Loading...
2006-514-Minutes for Meeting May 22,2006 Recorded 5/23/2006DESCHUTES COUNTY OFFICIAL NANCY BLANKENSHIP, COUNTY COMMISSIONERS' JOURNAL III I I 20~B~11~Si RECOR ERKDS V 2006.514 CL 05/23/2006 04;21;07 PM DESCHUTES COUNTY CLERK CERTIFICATE PAGE This page must be included if document is re-recorded. Do Not remove from original document. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.orc MINUTES OF MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, MAY 229 2006 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke and Michael M. Daly; Commissioner Bev Clarno was out of the office. Also present were Mike Maier, County Administrator; Scott Langton and Theresa Maul, Assessor's Office; Sue Brewster and three officers from the Sheriff's Office; Tom Anderson and George Read, Community Development Department; Debi Harr and Angie Curtis, Commission on Children & Families; Dan Peddycord, Health Department; Tom Blust and George Kolb, Road Department; media representatives Barney Lerten of News Channel 21; and six other citizens. Chair Dennis Luke opened the meeting at 10: 00 a. m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Signature of Order No. 2006-080, Appointing Two Members to the Deschutes County Farm Board. Teresa Maul explained that Oregon Revised Statutes require counties to establish a Farm Board, with two members being appointed by the Board of Commissioners. After a brief discussion, the Commissioners decided that Rex Barber of Terrebonne and Scott Bowels of Brothers should be selected. DALY: Move approval. LUKE: Second. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 1 of 8 Pages VOTE: DALY: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2006- 232, a Services Agreement for Assessment and Taxation Software Maintenance. Scot Langton gave an overview of the system, and stated this is an annual contract, with the same amounts as last year. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2006- 035, Declaring a Surplus Property and Allowing for the Donation of Said Property to the High Desert Amateur Radio Group. Sgt. Dan Swearingen, who leads Search & Rescue, and Sue Brewster explained the item. The snow cat in question is a 1974 model, which was donated to Search and Rescue and eventually passed on to the Sheriff's Office. They have stopped using it due to maintenance issues and parts acquisitions. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 5. Before the Board was Discussion of a Draft Ordinance regarding the Regulation of Events and Parades. Neil Mackey, Corporal for the Sheriff's Office, and Sue Brewster gave an overview of the proposed ordinance. Commissioner Luke asked why groups of less than 50 people would not be charged a fee, since the paperwork still has to be processed. He also asked that the ordinance be adopted by emergency. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 2 of 8 Pages In response to a question from Commissioner Luke, Sue Brewster explained that if an inspection does not take place, the applicant is not relieved of the responsibility for a safe event. Commissioner Luke asked that the County Administrator, the Sheriff's Office and the Road Department Engineer be required to sign off on permits for these types of events. Corporal Mackey added that revenue from the fee would in part be used to obtain fabric, foldable signage for use at the events. This item will be back on the agenda at a later date. 6. Before the Board was Consideration of Signature of Document No. 2006- 233, an Amendment to a Memorandum of Understanding between the Commission on Children & Families and Juvenile Community Justice regarding Treatment Foster Care. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 7. Before the Board was Consideration of Approval of Commission on Children & Families' Provider Contracts for 2006-07. Angie Curtis explained that this is the same as previous years - same providers, amounts are similar. Commissioner Luke asked that he be notified of the previous year's amounts. It will be discussed at the CCF liaison meeting later today. Mike Maier advised that Angie Curtis is relocating to Jackson County to be the Director of CCF there. 8. Before the Board was Consideration of Signature of Document No. 2006- 215, an Intergovernmental Agreement regarding Dispersion of Funds related to the Oregon Breast and Cervical Cancer Program Grant for Region 21. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 3 of 8 Pages Dan Peddycord said the State has notified the County of an 80% cut in funding, so the County will probably not continue the program. Notice will be sent to the other counties that Deschutes County will not be administering the program in the future unless the funding amount improves. 9. Before the Board was Consideration of Approval of Document No. 2006- 230, the Deschutes County Health Department Annual Plan for 2006-07. Dan Peddycord stated that the plan is basically the same as in the past. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 10. Before the Board was Consideration of Signature of Resolution No. 2006- 044, Declaring an Exemption from Competitive Bidding Requirements for Animal Shelter Service. Mike Maier gave an overview of the item. The two local humane societies have provided service for many years in the past. It was pointed out by Legal Counsel that an exception is required. These appear to be the only agencies that provide all of the required services. Mark Pilliod said that a public hearing is required, which can be scheduled for Wednesday, May 31. This item will be addressed at the Wednesday, May 31 Board meeting. 11. Before the Board was Consideration of Signature of Order No. 2006-077, Assigning the Name of SE McCaffery Road to an Unnamed Access Road. Tom Anderson explained the location of the road. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 4 of 8 Pages 12. Before the Board was Consideration of Chair Signature of Document No. 2006-208, an Amendment to an Intergovernmental Agreement with the State of Oregon, Extending the Public Health Foodborne Illness Program. Mr. Anderson stated this is the agreement for restaurant inspection services and so forth. It keeps the payments made to the State the same for an extended period of time. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 13. Before the Board was a Discussion of Document No. 2006-231, the Community Development Department 2006-07 Work Plan, and Setting a Date for the Public Hearing. Tom Anderson said the hearing would take place next week. The Planning Commissioner has already reviewed the planning portion of the document. This item will be addressed at the Wednesday, May 31 Board meeting. 14. Before the Board was Consideration of Signature of Order No. 2006-074, Accepting Petition and Setting a Public Hearing Date for the Haner Park LLC Annexation into La Pine Rural Fire Protection District. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 15. Before the Board was Consideration of Signature of Order No. 2006-075, Accepting Petition and Setting a Public Hearing Date for the Nelson Family Trust Annexation into La Pine Rural Fire Protection District. DALY: Move approval. LUKE: Second. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 5 of 8 Pages VOTE: DALY: Yes. LUKE: Chair votes yes. 16. Before the Board was Consideration of Signature of Order No. 2006-076, Accepting Petition and Setting a Public Hearing Date for the Brizee Annexation into Deschutes County Rural Fire Protection District No. 2. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 17. Before the Board was Consideration of Signature of Resolution No. 2006- 041, Transferring Appropriations within the Deschutes County Sheriff's Office Fund. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 18. Before the Board was Consideration of Signature of Resolution No. 2006- 042, Transferring Appropriations within the Deschutes County Legal Counsel Fund. DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 19. Before the Board was Consideration of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,063.49. Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 6 of 8 Pages DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-11 County Service District in the Amount of $1,012.92. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $836,864.96. DALY: Move approval, subject to review. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 22. Before the Board was Consideration of Approval of Economic Development Grant Requests: ■ La Pine Rodeo Association ($500, Commissioner Luke; $2,000 Commissioner Daly; $1,000 Commissioner Clarno) ■ Women's Resource Center of Central Oregon ($500 each, Commissioners Luke, Daly and Clarno) ■ Redmond Downtown Festival ($1,000 each, Commissioners Luke and Clarno) Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 7 of 8 Pages DALY: Move approval. LUKE: Second. VOTE: DALY: Yes. LUKE: Chair votes yes. 23. ADDITIONS TO THE AGENDA None were offered. Being no further items to come before the Board, Chair Luke adjourned the meeting at 10:45 a. m. DATED this 22"d Day of May 200 for th schutes County Board of Commissioners. ennis R. Luke, Chair ATTEST: Recording Secretary Bev Clarno, Vice Chair ichael M. Daly, issioner Board of Commissioners' Board Meeting Monday, May 22, 2006 Page 8 of 8 Pages G 4u { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, MAY 22, 2006 Commissioners' Hearing Room - Administration Building 1300 NW Wall St., Bend Please note! There will be NO Board meeting on Wednesday, May 24. Also, due to the Memorial Day holiday, there will be no work session on Monday, May 29. All agenda items will be addressed on Wednesday, May 31. 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board regarding issues that are not already on the agenda. Visitors who wish to speak should sign up prior to the beginning of the meeting on the sign-up sheet provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. 