
These task forces shall be created or disbanded on an as needed basis with Board approval and a
current master list of all active CCF committees will be maintained and reviewed on an annual basis.
Article IX - Meetings
Section 1: Regular Meeting Schedule - The `9 shall hold at least nine regular monthly meetings
annually. A regular schedule including time of the day and day of the week will be established in
January of each year. Locations will vary in an effort to reach all geographic areas of the county.
Section 2: Roberts Rule of Order - All meetings shall be conducted pursuant to Roberts Rule of Order
which govern any questions of parliamentary process unless said rules are in direct conflict with
these y- a s.
Section 3: Notification - The community shall be notified of meetings through the local news media.
Notification will be sufficient to allow members and the public sufficient time to reasonably prepare for
attendance and participation. Notification to the media will Include a Preliminary Agenda.
Section 4: Public Comment - Each agenda shall include sufficient time for Public Comment as part of
the regular business meeting. All meetings are subject to the Public Meetings Law, ORS 192.610 to
192.710.
Section 5: Quorum - A quorum shall consist of a majority of Commission members. Items before the
Commission must be passed by a majority vote of the Commission members currently appointed and
present at the meeting and voting. The Chair will only vote In the event of a tie between other voting
members present.
Section 6: Special Meei,ngs - Special meetings can be called by the Chair, the Vice Chair or by at
least three members of the oar The purpose of the meeting shall be stated in the call or written
notification. Except In cases of emergency, at least five days notice shall be given.
02/01/06
Page 5 of 6
Article X - Standard of Conduct
Section 1: Confidentiality - To the extent authorized by law, Staff and oar members shall keep
information learned during the course of Commission activities in confidence when the information
concerns the administration and activities of the Commission or other agencies which are not generally
available to the public.
Section 2: Conflict of Interest - Staff and oar embers shall endeavor to conduct themselves, their
activities, including those relating to persons, businesses and organizations closely associated with
them, in such a way that no conflict of interest or appearance of a conflict will arise between such
other interests and the policies, operations and interests of the Commission.
Section 3: Recusal - Should a conflict or appearance of conflict of interest develop, the staff and/or
ar member shall immediately declare the conflict or potential conflict of interest and thereafter
recuse themselves from any further discussions of the issue and any subsequent votes on the issue.
Section 4: Personal Conduct - Staff and oard members shall conduct themselves in a manner
calculated to avoid damaging the reputation an good name of the Commission.
Article XI - Oregon Law
In the event any provisions of these by-laws are in conflict with Oregon Law, Oregon Law shall be
controlling.
Article XII - Amendment to the Bylaws
Th oar m amend or repeal these bylaws or adopt new bylaws by the affirmative majority vote of
the en ire o membership. In addition, amendments to the bylaws will require the concurrence of
the Governing Board. The process for amendment or repeal must consist of a first reading of the
adoption or amendment at an initial oar meeting and an announcement of a subsequent meeting in
which the expressed purpose of the meeting is to consider adoption or an amendment of the bylaws
and a second reading of the adoption or amendment at the subsequent meeting. Written materials for
th oar meeting in which action is proposed shall contain a copy or summary of the proposed
am ent.
Bylaws ratified by the Commission on Children & Families on .2006.
TAMMY BANEY, COMMISSION CHAIR
DATED this day of February, 2006.
ATTEST:
Recording Secretary
02/01/06
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
BEV CLARNO, Vice Chair
MICHAEL M. DALY, Commissioner
Page 6 of 6
I4
417.830 Authority of Deschutes County to establish demonstration project; plan.
(1) Consistent with the requirements of ORS 417.715 to 417.725, the governing body of
Deschutes County may establish a demonstration project that authorizes the county to:
(a) Within the county, assume responsibility for providing or obtaining some or all
services to children and families that primarily focus on the welfare of the child and that
would otherwise be provided or obtained by or through one or more state agencies with
the exception of child protective services as described in ORS 418.747 to 418.749 and
418.780 to 418.796; and
(b) During the time the county assumes responsibility for the services and according
to the provisions of the intergovernmental agreement by which the county assumes those
responsibilities, receive the moneys available to state agencies to provide or obtain those
services. If the moneys therefor are not transferred, the county is not required to assume
responsibility for the service.
(2) In order to exercise authority under subsection (1) of this section, the local
commission appointed under ORS 417.833 shall develop for the governing body of
Deschutes County a plan for assuming the responsibilities described in subsection (1)(a)
of this section. The plan shall establish standards by which the appropriate state agencies
may monitor and assure performance of the demonstration project. The standards shall
not establish requirements for how the county provides or obtains the service, but shall
address expected outcomes and goals. The plan may provide for the transfer of
employees involved in the services. The provisions of ORS 423.549 shall apply to any
transferred employees of the Department of Corrections and the provisions of ORS
236.605 to 236.640 apply to all other transferred employees.
(3) The plan shall be submitted to the county governing body and may be submitted
to the presiding judge for the judicial district for approval. No portion of the plan that
relates to the administration, procedures or programs of the courts shall be submitted to
the county governing body without the concurrence of the presiding judge for the judicial
district.
(4) The plan shall be specific about the services for which the county assumes
responsibility and shall provide measures by which the state can assure that services are
not being diminished from the level provided or obtained by the state. [1993 c.675 §1;
1995 c.161 §1; 1995 c.781 §48a]
417.833 Appointment of local commission; duties; staff director. (1) The
governing body of the county shall appoint a chairperson and a minimum of eight
members to a local commission to develop and implement the plan. No member shall be
appointed to the commission whose primary income is derived from either offering direct
service to children and youth or being an administrator for a program for children and
youth. Members of the commission shall be appointed to four-year terms. A member is
eligible for reappointment.
(2) There shall be a staff director for the local commission. The governing body shall
hire the staff director. The staff director shall be supervised by the local commission. The
staff director shall hire and supervise any other support staff necessary for operation of
the local commission. Such staff shall be county employees subject to county personnel
rules.
(3) The governing body of the county may include the presiding judge for the judicial
L.
district in the appointment of the chairperson and members of the local commission, the
hiring of the staff director and the approval of the plan.
(4) The local commission shall establish a local advisory council to aid and advise the
commission. Affected state, county and local agencies shall participate in activities of the
council and shall identify current delivery systems and attached resources. [1993 c.675
§2; 1995 c.161 §2; 1995 c.781 §49]
417.836 Intergovernmental agreement; federal waivers. (1) The governing body
of Deschutes County shall:
(a) Submit a request for an intergovernmental agreement to each state agency
responsible for the services the county has determined to assume responsibility to provide
or obtain. The request for intergovernmental agreement shall describe how the county
developed the plan and include a proposal for the intergovernmental agreement. The
county shall submit the request to the administrative head of the appropriate state agency
then responsible for the services for which the county has determined to assume
responsibility; and
(b) Enter into an intergovernmental agreement with the appropriate state agencies to
assume responsibility for the services by implementing the plan developed by the county.
If the county submits a request under this subsection, each state agency receiving the
request shall work in good faith to develop an intergovernmental agreement to transfer
responsibility for such services to the county and to transfer to the county the moneys
available to state agencies to provide and obtain those services.
(2) Before the agreement becomes operative, all federal waivers necessary to enable
the state to operate under the agreement without loss of federal funds shall be obtained.
The county and state agencies shall cooperate in obtaining any necessary federal waivers.
[1993 c.675 §3]
417.839 Limitations on county's authority. The authority of Deschutes County
under ORS 417.830 (1) is subject to the following limitations:
(1) Unless specifically authorized by the Superintendent of Public Instruction,
Deschutes County shall not assume responsibility for any services provided or obtained
by the Department of Education.
(2) Unless specifically authorized by the State Court Administrator, Deschutes
County shall not assume responsibility for any services provided or obtained by the
Judicial Department or any court, division or agency within the Judicial Department.
[1993 c.675 §4; 2001 c.962 §94]
417.842 Reports to Legislative Assembly; legislative committee to monitor
resources, provide forum and advise county. (1) Deschutes County and any state
agency from which the county proposes to assume responsibility for services under ORS
417.830 to 417.842 shall report to the appropriate committees of the Legislative
Assembly both during the regular session of the Legislative Assembly and during the
legislative interim concerning the progress of the demonstration project and any problems
or successes of the demonstration project.
(2) In addition to any other duties the committees might have, the committees to
which the Speaker of the House of Representatives and the President of the Senate assign
t
the responsibility for monitoring the progress of the demonstration project under this
section shall also:
(a) Monitor the identification of resources available to be transferred to Deschutes
County when it assumes responsibilities for services under this section; and
(b) Provide a forum for presenting and discussing problems that arise between
Deschutes County and state agencies when the county proposes to assume responsibilities
for services under ORS 417.830 to 417.842. When requested by the county or a state
agency during the process of the county's proposal to assume responsibilities under ORS
417.830 to 417.842, the committee shall give advice as to the resolution of any conflict
concerning the proposal. [1993 c.675 §5]
417.715 Policy; service system values and goals. (1) It is the intent of the Legislative
Assembly to enable families and communities to protect, nurture and realize the full
physical, social, emotional, cognitive and cultural developmental potential of children in
Oregon. Toward this end, the Legislative Assembly shall develop and implement a
statewide system of services_that is preventive, mtearated in local communities and
accessi a to children_ and families and (hat focuses oZ o tingthe wellness of
Oregon's children.