2. CONSIDERATION of Signature of Order No. 2006-080, Appointing Two Members to the Deschutes County Farm Board - Theresa Maul, Assessor's Office 3. CONSIDERATION of Signature of Document No. 2006-232, a Services Agreement for Assessment and Taxation Software Maintenance - Scot Langton, Assessor 4. CONSIDERATION of Signature of Resolution No. 2006-035, Declaring a Surplus Property and Allowing for the Donation of Said Property to the High Desert Amateur Radio Group - Sue Brewster or Sgt. Dan Swearingen, Sheriff's Office 5. DISCUSSION of a Draft Ordinance regarding the Regulation of Events and Parades - Sue Brewster, Sheriff's Office Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 1 of 9 Pages 6. CONSIDERATION of Signature of Document No. 2006-233, an Amendment to a Memorandum of Understanding between the Commission on Children & Families and Juvenile Community Justice regarding Treatment Foster Care - Debi Harr or Angie Curtis, Commission on Children & Families 7. CONSIDERATION of Approval of Commission on Children & Families' Provider Contracts for 2006-07 - Angie Curtis, Commission on Children & Families 8. CONSIDERATION of Signature of Document No. 2006-215, an Intergovernmental Agreement regarding Dispersion of Funds related to the Oregon Breast and Cervical Cancer Program Grant for Region 21 - Dan Peddycord, Health Department 9. CONSIDERATION of Approval of Document No. 2006-230, the Deschutes County Health Department Annual Plan for 2006-07 - Dan Peddycord, Health Department 10. CONSIDERATION of Signature of Resolution No. 2006-044, Declaring an Exemption from Competitive Bidding Requirements for Animal Shelter Services - Mike Maier, County Administrator 11. CONSIDERATION of Signature of Order No. 2006-077, Assigning the Name of SE McCaffery Road to an Unnamed Access Road - Ed Pecoraro, Community Development Department 12. CONSIDERATION of Chair Signature of Document No. 2006-208, an Amendment to an Intergovernmental Agreement with the State of Oregon, Extending the Public Health Foodborne Illness Program - Tom Anderson, Community Development Department 13. DISCUSSION of Document No. 2006-231, the Community Development Department 2006-07 Work Plan, and Setting a Date for the Public Hearing - Tom Anderson, Community Development 14. CONSIDERATION of Signature of Order No. 2006-074, Accepting Petition and Setting a Public Hearing Date for the Haner Park LLC Annexation into La Pine Rural Fire Protection District - Laurie Craghead, Legal Counsel Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 2 of 9 Pages 15. CONSIDERATION of Signature of Order No. 2006-075, Accepting Petition and Setting a Public Hearing Date for the Nelson Family Trust Annexation into La Pine Rural Fire Protection District - Laurie Craghead, Legal Counsel 16. CONSIDERATION of Signature of Order No. 2006-076, Accepting Petition and Setting a Public Hearing Date for the Brizee Annexation into Deschutes County Rural Fire Protection District No. 2 - Laurie Craghead, Legal Counsel 17. CONSIDERATION of Signature of Resolution No. 2006-041, Transferring Appropriations within the Deschutes County Sheriff's Office Fund -Marty Wynne, Finance Department 18. CONSIDERATION of Signature of Resolution No. 2006-042, Transferring Appropriations within the Deschutes County Legal Counsel Fund - Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 19. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $7,063.49. CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-11 COUNTY SERVICE DISTRICT 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,012.92. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $836,864.96. Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 3 of 9 Pages 22. CONSIDERATION of Approval of Economic Development Grant Requests: La Pine Rodeo Association ($500, Commissioner Luke; $2,000 Commissioner Daly; $1,000 Commissioner Clarno) Women's Resource Center of Central Oregon ($500 each, Commissioners Luke, Daly and Clarno) Redmond Downtown Festival ($1,000 each, Commissioners Luke and Clarno) 23. ADDITIONS TO THE AGENDA Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, May 22, 2006 9:00 a.m. Regularly Scheduled Meeting with Juvenile Community Justice 10:00 a.m. Board of Commissioners' Meeting for the Week 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families, at CCF Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 4 of 9 Pages Tuesday, May 23, 2006 7:00 a.m. Meeting of Home Rule Charter Committee 9:00 a.m. Regular Meeting with the Director of Tax & Finance 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 2:45 p.m. Regularly Scheduled Meeting with the Sheriff Wednesday, May 24 - Friday, May 26, 2006 Association of Oregon Counties Regional Conference - Pendleton 10:00 a.m. Brief Meeting to Set a Hearing Date for the David Skvorak Annexation into