(2) The service system shall be based on promoting the wellness of Oregon's children
and families. The following values shall guide the design and implementation of this
system:
(a) A commitment to children that ranks them as Oregon's first priority;
(b) A commitment to reducing the number of Oregon s children and families living in
poverty;
(c) A commitment to equitable treatment of gender in both services and funding;
(d) A view that strengthening families is of paramount concern, but that child safety
must come first if a conflict between the well-being of a child and the well-being f a
family arises;
(e) A recognition of the central role of families as the best place for children to
develop;
(f) A realization that good parenting skills are fundamental to a healthy society;
(g) A sensitivity to diversity that requires culturally competent services respectful of
genders, cultures, orientations and disabilities;
(h) An offering of opportunities for children to develop self-worth and concern for
others, and to reach their full potential;
(i) A fundamental assumption that children should be provided the means to attain
safety and good health; and
0) A commitment to early detection and treatment of families at risk for child abuse
and neglect.
(3) The service system shall emphasize:
(a) Services designed to iden ' y risks and nurture potential at the earliest time in a
child's life;
(b) Services designed to respond to and reduce risks at the earliest possible point of
detection;
(c) A comprehensive continuum of services such as prevention, early intervention and
treJa1tment for children in all age groups;
(d) The realization that funding one age grogR or gender of children at the expense of
another is destructive .1 Ines-, of children; and
(e) That maintenance and enhancement of treatment services and augmentatiga of
U ventive services are paramount to the effective e every of services to children and
families.
(4) The service system must begin at the local level, through cooperation and
integration of all local and state providers, treat the whole pemoon and be built on the
strengths and natural supports of neighborho s and communities. [ 1993 c.676 § 1 a]
417.720 Characteristics of service system. The characteristics of the service system
developed and implemented under ORS 417.705 to 417.797 and 419A.170 are that the
system:
(1) Is nonstigmatizing;
(2) Is available and accessible when needed and is based on the perspective of
children and families and, whenever possible, allows families to design their own service
programs, based on assessment of their needs and their solutions and resources for
change;
(3) Is outcome-oriented;
(4) Is integrated:
(5) Recognizes the contributions of the system's workers;
(6) Promotes in the community a sense of responsibility for self and others and is
committed to the well-being of children as well as support for families;
(7) Emphasizes local planning for children and families and integrates local needs
with statewide goals;
(8) Provides services locally in a process that encourages partnerships, alliances and
efficient use of resources; and
9 Provides local service delivery systems that build on the unique strengths of the
county or community. [1993 c.676 §2]
417.725 Ke elements of system; family resource and communitylearnng
centers. (1) Key elements of the service system developed and implemented under ORS
417.705 to 417.797 and 419A.170 are:
(a) A two-to-seven-year incremental implementation process with measurable
outcomes;
(b) An implementation process resulting in a voluntary system based on nurturing
human development; and
(c) A service continuum based on promoting wellness for the children of Oregon
whose parents have given their express written consent. Family resource centers and
community learning centers as defined in ORS 329.007 are a viable, but not the
exclusive, structure for delivering a service continuum.
(2) If a system of family resource centers and community learning centers is selected
by a local commission on children and families established pursuant to ORS 417.760 to
deliver services, the centers:
(a) May serve as the prevention arm of the voluntary delivery system and may link
and integrate neighborhood-based services with the intent that services be available to all
families who have given their express written consent to promote their children's
r,
wellness;
(b) Shall involve parents in the care and education of their children;
(c) Shall involve the local community in developing and overseeing family resource
center programs and community learning center programs;
(d) Shall be consistent with the local coordinated comprehensive plan; and
(e) Shall incorporate the requirements specified for community learning centers under
ORS 329.156. [1993 c.676 §3; 2001 c.831 § 10; 2003 c.153 § 1 ]
417.760 Local commissions; members; staff director; approval of local plan; revised
or amended plans. (1) The board of county commissioners of a county or the boards of
county commissioners of contiguous counties that agree to appoint a regional
commission:
(a) Shall appoint a chairperson and a minimum of eight members to a local
commission on children and families in the manner described in ORS 417.765.
(b) Shall appoint a local staff director. The staff director shall hire and supervise any
other support staff 'nary for operation of the local commission. The staff director and
staff are subject to county personnel policies and other administration policies and
ordinances. The staff director shall be responsile for all management functions of tale
local commission.
(c) Must approve the local coordinated comprehensive plan before it may be
submitted to the State Commission on Children and Families. If the local plan has been
revised or is amended, the revised or amended local plan must be submitted to the board
or boards for approval before it is submitted to the state commission.
(2) The board or boards of county commissioners must approve any transfer of
responsibility for a state service and its funding to a local commission.
(3) Funds payable to implement local coordinated comprehensive plans shall be paid
to the county. The board or boards of county commissioners are responsible for the
expenditure of such funN s subject to county budget and fiscal operating procedures.
[1993 c.676 §12; 1999 c.59 §110; 1999 c.1053 §11]
REVI
VIEWED
CODER VIEW COMMITTEE
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Ordinance Adding Chapter 2.05 County
Administrator, to the Deschutes County Code.
ORDINANCE NO. 2005-053
WHEREAS, the Board of County Commissioners has determined it is appropriate to adopt an
ordinance delegating substantial authority over county administration to the county adminstrator;
now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
ORDAINS as follows:
Section 1. ADOPTION. Deschutes County Code Chapter 2.05, County Administrator, attached
hereto as Exhibit "A" and incorporated herein by reference, is hereby enacted and made a part of the
Deschutes County code.
Section 2. EFFECTIVE DATE. This ordinance takes effect on March 1, 2006.
DATED this 01ay of November, 2005.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TOM DEWOLF, Chair -17
issioner
Recording SecretaryDate of 1 S` Reading: day of &MAe4,2005.
Tom DeWolf AJI/A-
Michael M. Daly
Dennis R. Luke
Effective date: 1" day of March, 2006.
Date of 2nd Reading: ay of lUy~~05.
Record of Adoption Vote
Commissioner Yes No Abstained
R. LUKE, Comm
Excused
PAGE 1 of 1 - ORDINANCE NO. 2005-052 (11/09/05)
ror rtecording Stamp Only
' t 4
Chapter 2.05 COUNTY
ADMINISTRATOR
2.05.010
Purpose
2.05.020
Definitions
2.05.030
Office of County
Administrator Created
2.05.040
Appointment/Removal
2.05.050
Vacancy
2.05.060
Authority
2.05.070
Delegation
2.05.080
Interaction with County
Administrator,
Employees
2.05.010. Purpose.
The Board of County Commissioners
finds and determines that the interests of
the County will be best served by
delegating certain administrative
authority of the Board to a county
administrator who shall be responsible to
the Board for the manner of the County
Administrator's administration.
2.05.020 Definitions
The following terms used in this Chapter
shall have the meanings set forth below:
A. Elected County Official means and
includes the following Deschutes
County elected officials: the Sheriff,
the Clerk, the Assessor, the
Treasurer, the District Attorney, and
the Justice of the Peace.
B. Liaison means the member of the
Board of County Commissioners
temporarily assigned by the Board to
one or more county departments,
committees or agencies for purposes
of being informed about issues
pertinent to the department,
committee or agency and not for
administrative purposes. It is the
responsibility of the Liaison to
communicate information to the
Board.
2.05.030. Office of County
Administrator Created.
The Office of County Administrator is
created, and the person holding that
office shall act as the head of
administration for the County and, if
delegated by the district governing body,
county service districts.
2.05.040 Appointment/ Removal
A. The County Administrator shall be
appointed by the Board of County
Commissioners for an indefinite
term. The County Administrator is
an at-will employee and may be
removed at the pleasure of the
Board, consistent with any
applicable employment agreement
and this Chapter.
B. The County Administrator may be
removed by a majority vote of the
Board of County Commissioners.
Upon such a majority vote, the
Board shall adopt a preliminary
resolution setting forth the reasons
for the County Administrator's
removal. The County Administrator
may reply, in writing, and may
request an opportunity to be heard at
a meeting of the Board, which shall
be an executive session, unless the
County Administrator requests the
matter be conducted in open session.