Deschutes County Rural Fire Protection District No. 1 (via conference call - noticed for today) Monday, May 29, 2006 Most County offices will be closed to observe Memorial Day. Tuesday, May 30, 2006 7:00 a.m. Meeting of Home Rule Charter Committee 1:30 p.m. Administrative Liaison Wednesday 31, 2006 10:00 a.m. Board of Commissioners' Meeting for the Week Monday, June 5, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting Tuesday, June 6, 2006 7:00 a.m. Meeting of Home Rule Charter Committee Wednesday, June 7, 2006 10:00 a.m. Board of Commissioners' Meeting 12 noon Lunch and Tour of Facilities - Bethlehem Inn 2:00 p.m. Presentation by COCC Forestry Class regarding County-owned Property in Sisters Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 5 of 9 Pages Thursday, June 8, 2006 12:00 noon Regular Meeting of the Audit Committee 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office Monday, June 12, 2006 10:00 a.m. Board of Commissioners' Meeting for the Week 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Community Development Tuesday, June 13, 2006 7:00 a.m. Meeting of Home Rule Charter Committee Wednesday, June 14, 2006 11:00 a.m. Youth Challenge Graduation Ceremony (Fair & Expo Center, Redmond) 2:30 p.m. Regularly Scheduled Meeting with the Solid Waste Department 3:30 p.m. Regularly Scheduled Meeting with the Director of the Health Department 4:15 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Friday, June 16, 2006 6:00 p.m. Retirement Ceremony for County Administrator Mike Maier, at the Fair & Expo Center, Redmond Monday, June 19, 2006 12 noon Regularly Scheduled Meeting with Department Heads 1:30 p.m. Administrative Liaison Tuesday, June 20, 2006 11:00 a.m. Regularly Scheduled Meeting of Employee Benefits Advisory Committee 3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 6 of 9 Pages Monday, June 26, 2006 10:00 a.m. Board Meeting for the Week 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Tuesday, June 27, 2006 7:00 a.m. Meeting of Home Rule Charter Committee 9:00 a.m. Regular Meeting with the Director of Tax & Finance 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 3:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday, July 3, 2006 Many County offices will be closed today (unpaid holiday) Tuesday 4, 2006 Most County offices will be closed in observance of Independence Day Wednesday, July 5, 2006 10:00 a.m. Board Meeting for the Week 1:30 p.m. Administrative Liaison Thursday, July 6, 2006 8:00 a.m. Regularly Scheduled Meeting with the Sisters City Council, Sisters City Hall Tuesday, July 11, 2006 7:00 a.m. Meeting of Home Rule Charter Committee 8:30 a.m. Regularly Scheduled Meeting with the Director of Community Development 1:30 p.m. Administrative Liaison 3:30 p.m. Regularly Scheduled Meeting with the Director of Information Technology Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 7 of 9 Pages Wednesday, July 12, 2006 10:00 a.m. Board of Commissioners' Meeting for the Week 1:30 p.m. Regularly Scheduled Meeting with the Forestry Specialist 1:45 p.m. Regularly Scheduled Meeting with the Director of the Road Department 2:45 p.m. Regularly Scheduled Meeting with the Director of the Health Department 3:30 p.m. Regularly Scheduled Meeting with the Director of the Mental Health Department Thursday, July 13, 2006 7:00 a.m. Regularly Scheduled Meeting with the Redmond City Council, Redmond Fire Hall 3:00 p.m. Regularly Scheduled Meeting of the Fair Board, at the Fair & Expo Office Monday, July 17, 2006 1:30 p.m. Administrative Liaison Tuesday 18, 2006 7:00 a.m. Meeting of Home Rule Charter Committee 11:00 a.m. Regularly Scheduled Meeting of Employee Benefits Advisory Committee 3:00 p.m. Regularly Scheduled Meeting with the Director of the Fair & Expo Center Monday, July 24, 2006 9:00 a.m. Regularly Scheduled Meeting with the District Attorney 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison 3:00 p.m. Regularly Scheduled Meeting with the Commission on Children & Families 3:45 p.m. Regularly Scheduled Meeting with Juvenile Community Justice Tuesday, July 25, 2006 7:00 a.m. Meeting of Home Rule Charter Committee Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 8 of 9 Pages Wednesday, July 26, 2006 9:00 a.m. Regular Meeting with the Director of Tax & Finance 10:00 a.m. Board of Commissioners' Meeting 1:45 p.m. Regularly Scheduled Meeting with Parole & Probation 3:45 p.m. Regularly Scheduled Meeting with the Sheriff Monday 31, 2006 10:00 a.m. Board of Commissioners' Work Session 1:30 p.m. Administrative Liaison Tuesday, August 1, 2006 7:00 a.m. Meeting of Home Rule Charter Committee (tentative - may not need to meet) Wednesday, August 3, 2006 10:00 a.m. Board of Commissioners' Meeting Monday, August 7, 2006 3:30 p.m. Local Public Safety Coordinating Council (LPSCC) Regular Meeting Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Meeting Agenda Monday, May 22, 2006 Page 9 of 9 Pages