After such hearing of the Board, if
one is requested, and after full
consideration, the Board may adopt a
final resolution of removal. By the
preliminary resolution, the Board
may suspend the County
Administrator from duty, but shall,
during the term of such suspension,
cause the County Administrator to be
paid any salary and fringe benefit
amounts due the County
Administrator as the result of the
Exhibit "A" - Page 1 of 3 - Ordinance No. 2005-053 (11/09/05)
l
duly executed employment
agreement in effect at the time of the
preliminary resolution. No such
payment shall be made if the County
Administrator's removal is for any
reason involving moral turpitude or
lack of integrity pursuant to the
employment agreement.
C. Nothing contained herein shall be
construed as prohibiting the Board
and the County Administrator from
negotiating and entering into a
separation agreement.
2.05.050 Vacancy, Absence or
Disability.
A. When a permanent vacancy occurs in
the Office of County Administrator,
the Board of County Commissioners
shall designate an Acting County
Administrator until such time as a
County Administrator is appointed.
The Acting County Administrator
shall have all powers and duties
conferred on the County
Administrator by this Chapter.
B. The County Administrator may
designate in writing an
administrative officer of the County
to exercise and perform the County
Administrator's powers and duties
during the County Administrator's
temporary absence or disability.
2.05.060. Authority.
A. The County Administrator shall be
the Chief Administrative Officer of
the County and all County service
districts, if that authority is delegated
by the governing body of the district.
The County Administrator shall be
responsible to the Board of County
Commissioners for the admini-
stration and management of the
County and its service districts and
shall have control and supervision of
all administrative departments,
divisions, offices, districts and
agencies subject to the County
Administrator's jurisdiction, except
as otherwise provided by law.
The County Administrator shall
exercise no authority over the actions
of elected County officials or their
departments while they are
performing the duties of their offices
as provided by law.
B. The Board of County Commissioners
hereby delegates to the County
Administrator broad authority to
perform the County Administrator's
job functions. The County
Administrator is responsible to the
Board for the manner of the County
Administrator's administration. The
Board reserves to itself all of its
legislative and judicial or quasi-
judicial authority, unless expressly
delegated.
C. The County Administrator shall have
the specific authority, to perform all
day-to-day functions necessary for
the administration and management
of County affairs and, if delegated,
the affairs of County service
districts. Such authority includes, but
is not limited to, the following:
1. Direct and coordinate the overall
management of County government
in accordance with policies set by the
Board of County Commissioners and
applicable laws.
2. Consistent with any applicable
collective bargaining agreement,
transfer employees from one office
or department to another when the
workload requires such action.
3. Provide the proper administration of
all ordinances, orders and resolutions
of the Board, all contracts entered
into by the County, and provide for
the enforcement of all policies, rules,
Exhibit "A" - Page 2 of 3 - Ordinance No. 2005-053 (11/09/05)
L~
4.
5.
6.
7.
procedures, orders and regulations
duly adopted by the Board.
After consultation with members of
the Board of County Commissioners
select, appoint and dismiss all heads
of departments, except elected
County officials and their appointed
personnel, in accordance with federal
and state laws and guidelines,
applicable contracts and policies
adopted by the Board; supervise and
discipline all heads of departments,
except elected County officials and
their appointed personnel, in
accordance with federal and state
laws, and applicable contracts and
county policies; and advise the Board
of the reasons and process used in
such action. .
Coordinate the work of all offices,
departments and agencies, and devise
ways and means whereby efficiency
and economy may be secured in the
operation of all offices, departments
and agencies.
Prepare and submit to the Board and
budget committee an annual budget
and a long range capital
improvement and expenditure
program, along with a financial plan
for raising revenue, covering a period
of not less than the five ensuing
years, and administer the provisions
of the budget as adopted by the
Board.
Direct the use, maintenance and
custody of all county property,
buildings, works and improvements
according to policies promulgated by
the Board.
2.05.070 Delegation
The County Administrator may delegate
any authority to County department
heads or other County or district staff, in
a manner consistent with the provisions
of the County Code, County policies or
district operating agreements.
2.05.080 Interaction with County
Administrator,
Employees
In the exercise of their authority as
members of the governing body of the
County, Board members may
individually, or as a group in a public
meeting, discuss fully and freely with
the County Administrator any matter
pertaining to County affairs or the
interest of the County. Board members
may not direct any County employee,
other than the County Administrator, in
the performance of their duties. This
section shall not be construed to prohibit
a Board member from performing the
Board member's role as liaison in
making inquiries of County employees
within particular departments, or
members of committees or agencies to
which they are assigned concerning day-
to-day conduct of County affairs.
(Ord. 2005-053 §1, 2005)
Exhibit "A" - Page 3 of 3 - Ordinance No. 2005-053 (11/09/05)